LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JANUARY 17, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:02 PM.

Commissioners reviewed vouchers and expense documentation.

Mr. Jonson enters at 6:11 PM

Commissioner Hammond enters at 6:12 PM

Approval of the Agenda was moved, seconded and unanimously approved.

Review of vouchers and expense documentation continued.

Treasurer’s Report:

Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 12/11, 12/20 and 12/21 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Mr. Donahue also reported that an interfund transfer from the maintenance fund had been made in error and that updated beginning of the year fund balances reflecting the correction should be brought to the Board at the next meeting.

Approval of December Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116489-116540 in the amount of $43,432.23 was moved and seconded. Motion passed.

Approval of November Voucher
Voucher number 116488 in the amount of $2,400.00 was moved and seconded. Motion passed.

Approval of Minutes
A motion was made to approve the minutes from the December 20th regular meeting. Motion was duly seconded and approved.

Unfinished Business

2018 Budget/ Revenue Projection: Mr. Kerley presented the proposed Maintenance Budget and Revenue Projection for 2018 to the Board. After discussion, a motion was made to add a line item to the budget reflecting an interfund transfer to the Maintenance Reserve Fund of $65,000.00 and to approve the 2018 Maintenance Budget and 2018 Revenue Projection with that addition. Motion was seconded and approved.

S.P.U. Storm Water Injection Wells: Mr. Kerley informed the Board that he has had further communications with S.P.U. in regard to their reservoir roofing project and that a meeting to address the District’s concern with the UIC wells has been scheduled for January 24th. Mr. Kerley stated that he also attended a WASWD meeting on UIC wells by teleconference and has conversed with the Washington State Dept. of Health Office of Drinking Water about the District’s concerns with this project and the impact potential of UIC wells on ground water sources in general. Mr. Jonson suggested that Mr. Kerley confirm with S.P.U. that an Environmental Impact Statement and SEPA should be filed for this project and that the District may want to draft a letter detailing all of the concerns in regard to the project.

McKinnon Pumphouse Value Engineering: Mr. Kerley informed the Board that Russel Porter of Gray and Osborne has performed a site visit and that a draft memo on the project is nearing completion. Gray and Osborne will present their recommendations to the Board at the February Board Meeting.

New Business

Updated Adcom Charter: Mr. Kerley presented a new proposed charter. After review of the changes to the charter a motion was made and seconded to approve the updated charter and application. Motion was approved unanimously.

Resolution 375: Resolution was presented by Mr. Kerley, reviewed and edited to authorize a budget for parts and equipment for the zone metering prototype project. A motion was made and seconded to approve Resolution 375 as edited. Motion was approved.

2018 Capital Plan: Mr. Kerley presented a new planning document that outlined the status of current capital projects, staff recommended projects and debt servicing for 2018. An interfund and loan draw schedule was also presented. The Board thanked Mr. Kerley for his good work and requested that he further this effort by drafting a CIF and PWTF budget and cash flow timeline.

Advisory Committee: Mr. Kerley reported that Adcom and District staff made a presentation about LFPWD and ground water to three different fourth grade classes at LFP elementary. The Board extended their gratitude to the Advisory Committee and to the students at Lake Forest Park Elementary that sent thank you cards to the District. Staff was directed to post an applicant request for the Adcom on the District’s website.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: A discussion was held in regard to the LFP Subarea Plan and Capital Project determinations and process. The Board requested that a scope and budget for engineering services be presented for Board approval on projects costing more than $2,500.

There being no further business, the meeting was adjourned at 9:46 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD OF COMMISSIONER MEETING MINUTES

FEBRUARY 27, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Russ Porter, Engineer

Call to Order: The meeting was called to order by President Zehner at 6:08 PM.

Commissioners reviewed vouchers and expense documentation.

Unfinished Business
McKinnon Pumphouse Value Engineering: Russel Porter of Gray and Osborne spoke to the Board about observations outlined in the memo, dated Feb. 21, 2018, that Gray and Osborne prepared on the project. Discussion followed, after which, the Board directed Mundall Engineering to prepare a written response addressing the items outlined in the memo. Mr. Porter exited the meeting at 7:11 pm.

New Business
Zone Metering: A discussion was held in regard to the scope of work, timing and the procedures for contracting for assembly and installation of future zone metering projects. Mr. Kerley stated that he would like to install two units in 2018. Commissioner Hammond requested that the District obtain proposals from experienced vendors for assembly and installation of the units. Mr. Kerley stated he would prepare a request for proposals.

Engineer’s Report: Mr. Mundall stated that over the last month he had been working on zone metering project procurement and contracting procedures as well as L&I and insurance requirements.

Commissioner review of vouchers and expense documentation continued.

Mr. Mundall exits the meeting at 8:06 PM.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 01/08 and 01/22 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of January Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116541-116588 in the amount of $39,237.38 was moved and seconded. Motion passed.

Approval of Minutes
A motion was made to approve the minutes from the January 17th regular meeting. Motion was duly seconded and approved.

Unfinished Business Continued
S.P.U. Storm Water Injection Wells: Mr. Kerley updated the Board about the teleconference meeting held on January 24th. Mr. Kerley stated that he suggested an alternate means of dealing with storm runoff from the reservoir roof. Mr. Jonson stated that the next step if S.P.U. were to proceed with UIC wells would be to draft a letter detailing all of the concerns in regard to the project and to consider requesting the City to adopt regulations pertaining to injection wells.

PWTF Update: Mr. Kerley reported that the McKinnon Wellfield Critical Infrastructure Security Improvements is on the funded list. A cultural review EZ-1 form, updated scope of work and an updated project timeline has been submitted to the Public Works Board.

McKinnon Pumphouse Value Engineering: Discussion on the McKinnon Pumphouse Replacement Project was revisited. Concerns about extended timelines, increases in scope of work and projected costs were discussed in detail. The Board requested that an alternate project concept that aligns with original cost estimates and includes a new timeline for construction be provided by Mundall Engineering at the next Board Meeting. A cost estimate of the redesign was also requested.

New Business Continued
Possible Reschedule of the April Regular Board Meeting: After discussion a motion was made to reschedule the April Board meeting as a Special Meeting on April 24th. Motion was duly seconded and approved. A motion was also made to reschedule the August Board meeting as a Special Meeting on August 29th. Motion was duly seconded and approved.

Mundall Technical Services Hourly Rate Increase: A motion was made to pass an amendment to the existing technical services agreement between the District and Mundall Technical Services with the condition that a certificate of insurance naming the District be produced and kept on file. Motion was seconded and approved.

Franchise Agreement: Mr. Kerley informed the Board that the City of Lake Forest Park has given formal notice that it would like to enter into franchise negotiations with the District. The Board asked Mr. Kerley to include this item on the Agenda of the next Board meeting.

Financial Statement Audit: Mr. Kerley informed the Board that the State Auditor’s Office Financial Statement Audit that was scheduled for February has been delayed at the request of the District.

Advisory Committee: Mr. Kerley reported that the Adcom and District staff are preparing for the Green Fair on March 31st. He also reported that no applications for the vacant Adcom position have yet been received.

General Manager’s Report: The GM Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 10:22 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD OF COMMISSIONER MEETING MINUTES

MARCH 20, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

Commissioners reviewed vouchers and expense documentation.

Commisioner Donahue enters the meeting at 6:04 PM.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 02/08, O2/09 and 02/21 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of February Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116589-116638 in the amount of $35,864.83 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the February 27th special meeting. Motion was duly seconded and approved. Motion passed unanimously.

Unfinished Business

PWTF Update: Mr. Kerley reported that the Public Works Board staff is preparing the loan contract for the McKinnon Creek Wellfield Critical Infrastructure Security Improvements.

McKinnon Pumphouse Value Engineering: Mr. Mundall presented to the Board a Construction Cost Reduction Memo that included comments in response to the Gray and Osborne memo prepared for the District dated 2/21/2018 and also included additional review by Mundall Engineering and District staff. The memo was reviewed in detail. It was noted that the time and cost estimates for redesign as requested by the Board at the last meeting was not provided.

Engineer’s Report: Mr. Mundall stated that he is working on water usage reporting to the Dept. of Ecology.

Mr. Mundall Exits the meeting at 8:14 PM.

Franchise Agreement: Scheduling was discussed.

Consideration of a Fire Protection Cost Analysis: After a brief discussion it was determined that this item be removed from future agendas.

Financial Statement Audit: Mr. Kerley presented options to the Board. After discussion the Board directed Mr. Kerley to forego the voluntary SAO Financial Statement Audit and hire a firm to prepare financial statements for the 2017 financial year. Mr. Kerley presented a C.P.A. firm that he had selected from the Municipal Research and Services Center (MRSC) Professional Services Roster. After discussion a motion was made to authorize the General Manager to engage the services of Tara Dunford, CPA pending satisfactory reference check, to prepare financial statements for financial year 2017 and that payment for services shall not exceed $5,000.00. Motion was duly seconded and approved.

McKinnon Pumphouse Value Engineering: Discussion on the McKinnon Pumphouse Replacement project was revisited after which it was determined that a full review of the existing project plans and proposed changes be added to the agenda of the next Board meeting and it was determined that a streamlined version of the project with a firm set of timelines and no further delay is in the best interest of the District and its ratepayers.

New Business
Paperless Billing: Mr. Kerley reported to the Board that paperless billing should be ready for launch after the April billing cycle. Mr. Donahue stated that paperless newsletters or a link to our website could also be included with this item.

Staffing Contribution for GMPC, RWQC and MWPAAC: A motion was made to approve participation in staffing of the 2018-2019 GMPC, RWQC and MWPAAC in the amount of $150.00. Motion was duly seconded and approved.

Advisory Committee: Mr. Kerley stated that the Advisory Committee and staff have been preparing for the Green Fair at the Town Center on March 31st from 10:00 AM to 2:00 PM.

General Manager’s Report: The GM Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 9:54 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD OF COMMISSIONER MEETING MINUTES

APRIL 24, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Steve Mundall, Mundall Technical Services

Call to Order: The meeting was called to order by President Zehner at 5:00 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 03/07 and 03/22 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of March Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116639-116685 in the amount of $40,713.01 was moved and seconded. Motion passed unanimously.

New Business
Review of 2017 Financial Statements: Discussion.

Mr. Jonson enters the meeting at 6:04 PM.

Approval of Minutes
A motion was made to approve the minutes from the March 20th special meeting. Motion was duly seconded and approved. Motion passed unanimously.

Unfinished Business
Resolution 373 updating the District Employee Guide: Mr. Kerley presented the updated employee guide. After substantial review by the board, a motion was made and duly seconded to pass Resolution 373 as edited. Motion passed unanimously.

New Business Continued
Review of 2017 Financial Statements: Review and discussion continued after which Mr. Kerley was asked to get clarification on several items included in the statements.

Consideration of correspondence to the City of Lake Forest Park: Draft correspondence was presented and discussion was held regarding the District’s objection to parts of the City of Lake Forest Park’s Draft Parks Recreation Open Space and Trails Plan and Draft Vision for the Town Center. The Board made edits and changes to the draft correspondence and directed staff to finalize the letters.

Executive Session per RCW 42.30.110(1)(b): President Zehner called an Executive Session at 7:13 PM for approx. 10 minutes for the purpose of discussion of real property acquisition matters.

At 7:25 PM, the Chairman publicly announced an extension of the executive session for an additional 10 minutes. The executive session continued.

The executive session was concluded at 7:35 PM and the Special Meeting was resumed.

Mr. Jonson exits the meeting at 7:36 PM.

McKinnon Pumphouse Project Review: A full review of the existing project plans and proposed changes was led by Mr. Mundall. Mr. Kerley informed the Board that a preliminary meeting on the proposed design changes was scheduled with the City of Lake Forest Park. The Board once more emphasized that there can be no further delay on this project and updated time and cost estimates needs to be produced by Mundall Engineering and that redesign should proceed after the meeting with the city.

Advisory Committee: No update.

General Manager’s Report: The GM Report was reviewed. McKinnon Deep Well # 1 was discussed in detail. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 9:46 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR BOARD OF COMMISSIONER MEETING MINUTES

MAY 16, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:03 PM.

Mr. Jonson enters the meeting at 6:08 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 04/05 and 04/19 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of April Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116686-116743 in the amount of $59,103.05 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the April 24th special meeting. Motion was duly seconded and approved. Motion passed unanimously.

New Business

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the initial meeting and discussions between the District and the City. A City prepared draft franchise was presented for review.

June Board Meeting: The June Board Meeting was rescheduled as a Special Meeting for Monday June 18th at 6:00 PM.

Executive Session for the purpose of considering acquisition of an interest in real estate under RCW 42.30.110 section 1(b): President Zehner called an Executive Session at 7:32 PM for approx. 15 minutes to discuss acquisition terms.

At 7:50 PM, the Chairman publicly announced an extension of the executive session for an additional 15 minutes. The executive session continued.

At 8:05 PM, the Chairman publicly announced an extension of the executive session for an additional 10 minutes. The executive session continued.

At 8:15 PM, the Chairman publicly announced an extension of the executive session for an additional 7 minutes. The executive session continued.

At 8:22 PM, the Chairman publicly announced an extension of the executive session for an additional 7 minutes. The executive session continued.

At 8:29 PM, the Chairman publicly announced an extension of the executive session for an additional 5 minutes. The executive session continued.

The executive session was concluded at 8:35 PM and the Regular Meeting was resumed.

Executive Session for the purpose of considering a personnel matter, under RCW 42.30.110 section 1(g): Tabled.

Unfinished Business

Review of 2017 Financial Statements: Review and discussion.

McKinnon Pumphouse Project Review: Mr. Mundall updated the Board on the progress of the project. A geotechnical amendment and summary of the changes to the project will need to be completed and presented to the City. An updated cost and time estimate is also needed for the project.

Mr. Jonson exits the meeting at 9:30 PM.

Advisory Committee

Communications Plan: Mr. Kerley gave an update on several of the recent events supported by the Advisory Committee including the Farmers Market event.

Work Plan: No update

Advisory Committee Application: Armand Micheline submitted an application to serve for an additional Three year term. The Board accepted his application and a motion to accept Mr. Micheline for a three term beginning June 1st 2018 was made and duly seconded. Motion was passed unanimously.

General Manager’s Report: The GM Report was reviewed. McKinnon Deep Well # 1 startup was discussed in detail. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: Mr. Kerley informed the Board that he would be making a short presentation to the LFP Rotary on the morning of June 20th and that he was working with NEMCO on an emergency water filling station. He also informed the Board that the City of LFP would not be replacing the culvert at NE 178th and 44th Ave NE until next summer at the earliest.

There being no further business, the meeting was adjourned at 10:10 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

JUNE 18, 2018

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

The meeting was held at the District office located at 4029 NE 178th St. LAKE FOREST PARK WA 98155 at 6: 00 pm.

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

Mr. Hammond enters the meeting at 6:04 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 05/07 and 05/21 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of May Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116744-116790 in the amount of $53,374.17 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the May 16th, 2018 regular meeting of the Board. Motion was seconded and passed unanimously.

New Action Items

Emergency Water Filling Station: After discussion of possible locations and storage, a motion was made to enter into an intergovernmental agreement with Northshore Utility District for the purchase of an Emergency Water Supply Hub not to exceed $3,500.00. Motion was seconded and passed unanimously.

Advisory Committee Applications: Renewal applications for three year terms on our Advisory Committee were received from Eric Strom, Julie Hungar and Norman Leiberman. A motion was made and seconded to appoint each of the applicants to the Committee for three year terms. Motion was passed unanimously.

Metering Issue: Mr. Kerley presented information in regard to two accounts that were affected by crossed service lines. He noted that the contractor that built the homes was responsible for the error and one the homes was sold approximately one year ago. The Board directed staff to issue the appropriate charges and credits to correct the issue going back one year of billing.

LFPWD Summer Potluck: Mr. Kerley presented the idea of a summer potluck for public outreach. After discussion it was decided that supporting other public events such as parades or block parties would reach more people and be more effective.

Informational Items from Previous Meeting

McKinnon Pumphouse Project Update: The Board once more emphasized that there can be no further delay on this project from Mundall Engineering and that the project must be given the highest priority. It is necessary to get final designs and permits in place so the work can be advertised for bid in December, 2018. The Commissioners expressed significant concern that the requested time and cost estimates had not yet been produced by Mundall Engineering and the McKinnon Pumphouse Project item included in the Engineer’s report needed clarification.

Franchise Agreement with City of Lake Forest Park: Mr. Kerley informed the Board that no further discussions had occurred with the City since the last Board meeting and he was still waiting for a copy of the Northshore franchise agreement.

New Informational Items

Procedural Audit 2015-2017: The State Auditor’s Office will be conducting a three year procedural audit covering the years 2015, 2016 and 2017 and that the audit should take about two weeks. Start date is June 22nd.

Mural: Mr. Kerley informed the Board that he had contacted a local artist about the possibility of a mural painting on the East wall of the shop.

Parking lot restriping: Mr. Kerley informed the Board that sometime over the next few weeks that parking lot restriping would be occurring and that this work would include an update to the ADA parking spot.

Water Revenue Bond: Mr. Kerley updated the Board on the status of the proposed bank loan. A discussion was held about loan amounts and rate requirements for debt funding. Mr. Kerley stated that he would bring rate comparisons of neighboring districts to the next Board meeting.

Advisory Committee

Communications Plan: No update

Work Plan: No update

Change of Meeting Time: The Advisory committee has changed their meeting time to 5:00 pm. This was done to facilitate youth involvement and the possibility of widening the applicant pool for the open spots on the committee.

General Manager’s Report: The GM Report was reviewed. McKinnon Deep Well # 1 pump improvements were discussed in detail. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Action Items from Previous Meeting

Mr. Jonson exits the meeting at 9:45 PM.

Executive Session under RCW 42.30.110 section 1(g): President Zehner called an Executive Session at 9:45 PM for approx. 15 minutes to discuss the performance of the General Manager.

At 10:00 PM, the Chairman publicly announced an extension of the executive session for an additional 8 minutes. The executive session continued.

The executive session was concluded at 10:08 PM and the Regular Meeting was resumed.

After discussion, a motion was made and seconded to increase the General Manager’s salary by 2.5%, to award 65% of the potential performance award previously identified by the Board for work and service during the review period, effective March 1st 2018, and to adopt the performance award criteria for 2018-2019 as edited for the current review period. Motion passed unanimously.

There being no further business, the meeting was adjourned at 10:30 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

JULY 18, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Steve Mundall, Mundall Technical Services

Call to Order: The meeting was called to order by President Zehner at 6:03 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 06/07 and 06/25 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of June Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116791-116848 in the amount of $141,397.36 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the June 18th, 2018 special meeting of the Board as edited. Motion was seconded and passed unanimously.

Action Items from Previous Meeting
None

New Action Items

PWTF McKinnon Creek Wellfield Critical Infrastructure Improvement Contract:
Mr. Kerley presented a $200,000, 20 year loan agreement with the Public Works Trust Fund to fund security improvements for the McKinnon Creek Well Field. The terms of the agreement were reviewed and discussed. Motion for approval and acceptance of the loan agreement and for execution by the Board Pres. was moved, seconded and passed unanimously. The agreement was signed and Mr. Jonson executed the attorney certification.

Repeal Resolution 279: Tabled. Mr. Kerley was requested to present a draft resolution carrying out the repeal at the next Board meeting.

Resolution 376: Mr. Kerley presented Res. 376 containing an updated consolidated rate schedule to become effective January 1, 2019, to the Board. A motion was made for approval and acceptance and seconded. After discussion, the motion passed unanimously. Discussion of customer notification of the rate changes followed.

Informational Items from Previous Meeting

McKinnon Pumphouse Project Update: Mr. Mundall updated the Board on current developments and stated that a revised plan submittal would be delivered to the City in the morning. The next step is that Mr. Mundall will assemble a team of engineering subconsultants to commence detailed design work.

Franchise Agreement with City of Lake Forest Park: Mr. Kerley informed the Board that he had met with the City since the last Board meeting and received the draft franchise agreement between Northshore Utility District and the City of Lake Forest Park. He presented a draft franchise agreement that he had been working on with assistance from counsel. After discussion the Board concurred on either a one year extension of the existing franchise or entering into a new short term franchise based on the draft as presented.

Executive Session per RCW 42.30.110(1)(i): President Zehner called an Executive Session at 6:53 PM for approx. 15 minutes for the purpose of discussion with legal counsel regarding pending litigation.

At 7:10 PM, the Chairman publicly announced an extension of the executive session for an approx. additional 25 minutes. The executive session continued.

The executive session was concluded at 7:43 PM and the regular session of the meeting resumed.

Procedural Audit 2015-2017: Mr. Kerley reported on a successful audit and informed the Board that the exit interview for the audit would occur on July 23rd.

Bank Loan/Water Revenue Bond: Mr. Kerley gave an update on loan amounts, rate requirements and timelines.

Mural: Mr. Kerley informed the Board that the mural on East wall of the shop was nearing completion.

New Informational Items

Emergency Water Filling Station: Mr. Kerley informed the Board that Northshore Utility District had supplied a materials and suppliers list for the fabrication of the Emergency Water Supply Hub and the work would be performed internally.

Rates: No further discussion.

Advisory Committee Report: The ADCOM Report was reviewed. See attached

General Manager’s Report: The GM Report was reviewed. The water main repair on NE 178th St. was discussed in detail.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Mr. Jonson exits the meeting at 9:43 PM.

Mr. Mundall exits the meeting at 9:43 PM.

Open Discussion
Mr. Kerley requested that one of the Board members be available for voucher signatures on August 8th or 9th. Mr. Zehner stated that he would be available.

There being no further business, the meeting was adjourned at 9:47 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

AUGUST 29, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services

Call to Order: The meeting was called to order by President Zehner at 6:01 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 07/06, 07/18 and 07/19 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of July Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116849-116896 in the amount of $46,372.50 was moved and seconded. Motion passed unanimously.

Approval of Minutes
Tabled.

Action Items from Previous Meeting

Resolution 377, Repealing Resolution 279: A motion was made for approval and seconded. After discussion, the motion passed unanimously.

New Action Items

Possible Reschedule of the September Regular Board Meeting: A motion was made and duly seconded to cancel the September Regular Meeting on September 19th and reschedule it as a Special Meeting on September 25 at 6:00 PM. The motion was passed unanimously.

Informational Items from Previous Meeting

McKinnon Pumphouse Project Update: Mr. Mundall provided to the Board an updated cost estimate and timeline for the project. He reported that permitting will be submitted to the Washington State Dept. of Health in early September and to the City of Lake Forest Park in late September or early October. Mr. Mundall will assemble a team of engineering subconsultants to commence detailed design work.

Franchise Agreement with City of Lake Forest Park: Mr. Kerley reported to the the Board that he had exchanged emails with the City since the last board meeting and the City was willing to accept a six month extension of the existing franchise and that an extension ordinance and acknowledgement form have been drafted by City and reviewed by District counsel. The forms were presented and reviewed. After discussion, a motion was made and seconded to authorize Mr. Zehner to sign the acknowledgement form on the District’s behalf upon adoption of the extension by the City of Lake Forest Park City Council. The motion was passed unanimously.

Procedural Audit 2015-2017: Mr. Kerley reported that the exit interview was positive towards the District and that we provided adequate controls to safeguard public resources. The District will remain on a three year audit cycle.

Bank Loan: A discussion was held at length on loan amounts and disbursement timelines. The Board directed Mr. Kerley to inquire on incremental or multiple disbursement dates.

New Informational Items

PWTF McKinnon Creek Wellfield Critical Infrastructure Improvement: Mr. Kerley reported that a meeting with the Dept. of Homeland Security has been scheduled for September.

Advisory Committee Report: The ADCOM Report was reviewed. See attached

General Manager’s Report: The GM Report was reviewed. See attached. The water main repair on NE 178th St. and water quality was discussed in detail.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion
Mr. Zehner stated that he had attended the WASWD section IV meeting and there was an informative presentation on GFC and fire suppression charges. He also noted that this topic would also be presented at the upcoming Fall Washington Association of Sewer and Water Districts and that perhaps Mr. Kerley could attend. Mr. Kerley informed the Board that he would look into it and that he also would be attending a class on water storage tanks September 12th.

There being no further business, the meeting was adjourned at 9:55 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

SEPTEMBER 25, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Jim Nelson, D.A. Davidson; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:01 PM.

Commissioners reviewed vouchers and expense documentation.

Commissioner Hammond entered the meeting at 6:13 PM

Mr. Mundall enters the meeting at 6:37 PM

Informational Items from Previous Meeting

Bank Loan: A discussion was held with Mr. Nelson at length on loan amounts and disbursement timelines. Self-funding a bond reserve and prepayment options were also discussed. A motion was made and duly seconded to authorize issuance to interested banks of Requests for Proposals for $800,000 and $1,600,000 loans, on an alternative basis, with 15 and 20 year terms. Motion passed unanimously. The possibility of a special meeting for the purpose of lender selection was discussed.

Mr. Nelson exits the meeting at 7:38 PM

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 08/08, 08/09 and 08/27 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of August Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116897-116947 in the amount of $44,072.51 was moved and seconded. Motion passed unanimously.

Approval of Minutes
Minutes from the July 18th Regular and August 29th Special Meetings. A motion was made to approve the minutes from the July 18th Regular Board Meeting. Motion was seconded and approved. A motion was made to approve the minutes from the August 29th Special Meeting. Motion was seconded and approved.

Action Items from Previous Meeting
None.

New Action Items
None.

Informational Items from Previous Meeting Continued

McKinnon Pumphouse Project Update: Mr. Mundall updated the Board on the project. A pre-design report was submitted to the Washington State Dept. of Health and to the City of Lake Forest Park.

Franchise Agreement with City of Lake Forest Park: Mr. Kerley reported to the Board that a six month extension of the existing franchise has been signed and notarized by both parties. The term of the extension is until March 19, 2019. A copy of the franchise agreement between the City and North Shore Utility District that will be presented to the City Council for approval on 9/27/2018 was distributed to the Board. Discussion followed.

Executive Session per RCW 42.30.110(1)(i): President Zehner called an Executive Session at 8:03 PM for approx. 10 minutes for the purpose of discussion with legal counsel regarding pending litigation involving water and sewer districts in King County regarding the imposition of rent for the use of public right of way.

At 8:15 PM, the Chairman publicly announced an extension of the executive session for an approx. additional 10 minutes. The executive session continued.

The executive session was concluded at 8:25 PM and the regular session of the meeting resumed.

New Informational Items

PWTF McKinnon Creek Wellfield Critical Infrastructure Improvement: Mr. Kerley reported on the meeting with the Dept. of Homeland Security.

Advisory Committee Report: The ADCOM Report was reviewed. See attached

Mr. Jonson exits the meeting at 9:45 PM.

General Manager’s Report: The GM Report was reviewed. See attached. The new water service installation at 4975 NE 1854th St. was discussed in detail.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 9:50 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

OCTOBER 17, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:04 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report: Tabled.

Approval of September Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116948-116995 in the amount of $62,053.68 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the September 25th, 2018 Special Meeting of the Board. Motion was seconded and passed unanimously.

Action Items from Previous Meeting
None.

New Action Items

WASWD Special Membership Meeting October 22, 2018: The Board asked Mr. Kerley to attend the meeting on the District’s behalf.

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley presented a draft franchise agreement to the Board. Discussion followed, after which the Board directed Mr. Kerley to summarize the agreement into a term sheet and to meet with the City to continue negotiations.

Informational Items from Previous Meeting Continued

McKinnon Pumphouse Project Update: Mr. Mundall updated the Board on the project. The City Planner has reviewed the design package with the proposed changes. A review of the temporary above ground piping will be performed by the Watershed Company, as requested by the City Planner. Next step is structural and electrical design contracts.

Bank Loan: Bond Debt Service schedules that were prepared by D.A. Davidson were distributed to the Board. After discussion it was agreed on that the District would pursue a $800,000.00 bank loan and to move forward with Requests for Proposals.

PWTF McKinnon Creek Wellfield Critical Infrastructure Improvement: Mr. Kerley reported that we are now in the Dept. of Homeland Security database and that a more detailed meeting with Dept. of Homeland Security is scheduled for November 13th.

New Informational Items
None.

Advisory Committee Report: The ADCOM Report was reviewed. See attached

General Manager’s Report: The GM Report was reviewed. See attached. The installation of the new water service installation at 4975 NE 184th St. was discussed in detail. Mr. Kerley also reviewed an act of vandalism, discovered today at the high tank. A police report has been filed and notices will be posted to advise the community.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: Mr. Hammond inquired about an email and potential meeting with a telecommunications company that is offering priority cellular service to the District. A discussion was held on possible locations for the Employee, Advisory Committee and Board of Commissioners Recognition Presentation. Mr. Kerley also advised of an upcoming meeting of the Northshore Emergency Management Coalition in which he would participate.

There being no further business, the meeting was adjourned at 9:06 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

NOVEMBER 27, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

Mr. Jonson enters at 6:07 PM

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 09/06 and 09/24 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 10/08 and 10/22 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of October Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116996-117041 in the amount of $39,918.38 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the October 17th, 2018 Regular Meeting of the Board. Motion was seconded and passed unanimously.

Action Items from Previous Meeting

WASWD Special Membership Meeting October 22, 2018: Mr. Kerley reported that he had attended the meeting and voted by proxy on the District’s behalf.

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the progress of franchise agreement negotiations with the City of Lake Forest Park. Discussion followed. The commissioners requested Mr. Kerley include a fire flow cost allocation study in the 2019 budget.

New Action Items

Advisory Committee Applicant: The Board reviewed an application for an open position on the Advisory Committee from Brian Saunders. A motion was made to accept Brian Saunders as a member of the Lake Forest Park Water District Advisory Committee. Motion was seconded and approved unanimously.

Resolution 378: A motion was made to approve Resolution 378, a resolution that updates and defines small and attractive asset policies and repeals Resolution 307. The motion was duly seconded and unanimously approved.

Special Meetings: A discussion was held on upcoming special meetings and possible dates. The Board concurred that a special meeting will be held on December 5th, 6:00 pm for the Appreciation Banquet at Elliott Bay Public House Brewery, 12537 Lake City Way NE, Seattle, WA. Another special meeting will need to be held for the selection of the bank loan.

Informational Items from Previous Meeting Continued

McKinnon Pumphouse Project Update: The project update that was included in the Engineer’s Report by Dan Mundall was reviewed. A discussion on project timelines was held and the Board requested that plan submittal occur prior to Christmas. The Board directed Mr. Kerley to prioritize the project and that no further work should be delegated to Mundall Engineering until the permit for this project has been submitted to the City and the bid documents for the project have been prepared.

Bank Loan: Mr. Kerley reported that responses to the requests for proposals are due November 28th at 3:00 P.M. Jim Nelson of D.A. Davidson will need at least one business day for review. The Board agreed to hold a special meeting at the District office to review the responses.

PWTF McKinnon Creek Wellfield Critical Infrastructure Improvement: Mr. Kerley reported that a second meeting with Dept. of Homeland Security occurred earlier in the month and he is awaiting the Department’s recommendations.

New Informational Items
Lake Forest Park Town Center Redevelopment: Mr. Kerley reported that the District has been contacted by Otak, a consulting engineering firm hired by the City of Lake Forest Park, regarding potential rezoning scenarios for the Town Center to be considered by the city and the impacts on District facilities. A discussion was held and the Board determined that the District was capable of providing water service for all of the scenarios but water storage and transmission may require enhancement depending on fire flow amounts and duration as specified by the fire marshal. Mr. Kerley noted that the District was extremely busy with pending projects and some of the information requested by Otak required engineering analysis. Mr. Kerley was directed to ask the City to be more specific with regard to fire flow requirements so that the District can analyze and better respond with information on hand.

City L60 Culvert Replacement: Mr. Kerley reported on an upcoming culvert replacement project at 44th Ave NE and NE 178th. The City will advertise for bids to include an optional bid item for the replacement of approximately 120 feet of District owned water main. Mr. Kerley was requested to contact the City to have its engineer design the water main replacement aspect. An interlocal agreement will be prepared and submitted to the Board for review and approval for the work at a subsequent meeting.

Advisory Committee Report: The ADCOM Report was reviewed. See attached

General Manager’s Report: The GM Report was reviewed. See attached. The water main repair on NE 182nd St. was discussed in detail.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 9:53 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

DECEMBER 04, 2018

Notice of the meeting containing the agenda items was posted as required by RCW 42.30.080.

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Jim Nelson, D.A. Davidson

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

Mr. Donahue and Mr. Nelson joined the meeting by conference call.

New Business

Review Requests for Proposals and Selection of Bank for Loan: The Board reviewed responses to the District’s requests for proposals for a bank loan and held a discussion led by Jim Nelson, a financial advisor with D. A. Davidson. A motion was made to authorize the General Manager to sign the term sheet for a Water Revenue Bond, subject to the revised interest rate, proposed by Chase Bank in the principal amount of $823,000.00. The motion was duly seconded and unanimously approved.

Motion to Authorize the Lake Forest Park General Manager to Sign the Selected Bank Term Sheet on Behalf of the District: Item was covered by the previous motion.

Mr. Nelson exited the meeting at 6:22 PM.

Possible Reschedule of the December 19th Regular Board Meeting: After discussion a motion was made to cancel the December 19th Regular Board Meeting and reschedule it as a Special Meeting to be held on December 18th at 6:00 PM. Motion was duly seconded and approved.

There being no further business, the meeting was adjourned at 6:32 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

DECEMBER 05, 2018

Notice of the meeting containing the agenda items was posted as required by RCW 42.30.080.

The meeting was held at the Elliot Bay Public House, 12537 Lake City Way NE, Seattle, Wa 98125.

Commissioners present: Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Members of the Staff, Advisory Committee and General Public. List attached.

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

New Business

Mr. Kerley led a presentation recognizing the accomplishments of the Staff, Advisory Committee and Board of Commissioners in 2018.

There being no further business, the meeting was adjourned at 9:00 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

DECEMBER 18, 2018

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services

Call to Order: The meeting was called to order by President Zehner at 6:00 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report:
Mr. Hammond compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 11/08 and 11/21 2018 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of November Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 117042-117095 in the amount of $45,688.86 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the November 27th, December 4th and December 5th Special Meetings of the Board. Motion was seconded and passed unanimously.

Mr. Mundall enters at 6:58 PM

Action Items from Previous Meeting
None.

New Action Items
Resolution 379: A proposed form of bond resolution shown as no. 379 prepared by bond counsel was presented and reviewed. A motion was made to approve Resolution 379, a resolution that authorizes the issuance and sale of a revenue bond in the amount of $823,000 for the purpose of financing capital improvements. The motion was duly seconded and unanimously approved.
Family Leave Act Premium Election: A motion was made to elect to pay the employee portion of the Family Leave Act premium. After discussion the motion was duly seconded and unanimously approved.

Motion to dispose of and surplus items listed in the 2018 Small and Attractive Asset Report: A motion was made to dispose of and surplus the items detailed in the 2018 Small and Attractive Asset Report. Motion was seconded and passed unanimously.

Motion to Authorize the General Manager to Enter into a Contract for Watermain Replacement Design Services with Gray and Osborne for the City of Lake Forest Park L60 Culvert Replacement: A motion was made for approval with the amount of the contract not to exceed $5,000.00 plus tax. After discussion the motion was duly seconded and unanimously approved.

Election of Officers for 2019: A motion was made to elect Bill Donahue as President of the Board, David Hammond as Secretary and Eli Zehner as Treasurer. Motion was seconded and passed unanimously.

Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: The project update that was included in the Engineer’s Report by Dan Mundall was reviewed. A discussion on project timelines was held.

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the progress of franchise agreement negotiations with the City of Lake Forest Park.

PWTF McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley reported that the report detailing the Dept. of Homeland Security recommendations should be issued sometime in the next two or three weeks.

Lake Forest Park Town Center Redevelopment: A memo that was prepared by Mundall Engineering was discussed.

New Informational Items
2019 Draft Budget: The Draft Maintenance Budget and Revenue Projections were presented to the Board. Mr. Kerley stated that a few more budgetary items need to be detailed and that he will present this item for Board Approval at the next Board Meeting.

Advisory Committee Report: None.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 10:00 PM.