Minutes 2017

//Minutes 2017
Minutes 2017 2018-01-11T13:35:10+00:00

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JANUARY 18, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.
Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer

Call to Order: The meeting was called to order by President Hammond at 6:10 PM at the District Office.
Approval of the Agenda: Approval of the Agenda was moved and seconded. Motion passed.
Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 12/07, 12/08 and 12/21, 12/22 2016 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of December Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115874-115924 (with the exception of voucher 115900) in the amount of $36,442.83 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the December 16th Regular Board meeting was tabled.
Mr.Mundall enters at 6:38 PM

Unfinished Business
PWTF/ Grants Update: No PWTF projects made the 2017 Governor’s Budget. The Board requested that staff continue to look into any funding opportunities.
Ivy Removal at McKinnon Creek Wellfield: Mr. Kerley updated the Board on the efforts of staff to remove English Ivy stalks from the trees in the McKinnon Creek Wellfield.
2017 Maintenance Budget: A motion to pass the 2017 Maintenance Budget was made and seconded. Discussion was held as to the contribution rate of full time employees to their health care plan and the motion was amended to provide that 5% of the cost of coverage is to be borne by the employee. The motion as amended was passed unanimously.

New Business
Ground Water Issue on 40th Pl NE: Mr. Kerley presented to the Board the concerns with the ground water in the area of 40th Pl. NE in regard to the aquifer and to the service installations to the site. He stated that recent construction activities by a private developer likely interfered with a drainage course.
Washington State DOH Rule Changes: Discussion was held.
Resolution 369: Resolution 369, a draft combined rate schedule was presented to the Board for review. Discussion followed after which it was determined that substantial edits were needed to the Resolution.
Emergency Response Plan: 2017 updates underway.
Advisory Committee
McKinnon Creek Run Off Study: No new information.
CARA Signage: No new information.
Work Plan: No new information.
General Manager’s Report
The GM Report was reviewed.
Engineer’s Report
The Engineer’s Report was reviewed. Discussion followed about Capital Facilities Charges. Work by the Watershed Co and Mr. Mundall is continuing on the Army Corp of Engineers permit for the new pump house.
Open Discussion
The recently adopted King County franchise ordinance was discussed.
There being no further business, the meeting was adjourned at 10:12 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

FEBRUARY 15, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Donna Hadaller, H2 Accounting; Jim Nelson, D.A. Davidson

Call to Order: The meeting was called to order by President Hammond at 6:25 PM at the District Office.
Approval of the Agenda: Approval of the Agenda was moved and seconded. Motion passed.
Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Tabled.
Approval of January Vouchers
Tabled.

Approval of Minutes
Approval of minutes from the December 16th Regular Board, as edited, was moved, seconded and approved. Minutes from the January 18th 2017 minutes was tabled.
Ms.Cornaby enters at 6:40 PM

New Business
Bond Financing Options Presentation: Jim Nelson of D.A. Davidson presented revenue bond financing options to the Board. Lengthy discussion followed.
Mr. Nelson exited the meeting at 8:03 PM.

Unfinished Business
PWTF/ Grants Update: Mr. Kerley gave a brief overview of House Bill 1392. WSDOH Grant application deadline for preconstruction/ planning is Feb 28th.
A discussion was held at length in regard to a proposed future grant application for surface water testing in McKinnon Creek Wellfield. Ms. Cornaby requested permission for funding an additional year of testing. The Board requested additional information regarding the costs, testing protocols and benefits. No action was taken.
Ms. Cornaby exits at 8:58 PM.
Resolution 369: Mr. Kerley gave a brief summary of the changes since last review. Discussion followed and edits to the document were made. A motion to pass Resolution 369 as edited was made and duly seconded. Motion passed.
Ground Water Issue on 40th PL NE: Mr. Kerley gave an update on the progress of the service installations for the Staunton Cove development.
2017 Maintenance Budget: A corrected 2017 maintenance budget was presented. A motion to pass the 2017 Maintenance Budget as corrected was made and seconded. Discussion was held. Item was tabled for further correction.

New Business Continued
Washington State Legislature House Bills 1805, 1842, 1925: Discussion was held.
Ms. Hadaller exits at 10:10 PM
City of Lake Forest Park CARA Designation: Discussion.
Executive Session per RCW 42.30.110(1)(i): Mr. Hammond called an Executive Session at 10:22 PM for approximately 10 minutes to discuss with counsel a possible claim against the District. The Executive Session was exited at 10:30 PM and the Regular Meeting resumed.
Advisory Committee: Tabled
General Manager’s Report: The GM Report was reviewed.
Engineer’s Report: The Engineer’s Report was reviewed. Mr. Mundall gave an update on the Army Corp of Engineers (JARPA) permit for the new pump house.
Open Discussion: Mr. Kerley informed the Board that the District is registered in this year’s King County AWWA sub-section “Best Tasting Water” contest.
Mr. Zehner stated that he was disappointed about the scheduling conflict with the science fair at Lake Forest Park Elementary. He also thought it might be a good idea to look into youth participation on the Advisory Committee.
There being no further business, the meeting was adjourned at 10:41 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

MARCH 15, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer
Call to Order: The meeting was called to order by President Hammond at 6:00 PM at the District Office.
Approval of the Agenda: Approval of the Agenda was moved and seconded. Motion passed.
Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 1/09 and 1/23 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 2/06 and 2/23 and 2/24 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of January Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115925-115971 in the amount of $47,786.49 was moved and seconded. Motion passed.
Approval of February Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115972-116020 in the amount of $44,142.71 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the January 18th and February 15th 2017 minutes was moved, seconded and unanimously approved.
Mr. Jonson enters at 6:32 PM

Unfinished Business
PWTF/ Grants Update: Mr. Kerley gave a update on the current legislative session. Mr. Mundall gave an update on the WSDOH Grant application for preconstruction/ planning that the District submitted. Mr. Kerley stated that he and Mr. Mundall would be attending a water system funding opportunities conference on April 20 in Yakima.
Ground Water Issue on 40th PL NE: Mr. Kerley gave an update on the progress of the service installations for the Staunton Cove development.
2017 Maintenance Budget: The corrected 2017 maintenance budget was presented that estimated $476,293 in expenses for the year. A motion to pass the 2017 Maintenance Budget as presented was moved, seconded and unanimously approved.

New Business
LFP Town Center: Mr. Kerley reported on discussions with the Town Center and DOH and noted that Town Center wishes to maintain ownership and operational responsibility over its water system. He said that a system consolidation grant was available from DOH but the Town Center declined. Discussion was held and it was noted that if additional improvement are constructed within Town Center, the District’s connection charges were intended to apply so that the owner bears a fair share of the costs of District infrastructure.
Potential Special Meetings: Discussion.
Earth Smart Green Fair: Mr. Kerley gave an overview of the event and praised the efforts of the Advisory Committee and staff.
Eagle Scout Park: Mr. Kerley presented to the Board an opportunity offered by the City of Lake Forest Park to participate in the purchase of a drinking fountain for Eagle Scout Park. The price would be the City’s actual cost for the fountain, which was less than $3,000. In consideration, a plaque to be provided by the District would be mounted on the fountain showing the District’s participation and water quality message. In addition, a meter would be installed to serve the meter and the City would pay for standard water charges. The City would retain ownership and responsibility over the fountain. Discussion followed and the Board members unanimously found that the participation and plaque would increase public awareness of the District and its ground water supply and that the long term benefits to the District, including increased water sales, would outweigh the costs. Based on these findings, a motion was made to authorize the reimbursement to the City of Lake Forest Park for the City’s cost in purchasing the fountain and to procure a plaque with the District logo, all in an amount not to exceed $3,000.00. Seconded and unanimously approved.

Advisory Committee:
McKinnon Creek Run Off Study: Mr. Strom is working on a Draft Report. Mr. Kerley reported that he has met with the City and State Fish and Wildlife to get permission to repair the halfpipe drain that traverses the watershed.
2017 Work Plan: No new information.
New Member: Application reviewed.
Additional Terms: Applications of one proposed new member and two existing members that submitted for additional terms were reviewed.
A motion was made and seconded to accept and welcome Amanda Royal as a new member and accept the additional terms of Sally Yamasaki and Cheryl Brady to the Advisory Committee. Motion unanimously approved.
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion:
Mr. Kerley updated the Board on the City of Lake Forest Park’s Critical Areas Ordinance and Tree Ordinance.
A discussion was held in regard to opportunities for youth participation on the Advisory Committee.
A motion was made, seconded and unanimously approved to cancel the April regular Board meeting scheduled for April 19, 2017, and to hold a special meeting at the District office at 6:00 pm, April 17, 2017, to cover the topics normally covered at the regular Board meeting.
There being no further business, the meeting was adjourned at 8:35 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

APRIL 7, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Advisory Committee Members: Byron Barnes, Julian Andersen, Cheryl Brady, Julie Hungar, Norman Lieberman, Eric Strom, Armand Micheline, Sally Yamasaki, Tracy Furutani
Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by Commissioner Donahue at 12:08 PM at 17535 Ballinger Way NE (Lake Forest Park Bar and Grill).
Mr. Hammond enters at 12:20 PM.
Mr. Furutani enters at 12:22 PM.
Joint Meeting: The Board, Staff and Advisory Committee held a joint meeting. Discussion on current events pertaining to the District followed at length.
Mr. Furutani exits at 12:57 PM.

There being no further business, the meeting was adjourned at 1:30 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

APRIL 17, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin. Assistant; Advisory Committee Members: Sally Yamasaki; Norman Lieberman; Eric Strom
Call to Order: The meeting was called to order by President Hammond at 6:04 PM at the District Office.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 3/09 and 3/23 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.
Approval of March Vouchers
Item Tabled.

Approval of Minutes
Approval of minutes from the March 15th 2017 Regular Meeting and the April 7th 2017 Special Meeting minutes was moved, seconded and unanimously approved.
6:24 PM Sally Yamasaki enters
6:25 PM Norman Lieberman and Dick Jonson enter
6:27 Eric Strom enters

Advisory Committee:
Communication Plan: Mr. Lieberman and Ms. Yamasaki presented a draft communications plan to the Board. Several items are currently being attended such as local science and Green Day events that increase the presence of the District to the local community. There was some discussion regarding attending the City of Brier Night Out in August as a way to reach out to Brier residents who live above our aquifer. After review at length, Commissioners expressed appreciation for the obvious work and effort that went into the communications plan and thanked the Advisory Committee for its time and energy. Suggested edits were made to the plan document. A motion was made and seconded to approve the communication plan as edited. Motion unanimously passed.
McKinnon Creek Run Off Study: Mr. Strom presented his report and findings regarding qualitative testing of storm water passing through the ditch that goes through the McKinnon well field sanitary zones. This source of storm water is ditches and culverts from the Horizon View neighborhood. Several pollutants have been detected in the initial testing schedule, see attached report. Mr. Strom recommended a new testing schedule for 2017. The Commissioners expressed appreciation for the work and also concern of the continued cost with perceived negligible benefit. After discussion, the Board concluded that follow up tests should be deferred until 2018 and then be reevaluated.
2017 Work Plan: No new information. The guests left the meeting.

New Business
General Manager’s Spending Authority: The current spending limit authorization of the GM was discussed. After discussion, a motion was made, seconded and unanimously adopted to increase the spending authority of the General Manager to $5,500 on public works contracts and to $3,500 for consultation and general purpose contracts with the understanding that the GM shall not contract for any work, services or purchases that exceed the applicable line item of the Board adopted LFPWD budget.
Resolution 370- A draft resolution utilizing the MRSC small works and engineering/architecture procedures was presented and discussed. After discussion, edits were made to the document, staff was directed to register for MRSC for another year and a motion was made, seconded and unanimously passed to adopt Resolution No. 370 as edited.
Executive Session- None
General Manager’s Report: The GM Report was reviewed. See attached.
Engineer’s Report: The Engineer’s Report was reviewed. See attached.
Open Discussion: Mr. Kerley informed the Board that he has been selected for jury duty.
There being no further business, the meeting was adjourned at 9:15 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

MAY 17, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Hammond at 6:05 PM at the District Office.

Commissioners reviewed vouchers and expense documentation.

Mr. Jonson enters at 6:13 PM

Treasurer’s Report
Item Tabled.

Approval of March Vouchers
Item Tabled.

Approval of April Vouchers
Item Tabled.

Approval of Minutes
Approval of minutes from the April 17th 2017 Special Meeting minutes, as edited, was moved, seconded and unanimously approved.

Advisory Committee:
Farmer’s Market: Mr. Kerley gave a brief overview of the event and expressed gratitude to the staff and the Advisory Committee.

Communication Plan: No update.

Brier Night Out: Mr. Kerley gave an update on the application status for the event and presented an example of a water bottle that could be given away as part of a public outreach effort to inform residents about the CARA.

Unfinished Business
PWTF/ Grant Update: Mr. Kerley gave an update on the status of the McKinnon Wellfield Security Improvements Loan and updated the Board on the PWTF 2013 extension request. Discussion followed. Mr. Kerley also reported on in-house work on the half-pipe drain that runs through the McKinnon Creek Wellfield. He stated that permits had been issued for the work and the cost was expected to not exceed $2,500 plus materials.

Corporate Boundaries NE 178th St: A discussion was held, after which it was agreed that this item be tabled for the immediate future.

Resolution No. 370, as previously adopted, was signed without discussion.

New Business
Resolution 371/ Reserve Fund: Discussion was held in regard to establishing a Reserve Fund. Resolution 371 was not presented to the Board.

July Board Meeting: Discussion was held in regard to rescheduling or canceling the July Regular Board Meeting. No action was taken on this item.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached. The Board emphasized the importance of the District Engineer to produce an updated estimate of cost for the McKinnon Creek Pumphouse Replacement Project.

Open Discussion: Mr. Kerley informed the Board he has been dismissed from serving jury duty.
Mr. Zehner attended a “Save Five Acre Woods” event. Mr. Kerley informed the Board of an upcoming wellfield tour at McKinnon.

Mr. Jonson and Mr. Mundall exited the meeting at 8:04 PM.

Executive Session- Mr. Hammond declared and opened an executive session for the purpose of considering a personnel performance matter, under RCW 42.30.110 section 1(g) for 15 minutes at 8:04 PM.

At 8:19 pm, the executive session was temporarily recessed and Mr. Hammond declared that the executive session was extended for an additional 20 minutes.

A motion was made to increase the General Manager’s salary by 2.5%, to award 75% of the potential performance award previously identified by the Board for excellent work and service during the review period, and to adopt the performance award criteria for 2017-2018 with additions for the current review period. Motion passed unanimously.

There being no further business, the meeting was adjourned at 8:43 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JUNE 21, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Richard Jonson, Attorney

Call to Order: The meeting was called to order by Commissioner Donahue at 6:03 PM at the District Office.

Commissioners reviewed vouchers and expense documentation.

Mr. Hammond arrives 6:10 PM

Approval of the Agenda was moved, seconded and unanimously approved.

Review of vouchers and expense documentation continued.

Mr. Jonson enters at 6:48 PM

Treasurer’s Report April
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 4/10 and 4/24 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Treasurer’s Report May
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 5/08 and 5/19 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of March, April and May Vouchers
The Commissioners reviewed expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 116021-116176 in the amount of $137,435.70 was moved and seconded. Motion passed unanimously.

Approval of Minutes
Approval of minutes from the May 17th 2017 Regular Meeting was moved, seconded and unanimously approved.

New Business
Resolution 371/ Reserve Fund: Resolution 371 which establishes an operating and emergency reserve with King County was presented to the Board and discussion followed. A motion to approve Res. 371 was made, seconded and unanimously approved.

July Board Meeting: Discussion was held in regard to rescheduling or canceling the July Regular Board Meeting. A motion to cancel the July Regularly Scheduled Board Meeting due to vacation schedules was made, seconded and unanimously approved.

Unfinished Business
PWTF/ Grant Update: Mr. Kerley gave an update on the status of the McKinnon Wellfield Security Improvements Loan Application and stated that Mr. Mundall would be attending an upcoming DWSRF funding class. Mr. Kerley also informed the Board that he would be attending an upcoming asset management class in September.

Corporate Boundaries NE. 178th St: Water service and corporate boundary maps in the area of 178th St NE. were reviewed. After a brief discussion, the Board concluded to take no action on this matter at this time.

Ms. Cornaby exits at 7:45 PM

Advisory Committee

Wellfield Tour: Mr. Kerley gave a brief overview of the event.

Application for reinstatement: An application to be reinstated as a voting member was received from Mr. Traci Furutani. Mr. Byron Barnes also applied for an additional term. A motion to reinstate Mr. Furutani and appoint both applicants as members of the Advisory Committee for an additional term was made, seconded and unanimously approved.

Communication Plan: No update.

Brier Night Out: Mr. Kerley gave an update on the application status. The event will be on Tuesday August 1st.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: The Engineer’s Report was reviewed. See attached. Mr. Mundall presented to the Board an updated estimate in the amount of $995.000.00 for the remaining cost of the McKinnon Creek Pumphouse Replacement Project. The JARPA remains pending and the project cannot be advertised for bid until that process is concluded and design work is completed. Lengthy discussion followed in which the Board members conveyed their concern about the cost increase and directed staff to have the project value engineered.

Open Discussion: No items.

There being no further business, the meeting was adjourned at 9:18 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

AUGUST 16, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Hammond at 6:00 PM at the District Office.

Commissioners reviewed vouchers and expense documentation.

Mr. Jonson enters at 6:20 PM

Mr. Mundall enters at 6:30 PM

Approval of the Agenda was moved, seconded and unanimously approved.

Review of vouchers and expense documentation continued.

Ms. Cornaby exits at 6:45 PM

Treasurer’s Report June
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 6/8 and 6/26 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Treasurer’s Report July
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 7/6 and 7/24 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of June and July, 2017, Vouchers
Approval of voucher nos. 116177 through 116227 in the amount of $140,694.68 was moved and seconded. Motion passed unanimously. Approval of Voucher nos. 116228 through 116276 in the amount of $47,242.65 was moved and seconded. Motion passed unanimously.

Approval of Minutes
Approval of minutes from the June 21st 2017 Regular Meeting, as edited, was moved, seconded and unanimously approved.

Unfinished Business
PWTF Update: Mr. Kerley reported that the District’s request to extend the 2013 PWTF loan was approved.
Resolution 371/ Reserve Fund: The fund has been created with King County. Reserve amount will be determined as part of the District’s budget process.

New Business
Resolution 372 amending and restating public records disclosure policies: Mr. Jonson stated that most of the proposed changes were generated by recent changes to the Public Records Act. Review followed Mr. Hammond suggested that all fees be moved to the master rate schedule. Tabled for review by Enduris.

Horizon View Cell Tower Access: A draft letter containing access and use provisions relating to an easement reserved by SPU was presented to the Board. After discussion, the item was tabled for review by Enduris.

McKinnon Pumphouse Value Engineering: Requests for proposals were sent out to seven engineering firms that met the criteria of Value Engineering and Pumphouse design from an MRSC Roster. No proposals were received. After discussion, the Board directed staff to send out a modified RFP and to increase the distribution list of engineering firms.

Advisory Committee

Communication Plan: No update.

Brier Night Out: Mr. Kerley gave an update of the event.

Work Plan: The Advisory Committee is compiling items for Board review.

General Manager’s Report: The GM Report was reviewed. See attached.

Engineer’s Report: Mr. Mundall gave an update on the Preliminary Design Report for the McKinnon Creek Pumphouse Replacement Project and upcoming work on the pressure zone flow meters.

Open Discussion: Mr. Kerley presented a Draft Financial Policy for review. He noted that the fire insurance rating for the area has been improved due to improvements in the District’s water system.

There being no further business, the meeting was adjourned at 8:53 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

SEPTEMBER 20, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney

Call to Order: The meeting was called to order by President Hammond at 6:00 PM at the District Office.

Approval of the Agenda was moved, seconded and unanimously approved.

Commissioners reviewed vouchers and expense documentation.

Mr. Mundall enters at 6:16 PM

Mr. Jonson enters at 6:28 PM

Review of vouchers and expense documentation continued.

Treasurer’s Report August
Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 8/7 and 8/24 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of August 2017 Vouchers
Tabled.

Approval of Minutes
Tabled.

Unfinished Business
PWTF Update: Mr. Kerley reported that the District has been unable to proceed with the McKinnon Wellfield Security Improvements due to the lack of funding of the loan due to the Legislature’s failure to adopt a State Capital Budget.

Resolution 372: Tabled.

Horizon View Cell Tower Access: No change.

McKinnon Pumphouse Value Engineering: Mr. Kerley presented a proposal from Gray and Osborne. Discussion followed. A motion was made to approve the proposed work up to $11,000.00 and authorize the General Manager to negotiate and execute an engagement agreement. Motion seconded and unanimously approved.

New Business
Special Meeting: A discussion was held. The need for a Special Meeting will be addressed at the next Regular Meeting.

Resolution 373: Tabled.

Asset Management: Discussion. The Board directed Mr. Kerley to present a planning document. Mr. Donahue left the meeting at 7:33 pm.

Financial Planning Policies: Tabled.

Advisory Committee

Communication Plan: Updated draft was presented.

Work Plan: The Advisory Committee is compiling items for Board review.

General Manager’s Report: The GM Report was reviewed. See attached. Mr. Kerley led a discussion on the need to rehabilitate McKinnon deep well #1 with an estimated cost of approximately $20,000 The Board directed Mr. Kerley to solicit proposals from three responsible contractors and present them to the Board at the next meeting.

Engineer’s Report: See attached.

Open Discussion: Mr. Kerley presented an informational packet about Washington WARN. WARN is a voluntary mutual aid agreement between participating water and sewer districts for emergency mutual aid. The Board directed Mr. Kerley to include the item on the Agenda for the next Board meeting.

A discussion was held about educational outreach about our water with students at Lake Forest Park Elementary and also regarding the franchise agreement with the City of Lake Forest Park.

There being no further business, the meeting was adjourned at 8:15 PM.

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

OCTOBER 18, 2017

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Linda Pruitt, Owner of The Cottage Company; Steve Mundall, Mundall Technical Services; Julie Hungar, Advisory Committee

Call to Order: The meeting was called to order by President Hammond at 6:00 PM at the District Office.

Approval of the Agenda was moved, seconded and unanimously approved.

Review of Vouchers
Commissioners reviewed vouchers and expense documentation.

Customer Presentation
Linda Pruitt enters at 6:08 PM.

Ms. Pruitt produced a fire sprinkler permit from Northshore Fire District that showed the fire sprinkler system had been flow tested and passed for a new home at 17114 47th Ave. This test was performed with a LFPWD District standard ¾ by 5/8 water meter in place and she requested that the Board revisit the current policy that only allows for a 1 inch minimum meter installation for homes with fire sprinkler systems.

Dick Jonson enters at 6:11 PM

Discussion followed.

Linda Pruitt exits at 6:45 PM

Treasurer’s Report: Tabled

Approval of Minutes
A motion was made to approve the Minutes from the August 16th and September 20th Regular Board Meetings as edited. Motion was duly seconded and approved.

Unfinished Business
PWTF Update: Mr. Kerley reported there is some talk of a State Capital Budget being passed before or shortly after the November elections.

Resolution 372: Resolution 372 amends and restates public records disclosure policies. A motion was made and seconded to pass Resolution 372 as presented. Motion was approved.

Steve Mundall enters at 7:00 PM by speakerphone.

Website: The District’s new website, that is nearing launch, was presented by Steve.

Commissioner Donahue enters at 7:04 PM

Dan Mundall enters at 7:09 PM

Discussion on content, functionality and back-up/archiving requirements followed. The District’s new website is designed to accommodate multiple platforms such as mobile devices and allow easier content management.

Steve Mundall exits at 7:24 PM

Horizon View Cell Tower Access: A draft letter agreement with Phoenix Tower was presented. Discussion about terms followed. A motion was made and duly seconded to authorize the General Manager to finalize the agreement with legal counsel and to sign the agreement on behalf of the District. Motion passed unanimously.

McKinnon Pumphouse Value Engineering: Mr. Kerley reported that the District has an engagement agreement in place with Gray and Osborne and that an initial project meeting had taken place on Monday October 16th. Mr. Kerley requested G-O to produce a written report containing its recommendations by year end.

New Business
Special Meeting: A discussion was held about the scheduling of a special meeting. Mr. Kerley also requested that the Board look at their December schedules so that a date could be set for the Annual Employee Appreciation Banquet. A motion was made to move the Regularly Scheduled Board Meeting for November to the 14th, making it a Special Meeting and to also schedule Special Meetings for November 21st and December 12th. Duly seconded and approved.

Engagement Agreement with D.A. Davidson: Mr. Kerley presented a proposed engagement agreement with D.A. Davidson for financial representation services. A motion was made to authorize the General Manager to sign the agreement on behalf of the District. Duly seconded and approved.

McKinnon Deep Well #1 Pump and Motor Replacement: Mr. Kerley reported that he had sent out bid invites to five responsible contractors, of these two responded. The apparent low bidder is PumpTech Inc. who submitted a bid of $17,094.00 after Washington State Sales Tax. A motion was made to award the contract to PumpTech, Inc. and authorize the General manger to enter into an agreement with PumpTech Inc. to perform the pump and motor replacement for McKinnon Deep Well #1. Seconded and unanimously approved.

Julie Hungar enters at 8:15 PM

Advisory Committee

Communication Plan: No Change.

Work Plan: A Draft Work Plan for the Advisory Committee was presented. The Board requested that an Annual Report item be added to the work plan and expressed their appreciation for all of the time and effort that the Advisory Committee members put in. The Board will develop guidelines for Advisory Committee member appointments.

New Business Continued

Merlone Geier: Mr. Kerley stated that this item was added to the agenda at the request of a P.R. firm, Allison and Partners, that is working with Merlone Geier on outreach to local businesses on any vision or concerns with the Town Center redevelopment. Discussion followed concerning future water system improvements that may be required of the property owner to serve redevelopment at the mall.

S.P.U. Storm Water Injection Wells: Mr. Kerley reported that Seattle Public Utilities is planning on replacing the cover at their Horizon View site with an aluminum hard cover. They are exploring the possibility of storm water injection wells for the run off. Mr. Kerley reported that he had sent a link to the CARA study performed by Associated Earth Sciences to Masako Lo, a Senior Civil Engineer with S.P.U. and that he had also spoke with her and expressed concerns on the potential impact to the District’s aquifers and source water.

Dan Mundall and Julie Hungar exit at 9:37 PM.

General Manager’s Report: The GM Report was reviewed. See attached

Engineer’s Report: None.

Open Discussion: The fire sprinkler issue that was brought up earlier in the meeting was revisited now that the Board was in full attendance.

Dan Mundall re-enters the meeting at 9:45 PM.

After discussion a motion was made and duly seconded to allow for the District’s standard 3/4 by 5/8 meter, upon proof of a successful Fire Sprinkler Flow Test be accepted as an alternative to the 1 inch meter requirement set forth in the District’s consolidated Rate Schedule, effective immediately. Motion passed unanimously.

The need to review the District’s Developer Extension Agreement forms and the District’s construction specifications was discussed.

Mr. Kerley informed the Board that one on the neighbors to the south of the District office has a gate in the fence and has been seen accessing our office property. Mr. Jonson has been checking into any existing easements on our property to make sure there is no issue with us blocking the gate. The Board directed staff, pending no easement issue, to write a letter stating that this type of activity is unacceptable and must cease and to secure the gate as soon as possible.

Mr. Kerley presented a draft of the fall newsletter and a draft asset management policy for Board review.

There being no further business, the meeting was adjourned at 10:10 PM.

 

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

NOVEMBER 14, 2017

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

The meeting was held at the District office located at 4029 NE 178th St. LAKE FOREST PARK WA 98155. The meeting covered the following topics:

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager

Call to Order: The meeting was called to order by President Hammond at 6:00 PM at the District Office.

Mr. Donahue enters at 6:08 PM

Review of Vouchers
Commissioners reviewed vouchers and expense documentation at length, after which a motion was made to approve vouchers numbered 116277 through 116434 in the amount of $138,777.27

Treasurer’s Report: Tabled

Approval of Minutes: Tabled

Unfinished Business
Resolution 373 updating the District Employee Guide: Mr. Kerley informed the Board that the basic requirements set forth by Initiative 1433 are included in the latest Draft of the Employee Guide and that the requirements go into effect January 1st of 2018. He also stated that the approval of the Updated Employee Guide may not occur before then and that the Board may want to consider passing a motion that the District will comply with the provisions set forth in Initiative 1433, effective January 1st 2018. The Board asked Mr. Kerley to verify with legal that a motion would be sufficient.

Asset Management: Mr. Kerley presented a detailed document on Asset Management that included a proposed schedule for implementation for the Board’s consideration. Discussion followed after which the Board requested Mr. Kerley bring back additional information at an upcoming board meeting.

WA WARN: A motion was made and duly seconded to authorize the General Manager to execute, on the District’s behalf, a revocable agreement with WA WARN for optional emergency services, pending legal review.
Motion passed unanimously.

New Business

2018 Draft Budget: A draft 2018 revenue projection was presented to the Board and compared to the ten year revenue projection detailed in the system plan. Mr. Kerley provided some preliminary estimates on the 2018 maintenance budget. A Draft 2018 Maintenance Budget will be presented at the next Board Meeting.

Water Protector Award: After discussion, Mr. Eric Strom was selected to be the recipient of the 2017 Water Protector Award.

Capital Improvement Plan Funding: Mr. Kerley informed the Board that the District would receive lower interest rates on a long term direct placement loan with a bank if the District has financial statement audits performed by the State Auditor’s Office. After discussion the Board directed Mr. Kerley to check with the State Auditor’s Office about cost and availability of a Financial Statement Audit that would cover the years of 2014, 2015 and 2016.

Fire Sprinkler Meter Information: Mr. Kerley presented to the Board a turbine style fire flow meter for residential purposes that have less friction loss and a higher pressure rating than a standard residential meter. This meter type does have a higher unit cost. Mr. Kerley suggested that this type of meter should be a district standard for a residence requiring fire sprinklers and that the additional cost could be added to the water service install fee for new residential units requiring fire sprinklers. The Board asked Mr. Kerley to bring a proposal to the Board at the next meeting.

There being no further business, the meeting was adjourned at 9:38 PM.

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

NOVEMBER 21, 2017

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Richard Jonson, Attorney; Steve Mundall, Mundall Technical Services; Dan Mundall, Mundall Engineering

The meeting was held at the District office located at 4029 NE 178th St. LAKE FOREST PARK WA 98155. The meeting covered the following topics:

Call to Order: The meeting was called to order by President Hammond at 6:04 PM.

Commissioners reviewed meeting materials

Commissioner Donahue enters at 6:21 PM

Treasurer’s Report:

Mr. Donahue compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 9/11, 9/25, 10/10 and 10/23 2017 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of Minutes
A motion was made to approve the minutes from the November 14th 2017 special meeting. Motion was duly seconded and approved.

Dick Jonson enters at 6:35 PM

Approval of minutes from the October 18th Regular meeting: Tabled

Unfinished Business

Financial Planning Policies: A motion was made and seconded to approve the Financial Planning Policies as edited; replacing the internal control policies from 2012. Motion passed unanimously.

2018 Draft Budget: A Draft 2018 Maintenance Budget was presented to the Board. Discussion followed about upcoming projects and additional items that need to be included in the 2018 Budget. Revised drafts of the 2018 Revenue Projections and Maintenance Budget will be presented at the next Regularly Scheduled Board Meeting.

Update on McKinnon Pumphouse Value Engineering: Tabled

Content Review of Website: The District’s new website, that is nearing launch, was reviewed for content. The District plans on launching the new website on Dec 12th 2017.

Review of Developer Extension Agreement and District Standards: Tabled for staff recommendations.

New Business

Resolution 374 accepting the 2018 Consolidated Rate Schedule: Discussion was held and a motion was made and seconded to approve the 2018 Consolidated Rate Schedule as edited. Motion passed unanimously.

Initiative 1433: A motion was made and duly seconded to comply with the requirements of Initiative 1433 effective January 1, 2018. Motion passed unanimously. An updated employment guide containing changes to conform to I-1433 will be presented at a subsequent meeting.

Consideration of a Fire Protection Cost Analysis: A discussion was held. Staff was directed to bring examples and information to an upcoming Board Meeting.

Executive Session: An executive session was called for approximately 10 minutes at 9:42 PM by President Hammond for the purpose of discussion with Counsel of Potential Litigation under RCW 42.30.110(i).

Executive session was exited and the special meeting resumed at 9:54 PM.

Advisory Committee: Discussion was held in regard to vacancies on the committee and the selection process.

General Manager’s Report: The GM Report was reviewed. See attached

Engineer’s Report: Mr. Mundall reported that he is working on zone metering and telemetry improvements.

There being no further business, the meeting was adjourned at 10:00 PM.

 


 

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