LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

JANUARY 28, 2020

Commissioners present: Eli Zehner, David Hammond, Bill Donahue

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Steve Mundall

Call to Order: The meeting was called to order by Commissioner Donahue at 6:00 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on November 6, 7 and November 21, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on December 5 and December 23, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of December 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117638 through 117682 in the amount of $73,297.14 was moved and seconded. Motion passed.

Approval of Minutes
A motion was made to approve the minutes from the December 10th and December 13th 2019 Special Meetings. Motion was seconded and passed.

Action Items From Previous Meeting:

Resolution 382 Consolidated Rate Schedule: Discussion was held in regard to Accessory Dwelling Units and rate increases for 2020. After discussion the item was tabled for revision and further development of the revenue requirement analysis.

New Action Items:

Election of Officers: A motion was made to elect David Hammond as President, Eli Zehner as Secretary and Bill Donahue as Treasurer. Motion was seconded and passed.

2020 Maintenance Budget / 2020 Revenue Projection: A motion was made and seconded to pass the 2020 Maintenance Budget with a transfer of funds from the Capital Improvement Fund to the Maintenance Fund to cover labor costs from 2019 capital projects. Motion passed.

Resolution 383 Changing the Regular Meeting Date: A motion was made and seconded to pass Resolution 383 that changes the regular meeting date from the third Monday of the month to the fourth Tuesday of the month. Motion passed.

Determination of Bid Dates for McKinnon Pumphouse Project: A discussion was held on possible dates to advertise for the Phase 1 of the project. Staff recommends advertising for bids on February 12th. The Board directed staff to advertise as soon as possible.

Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley reported that engineering has been working on making sure of no overlap on the construction schedules.

Proposed Franchise Agreement with City of Lake Forest Park: No change.

Town Center: Mr. Kerley reported that Merlone Geier has not yet picked up the Certificate of Water Availability that has been prepared.

McKinnon Wellfield Security Improvements: Mr. Kerley informed the Board that Phase 1 of the project has been completed. Mr. Kerley also presented several options for Phase 2.

New Informational Items
Attorney Report: Mr. Johnson summarized the impacts of the King County Franchise Fee Litigation.

Advisory Committee Presentation: The Advisory Committee would like present our 4th grade science unit or a presentation on the Critical Aquifer Recharge Area to the City of Lake Forest park Council. The Board recognized the enthusiasm of the Advisory Committee and suggested that instead they invite council members to one of our 4th grade presentations at Brookside Elementary.
McKinnon Wellfield Walkthrough: Mr. Kerley informed the Board that he would be leading a walkthrough at the McKinnon Wellfield on April 1st at 3:00 PM.

Reports

Advisory Committee Report: None.

General Manager’s Report: The GM Report was reviewed. See attached. Mr. Kerley informed the Board that he had to declare an emergency for the leak out on NE 178th St. due to the size of the leak and the short daylight period. A motion was made and seconded to ratify Mr. Kerley’s decision. Motion passed.

Engineer’s Report: None.

There being no further business, the meeting was adjourned at 10:00 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

FEBRUARY 25, 2020

Commissioners present: Eli Zehner, David Hammond, Bill Donahue

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services

Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.

Approval of Agenda: A motion was made and seconded to approve the agenda as amended. Motion passed.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Commissioner Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on January 6 and January 21, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of January 2020 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117683 through 117725 in the amount of $35,337.60 was moved and seconded. Motion passed.

Approval of Minutes
Minutes of a special meeting held on January 28, 2020 were presented and edits were made. A motion was made to approve the minutes from the January 28, 2020 Special Meeting as amended. Motion was seconded and passed.

New Action Items:
Revised 2020 Maintenance Budget: Mr. Kerley presented the revised budget that included a transfer of funds from the Capital Improvement Fund to the Maintenance Fund to cover labor costs from 2019 capital projects and an increase in the Small Works Contract Labor. A motion for approval was made and seconded. Motion passed.

City of Lake Forest Park Franchise Fee: Mr. Kerley stated that he has heard nothing from the City in response to his last communication regarding the franchise. Discussion followed concerning the 6% franchise fee that the District continued to collect in anticipation of a franchise extension or a new franchise and which has been retained by the District. The Board concluded that the City does not appear interested in negotiating an extension or new franchise at this time. A motion was made and seconded to transfer the franchise fees collected after expiration of the franchise to the Capital Improvement Fund, eliminate the franchise fee effective March 1st 2020 and continue to negotiate with the City of Lake Forest Park on a new franchise agreement. Motion passed.

Action Items From Previous Meeting:
Resolution 382 Consolidated Rate Schedule: Mr. Kerley presented proposed Resolution No. 382 containing a revised Consolidated Rate Schedule containing adjustments to various rates and charges and elimination of the 6% franchise fee, all to be effective March 1, 2020. A motion was made and seconded to approve Resolution 382 as presented. Motion passed.

Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall reported that bids have been received from three contractors for Phase 1 of the project. The bids have not yet been tabulated and the preliminary amounts are as follows: Rodarte Construction: $1,045,093.53, B & B Utilities: $803,324.50, D & G Backhoe: $739,178.33. All totals include sales tax. Discussion followed. A motion was made and duly seconded to award the contract to the lowest responsible bidder subject to verification by the engineer of bidder qualification and a final bid amount that does not exceed $750,000 including WSST and authorizing the General Manager to execute on the District’s behalf a public works construction contract for the work. Motion passed.

The Board also directed staff to bring a financial update for Phase 2 of the project to the next Board meeting.

Proposed Franchise Agreement with City of Lake Forest Park: No further report.

Town Center: Mr. Kerley reported that Merlone Geier has not yet picked up the Certificate of Water Availability that was prepared at Merlone Geier’s request. The Board directed staff to invoice Merlone Geier for the work involved in preparing the certificate.

McKinnon Wellfield Security Improvements: Mr. Kerley updated the Board on plans to improve security in order to exclude public entry from the wellhead area. Discussion followed including fencing options to protect public health and safety for the McKinnon Pumphouse area, both permanent and for the upcoming construction period. The Board directed Mr. Kerley to bring security options to the next Board meeting.

McKinnon Wellfield Walkthrough: Mr. Kerley reminded the Board that he would be leading a walkthrough at the McKinnon Wellfield on April 1st at 3:00 PM.

New Informational Items

Spring Newsletter Drafts: A draft newsletter was presented and reviewed.

L60 Culvert Project: Mr. Kerley reported to the Board that the City of Lake Forest Park will be advertising this project for bid Thursday February 28 and will include an option for water main relocation work.

Reports

Attorney Report: Mr. Jonson summarized the Federal Way tax case that is currently under consideration by the Supreme Court and the King County franchise fee litigation. A discussion was held in regard to conservation easements. Mr. Jonson also reported that a WASWD group recently spoke in Olympia about legislation regarding franchise fees.

Advisory Committee Report: Minutes from the last two Advisory Committee Meetings were reviewed by the Board. The Board concurred that discussion of possible trail routes in the McKinnon Creek Watershed was beyond the scope of the Committee’s purview.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion:
WASWD is requesting financial support for their effort on protection from UIC wells. A motion was made and seconded to support the effort in the amount of $500.00. Motion Passed.

WASWD is also requesting participation in the financial support for staffing of the 2020-2021 WASWD Section IV Consultant. A motion was made and seconded to support in the amount of $150.00. Motion passed.

Mr. Kerley reported that the Washington State Dept. of Health Sanitary Survey is scheduled for April 14th. Commissioner Zehner expressed his interest in attending.

Mr. Kerley also reported that one of our customers damaged a private service line while digging in his yard. This occurred after hours on a weekend and we had to dispatch staff. Approximately 2.5 hours later a no water call came in from one of the neighbors and staff was dispatched again. The customer who damaged the line had shut off the neighbor’s water meter and was attempting repair. Labor costs for the call outs were $125.00. The Board determined that the customer who damaged the private service line be invoiced.

There being no further business, the meeting was adjourned at 9:25 PM.