LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JANUARY 16, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney; Tracy Furutani, Advisory Committee
Call to Order: The meeting was called to order by President Donahue at 6:00 PM.
Approval of Agenda: A motion was made to approve the Agenda as amended. Motion was seconded and approved.
New Informational Items
Mr. Furutani entered the meeting at 6:03 PM and presented the Aquifer Model that John ######, Students from North City College and he have been working on and is near completion. Final detail work and a layer of clear coat still need to be applied. The Board expressed their gratitude to all those involved with the creation of the model.
Mr. Furutani exited the meeting at 6:25 PM
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Tabled.
Approval of December 2018 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 117096-117137 in the amount of $41,040.04 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the December 18, 2018 Special Meeting of the Board. Motion was seconded and passed unanimously.
Action Items from Previous Meeting
None.
New Action Items
Motion to approve 2019 Maintenance Budget: A motion for approval was made and a discussion was held after which the motion was amended to approve the 2019 Maintenance Budget with the following changes: $70,000 transferred to the Maintenance Reserve Fund, CIF and PWTF transfers for payroll hours be credited back to the Maintenance Fund and the 2019 Maintenance Budget beginning balance of cash on hand be adjusted to include these changes. Motion was seconded and passed unanimously.
Staff was directed to report back to the Board on the possibility of capitalizing mapping upgrades and asset management expenses incurred during the 2018 reporting period.
Motion to Authorize the General Manager to Enter into a Contract for Environmental Consulting Services with The Watershed Company: After discussion and review of the contract document with edits, the motion was duly seconded and unanimously approved.
Executive Session for the purpose of considering a personnel matter, under RCW 42.30.110 section 1(g): Tabled.
Determination on Regularly Scheduled Board Meeting Date and Time: After discussion it was decided that the Regularly Scheduled Meeting Date and Time will not be changed. A motion was made and duly seconded to cancel the Regularly Scheduled Meeting on February 20th and to reschedule it as a Special Meeting on February 26th at 6:00 PM. Motion passed unanimously.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall and Mr. Kerley presented a revised schedule that has the District going out to bid on this project in early March 2019.
Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the progress of franchise agreement negotiations with the City of Lake Forest Park.
PWTF McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley reported that the report detailing the Dept. of Homeland Security recommendations is on hold due to the Government Shut-down.
New Informational Items Continued
Lake Forest Park Town Center EIS Comment Period: The Draft EIS was discussed. The Town Center is within the District’s water service area as described in its water system plan and the District has sufficient water rights and system capacity to serve existing and additional improvements on the property. Additional fire flow capacity can be developed in a timely and reasonable manner if new improvements at the Town Center result in enhanced fire flow requirements. The Board directed staff and Mr. Mundall to prepare comments to the EIS pertaining to the availability of water and submit them before the comment period deadline.
Bond Fund: Mr. Kerley stated that the funds from the bank loan have been deposited in the District’s bond fund and is invested by the King County Dept. of Finance.
McKinnon Deep Well # 2: Mr. Kerley reported to the Board that the apparent lightning strike that occurred on Dec. 26, 2018, damaged the motor of McKinnon Deep Well #2 to the point that it no longer functions. Mr. Kerley also pointed out that an insurance claim may be appropriate. After discussion, a motion was made to authorize the General Manager to enter into a contract for the repair and rehabilitation work needed on Well # 2 for an amount not to exceed $ 30,000.00 in accordance with State statutes and District policies. The Motion was seconded and passed unanimously.
Advisory Committee Report: The Adcom Report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion: Mr. Zehner reported that he attended the WASWD Section IV Meeting held on January 14th. Mr. Jonson informed the Board that the Supreme Court declined to hear the appeal of the City of Seattle in regard to the trial court income tax ruling and that may be an indication of how it handles the King County Franchise fee appeal. Mr. Hammond commented that based on a recent experience with his city employer, the District should review safety policies.
There being no further business, the meeting was adjourned at 9:41 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
FEBRUARY 26, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: Patty Cornaby, Administrative Assistant; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; and Richard Jonson, Attorney.
Call to Order: The meeting was called to order by President Donahue at 6:00 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified by the General Manager for the months of December, 2018 and January, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of January 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117138 through 117183 in the amount of $55,302.46 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the January 16, 2019 regular meeting of the Board. Motion was seconded and passed unanimously.
Action Items from Previous Meeting:
Executive Session for Employee Review. Tabled.
New Action Items:
Determination of April Meeting Date and Time: After discussion, a motion was made to cancel the April regular Board meeting and to schedule a special meeting in its place for April 30, 2019, at 6:00 pm at the District office. Motion was seconded and passed unanimously.
Staffing Contribution for GMPC, RWQC and MWPAAC: After discussion, a motion was made to authorize payment of $150.00 to Highline Water District, acting as treasurer, to assist in funding of water and sewer district representation before King County GMPC, RWQC and MWPAAC committees. Motion was seconded and passed unanimously.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall discussed the schedule for presenting final permit information to the City by the end of the week. Discussion followed concerning a proposed schedule for advertising for bids, bid opening, issuance of building permits and possible award. The project contract documents will be reviewed by Enduris and counsel and due to time constraints, the project will be advertised for bid before issuance of the building and site development permit. After discussion, a motion was made to authorize the G.M. to advertise the project for bids. The motion was seconded and passed unanimously. The Board suggested that contractors be given at least three weeks after advertisement before bid opening.
Draft Franchise Agreement with City of Lake Forest Park: Tabled.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Ms. Cornaby reported on meetings with Homeland Security and a confidential report issued by the agency.
Lake Forest Park Town Center EIS Comment Period: Mr. Mundall stated that the District’s response was issued to the City. Discussion followed.
McKinnon Deep Well # 2 Pump and Motor Replacement: Mr. Mundall stated that as previously authorized by the Board, Mr. Kerley selected the lowest and best proposal for the work from a qualified well driller at a cost of $27,408 plus WSST. Work on the project has not yet commenced due in part to weather conditions.
New Informational Items
L60 Culvert Replacement Project: Mr. Mundall stated that the engineer’s estimate from Gray and Osborne for water main work necessitated by the City’s culvert replacement project was approximately $41,000. The City will include an optional bid item for the District’s part of the project which will be up to the District whether to accept.
Ms. Cornaby left the meeting at 8:03 pm.
Reports
Advisory Committee Report: None.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
There being no further business, the meeting was adjourned at 8:17 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
MARCH 20, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services; Richard Jonson, Attorney
Call to Order: The meeting was called to order by President Donahue at 6:08 PM.
Mr. Jonson enters at 6:11 PM.
Mr. Kerley requested that the Board amend the agenda to move the L60 Culvert Replacement Project item into the New Action Items. A motion was made and seconded to approve the Agenda as amended. Unanimously approved.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified Feb. 07 and Feb. 21 for the month of February, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of February 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117184 through 117229 in the amount of $65,932.84 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the February 26, 2019 special meeting of the Board, as edited. Motion was seconded and passed unanimously.
Action Items from Previous Meeting:
Executive Session for Employee Performance Review. At 7:00 pm, President Donahue called an executive session for the purpose of reviewing the performance of an employee under RCW 42.30.110 section 1(g) for approximately 10 minutes. All guests left the meeting except for Mr. Jonson.
At 7:10 PM, the President Donahue publicly announced an extension of the executive session for an approx. additional 10 minutes. The executive session continued. Mr. Kerley entered the meeting at 7:20 pm and President Donahue publicly announced an extension of the executive session for an additional five minutes.
The executive session was concluded at 7:25 PM and the regular session of the meeting resumed.
After discussion, a motion was made and seconded to increase the General Manager’s salary by 2.85%, to award 75% of the potential performance award previously identified by the Board for work and service during the review period, effective March 1st 2019, and to adopt the performance award criteria for the 2019-2020 review period. Motion passed unanimously.
Determination of April Meeting Date and Time: After discussion, a motion was made to cancel the April regular Board meeting and to schedule a special meeting in its place for April 29, 2019, at 6:00 pm at the District office. Motion was seconded and passed unanimously.
Dan and Steve Mundall re-entered the meeting at 7:35 pm and Mr. Donahue exited the meeting. Mr. Zehner took over as chair.
New Action Items:
L60 Culvert Replacement Project: Mr. Kerley gave a brief update to the Board. A motion was made to authorize the General Manger to enter into an interlocal agreement with the City of LFP for the replacement of the District’s watermain in conjunction with the project, subject to legal review.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall discussed the schedule for presenting final permit information to the City. The District is awaiting plan sheet updates from the Watershed Company. The project timeline was reviewed and the Commissioners expressed concern over the delay in submission. Mr. Mundall stated that his target date for plan submission to the City is March 26, 2019. Mr. Hammond requested that he be advised when the submission occurs.
Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the status of negotiations with the City of LFP and added that the extension signed last September has now expired and that a prorated final payment of franchise fees will be due to the City. A motion was made and seconded to continue to collect the franchise fee to be held in reserve in anticipation of a future franchise agreement and if a new franchise agreement is not agreed upon, the accumulated funds may be used for District purposes as determined by the Board . Motion passed.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley gave an update on the Dept. of Homeland Security confidential report and the dashboard tool that the agency has made available to the District.
McKinnon Deep Well # 2 Pump and Motor Replacement: Mr. Kerley updated the Board on the progress and the upcoming schedule for work on the project.
New Informational Items
Accessory Dwelling Units: A informational packet was provided and a brief discussion was held.
Mr. Mundall left the meeting at 9:25 pm.
Reports
Advisory Committee Report: The Adcom report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion: Mr. Zehner reported on the Section IV meeting held March 18th. Mr. Kerley updated the Board on upcoming training and conferences.
Mr. Kerley presented and the commissioners considered a customer letter requesting a billing adjustment due to an opened hose bib. The customer suspects someone intentionally turned on their spigot as well as several of their neighbors. After discussion, the Board determined that this situation does not meet the criteria for a billing adjustment available for leaks and denied the request.
There being no further business, the meeting was adjourned at 9:55 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
APRIL 29, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney
Call to Order: The meeting was called to order by President Donahue at 6:04 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified March 11, 25 and 26, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of March 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117230 through 117274 in the amount of $55,313.30 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the March 20, 2019 regular meeting of the Board. Motion was seconded and passed unanimously.
Action Items from Previous Meeting: None
New Action Items:
Work in Progress Accounting: Mr. Kerley presented information on capital funds that have been expended but have not yet been designated on the District’s books as a fixed asset and inquired if the Board would like to track these funds with an annual adjusted journal entry. After discussion the Board directed staff to capitalize these types of projects upon completion of projects. Commissioner Hammond recommended that the District investigate accounting software better suited for use by municipal utilities.
Riding Mower Replacement: Mr. Kerley requested that the Board authorize the purchase of a replacement riding mower, as the current riding mower has lost compression and needs a new engine of which the cost would be more than the value of the mower. A motion was made to allow the General Manger to obtain quotes for a suitable replacement riding mower and to determine and select the lowest responsible item in an amount not to exceed $4,000.00 including sales tax. Motion was seconded and passed unanimously.
Repair to Small Work Truck: Mr. Kerley informed the Board that he accidentally dented the rear passenger side of the small work truck while backing up with an attached trailer and had contacted Enduris, the District’s insurance company. The damage exceeds the amount of the District’s deductible. The Board asked that Mr. Kerley follow up with the Enduris in regard to risk rating.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall updated the Board on the status of the permit and plan submittal to the City and the District’s response to the City’s second consistency review.
Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the status of negotiations with the City of LFP.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley informed the Board that he had met with representatives with the City of Lake Forest Park in regard to specific on-site security improvements and received some resistance with planned work. Mr. Kerley detailed some alternate improvements that the District can start on now. The Board requested that a site visit in the form of a Special Meeting be held at McKinnon Wellfield in the near future and that Mr. Kerley submit possible dates for this to occur.
McKinnon Deep Well # 2 Pump and Motor Replacement: Item was included in the General Manager Report.
L60 Culvert Replacement Project: Mr. Kerley reported that the City of Lake Forest Park may not begin this project until Spring/ Summer 2020 and that an interlocal agreement was in place so that the District would have an option to utilize the City’s contractor.
New Informational Items
Plant Exchange and Native Plant Drop Off: Mr. Kerley gave a brief overview of the program and is optimistic that it will create an opportunity for the public and the District to interact.
Reports
Advisory Committee Report: The Adcom report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached. Cad standards were discussed in detail along with development of a developer extension manual.
There being no further business, the meeting was adjourned at 9:03 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
MAY 15, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Steve Mundall, Mundall Technical Services; Mike Blackstock
Call to Order: The meeting was called to order by President Donahue at 6:11 PM.
Recognition of Service: Mr. Kerley presented a service award to Mike Blackstock in recognition of all of his years of outstanding work and his positive attitude. The Board thanked Mr. Blackstock and wished him the best during his retirement.
Mr. Blackstock exited the meeting at 6:15 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified April 8 and April 25, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of April 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117275 through 117325 in the amount of $43,640.85 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the April 29, 2019 special meeting of the Board. Motion was seconded and passed unanimously.
Action Items from Previous Meeting: None
New Action Items:
Schedule Special Meeting: After discussion the Board directed Mr. Kerley to schedule a Special Meeting on May 30th at 4:30 pm. The meeting is to be held at the McKinnon Wellfield for the purposes of reviewing the Security Needs Assessment that was recently performed by the Dept. of Homeland Security and any other matter that Mr. Kerley deems necessary. Mr. Jonson stated that the District would need to post notice of the meeting at the McKinnon Wellfield.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley updated the Board on the progress of permitting with the City of Lake Forest Park. The tree permit and the major critical area work permit were discussed in detail.
Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the status of negotiations with the City of LFP.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: No Change.
McKinnon Deep Well # 2 Pump and Motor Replacement: Item was included in the General Manager Report.
L60 Culvert Replacement Project: Mr. Kerley reported that the City of Lake Forest Park will not begin this project until Spring/ Summer 2020 and that this item will be removed from the Agenda for the time being.
Repair to Small Work Truck: Mr. Kerley informed the Board that the repair work has been scheduled. A determination on whether the District will have an insurance claim is still pending.
Riding Mower Replacement: Mr. Kerley informed the Board that the District has purchased a replacement riding mower.
New Informational Items
First Net: A discussion was held in regard to the feasibility of switching cellular networks.
Reports
Advisory Committee Report: The Adcom report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: None.
Mr. Kerley exited the meeting at 7:25 PM.
Open Discussion: Mr. Zehner reported on a tour of North City’s New Pump House. Discussion followed concerning the King County franchise fee litigation.
There being no further business, the meeting was adjourned at 8:00 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
MAY 30, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services;
The meeting commenced at the District Office located at 4029 NE 178th St. Lake Forest Park WA 98155
Call to Order: The meeting was called to order by President Donahue at 4:36 PM.
New Action Items:
Motion to Advertise and Proceed to Bid on the McKinnon Creek Pumphouse and Site Work (PWTF 2013): Mr. Kerley updated the Board on the status of permits.
A motion was made to authorize the General Manager to proceed to advertise with his discretion on timing and permitting on the project. Motion was seconded and a discussion was held, after which the motion was unanimously approved.
The meeting was then temporarily adjourned by public announcement at 5:05 PM and reconvened at 5:25 PM at 18460 47th Pl NE Lake Forest Park WA 98155. Notice of the adjournment and reconvening was posted at both the office and 18460 locations.
Review of the Security Needs Assessment Recently Performed by the Dept. of Homeland Security: Mr. Kerley led a discussion and walk through of items included in the Security Needs Assessment. After walkthrough and discussion at length, Mr. Kerley was requested by the Board to obtain estimates for the work on several security upgrades.
There being no further business, the meeting was adjourned at 7:15 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JUNE 19, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by President Donahue at 6:01 PM.
Mr. Jonson entered the meeting at 6:04 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified May 9 and May 28, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of May 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117326 through 117377 in the amount of $102,393.85 was moved and seconded. Motion passed unanimously.
Approval of Minutes
A motion was made to approve the minutes from the May 15th 2019 Regular and May 30th 2019 Special Meetings. Motion was seconded and passed unanimously.
Action Items from Previous Meeting: None
New Action Items:
Possible Special Meeting for a District Picnic: A motion was made and discussion was held to have a Special Meeting and District Picnic on Wednesday September 18th at 5:00 PM at the District office. Motion passed unanimously.
King County Authorized Signature Form Update: Commissioners signed a signature update form required by King County.
Ratification of Agreement with the Watershed Company for Environmental Consulting Services for the McKinnon Pumphouse Project: Mr. Kerley stated that the City required proof of a contract for services to be in place as a permit condition and due to the critical timeline for the permit, he executed and submitted the contract to the City. The contract terms and provisions were reviewed. A motion was made to ratify the General Manager’s decision to enter into an agreement for environmental consulting services for the McKinnon Pumphouse Project in an amount not to exceed $30,000.00. Motion passed unanimously.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley updated the Board on the progress of permitting. Mr. Mundall updated the Board on design detail, the schedule to advertise for bids and bid vetting timelines. A motion was made and discussion was held to hold a Special Meeting on July 19th at 4:00 PM to review and consider bids and other items as determined by the General Manager. Motion passed unanimously.
Draft Franchise Agreement with City of Lake Forest Park: Mr. Kerley updated the Board on the status of negotiations with the City of LFP.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: No Change.
McKinnon Deep Well #2 Pump and Motor Replacement: Item was included in the General Manager Report.
First Net: Mr. Kerley reported on the two phase approach for switch over. A discussion was held in regard to Steve Mundall bringing a redundancy plan proposal for IT.
New Informational Items
Developer Extension Report: Mr. Kerley reported that he is reviewing several forms and policies of neighboring Districts.
Reports
Advisory Committee Report: The Adcom report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: None.
Open Discussion: Mr. Zehner reported on that he had attended the WASWD Section IV meeting. Discussion in that meeting included updated corrosion control standards and the possibility of increasing the Consumer Confidence Report circulation to twice annually, a workforce development plan and an update on the PWTF loan cycle.
Mr. Kerley reported that the District has received a water availability request for a new home at the corner of NE 178th and 44th NE and that he has discussed the matter with North City Water District. NCWD would like LFPWD to acknowledge in writing that NCWD is not waiving its rights to annex the other parcels along NE 178th St. that they currently serve if NCWD agrees not to contest this water service. The LFPWD Board discussed the item and decided that an agreement is not necessary. There being no further business, the meeting was adjourned at 9:47 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER REGULAR MEETING MINUTES
JULY 17, 2019
Commissioners present: Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by Commissioner Zehner at 6:05 PM.
A motion was made and duly seconded to excuse the absence of Commissioner Donahue. Motion was seconded and passed.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on June 9, June 20th and June 21st, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of June 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117378 through 117418 in the amount of $132,457.36 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the June 19th 2019, Regular Meeting. Motion was seconded and passed.
Action Items from Previous Meeting: None
New Action Items:
Confirm Special Meeting on July 19th at 4:00 PM: Meeting was cancelled.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall reported that no bids were received for the project. Mr. Kerley updated the Board on the progress of permitting. Discussion was held regarding how to proceed. Staff was directed to rebid or directly negotiate with contractors depending on clarification of the District’s options with the State Auditor’s Office.
Draft Franchise Agreement with City of Lake Forest Park: The Board reviewed and commented on the draft.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley informed the Board that he will be meeting with a contractor to obtain an estimate of proposed security improvements. He will then draft a scope of work and invite proposals from the Small Works Roster.
McKinnon Deep Well #2 Pump and Motor Replacement: Mr. Kerley presented an insurance claim settlement to the Board. Mr. Kerley was directed to negotiate more equitable terms of settlement or to have a representative from Enduris attend the next Board meeting.
Developer Extension Report: Mr. Kerley reported that he is still reviewing several forms and policies from neighboring Districts.
New Informational Items
Consolidated Rate Schedule: A brief discussion was held in regard to ADU’s, general facilities charges for fire protection and mixed use development. Mr. Kerley will work on proposed changes to the schedule.
PWTF Loan Application: The District applied for a $481,663.00 public health and safety loan with the Public Works Board for Ballinger Way fire flow and water main improvements.
Reports
Advisory Committee Report: The Adcom report was reviewed. See attached.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion: Mr. Zehner reported that he will be attending the WASWD Fall Conference and it is in conflict with the September Board meeting. Mr. Hammond stated that he also had a conflict with the September Board meeting and with the August Board meeting as well. Mr. Kerley stated that he would add the rescheduling of the September Board meeting to the next agenda and that he would email the Board about the August Board meeting upon his return from vacation.
There being no further business, the meeting was adjourned at 9:06 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
AUGUST 27, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by President Donahue at 6:02 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report: Tabled.
Approval of July 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117419 through 117459 in the amount of $42,816.10 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the July 19th 2019, Regular Meeting, as edited. Motion was seconded and passed.
Action Items from Previous Meeting: None
New Action Items:
McKinnon Deep Well #2 Pump and Motor Replacement Insurance Settlement: Mr. Kerley presented an increased insurance claim settlement to the Board. A motion was made to accept the offer and to authorize the General Manager to sign the acceptance documentation. Motion was duly seconded and approved.
Possible Reschedule of the September Regular Board Meeting: After discussion a motion was made to cancel the September Regular Board Meeting and reschedule it as a Special Meeting to be held at the District office September 27th at 4:00 PM. Motion was duly seconded and approved.
Possible Appointment of New Advisory Committee Member: After the Board reviewed her application, a motion was made and duly seconded to appoint Regina Fletcher to a Three-year term on the Advisory Committee. Motion approved.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall updated the board on the status of the project and the issues that the District is facing in order to proceed. Mr. Kerley updated the Board on the progress of permitting. After discussion, staff was directed to obtain quotes for both construction schedules and to proceed in house with the Tree Protection Plan and Tree Removal. A Special Meeting in the near future regarding the project may need to be held.
Draft Franchise Agreement with City of Lake Forest Park: The Board reviewed and commented on the draft and revised proposed language.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: Mr. Kerley informed the Board that he had obtained an estimate on the proposed security improvements and that a Scope of Work has been drafted and reviewed by legal. At this time Mr. Kerley recommends delaying the work so as to not interfere with the upcoming work on the Pumphouse Project. When no scheduling conflict is possible Mr. Kerley will invite proposals from the Small Works Roster.
New Informational Items
PWTF Loan Application: Application was unsuccessful.
Reports
Advisory Committee Report: None.
General Manager’s Report: The GM Report was reviewed. See attached. The service interruption on NE 178th St. and the District’s participation in the Brier parade were discussed in detail. Mr. Kerley was directed by the Board to pursue a claim for the damaged services on NE 178th St.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
There being no further business, the meeting was adjourned at 10:03 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
SEPTEMBER 27, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by Commissioner Zehner at 4:00 PM.
Commissioners reviewed vouchers and expense documentation.
Mr. Donahue enters at 4:08 PM
Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on July 8, July 17 and July 18th, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on August 7 and August 26, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports
Approval of August 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117460 through 117506 in the amount of $42,764.96 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the August 27th 2019, Special Meeting, as edited. Motion was seconded and passed.
Action Items from Previous Meeting: None
New Action Items:
Possible Appointment of New Advisory Committee Member: After the Board reviewed her application, a motion was made and seconded to appoint Dana Campbell to a Three-year term on the Advisory Committee. Motion was passed unanimously.
McKinnon Wellfield Tree Removal Small Works Award: Mr. Kerley informed the Board that the District had sent out requests for proposals to seven contractors off of the MRSC Small Works Roster and that two proposals were received. The low bidder was Best Tree Service NW Inc. A motion was made and seconded to authorize the General manger to enter into a contract with the low bidder. Motion was passed unanimously.
A motion was made to cancel the October 16th 2019 Regular Meeting and to reschedule it as a Special Meeting on October 14th 2019 at 6:00 PM. Motion was passed unanimously.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Mundall and Mr. Kerley updated the Board on the status of the project including a funding extension request with the Public Works Board. Pursuant to SAO guidance, separate proposals for site and building work were received from two separate contractors. Mr. Mundall stated that both proposals were excessive and the Board confirmed rejection. A two or three phase construction schedule and going out to bid in early 2020 were recommended by staff. After lengthy discussion, staff was directed to keep a single schedule for the work and to go back out to bid as soon as possible.
Draft Franchise Agreement with City of Lake Forest Park: Awaiting response from City of Lake Forest Park on the latest proposed language.
McKinnon Creek Wellfield Critical Infrastructure Security Improvement: No change
Mr. Jonson exits at 6:12 PM
New Informational Items : None.
Reports
Advisory Committee Report: None.
General Manager’s Report: The GM Report was reviewed. See attached. An upcoming water service installation and the Tree Protection Plan in McKinnon were discussed in detail.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
There being no further business, the meeting was adjourned at 7:12 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
OCTOBER 14, 2019
Commissioners present: Bill Donahue, Eli Zehner, David Hammond
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney
Call to Order: The meeting was called to order by Commissioner Donahue at 6:00 PM.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on September 9 and September 23, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports
Approval of September 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117507 through 117545 in the amount of $35,507.14 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the September 27th 2019, Special Meeting. Motion was seconded and passed.
Action Items from Previous Meeting: None
New Action Items:
Resolution 380 Use of District Fire Hydrants: Presented by Mr. Kerley, reviewed and comments were made concerning liability for use of hydrants by third parties, insurance and training. Mr. Kerley will prepare revisions and present at a future meeting.
Resolution 381 District Travel Policy: Presented by Mr. Kerley and reviewed. A motion was made and seconded to approve Resolution 381 as presented. After discussion the motion passed.
McKinnon Wellfield Security Improvements Small Works Award: Mr. Kerley informed the Board that the District had sent out requests for proposals to five contractors from the MRSC Small Works Roster and two proposals were received. The low bidder was Discount Fence. A motion was made and seconded to authorize the General Manager to enter into a contract with the low bidder. Motion was passed unanimously.
A motion was made to cancel the November 20th 2019 Regular Meeting and to reschedule it as a Special Meeting on November 26th 2019 at 6:00 PM. Motion was passed unanimously.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley updated the Board on the status of the project including a funding extension request with the Public Works Board, progress on the tree removal and the timeline for advertising the rebidding of the project.
Draft Franchise Agreement with City of Lake Forest Park: Awaiting response from City of Lake Forest Park on the latest proposed language.
New Informational Items
Town Center: Mr. Kerley reported that an initial meeting was held with representatives of the Town Center on what was needed to obtain a Certificate of Water Availability for a proposed first phase consisting of approximately 425 residential units. After discussion, staff was directed to review the hydraulic modeling and issue a Certificate of Water Availability that represents the flow and duration that is currently available to the town center.
Reports
Advisory Committee Report: Adcom meeting minutes were reviewed.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
There being no further business, the meeting was adjourned at 8:31 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
NOVEMBER 26, 2019
Commissioners present: Eli Zehner, David Hammond
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, Mundall Technical Services
Call to Order: The meeting was called to order by Commissioner Zehner at 6:04 PM.
A motion was made and seconded to excuse the absence of Commissioner Donahue. Motion passed.
Commissioners reviewed vouchers and expense documentation.
Treasurer’s Report:
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on October 7 and October 24, 2019 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of October 2019 Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers nos. 117546 through 117594 in the amount of $36,820.85 was moved and seconded. Motion passed.
Approval of Minutes
A motion was made to approve the minutes from the October 14th 2019, Special Meeting. Motion was seconded and passed.
Action Items from Previous Meeting:
Resolution 380 Use of District Fire Hydrants: Mr. Kerley presented a revised version of the resolution that was presented at the October 14th Special Board Meeting. Revisions included further definition on liability, insurance and fire hydrant use training. A motion was made and seconded to approve and adopt Resolution 380 as presented. After discussion the motion was passed.
New Action Items:
Motion to surplus items as recommended in the 2019 Small and Attractive Asset Report: Mr. Kerley presented the 2019 Small and Attractive Asset Report containing items recommended for surplus and disposal as having no value. A motion to declare as surplus and authorize the General Manager to dispose of items as described in the 2019 Small and Attractive Asset Report was made and seconded. After discussion and review of the report the motion passed.
Executive Session for the purpose of reviewing with legal counsel potential litigation under RCW 42.30.110 (ii) (Discussions Related to Disputed Control of Watershed Right of Way): At 7:15 PM, acting President Zehner publicly announced an executive session for an approx. 20 minutes. At 7:35 Mr. Zehner publically announced the extension of the Executive Session for approx. 5 minutes. The executive session continued.
The executive session was concluded at 7:43 PM and the regular session of the meeting resumed. No action was taken.
Informational Items from Previous Meeting
McKinnon Pumphouse Project Update: Mr. Kerley updated the Board on the status of the tree removal and PWTF extension request. Mr. Mundall presented un-tabulated summaries of two bids that were received for McKinnon Creek Pumphouse and Sitework. The bids were opened on Nov. 26 at 4:00pm with apparent and preliminary totals as follows:
◦ Rodarte Construction Auburn, WA $2,423,476.00
◦ Pacific Crest Construction Lynnwood, WA $2,311,496.00
Bids received were much higher than the Engineer’s estimate, and exceed in-hand funding for the project. The item was deferred to the December meeting to allow time for analysis and further discussion.
Proposed Franchise Agreement with City of Lake Forest Park: The Board reviewed the latest proposal from the City of Lake Forest Park.
Town Center: Mr. Kerley reported that a Certificate of Water Availability that represents the current flow and duration to the Town Center has been prepared for Merlone Geier.
New Informational Items
McKinnon Wellfield Security Improvements: Mr. Kerley updated the Board on the status and progress of the project.
Reports
Advisory Committee Report: None.
General Manager’s Report: The GM Report was reviewed. See attached. Mr. Kerley presented a protype emergency water tap for review and discussion.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Commissioner Zehner reported on Lake Forest Park Stewardship Foundation activities.
There being no further business, the meeting was adjourned at 9:34 PM.
LAKE FOREST PARK WATER DISTRICT
BOARD OF COMMISSIONER SPECIAL MEETING MINUTES
DECEMBER 10, 2019
Notice of the meeting containing the agenda items was posted as required by RCW 42.30.080.
The meeting was held at the Elliot Bay Public House, 12537 Lake City Way NE, Seattle, Wa 98125.
Commissioners present: Eli Zehner, David Hammond, Bill Donahue
Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Members of the Staff, Advisory Committee and General Public. List attached.
Call to Order: The meeting was called to order by President Donahue at 6:00 PM.
New Business
A presentation recognizing the accomplishments of the Staff, Advisory Committee and Board of Commissioners in 2019 was given.
The LFPWD Water Protector of the Year Award was presented to Armand Micheline
There being no further business, the meeting was adjourned at 8:30 PM.