LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
JANUARY 28, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Steve Mundall
Call to Order: The meeting was called to order by Commissioner Donahue at 6:00 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on November 6, 7 and November 21, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on December 5 and December 23, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of December 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117638 through 117682 in the amount of $73,297.14 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the December 10th and December 13th 2019 Special Meetings. Motion was seconded and passed.
Action Items From Previous Meeting:
Resolution 382 Consolidated Rate Schedule: Discussion was held in regard to Accessory Dwelling Units and rate increases for 2020. After discussion the item was tabled for revision and further development of the revenue requirement analysis.
New Action Items:
Election of Officers: A motion was made to elect David Hammond as President, Eli Zehner as Secretary and Bill Donahue as Treasurer. Motion was seconded and passed.
2020 Maintenance Budget / 2020 Revenue Projection: A motion was made and seconded to pass the 2020 Maintenance Budget with a transfer of funds from the Capital Improvement Fund to the Maintenance Fund to cover labor costs from 2019 capital projects. Motion passed.
Resolution 383 Changing the Regular Meeting Date: A motion was made and seconded to pass Resolution 383 that changes the regular meeting date from the third Monday of the month to the fourth Tuesday of the month. Motion passed.
Determination of Bid Dates for McKinnon Pumphouse Project: A discussion was held on possible dates to advertise for the Phase 1 of the project. Staff recommends advertising for bids on February 12th. The Board directed staff to advertise as soon as possible.
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley reported that engineering has been working on making sure of no overlap on the construction schedules.
Proposed Franchise Agreement with City of Lake Forest Park: No change.
Town Center: Mr. Kerley reported that Merlone Geier has not yet picked up the Certificate of Water Availability that has been prepared.
McKinnon Wellfield Security Improvements: Mr. Kerley informed the Board that Phase 1 of the project has been completed. Mr. Kerley also presented several options for Phase 2.
New Informational Items
Attorney Report: Mr. Johnson summarized the impacts of the King County Franchise Fee Litigation.
Advisory Committee Presentation: The Advisory Committee would like present our 4th grade science unit or a presentation on the Critical Aquifer Recharge Area to the City of Lake Forest park Council. The Board recognized the enthusiasm of the Advisory Committee and suggested that instead they invite council members to one of our 4th grade presentations at Brookside Elementary.
McKinnon Wellfield Walkthrough: Mr. Kerley informed the Board that he would be leading a walkthrough at the McKinnon Wellfield on April 1st at 3:00 PM.
Reports
Advisory Committee Report: None.
General Manager’s Report: The GM Report was reviewed. See attached. Mr. Kerley informed the Board that he had to declare an emergency for the leak out on NE 178th St. due to the size of the leak and the short daylight period. A motion was made and seconded to ratify Mr. Kerley’s decision. Motion passed.
Engineer’s Report: None.
There being no further business, the meeting was adjourned at 10:00 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
FEBRUARY 25, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda as amended. Motion passed.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report:
Commissioner Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on January 6 and January 21, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of January 2020 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117683 through 117725 in the amount of $35,337.60 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of a special meeting held on January 28, 2020 were presented and edits were made. A motion was made to approve the minutes from the January 28, 2020 Special Meeting as amended. Motion was seconded and passed.
New Action Items:
Revised 2020 Maintenance Budget: Mr. Kerley presented the revised budget that included a transfer of funds from the Capital Improvement Fund to the Maintenance Fund to cover labor costs from 2019 capital projects and an increase in the Small Works Contract Labor. A motion for approval was made and seconded. Motion passed.
City of Lake Forest Park Franchise Fee: Mr. Kerley stated that he has heard nothing from the City in response to his last communication regarding the franchise. Discussion followed concerning the 6% franchise fee that the District continued to collect in anticipation of a franchise extension or a new franchise and which has been retained by the District. The Board concluded that the City does not appear interested in negotiating an extension or new franchise at this time. A motion was made and seconded to transfer the franchise fees collected after expiration of the franchise to the Capital Improvement Fund, eliminate the franchise fee effective March 1st 2020 and continue to negotiate with the City of Lake Forest Park on a new franchise agreement. Motion passed.
Action Items From Previous Meeting:
Resolution 382 Consolidated Rate Schedule: Mr. Kerley presented proposed Resolution No. 382 containing a revised Consolidated Rate Schedule containing adjustments to various rates and charges and elimination of the 6% franchise fee, all to be effective March 1, 2020. A motion was made and seconded to approve Resolution 382 as presented. Motion passed.
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall reported that bids have been received from three contractors for Phase 1 of the project. The bids have not yet been tabulated and the preliminary amounts are as follows: Rodarte Construction: $1,045,093.53, B & B Utilities: $803,324.50, D & G Backhoe: $739,178.33. All totals include sales tax. Discussion followed. A motion was made and duly seconded to award the contract to the lowest responsible bidder subject to verification by the engineer of bidder qualification and a final bid amount that does not exceed $750,000 including WSST and authorizing the General Manager to execute on the District’s behalf a public works construction contract for the work. Motion passed.
The Board also directed staff to bring a financial update for Phase 2 of the project to the next Board meeting.
Proposed Franchise Agreement with City of Lake Forest Park: No further report.
Town Center: Mr. Kerley reported that Merlone Geier has not yet picked up the Certificate of Water Availability that was prepared at Merlone Geier’s request. The Board directed staff to invoice Merlone Geier for the work involved in preparing the certificate.
McKinnon Wellfield Security Improvements: Mr. Kerley updated the Board on plans to improve security in order to exclude public entry from the wellhead area. Discussion followed including fencing options to protect public health and safety for the McKinnon Pumphouse area, both permanent and for the upcoming construction period. The Board directed Mr. Kerley to bring security options to the next Board meeting.
McKinnon Wellfield Walkthrough: Mr. Kerley reminded the Board that he would be leading a walkthrough at the McKinnon Wellfield on April 1st at 3:00 PM.
New Informational Items
Spring Newsletter Drafts: A draft newsletter was presented and reviewed.
L60 Culvert Project: Mr. Kerley reported to the Board that the City of Lake Forest Park will be advertising this project for bid Thursday February 28 and will include an option for water main relocation work.
Reports
Attorney Report: Mr. Jonson summarized the Federal Way tax case that is currently under consideration by the Supreme Court and the King County franchise fee litigation. A discussion was held in regard to conservation easements. Mr. Jonson also reported that a WASWD group recently spoke in Olympia about legislation regarding franchise fees.
Advisory Committee Report: Minutes from the last two Advisory Committee Meetings were reviewed by the Board. The Board concurred that discussion of possible trail routes in the McKinnon Creek Watershed was beyond the scope of the Committee’s purview.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
WASWD is requesting financial support for their effort on protection from UIC wells. A motion was made and seconded to support the effort in the amount of $500.00. Motion Passed.
WASWD is also requesting participation in the financial support for staffing of the 2020-2021 WASWD Section IV Consultant. A motion was made and seconded to support in the amount of $150.00. Motion passed.
Mr. Kerley reported that the Washington State Dept. of Health Sanitary Survey is scheduled for April 14th. Commissioner Zehner expressed his interest in attending.
Mr. Kerley also reported that one of our customers damaged a private service line while digging in his yard. This occurred after hours on a weekend and we had to dispatch staff. Approximately 2.5 hours later a no water call came in from one of the neighbors and staff was dispatched again. The customer who damaged the line had shut off the neighbor’s water meter and was attempting repair. Labor costs for the call outs were $125.00. The Board determined that the customer who damaged the private service line be invoiced.
There being no further business, the meeting was adjourned at 9:25 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
MARCH 26, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call-in information that was posted on the District’s website more than 24 hours before the meeting to give the General Public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 1:05 PM.
New Action Items
Determination of Inclusion in the City of Lake Forest Park’s L60 Culvert Project: Mr. Kerley informed the Board that the City of Lake Forest Park received bids, vetted the contractors and is now prepared to award the project to the low bidder on the overall project to Redtail Inc. He stated that an interlocal agreement with City authorized a joint participation by the City and District but required the District decide within five days of notification whether it desires to have the City’s contractor perform the watermain replacement work necessitated by the culvert project. The City’s bid tabulation was reviewed including Schedule B, the District’s proposed watermain replacement portion of the project.
A motion was made and seconded to include Schedule B in the City of Lake Forest Parks L-60 Culvert Replacement Project. Discussion followed and the Board recognized that while Redtail Inc. is not the lowest bidder on Schedule B alone, it was the lowest over all bidder and the bid for Schedule B was reasonable. Mr. Kerley stated that by having the City contractor perform the work, the District would realize cost savings from not having to advertise and vet bidders, apply for permits and administer a separate construction contract. He added that substantial cost savings would be realized by the District not needing to perform work after completion of the City’s project and thereby avoid asphalt restoration, landscaping and other items that may be added as a condition of a separate permit. He stated that including Schedule B in the City’s project will reduce the overall duration of the project and result in an more aesthetic finished project as well. Motion passed unanimously.
There being no further business, the meeting was adjourned at 1:25 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
APRIL 28, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:04 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Mr. Donahue entered the meeting at 6:05 PM
The Commissioners reviewed vouchers and expense documentation prior to the meeting.
Treasurer’s Report:
Commissioner Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on February 5th and 6th and February 24, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Commissioner Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on March 6 and March 18, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. He noted that a $100.00 NSF charge had occurred during March and that it was properly documented. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of February 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117726 through 117771 in the amount of $47,248.74 was moved and seconded. Motion passed.
Approval of March 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117772 through 117809 in the amount of $32,776.43 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of a special meeting held remotely on March 26, 2020 were presented. A motion was made to approve the minutes from the March 26, 2020 Special Meeting. Motion was seconded and passed.
New Action Items:
Ratify General Managers Decision to Implement a Covid-19 Response Plan (See Attached) and Take Steps to Protect Employees and the General Public: Mr. Kerley summarized the timeline and steps that the District had taken for Covid-19 response. The Board thanked Mr. Kerley for the timely response and the action he had taken. A motion to ratify and approve the actions was made and seconded. Motion passed.
Executive Session Under RCW 42.30.110 section 1(i) in Regard to City of Lake Forest Park Franchise Fee: At 6:15 PM President Hammond announced an executive session for approximately 25 minutes. At 6:40 PM, the Chairman announced an extension of the executive session for an additional 5 minutes. The executive session continued.
The executive session was concluded at 6:45 PM and the regular session of the meeting was resumed.
The Board directed Mr. Kerley to write a response letter to the City of Lake Forest Park’s recent communication concerning franchise negotiations.
Action Items From Previous Meeting: None
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: This item was included in the Engineer’s Report.
Town Center: Mr. Kerley reported that Merlone Geier had paid their invoice and the Certificate of Water Availability that represents what is currently being served to the property has been sent to them. He added that Glenn Goodman of Merlone Geier thanked the District for our work.
McKinnon Wellfield Security Improvements: Mr. Kerley presented the Board plans to protect public health and safety and to protect critical infrastructure during the construction phases of the McKinnon Pumphouse Project. Discussion followed. The Board directed Mr. Kerley to proceed.
McKinnon Wellfield Walkthrough: Mr. Kerley stated that due to the Covid-19 outbreak that the walkthrough had been cancelled but will reschedule.
New Informational Items
L60 Culvert Project: Mr. Kerley reported to the Board that the project is currently slated for construction in June and that he is awaiting notification from the City of LFP on when the preconstruction meeting will be held.
North City Water District 2020 Water System Plan: Mr. Kerley informed the Board that the District had received a copy of the NCWD plan and it is currently being reviewed. The Board requested that it be compared to the current plan for any notable changes.
Reports
Attorney Report: None.
Advisory Committee Report: None.
General Manager’s Reports: The GM Reports for March and April were reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
A condensed version of the Budget for the website was presented. The Board made a few edits and instructed that it be posted.
A financial update for Phase 2 of the McKinnon Pumphouse Project will be presented at the next board meeting.
There being no further business, the meeting was adjourned at 7:52 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
MAY 26, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:01 PM.
Approval of Agenda: Mr. Kerley stated that he added an agenda item for the retrospective rate program sponsored by WASWD. A motion was made and seconded to approve the agenda as amended. Motion passed.
Mr. Mundall entered the meeting at 6:03 PM
The Commissioners reviewed vouchers and expense documentation prior to the meeting.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on April 4 and April 17, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. He noted that the warrants included the District’s share of King County Election costs in the amount of 1,016.49. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of April 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117810 through 117853 in the amount of $31,713.74 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of the regular meeting for February 25, 2020 and the regular meeting held remotely on April 28, 2020 were presented. A motion was made to approve the minutes from the February 25 2020 and April 28, 2020 Regular Meetings. Motion was seconded and passed.
New Action Items:
Retrospective Rating Program Agreement with the Washington Association of Water and Sewer Districts: Mr. Kerley informed the Board that WASWD had selected Archbright as the Third Party Administrator for the program and that requires the District to enter into a new agreement that includes a 1% increase. Mr. Kerley also stated that Archbright offers some additional resources that the District can utilize such as online safety training topics and access to their safety resource library. A motion was made and seconded to enter into the agreement with WASWD and to authorize Mr. Kerley to sign on the District’s behalf. Motion passed.
Executive Session Under RCW 42.30.110 section 1(i) Regarding City of Lake Forest Park Franchise: At 6:12 PM President Hammond announced an executive session for approximately 20 minutes. At 6:35 PM, the Chairman announced an extension of the executive session for an additional 10 minutes. At 6:47 PM, the Chairman announced an extension of the executive session for an additional 5 minutes. At 6:55 PM, the Chairman announced an extension of the executive session for an additional 5 minutes.
The executive session was concluded at 7:00 PM and the regular session of the meeting resumed.
The Board selected Mr. Hammond, Mr. Kerley and Mr. Jonson as the District’s negotiating team and selected June 3, 4 and 5th as possible meeting dates with the City of Lake Forest Park.
Action Items From Previous Meeting: None
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: This item was included in the Engineer’s Report.
McKinnon Wellfield Security Improvements: Mr. Kerley informed the Board that he would like to meet with the City on the plan to protect public health and safety and critical infrastructure during the construction phases of the McKinnon Pumphouse Project. The Board concurred and directed Mr. Kerley to proceed.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
North City Water District 2020 Water System Plan: Staff is reviewing and preparing comment.
New Informational Items
2020 Year End Capital Funds Projection: The Board reviewed the report included with the meeting packet and asked Mr. Kerley to verify that the scheduled bond payments were included and that the projection be expanded to include the 2021 year end balances.
Reports
Attorney Report: None.
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Kerley informed the Board of an inadvertent customer under billing issue that he is working with the State Auditor’s Office to resolve. The customer will be contacted after more analysis and will likely be required by law to pay the shortfall for the applicable statute of limitation period with some interest.
There being no further business, the meeting was adjourned at 7:40 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JUNE 23, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:07 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
The Commissioners reviewed vouchers and expense documentation prior to the meeting.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on May 5 and May 20, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of April 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117854 through 117892 in the amount of $54,383.98 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of the regular meeting held remotely on May 26, 2020 were presented. A motion was made to approve the minutes from the May 26, 2020 Regular Meeting. Motion was seconded and passed.
New Action Items:
Resolution 384 Approving a Franchise Agreement with the City of Lake Forest Park: At 6:15 PM President Hammond announced an executive session to discuss a proposed franchise agreement presented by the City of Lake Forest Park with counsel pursuant to RCW 42.30.110 section 1(i) for approximately 30 minutes. At 6:45 PM, the Chairman announced an extension of the executive session for an additional 15 minutes. At 7:00 PM, the Chairman announced an extension of the executive session for an additional 15 minutes. At 7:15 PM, the Chairman announced an extension of the executive session for an additional 5 minutes. At 7:20 PM, the Chairman announced an extension of the executive session for an additional 5 minutes.
The executive session was concluded at 7:25 PM and the regular session of the meeting resumed.
A motion was made to adopt Resolution 384 approving a franchise agreement with the City of Lake Forest Park in the form attached subject to City of Lake Forest Park’s acceptance of the franchise agreement and reinstating franchise fee to customers following mutual acceptance. Motion was seconded and approved.
Action Items From Previous Meeting: None
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley reported that the contractor had dropped off some materials and that a preconstruction meeting and a tree protection inspection with the City of Lake Forest Park needs to occur before work can start.
McKinnon Wellfield Security Improvements: No change.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
North City Water District 2020 Water System Plan: Staff is reviewing and preparing comment.
2020 Year End Capital Funds Projection: Mr. Kerley clarified that the revenue bond principal and interest payments are paid out of the maintenance fund.
New Informational Items
Non-Native Invasive Plant and Noxious Weed Control Program Update: Mr. Kerley informed the Board of the progress that staff has made on the removal of non-native invasive plant species in the District’s Wellfield Protection Area, especially at the property near 46th Ave NE and 45th PL NE. He also suggested that a special meeting might be in order to see the progress firsthand when Covid -19 restrictions are lifted to allow for in person public meetings.
Employee Reviews: Mr. Kerley informed the Board that due to Covid-19, employee reviews have not yet occurred.
Reports
Attorney Report: None.
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: None.
Open Discussion:
Commissioner Zehner mentioned that his engineering firm, CHS, is merging with David Evans & Associates.
Commissioner Hammond thanked Mr. Jonson and Mr. Kerley and the rest of the Board for all of the good work leading up to this point regarding the franchise agreement. Commissioner Zehner and Donahue also thanked Commissioner Hammond and staff.
Mr. Kerley updated the Board on the progress with an inadvertent customer under-billing issue that he is working with the State Auditor’s Office to resolve.
There being no further business, the meeting was adjourned at 8:20 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JULY 28, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Mr. Mundall entered the meeting at 6:03 PM.
The Commissioners reviewed vouchers and expense documentation prior to the meeting.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on June 3 and June 17 & 18, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports. Treasure Donahue also noted that the District had made the PWTF loan payments and the interest payment on the revenue bond.
Approval of June 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117854 through 117892 in the amount of $54,383.98 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of the regular meeting held remotely on June 23, 2020 were presented. A motion was made to approve the minutes from the June 23, 2020 Regular Meeting. Motion was seconded and passed.
New Action Items:
Collection of Certain Customer Undercharges: Materials presented by Mr. Kerley on this issue were discussed. A motion was made to collect undercharges on accounts that have not been paying a full single family meter rate for a period going back three years, to charge these accounts a 1% annual interest rate on the undercharge amount and to offer the affected customers a 12 month payment plan with 1% annual interest. Motion was seconded and passed.
Executive Session for the purpose of considering a personnel matter, under RCW 42.30.110 section 1(g): This item was moved to the later part of the meeting.
Action Items From Previous Meeting: None
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall reported that the required preconstruction meeting with the City and the contractor has occurred and that work is expected to begin the first week of August. Mr. Kerley reported staff and himself have been busy preparing for the required tree protection inspection with the City of Lake Forest Park. The inspection is scheduled for 7/29/2020.
McKinnon Wellfield Security Improvements: Mr. Kerley reported that the temporary infrastructure protection fencing was ordered and is on hand for project start. He also stated that he has discussed the placement of the fencing with City of Lake Forest Park staff.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
North City Water District 2020 Water System Plan: Mr. Kerley stated that Mr. Mundall and himself have reviewed the plan and made comments to North City Water District.
2020/2021 Year End Capital Funds Projection: Fund balance projections were presented to the Board. Discussion followed on the funding of Phase 2 of the McKinnon Wellfield Pumphouse Replacement.
Employee Reviews: Mr. Kerley informed the Board that he has conducted all employee reviews.
Non-Native Invasive Plant and Noxious Weed Control Program Update: Mr. Kerley would still like to hold a special meeting of the Board for the purpose of a field visit. This item is on hold due to Covid-19 restrictions on public meetings.
New Informational Items
Department of Ecology Offer to Purchase LFPWD Water Rights for Stream Augmentation: A brief discussion was held regarding the inquiry letter received from GeoEngineers after which the Board directed Mr. Kerley to find out more specifics from the Dept. of Ecology.
Climate Action Plan: A Draft framework document for a Climate Action Plan was presented to the Board. Mr. Kerley asked that the item be given to the Advisory Committee for further development. The Board concurred.
Franchise Agreement with the City of Lake Forest Park: Mr. Kerley informed the Board that the agreement has been presented to the LFP City Council.
Reports
Attorney Report: Mr. Jonson summarized the recent Federal Way-Lakehaven tax case ruled on by the Supreme Court.
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Mr. Mundall and Mr. Jonson exited the meeting at 7:10 PM.
Executive Session for the purpose of considering a personnel matter, under RCW 42.30.110 section 1(g): At 7:10 PM President Hammond announced an executive session for approximately 20 minutes. At 7:30 PM, the Chairman announced an extension of the executive session for an additional 5 minutes.
The executive session was concluded at 7:35 PM and the regular session of the meeting resumed.
A motion was made to award Mr. Kerley a 2.2% cost of living increase effective March 1st of 2020 and also 75% of the performance award for the objectives previously set for the review period.
The Board thanked Mr. Kerley for his excellent service to the community and the District during the review period.
The Board requested that an on-call employee compensation proposal and wage comparison data for Mr. Kerley’s position be brought to the Board for further consideration.
Open Discussion:
Commissioner Zehner informed the Board that he had taken on a new position as the General Manager of King County Water District # 49. Mr. Hammond, Mr. Donahue and Mr. Kerley all offered up their congratulations.
Mr. Kerley asked that the Advisory Committee make a recommendation to the Board and staff for the Water Protector of the Year Award. The Board agreed that this was a good idea.
Mr. Kerley informed the Board that he has been working with Douglas Wacker who is a Stewardship Foundation Board Member and an Assistant Professor of Animal Behavior at the University of Washington Bothell. Douglas has received a grant and is leading some UW Bothell students in performing a bird habitat usage study and is interested in including the McKinnon Wellfield as part of the study.
There being no further business, the meeting was adjourned at 7:58 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
AUGUST 25, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Mr. Mundall entered the meeting at 6:05 PM.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on July 8th, 9th and 23rd, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports. Treasure Donahue also noted that King County had not issued a report on the final day of the month as usual. He was able to reconcile using reports from the day before month end and the day after month end.
Approval of July 2020 Vouchers
Tabled.
Approval of Minutes
Minutes of the regular meeting held remotely on July 28, 2020 were presented. A motion was made to approve the minutes from the July 28, 2020 Regular Meeting as edited. Motion was seconded and passed.
New Action Items:
None.
Action Items From Previous Meeting: None
None.
Informational Items From Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall reported that work was well underway and that the temporary HDPE piping from the wells has been installed. All materials are on site and the contractor is nearing completion of the utility corridor. Mr. Kerley gave an update on the most recent work, the installation of the 12” and 8” HDPE from the most Northern part of the project moving South and crossing the large diameter HDPE for Horizon View and the High Zone. Mr. Mundall was requested to obtain a quote for a possible change order to install the pumphouse foundation.
McKinnon Wellfield Security Improvements: Mr. Kerley reported that the temporary infrastructure protection fencing is in place.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
Department of Ecology Offer to Purchase LFPWD Water Rights for Stream Augmentation: Nothing new to report on this item.
Climate Action Plan: Mr. Kerley reported that this item has been given to the Advisory Committee and that the Advisory Committee has formed a sub-committee for further development of this item.
Collection of Certain Customer Undercharges: Mr. Kerley reported that he has reached out to the affected customers by phone and that follow up letters would be going out later in the week.
New Informational Items
None.
Reports
Attorney Report: None.
Mr. Jonson left the meeting at 6:58 PM
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Kerley reported on the status of overdue accounts receivable.
Mr. Kerley informed the Board that Patty Cornaby has resigned her position at the District. The Board made a motion to recognize Patty’s effort and commitment to the District and her appreciation and passion for the District’s unique water source.
There being no further business, the meeting was adjourned at 7:04 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
SEPTEMBER 22, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Bridget August, GeoEngineers
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Informational Items From Previous Meeting:
Department of Ecology Offer to Purchase LFPWD Water Rights for Stream Augmentation: Bridget August a Senior Hydrogeologist with GeoEngineers gave a summary of the Hirst decision and how the impacts of this decision resulted in legislation adopted in 2018 that provided funding for permanent water rights acquisition to augment stream flows. She conveyed the Dept. of Ecology’s interest in purchasing some of the District’s water rights. Discussion followed about the extent and value of the District’s water rights, future development in the District and Ecology’s recent consolidation of the rights and grant of a wellfield designation. Mr. Zehner stated that the rights were extremely valuable and it was unlikely that the District would ever receive additional rights.
Bridget August left the meeting at 6:21 PM
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on August 6th, 21st and 24th, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports. Treasure Donahue also noted that aged accounts receivable totaled around $20,000.
Approval of July 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117930 through 117980 in the amount of $39,631.20 was moved and seconded. Motion passed.
Approval of August 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117981 through 118020 in the amount of $63,499.98 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of the regular meeting held remotely on August 25, 2020 were presented. A motion was made to approve the minutes from the August 25, 2020 Regular Meeting. Motion was seconded and passed.
New Action Items:
None.
Action Items From Previous Meeting: None
None.
Informational Items From Previous Meeting Continued:
McKinnon Pumphouse Project Update: This item was covered in the Engineers Report.
McKinnon Wellfield Security Improvements: No Change
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
Climate Action Plan: Mr. Kerley reported that this item has been given to the Advisory Committee and that the Advisory Committee has formed a sub-committee for further development of this item.
Collection of Certain Customer Undercharges: A letter from the property owners at 17889 40th Ave NE was reviewed. It was determined by the Board, based on legal advice and direction from the Washington State Auditor’s office, that the District cannot waive water service charges even though it mistakenly failed to bill them. In order to abide by provisions of the Washington State Constitution that prohibit the gift of public funds, it is necessary for the District to collect a minimum of three years of past due undercharges with interest.
New Informational Items: None.
Reports
Attorney Report: Mr. Jonson reported on pending franchise fee litigation and related matters.
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Kerley informed the Board that he had received a customer request for a senior discount.
There being no further business, the meeting was adjourned at 7:04 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
OCTOBER 27, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Due to the Covid 19 Pandemic, the meeting was held remotely with the following call in information that was posted on the District’s website to give the general public the opportunity to participate: Dial 1 (800) 786-1922 Access Code is: 6593850# and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:00 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on September 2nd and 16th, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports. Treasurer Donahue observed that a voucher for $277,000.00 had been paid out on the McKinnon Wellfield Project and that a $300,000.00 transfer from the Bond Account had occurred to pay it. He suggested that, while it is not a requirement to transfer the actual amount, that on major projects such as this it would be a good idea.
Approval of September 2020 Vouchers
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 118021 through 118053 in the amount of $349,871.46 was moved and seconded. Motion passed.
Approval of Minutes
Minutes of the regular meeting held remotely on September 22, 2020 were presented. A motion was made to approve the minutes from the September 22, 2020 Regular Meeting. Motion was seconded and passed.
New Action Items: None.
Action Items from Previous Meeting: None.
Informational Items from Previous Meeting:
McKinnon Pumphouse Project Update: This item was covered in the Engineers Report. Remaining work and timelines including the temporary electrical service installation by Seattle City Light were discussed in detail.
McKinnon Wellfield Security Improvements: No Change.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report. Mr. Kerley stated that the District’s final inspection is scheduled for Friday October 30th.
Climate Action Plan: An example assessment form put together by the Advisory Committee was provided to the Board.
New Informational Items:
2020 Small and Attractive Asset Report: The report was provided to the Board as required by Resolution 378. Staff has no recommendation for disposal of assets or materials requiring Board approval for 2020.
CARES Act Funding: A discussion was held with regard to the eligibility and likelihood of the District receiving CARES Act Funds and impacts on the District’s budget due to the pandemic. Mr. Jonson noted that special purpose districts were not able to directly apply for funds in the initial allocation. Mr. Kerley stated that WASWD Section IV was currently conducting a survey of special purpose districts for the purpose of requesting assistance from King County to help with overdue customer water and sewer charges due to COVID-19 should any additional funding become available.
Reports
Attorney Report: None.
Advisory Committee Report: Minutes from previous ADCOM meetings were reviewed. Mr. Zehner commented that it is important for the District to continue offering the Fourth Grade Science Unit to the schools in the area.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
The possibility of switching the meeting format to Zoom or something comparable for the November Regular Board Meeting was discussed.
There being no further business, the meeting was adjourned at 7:07 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
NOVEMBER 24, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Due to the Covid 19 Pandemic, the meeting was held remotely with the call-in information found at the end of these minutes and was posted on the District’s website to give the general public the opportunity to participate and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:05 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Treasurer’s Report:
Treasurer Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on October 7th and 21st, 2020 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of October 2020 Vouchers:
The Commissioners, having reviewed expense vouchers presented for payment found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 118054 through 118098 in the amount of $43,241.20 was moved and seconded. Motion passed.
Approval of Minutes:
Minutes of the regular meeting held remotely on October 27, 2020 were presented and minor edits were made. A motion was made to approve the minutes from the October 27, 2020 Regular Meeting as edited. Motion was seconded and passed.
New Action Items
Selection of Water Protector of the Year Award: The Board reviewed nomination forms after which a motion was made to select Julie Hungar as the 2020 Water Protector of the Year. Motion was seconded and passed.
Select Date for 2020 LFPWD Recognition Presentation: Possible dates and times were presented to hold a Special Meeting for the purpose of the 2020 LFPWD Recognition Presentation. A motion was made and seconded to select December 16th at 6:00 PM. Motion passed.
Ratify General Manager Approval of Change Orders #1 and #2 for the McKinnon Pumphouse Project Phase 1: Change Order Nos. 1 and 2 for the McKinnon Creek Pumphouse Project were discussed. Mr. Kerley stated that he authorized the change orders due to necessity and to avoid delaying the contractor. A motion was made to ratify, confirm and approve change order #1. Motion was seconded and passed. A motion was made to ratify, confirm and approve change order #2. Motion was seconded and passed.
Action Items from Previous Meeting:
None.
Informational Items from Previous Meetings:
McKinnon Pumphouse Project Update: This item was covered in the Engineer’s Report. Remaining work and timelines including the removal and replacement of the existing 12” AC pipe from the low tank to the low zone were discussed in detail. Mr. Kerley stated that phase 1 should be completed by mid-December and that remaining work was not within environmentally sensitive areas. The Commissioners requested Mr. Kerley and the engineer to prepare a proposed timeline for phase 2 of the project.
McKinnon Wellfield Security Improvements: No Change.
City of Lake Forest Park L-60 Culvert Replacement: This item was included in the General Manager’s Report.
Steve Mundall exited the meeting at 6:45 PM.
New Informational Items:
Draft Resolution 385: Mr. Kerley introduced Draft Resolution 385 that revises the District’s Consolidated Rate Schedule and supporting documents for the purpose of beginning discussions on rates and revenue requirements for the 2021 financial year. After discussion the Board requested that the 2021 Revenue Projection, 2021 Maintenance Budget and an estimate of costs to construct Phase 2 of McKinnon Pumphouse Project be brought to the Board at the next regular meeting along with several rate scenarios for consideration.
Reports
Attorney Report: None.
Advisory Committee Report: None.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Zehner stated that the District may be able to receive credit from the Utilities Underground Location Center for locate tickets that are outside of the District’s service area.
Mr. Kerley informed the Board that there is a water main leak on Ballinger Way, that he scheduled a leak detection service to determine the precise location and that he is considering bringing in a contractor to help with the repair since the District is under- staffed due to Covid-19.
Mr. Kerley reviewed proposed text for an employee service award.
There being no further business, the meeting was adjourned at 7:21 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
DECEMBER 22, 2020
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Due to the Covid 19 Pandemic, the meeting was held remotely with the call-in information found at the end of these minutes and was posted on the District’s website to give the general public the opportunity to participate and covered the following topics:
Call to Order: The meeting was called to order by Commissioner Hammond at 6:09 PM.
Approval of Agenda: A motion was made and seconded to approve the agenda. Motion passed.
Treasurer’s Report: Tabled
Approval of November 2020 Vouchers: Tabled
Approval of Minutes:
A motion was made to approve the minutes from the November 24, 2020 Regular Meeting. Motion was seconded and passed.
Mr. Jonson entered the meeting at 6:18 PM.
New Action Items: None.
Action Items from Previous Meeting:
Select Date for 2020 LFPWD Recognition Presentation: Possible dates and times were presented to hold a Special Meeting for the purpose of the 2020 LFPWD Recognition and Award Presentation. A motion was made and seconded to select either Jan. 12th or Jan. 14th 2021, dependent on award recipient availability, at 6:00 PM. Motion passed.
Informational Items from Previous Meetings:
McKinnon Pumphouse Project Update: This item was covered in the Engineer’s Report.
McKinnon Wellfield Security Improvements: No Change.
Draft Resolution 385: This item was included as part of the larger discussion on the 2021 Draft Budget and Revenue Projection.
New Informational Items:
2021 Draft Budget and Revenue Projection: The 2021 draft budget, 2021 revenue projection and 2021 rate increase options were prepared and distributed to the Board. The 2021 draft budget was discussed in detail. The Board requested some changes to the format of the draft budget. Mr. Kerley stated that he would also re-evaluate the draft budget line items before re-presenting the draft budget. The Board delayed making a rate increase determination for 2021 at this time.
Reports
Attorney Report: Mr. Jonson stated that several water districts were currently in the process of evaluating and studying fire flow costs. Discussion followed.
Advisory Committee Report: Mr. Kerley informed the Board that Cheryl Brady and Amanda Royal would continue on as Chair and Vice Chair for 2021 and that Cheryl Brady, Amanda Royal and Sally Yamasaki were returning for additional three-year terms on the Advisory Committee. Tracy Furutani has decided to not return for an additional term.
General Manager’s Reports: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Zehner stated that the WASWD Commissioner’s Workshop was being held remotely on Jan 22nd and at no cost.
There being no further business, the meeting was adjourned at 7:28 PM.