LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

JANUARY 20, 2022

Commissioners present: Eli Zehner, David Hammond, Bill Donahue

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Counsel; Members of the Staff, Advisory Committee and General Public.

Due to the Covid Pandemic, the meeting was held remotely with the call-in information found at the end of these minutes and was posted on the District’s website to give the general public the opportunity to participate and covered the following topics:

Call to Order: The meeting was called to order by President Zehner at 6:02 PM.

New Business:

Mr. Kerley gave a presentation recognizing the accomplishments of the Staff, Advisory Committee, Contract Professionals and the Board of Commissioners during 2021 which included a video of 2021 in review, prepared by Steve Mundall.

Mr. Kerley presented a recognition award to Donna Hadaller for her contributions during her time at the District as the Contract Bookkeeper.

President Zehner presented the 2021 LFPWD Water Protector of the Year Award to Cheryl Brady.

Discussion and comments followed each presentation.

There being no further business, the meeting was adjourned at 7:18 PM.

 

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

FEBRUARY 2, 2022

Commissioners present: Eli Zehner, Bill Donahue, David Hammond

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney (by zoom teleconference)

Notice of the meeting was posted as required by law. Due to the Covid 19 Pandemic, the meeting was held in- person and remotely with the call-in information found at the end of these minutes. The notice was also posted on the District’s website to give the general public the opportunity to participate. The following topics were set forth in the meeting notice:

Call to Order:
The meeting was called to order by President Zehner at 6:00 PM.

Review of Vouchers:
The Commissioners reviewed the vouchers for December 2021.

Mr. Jonson entered the meeting at 6:23 PM.

Mr. Mundall entered the meeting at 6:34 PM.

Treasurer’s Report:
Tabled.

Approval of December 2021 Vouchers:
Tabled.

Approval of Minutes: A motion was made to approve the minutes of the December 28th, 2021 Regular Board Meeting and the January 20, 2022 Special Board Meeting. Motion was seconded and passed.

New Action Items:
Election of Officers: A motion was made to appoint the following District officers for 2022 or until their successors are duly appointed: Bill Donahue as President, David Hammond as Secretary and Eli Zehner as Treasurer. Motion was seconded. Motion passed.

Mr. Donahue took over as the President for the remainder of the meeting.

Engagement of Tara Dunford, CPA, for Financial Services: A motion was made to authorize the General Manager to enter into an agreement with Tara Dunford, CPA, for the purpose of preparing and filing financial statements in accordance with accounting practices prescribed by the State Auditor’s Budgeting, Accounting and Reporting System in an amount not to exceed $3,500.00 and to engage her services at her current applicable rate for a maximum of eight hours annually. Motion was seconded and approved.

Ratify General Managers Decision of Change Order Approval for McKinnon Deep Well #3: Mr. Kerley presented the change order for replacement of a pump and check valve at deep well #3. He stated that problems with the equipment were not discovered until JKA Well Drilling pulled them out and it was necessary to make an on-site decision to replace them in order to avoid delays and remobilization. After discussion, a motion was made to ratify the General Manager’s decision to approve a change order in the amount of $5,049.75 including sales tax with JKA Welling Drilling to replace and upgrade the pump and check valve for deep well #3 to stainless steel. Motion was seconded and approved.

Application of Late Fees Accrued During the State of Washington Utility Late Fee Moratorium: A discussion was held, after which the Board directed the General manager to reinstate charging late charges on past due accounts accrued after the moratorium expired and to notify and contact customers with past due balances accrued during the moratorium that past due balances could be subject to late charges. Mr. Kerley was also directed to bring additional account information to the next meeting. Because the Board had not previously moved to suspend the late charges, a motion was determined to not be necessary. However, a final determination regarding imposing the late fee on a past due balance will be made at the February 22nd 2022 Regular Board Meeting.

Action Items from Previous Meeting:
Resolution 389 Adopting an Employee Guide: Tabled.

Informational Items from Previous Meetings:
McKinnon Wellfield Security Improvements: No Change.

ADCOM Climate Action Plan: Mr. Zehner updated the Board on the next meeting date and where the sub-committee is at in the process.

Lyon Creek Fish Passage: No Change

City of Lake Forest Park L-80 and L-90 Culvert Replacements: Mr. Mundall reported that we have reviewed the preliminary designs and asked for design changes to place our watermain over the top of the box culverts instead of underneath.

Draft 2022 Maintenance and 2022 Revenue Projection: Tabled.

New Informational Items: None

Reports

Attorney Report: None

Advisory Committee Report: The Commissioners reviewed minutes from recent Adcom Meetings.

General Manager’s Reports:
The GM Report for January was reviewed. See attached. The extra effort field staff gave during the cold snap and the exit conference of the procedural audit that is being performed by the State Auditor’s Office were discussed in detail. It was noted that some auditor comments concerning financial planning were incorrect. Commissioners Donahue and Hammond will represent the Board at the exit conference. Mr. Kerley will also attend.

Engineer’s Report:
The Engineer’s Report was reviewed. See attached. The McKinnon Creek pumphouse project was discussed in detail.

There being no further business, the meeting was adjourned at 8:46 PM

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

FEBRUARY 14, 2022

Commissioners present: Eli Zehner, David Hammond, Bill Donahue

Others present: F. Alan Kerley, General Manager; Wendy Choy, Audit Manager, Washington State Auditor’s Office; Lorraine Nitta, Assistant Audit Manager, Washington State Auditor’s Office; Sheri Campbell, Audit Lead, Washington State Auditor’s Office

Notice of the meeting was posted as required by law. Due to the Covid Pandemic, the meeting was held remotely using Microsoft Teams. Participation information can be found at the end of these minutes and was posted on the District’s website to give the general public the opportunity to participate and covered the following topics:

Call to Order: The meeting was called to order by President Donahue at 12:30 PM.

New Business: Washington State Auditor’s Office Exit Conference for 2018-2020 Accountability Audit: After introductions, the SAO led a presentation and overview of the accountability audit. The presentation and audit were discussed in detail.

Commissioner Hammond exited the meeting at 1:28 PM.

There being no further business, the meeting was adjourned at 1:33 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

FEBRUARY 22, 2022

Commissioners present: Eli Zehner, Bill Donahue, David Hammond

Others present – In-Person: F. Alan Kerley, General Manager; and Steve Mundall, Mundall Technical Services. By Zoom teleconference: Richard Jonson, Attorney; Dan Mundall, Engineer; and Traci Furutani, City of Lake Forest Park Council Member.

Notice of the meeting was posted as required by law. Due to the Covid 19 Pandemic, the meeting was held in- person and remotely with the call-in information found at the end of these minutes. The notice was also posted on the District’s website to give the general public the opportunity to participate. The following topics were set forth in the meeting notice:

Call to Order:
The meeting was called to order by President Donahue at 6:00 PM.

Review of Vouchers:
The Commissioners reviewed the vouchers for January 2022.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and Capital Fund Voucher totals certified on December 7th, 8th and 21st, 2021 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of December 2021 Vouchers:
The Commissioners, having previously reviewed the December 2021 expense vouchers presented for payment, found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 118601 through 118648 in the amount of $76,146.93 was moved and seconded. Motion passed.

Approval of Minutes: A motion was made to approve the minutes of the February 02, 2022 (as edited) and the February 14, 2022 Special Board Meetings. Motion was seconded and passed.

Council Member Furutani entered the meeting at 6:45 PM.

New Action Items:
2022 Maintenance and 2022 Revenue Projection: Mr. Kerley summarized the proposed final version of the 2022 Maintenance Budget and 2022 Revenue Projection for Board approval. Discussion followed. A motion was made and seconded to approve the 2022 Maintenance Budget and create a new Capital Improvement Reserve Fund and to transfer $200,000.00 from the Maintenance Fund into it. After discussion in detail, the motion was approved.

Open Discussion:
City of Lake Forest Park Council Member Furutani introduced himself to the Board and stated that he was looking forward to working with the District on items that would be mutually beneficial to the City of Lake Forest Park and Lake Forest Park Water District.

Council Member Furutani exited the Meeting at 7:37 PM.

Action Items from Previous Meeting:
Resolution 389 Adopting an Employee Guide: The Board was provided a copy of the proposed employee guide prior to the meeting for review. A motion was made and seconded to approve Resolution 389. After discussion, the motion was approved.

Application of Late Fees Accrued During the State of Washington Utility Late Fee Moratorium: Mr. Kerley provided to the Board the additional account information as requested at the last meeting and informed the Board that all customers with past due accounts accrued during the utility moratorium had been contacted. He added that the conclusion of the Governor’s moratorium on late fees and disconnection occurred during the September/October billing cycle. The Board made a motion to reinstate late charges commencing with the November/December 2021 billing cycle. The motion was seconded and approved.

Informational Items from Previous Meetings:
McKinnon Wellfield Security Improvements: No Change.

ADCOM Climate Action Plan: The Board reviewed the Draft Mission and Vision statements.

Lyon Creek Fish Passage: No Change

City of Lake Forest Park L-80 and L-90 Culvert Replacements: Item was included in the Engineer’s Report.

New Informational Items:
State Route 104 and 40th Pl NE Roundabout: Mr. Kerley informed the Board that the City of Lake Forest Park is currently in the process of redeveloping the intersection of SR 104 and 40th Place NE into a roundabout and design level plans are at 30 percent. A meeting is scheduled with the City and their design team on February 23rd to discuss possible utility conflicts and potential water system replacements in that area.

Reports

Attorney Report: None

Advisory Committee Report: None

General Manager’s Reports:
The GM Report for February was reviewed. See attached.

Engineer’s Report:
The Engineer’s Report was reviewed. See attached.

Open Discussion Continued:
Mr. Kerley informed the Board that the District has entered the King County’s Best Tasting Water Competition. He also presented artwork for a plaque that is under consideration for installation on some of the District buildings.

Mr. Kerley also informed the Board that he has been summoned as a juror in Snohomish County Superior Court.

Mr. Zehner stated that he recently attended a WASWD Small Districts Meeting that included a great presentation about a watermain leak in Gray’s Harbor.

Mr. Donahue informed the Board that he has a scheduling conflict with the March 22nd Regular Board Meeting and requested that the meeting be rescheduled. A motion was made and seconded to cancel the March 22nd Regular Board Meeting and to Reschedule it as a Special Meeting on March 23rd 2022 at 6:00 PM. Motion Passed.

There being no further business, the meeting was adjourned at 8:41 PM