LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
JANUARY 10, 2023
The meeting was held at Diamond Knot, 5602 232nd St. SW, Mountlake Terrace, WA 98043.
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Steve Mundall, Mundall Technical; Members of the Staff, Advisory Committee and General Public.
Notice of the meeting containing the agenda items was posted as required by RCW 42.30.080 and covered the following topics:
Call to Order: The meeting was called to order by President Donahue at 6:01 PM.
New Business:
Mr. Kerley gave a presentation recognizing the accomplishments of the Staff, Advisory Committee, Contract Professionals and the Board of Commissioners during 2022 which included a time lapse video of the McKinnon Pumphouse construction in 2022 in review, prepared by Steve Mundall.
President Donahue presented the 2022 LFPWD Water Protector of the Year Award to Kim Josund of the Lake Forest Park Stewardship Foundation.
Discussion and comments followed the presentation.
There being no further business, the meeting was adjourned at 8:15 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JANUARY 24, 2023
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present – In-Person: F. Alan Kerley, General Manager. By Zoom teleconference: Richard Jonson, Attorney; Dan Mundall, Engineer.
The meeting was held in- person at the District office (4029 NE 178th St., Lake Forest Park, WA 98155) and remotely. The meeting agenda with call-in information was posted on the District’s website in advance of the meeting to give the general public the option to participate remotely.
Call to Order:
The meeting was called to order by President Donahue at 6:07 PM.
Review of Vouchers:
The Commissioners reviewed the vouchers for December 2022.
Mr. Richard Jonson entered the meeting at 6:15 PM
Mr. Mundall entered the meeting at 6:20 PM.
Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on December 12th and 20th 2022 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports. Mr. Zehner also noted that the scheduled revenue bond payments in the amount of $121,093.20 had been made.
Approval of December 2022 Vouchers:
The Commissioners, having reviewed the certified expense vouchers, found that the vouchers were supported by adequate documentation. Approval of November vouchers nos. 119085 through 119121 in the amount of $501,578.09 was moved and seconded. Motion passed.
Approval of Minutes:
Approval of the December 22, 2022 Special Meeting Minutes as edited and January 10, 2023 Special Meeting Minutes was moved and seconded. Motion passed.
New Action Items:
Selection of Officers: A motion was made to nominate the following officers for 2023 (and to remain until their successors are seated): David Hammond as President, Bill Donahue as Treasurer and Eli Zehner as Secretary. Motion was seconded. Mr. Zehner and Mr. Hammond thanked Mr. Donahue for his excellent work as president during the past year. Motion passed.
Mr. Hammond took over as President of the Board and acted as chair for the remainder of the meeting.
Action Items from Previous Meeting:
Approval of 2023 Budget: Tabled.
New Informational Items: None.
Informational Items from Previous Meetings:
ADCOM Climate Action Plan: Mr. Kerley reported that the AdCom sub-committee had just held a meeting and that the draft plan was progressing and is expected to be presented to the Board at the February Board meeting.
Reports
Attorney Report: None.
Advisory Committee Report: Minutes from the last three AdCom meetings were given to the Board for review prior to the meeting. Mr. Kerley informed the Board that Casey Sundin has resigned as an AdCom Member. Mr. Kerley also informed the Board that the AdCom Charter is in need of an update and that the item will be included as part of the AdCom’s work plan. A discussion was held on recruiting new AdCom members.
General Manager’s Report:
The GM Report for December was reviewed. See attached.
Engineer’s Report:
The Engineer’s Report for December was reviewed. See attached. The McKinnon Wellfield Pumphouse Project and the side sewer connection for the project was discussed in detail.
Public Comment:
Mr. Zehner reported on a WASWD Retrospective Rating Program meeting and he also gave an update on proposed legislature bills that WASWD is monitoring.
There being no further business, the meeting was adjourned at 7:41 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
FEBRUARY 28, 2023
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present – In-Person: F. Alan Kerley, General Manager; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney. By Zoom teleconference: Dan Mundall, Engineer.
The meeting was held in-person at the District office (4029 NE 178th St., Lake Forest Park, WA 98155) and remotely. The meeting agenda with call-in information was posted on the District’s website in advance of the meeting to give the general public the option to participate remotely.
Call to Order:
The meeting was called to order by President Hammond at 6:03 PM.
Review of Vouchers:
The Commissioners reviewed the vouchers for January 2023.
Mr. Mundall entered the meeting at 6:37 PM.
Treasurer’s Report:
Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on January 5th and 19th 2023 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of January 2023 Vouchers:
The Commissioners, having reviewed the certified expense vouchers, found that the vouchers were supported by adequate documentation. Approval of January vouchers nos. 119122 through 119163 in the amount of $244,203.14 was moved and seconded. Motion passed.
Approval of Minutes:
Approval of the January 24, 2023 Regular Meeting Minutes was moved and seconded. Motion passed.
New Action Items:
Employee Sick Time: A motion was made to grant a one-time adjustment of 40 hours of sick time for each full-time non-exempt employee and a pro-rated amount based on hours worked for part time employees. The motion was seconded. After discussion an amendment of the main motion was made granting a one-time adjustment of 32 hours of sick time for part time employees. Amended motion was seconded. Motion passed.
Ballinger Way (37th Ave NE to 40th Ave NE) Watermain Replacement PRV: Mr. Kerley introduced the item and a discussion was held after which a motion was made to approve the purchase of the materials needed for a unique PRV vault and appurtenances to be installed as part of the Ballinger Way (37th Ave NE to 40th Ave NE) Watermain Replacement Project. Motion did not pass.
McKinnon Well #2 Variable Frequency Drive and Wiring for McKinnon Well #4: Mr. Kerley introduced the item and a discussion was held after which a motion was made to approve the purchase of the needed materials and components to install a VFD on McKinnon Deep Well #2 and to purchase the wiring for McKinnon Deep Well #4. Motion was seconded. Motion passed.
Action Items from Previous Meeting:
Approval of 2023 Budget: A motion was made and seconded to approve the 2023 Budget subject to some minor formatting changes. Motion was approved.
New Informational Items: None.
Informational Items from Previous Meetings:
ADCOM Climate Action Plan: Mr. Kerley reported that an AdCom sub-committee meeting is scheduled for March 6th.
Reports
Attorney Report: Mr. Jonson reported on the extra cost claim by Burke Electrical.
Advisory Committee Report: Mr. Kerley informed the Board that Sally Yamasaki has resigned from the Advisory Committee.
General Manager’s Report:
The GM Report for January was reviewed. See attached. Mr. Kerley informed the Board that he was pleased with the replacement pressure washer that the District has purchased.
Engineer’s Report:
The Engineer’s Report for January was reviewed. See attached. The McKinnon Wellfield Pumphouse Project, the Seattle City Light service for the new pumphouse and the side sewer connection for the project were discussed in detail.
Board Report:
Mr. Zehner reported on membership types under consideration for the WASWD (Washington Association of Sewer and Water Districts) Retrospective Rating Program. He also gave an update on proposed legislature bills that WASWD and WUC (Washington Utilities Council) is monitoring. Mr. Zehner also noted that new lead and copper rules would soon be forthcoming from the Dept. of Health.
Public Comment: None
There being no further business, the meeting was adjourned at 8:59 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
MARCH 28, 2023
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present – In-Person: F. Alan Kerley, General Manager; Steve Mundall, Mundall Technical Services; Dan Mundall, Engineer. By Zoom teleconference: None.
The meeting was held in-person at the District office (4029 NE 178th St., Lake Forest Park, WA 98155) and remotely. The meeting agenda with call-in information was posted on the District’s website in advance of the meeting to give the general public the option to participate remotely.
Call to Order:
The meeting was called to order by President Hammond at 6:03 PM.
Review of Vouchers:
The Commissioners reviewed the vouchers for February 2023.
Mr. Mundall entered the meeting at 6:15 PM.
Treasurer’s Report:
Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on February 9th and 16th 2023 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of February 2023 Vouchers:
The Commissioners, having reviewed the certified expense vouchers, found that the vouchers were supported by adequate documentation. Approval of February vouchers nos. 119164 through 119197 in the amount of $43,691.01 was moved and seconded. Motion passed.
Approval of Minutes:
Approval of the February 28, 2023 Regular Meeting Minutes was moved and seconded. Motion passed.
New Action Items:
Approval of LFPWD Climate Action Plan: A motion was made and seconded to approve the Climate Action Plan. After discussion, the motion was passed and the General Manager was directed to complete a prioritized risk assessment and work plan to implement the policies set forth in the plan. The Board complimented the Advisory Committee for all of the excellent work that was put into creating the Climate Action Plan.
Ratify Purchase of 5,000 Gallon Holding Tank for the McKinnon Pumphouse Project: A motion was made and seconded to ratify the purchase of the 5,000-gallon holding tank. After brief discussion, the motion was passed.
Action Items from Previous Meeting: None.
New Informational Items: None.
Informational Items from Previous Meetings: None.
Reports
Attorney Report: None
Advisory Committee Report: Mr. Kerley reported that a shared AdCom calendar has been created and includes upcoming public outreach events.
General Manager’s Report:
The GM Report for February was reviewed. See attached.
Engineer’s Report:
The Engineer’s Report for February was reviewed. See attached. The Seattle City Light service and District purchased pressure reducing valves for the new pumphouse were discussed in detail.
Board Report:
Mr. Zehner reported that he had recently attended the Section 3 and Section 4 WASWD (Washington Association of Sewer and Water Districts) meetings and that there is funding available for the upcoming lead and copper rules. The funding deadline is at the end of April 2023. Mr. Kerley was asked to research this and apply for funding if necessary.
Senate Bill 5466 was brought up by Mr. Donahue. This bill has the potential to rapidly increase service connections and water demand for water districts.
Public Comment: None.
There being no further business, the meeting was adjourned at 8:32 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
APRIL 17, 2023
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present – In-Person: F. Alan Kerley, General Manager. By Zoom teleconference – Dan Mundall, Engineer; Richard Jonson, Attorney.
The meeting was held in-person at the District office (4029 NE 178th St., Lake Forest Park, WA 98155) and remotely. The meeting agenda with call-in information was posted on the District’s website in advance of the meeting to give the general public the option to participate remotely.
Call to Order:
The meeting was called to order by President Hammond at 6:00 PM.
Review of Vouchers:
The Commissioners reviewed the vouchers for March 2023.
Mr. Mundall entered the meeting at 6:22 PM.
Mr. Jonson entered the meeting at 6:32 PM.
Treasurer’s Report: Tabled.
Approval of March 2023 Vouchers: Tabled.
Approval of Minutes:
Approval of the March 28, 2023 Regular Meeting Minutes was moved and seconded. Motion passed.
New Action Items:
Ratify Purchase of Pressure Reducing Valve for McKinnon Pumphouse Project: Mr. Kerley reviewed the circumstances of purchase order. Discussion followed. A motion was made and seconded to ratify the purchase of a 2.5-inch Solenoid Control Valve with Stainless Steel Anti-Cavitation Baskets in the amount of 5,542.00. Motion Passed.
Staff was asked to prepare a summary of the remaining out of contract costs for the pumphouse project for budgeting purposes.
Ratify Scope of Service Agreement with the Watershed Company: Mr. Kerley reviewed the requirement for a tree assessment for a proposed water main replacement project on Ballinger Way and the efforts to obtain proposals. Discussion followed. A motion was made and seconded to ratify the General Manager’s decision to enter into a Scope of Services Agreement with the Watershed Company to perform a tree assessment and arborist report for the Ballinger Way 37th Ave NE to 40th Pl NE Watermain Replacement Project prior to permit submittal to the City of Lake Forest Park in an amount not to exceed $7,200. Motion Passed.
WASDOT SR 104 Lyon Creek Fish Passage Project Inclusion and Agreement: Mr. Kerley presented the proposed agreement with WASDOT. Discussion followed including comments by counsel. A motion was made and seconded to include the relocation of LFPWD facilities that are in conflict with the SR 104 Lyon Creek Fish Passage Project in the WSDOT Construction Contract to realize cost savings in construction, permitting and contract administration and to authorize the General Manager to enter into a Utility Construction Agreement with WSDOT. Motion passed.
Executive Session under RCW 42.30.110 (a) (ii): President Hammond called an executive session under RCW 42.30.110 (a) (ii) to discuss infrastructure security for the McKinnon Creek Pumphouse area for approximately 10 minutes at 7:03 PM. At 7:12 PM the executive session was ended and the special meeting resumed. A motion was made and seconded to solicit bids for critical infrastructure fencing and to have survey work completed as needed. Motion passed.
Action Items from Previous Meeting: None.
New Informational Items:
Upcoming Public Outreach Events: This item was included in the General Manager’s Report. See attached.
Informational Items from Previous Meetings: None.
Reports
Attorney Report: Mr. Jonson had nothing new to report.
Advisory Committee Report: None.
General Manager’s Report:
The GM Report for March was reviewed. See attached.
Engineer’s Report:
The Engineer’s Report for March was reviewed. See attached. The Seattle City Light service connection was discussed in detail.
Board Report:
Mr. Zehner reported that he had attended the WASWD (Washington Association of Sewer and Water Districts) Spring Conference. He gave a summary of presentations on PFAS, biosolid testing and middle housing legislation by the Department of Commerce.
Public Comment: None.
There being no further business, the meeting was adjourned at 7:40 PM.