LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

JANUARY 16, 2019

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney; Tracy Furutani, Advisory Committee

Call to Order: The meeting was called to order by President Donahue at 6:00 PM.

Approval of Agenda: A motion was made to approve the Agenda as amended. Motion was seconded and approved.

New Informational Items
Mr. Furutani entered the meeting at 6:03 PM and presented the Aquifer Model that John ######, Students from North City College and he have been working on and is near completion. Final detail work and a layer of clear coat still need to be applied. The Board expressed their gratitude to all those involved with the creation of the model.

Mr. Furutani exited the meeting at 6:25 PM

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report: Tabled.

Approval of December 2018 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 117096-117137 in the amount of $41,040.04 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the December 18, 2018 Special Meeting of the Board. Motion was seconded and passed unanimously.

Action Items from Previous Meeting
None.

New Action Items
Motion to approve 2019 Maintenance Budget: A motion for approval was made and a discussion was held after which the motion was amended to approve the 2019 Maintenance Budget with the following changes: $70,000 transferred to the Maintenance Reserve Fund, CIF and PWTF transfers for payroll hours be credited back to the Maintenance Fund and the 2019 Maintenance Budget beginning balance of cash on hand be adjusted to include these changes. Motion was seconded and passed unanimously.

Staff was directed to report back to the Board on the possibility of capitalizing mapping upgrades and asset management expenses incurred during the 2018 reporting period.

Motion to Authorize the General Manager to Enter into a Contract for Environmental Consulting Services with The Watershed Company: After discussion and review of the contract document with edits, the motion was duly seconded and unanimously approved.

Executive Session for the purpose of considering a personnel matter, under RCW 42.30.110 section 1(g): Tabled.

Determination on Regularly Scheduled Board Meeting Date and Time: After discussion it was decided that the Regularly Scheduled Meeting Date and Time will not be changed. A motion was made and duly seconded to cancel the Regularly Scheduled Meeting on February 20th and to reschedule it as a Special Meeting on February 26th at 6:00 PM. Motion passed unanimously.

Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall and Mr. Kerley presented a revised schedule that has the District going out to bid on this project in early March 2019.

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the progress of franchise agreement negotiations with the City of Lake Forest Park.

PWTF McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley reported that the report detailing the Dept. of Homeland Security recommendations is on hold due to the Government Shut-down.

New Informational Items Continued
Lake Forest Park Town Center EIS Comment Period: The Draft EIS was discussed. The Town Center is within the District’s water service area as described in its water system plan and the District has sufficient water rights and system capacity to serve existing and additional improvements on the property. Additional fire flow capacity can be developed in a timely and reasonable manner if new improvements at the Town Center result in enhanced fire flow requirements. The Board directed staff and Mr. Mundall to prepare comments to the EIS pertaining to the availability of water and submit them before the comment period deadline.

Bond Fund: Mr. Kerley stated that the funds from the bank loan have been deposited in the District’s bond fund and is invested by the King County Dept. of Finance.

McKinnon Deep Well # 2: Mr. Kerley reported to the Board that the apparent lightning strike that occurred on Dec. 26, 2018, damaged the motor of McKinnon Deep Well #2 to the point that it no longer functions. Mr. Kerley also pointed out that an insurance claim may be appropriate. After discussion, a motion was made to authorize the General Manager to enter into a contract for the repair and rehabilitation work needed on Well # 2 for an amount not to exceed $ 30,000.00 in accordance with State statutes and District policies. The Motion was seconded and passed unanimously.

Advisory Committee Report: The Adcom Report was reviewed. See attached.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: Mr. Zehner reported that he attended the WASWD Section IV Meeting held on January 14th. Mr. Jonson informed the Board that the Supreme Court declined to hear the appeal of the City of Seattle in regard to the trial court income tax ruling and that may be an indication of how it handles the King County Franchise fee appeal. Mr. Hammond commented that based on a recent experience with his city employer, the District should review safety policies.

There being no further business, the meeting was adjourned at 9:41 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES

FEBRUARY 26, 2019

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: Patty Cornaby, Administrative Assistant; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; and Richard Jonson, Attorney.

Call to Order: The meeting was called to order by President Donahue at 6:00 PM.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified by the General Manager for the months of December, 2018 and January, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of January 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117138 through 117183 in the amount of $55,302.46 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the January 16, 2019 regular meeting of the Board. Motion was seconded and passed unanimously.

Action Items from Previous Meeting:
Executive Session for Employee Review. Tabled.

New Action Items:
Determination of April Meeting Date and Time: After discussion, a motion was made to cancel the April regular Board meeting and to schedule a special meeting in its place for April 30, 2019, at 6:00 pm at the District office. Motion was seconded and passed unanimously.

Staffing Contribution for GMPC, RWQC and MWPAAC: After discussion, a motion was made to authorize payment of $150.00 to Highline Water District, acting as treasurer, to assist in funding of water and sewer district representation before King County GMPC, RWQC and MWPAAC committees. Motion was seconded and passed unanimously.

Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall discussed the schedule for presenting final permit information to the City by the end of the week. Discussion followed concerning a proposed schedule for advertising for bids, bid opening, issuance of building permits and possible award. The project contract documents will be reviewed by Enduris and counsel and due to time constraints, the project will be advertised for bid before issuance of the building and site development permit. After discussion, a motion was made to authorize the G.M. to advertise the project for bids. The motion was seconded and passed unanimously. The Board suggested that contractors be given at least three weeks after advertisement before bid opening.

Draft Franchise Agreement with City of Lake Forest Park: Tabled.

McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Ms. Cornaby reported on meetings with Homeland Security and a confidential report issued by the agency.

Lake Forest Park Town Center EIS Comment Period: Mr. Mundall stated that the District’s response was issued to the City. Discussion followed.

McKinnon Deep Well # 2 Pump and Motor Replacement: Mr. Mundall stated that as previously authorized by the Board, Mr. Kerley selected the lowest and best proposal for the work from a qualified well driller at a cost of $27,408 plus WSST. Work on the project has not yet commenced due in part to weather conditions.

New Informational Items
L60 Culvert Replacement Project: Mr. Mundall stated that the engineer’s estimate from Gray and Osborne for water main work necessitated by the City’s culvert replacement project was approximately $41,000. The City will include an optional bid item for the District’s part of the project which will be up to the District whether to accept.

Ms. Cornaby left the meeting at 8:03 pm.

Reports
Advisory Committee Report: None.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

There being no further business, the meeting was adjourned at 8:17 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES

MARCH 20, 2019

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Donahue at 6:08 PM.

Mr. Jonson enters at 6:11 PM.

Mr. Kerley requested that the Board amend the agenda to move the L60 Culvert Replacement Project item into the New Action Items. A motion was made and seconded to approve the Agenda as amended. Unanimously approved.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified Feb. 07 and Feb. 21 for the month of February, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of February 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117184 through 117229 in the amount of $65,932.84 was moved and seconded. Motion passed unanimously.

Approval of Minutes
A motion was made to approve the minutes from the February 26, 2019 special meeting of the Board, as edited. Motion was seconded and passed unanimously.

Action Items from Previous Meeting:
Executive Session for Employee Performance Review. At 7:00 pm, President Donahue called an executive session for the purpose of reviewing the performance of an employee under RCW 42.30.110 section 1(g) for approximately 10 minutes. All guests left the meeting except for Mr. Jonson.

At 7:10 PM, the President Donahue publicly announced an extension of the executive session for an approx. additional 10 minutes. The executive session continued. Mr. Kerley entered the meeting at 7:20 pm and President Donahue publicly announced an extension of the executive session for an additional five minutes.
The executive session was concluded at 7:25 PM and the regular session of the meeting resumed.

After discussion, a motion was made and seconded to increase the General Manager’s salary by 2.85%, to award 75% of the potential performance award previously identified by the Board for work and service during the review period, effective March 1st 2019, and to adopt the performance award criteria for the 2019-2020 review period. Motion passed unanimously.

Determination of April Meeting Date and Time: After discussion, a motion was made to cancel the April regular Board meeting and to schedule a special meeting in its place for April 29, 2019, at 6:00 pm at the District office. Motion was seconded and passed unanimously.

Dan and Steve Mundall re-entered the meeting at 7:35 pm and Mr. Donahue exited the meeting. Mr. Zehner took over as chair.

New Action Items:
L60 Culvert Replacement Project: Mr. Kerley gave a brief update to the Board. A motion was made to authorize the General Manger to enter into an interlocal agreement with the City of LFP for the replacement of the District’s watermain in conjunction with the project, subject to legal review.

Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall discussed the schedule for presenting final permit information to the City. The District is awaiting plan sheet updates from the Watershed Company. The project timeline was reviewed and the Commissioners expressed concern over the delay in submission. Mr. Mundall stated that his target date for plan submission to the City is March 26, 2019. Mr. Hammond requested that he be advised when the submission occurs.

Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the status of negotiations with the City of LFP and added that the extension signed last September has now expired and that a prorated final payment of franchise fees will be due to the City. A motion was made and seconded to continue to collect the franchise fee to be held in reserve in anticipation of a future franchise agreement and if a new franchise agreement is not agreed upon, the accumulated funds may be used for District purposes as determined by the Board . Motion passed.

McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley gave an update on the Dept. of Homeland Security confidential report and the dashboard tool that the agency has made available to the District.

McKinnon Deep Well # 2 Pump and Motor Replacement: Mr. Kerley updated the Board on the progress and the upcoming schedule for work on the project.

New Informational Items
Accessory Dwelling Units: A informational packet was provided and a brief discussion was held.

Mr. Mundall left the meeting at 9:25 pm.

Reports

Advisory Committee Report: The Adcom report was reviewed. See attached.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached.

Open Discussion: Mr. Zehner reported on the Section IV meeting held March 18th. Mr. Kerley updated the Board on upcoming training and conferences.

Mr. Kerley presented and the commissioners considered a customer letter requesting a billing adjustment due to an opened hose bib. The customer suspects someone intentionally turned on their spigot as well as several of their neighbors. After discussion, the Board determined that this situation does not meet the criteria for a billing adjustment available for leaks and denied the request.

There being no further business, the meeting was adjourned at 9:55 PM.