Minutes 2018

//Minutes 2018
Minutes 2018 2018-04-26T16:12:08+00:00

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JANUARY 17, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:02 PM.

Commissioners reviewed vouchers and expense documentation.

Mr. Jonson enters at 6:11 PM

Commissioner Hammond enters at 6:12 PM

Approval of the Agenda was moved, seconded and unanimously approved.

Review of vouchers and expense documentation continued.

Treasurer’s Report:

Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 12/11, 12/20 and 12/21 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Mr. Donahue also reported that an interfund transfer from the maintenance fund had been made in error and that updated beginning of the year fund balances reflecting the correction should be brought to the Board at the next meeting.

Approval of December Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116489-116540 in the amount of $43,432.23 was moved and seconded. Motion passed.

Approval of November Voucher
Voucher number 116488 in the amount of $2,400.00 was moved and seconded. Motion passed.

Approval of Minutes
A motion was made to approve the minutes from the December 20th regular meeting. Motion was duly seconded and approved.

Unfinished Business

2018 Budget/ Revenue Projection: Mr. Kerley presented the proposed Maintenance Budget and Revenue Projection for 2018 to the Board. After discussion, a motion was made to add a line item to the budget reflecting an interfund transfer to the Maintenance Reserve Fund of $65,000.00 and to approve the 2018 Maintenance Budget and 2018 Revenue Projection with that addition. Motion was seconded and approved.

S.P.U. Storm Water Injection Wells: Mr. Kerley informed the Board that he has had further communications with S.P.U. in regard to their reservoir roofing project and that a meeting to address the District’s concern with the UIC wells has been scheduled for January 24th. Mr. Kerley stated that he also attended a WASWD meeting on UIC wells by teleconference and has conversed with the Washington State Dept. of Health Office of Drinking Water about the District’s concerns with this project and the impact potential of UIC wells on ground water sources in general. Mr. Jonson suggested that Mr. Kerley confirm with S.P.U. that an Environmental Impact Statement and SEPA should be filed for this project and that the District may want to draft a letter detailing all of the concerns in regard to the project.

McKinnon Pumphouse Value Engineering: Mr. Kerley informed the Board that Russel Porter of Gray and Osborne has performed a site visit and that a draft memo on the project is nearing completion. Gray and Osborne will present their recommendations to the Board at the February Board Meeting.

New Business

Updated Adcom Charter: Mr. Kerley presented a new proposed charter. After review of the changes to the charter a motion was made and seconded to approve the updated charter and application. Motion was approved unanimously.

Resolution 375: Resolution was presented by Mr. Kerley, reviewed and edited to authorize a budget for parts and equipment for the zone metering prototype project. A motion was made and seconded to approve Resolution 375 as edited. Motion was approved.

2018 Capital Plan: Mr. Kerley presented a new planning document that outlined the status of current capital projects, staff recommended projects and debt servicing for 2018. An interfund and loan draw schedule was also presented. The Board thanked Mr. Kerley for his good work and requested that he further this effort by drafting a CIF and PWTF budget and cash flow timeline.

Advisory Committee: Mr. Kerley reported that Adcom and District staff made a presentation about LFPWD and ground water to three different fourth grade classes at LFP elementary. The Board extended their gratitude to the Advisory Committee and to the students at Lake Forest Park Elementary that sent thank you cards to the District. Staff was directed to post an applicant request for the Adcom on the District’s website.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: A discussion was held in regard to the LFP Subarea Plan and Capital Project determinations and process. The Board requested that a scope and budget for engineering services be presented for Board approval on projects costing more than $2,500.

There being no further business, the meeting was adjourned at 9:46 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD OF COMMISSIONER MEETING MINUTES

FEBRUARY 27, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Russ Porter, Engineer

Call to Order: The meeting was called to order by President Zehner at 6:08 PM.

Commissioners reviewed vouchers and expense documentation.

Unfinished Business
McKinnon Pumphouse Value Engineering: Russel Porter of Gray and Osborne spoke to the Board about observations outlined in the memo, dated Feb. 21, 2018, that Gray and Osborne prepared on the project. Discussion followed, after which, the Board directed Mundall Engineering to prepare a written response addressing the items outlined in the memo. Mr. Porter exited the meeting at 7:11 pm.

New Business
Zone Metering: A discussion was held in regard to the scope of work, timing and the procedures for contracting for assembly and installation of future zone metering projects. Mr. Kerley stated that he would like to install two units in 2018. Commissioner Hammond requested that the District obtain proposals from experienced vendors for assembly and installation of the units. Mr. Kerley stated he would prepare a request for proposals.

Engineer’s Report: Mr. Mundall stated that over the last month he had been working on zone metering project procurement and contracting procedures as well as L&I and insurance requirements.

Commissioner review of vouchers and expense documentation continued.

Mr. Mundall exits the meeting at 8:06 PM.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 01/08 and 01/22 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of January Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116541-116588 in the amount of $39,237.38 was moved and seconded. Motion passed.

Approval of Minutes
A motion was made to approve the minutes from the January 17th regular meeting. Motion was duly seconded and approved.

Unfinished Business Continued
S.P.U. Storm Water Injection Wells: Mr. Kerley updated the Board about the teleconference meeting held on January 24th. Mr. Kerley stated that he suggested an alternate means of dealing with storm runoff from the reservoir roof. Mr. Jonson stated that the next step if S.P.U. were to proceed with UIC wells would be to draft a letter detailing all of the concerns in regard to the project and to consider requesting the City to adopt regulations pertaining to injection wells.

PWTF Update: Mr. Kerley reported that the McKinnon Wellfield Critical Infrastructure Security Improvements is on the funded list. A cultural review EZ-1 form, updated scope of work and an updated project timeline has been submitted to the Public Works Board.

McKinnon Pumphouse Value Engineering: Discussion on the McKinnon Pumphouse Replacement Project was revisited. Concerns about extended timelines, increases in scope of work and projected costs were discussed in detail. The Board requested that an alternate project concept that aligns with original cost estimates and includes a new timeline for construction be provided by Mundall Engineering at the next Board Meeting. A cost estimate of the redesign was also requested.

New Business Continued
Possible Reschedule of the April Regular Board Meeting: After discussion a motion was made to reschedule the April Board meeting as a Special Meeting on April 24th. Motion was duly seconded and approved. A motion was also made to reschedule the August Board meeting as a Special Meeting on August 29th. Motion was duly seconded and approved.

Mundall Technical Services Hourly Rate Increase: A motion was made to pass an amendment to the existing technical services agreement between the District and Mundall Technical Services with the condition that a certificate of insurance naming the District be produced and kept on file. Motion was seconded and approved.

Franchise Agreement: Mr. Kerley informed the Board that the City of Lake Forest Park has given formal notice that it would like to enter into franchise negotiations with the District. The Board asked Mr. Kerley to include this item on the Agenda of the next Board meeting.

Financial Statement Audit: Mr. Kerley informed the Board that the State Auditor’s Office Financial Statement Audit that was scheduled for February has been delayed at the request of the District.

Advisory Committee: Mr. Kerley reported that the Adcom and District staff are preparing for the Green Fair on March 31st. He also reported that no applications for the vacant Adcom position have yet been received.

General Manager’s Report: The GM Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 10:22 PM.

 


 

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