Minutes 2016

//Minutes 2016
Minutes 20162017-11-16T22:39:29+00:00

LAKE FOREST PARK WATER DISTRICT

REGULAR MEETING MINUTES

JANUARY 20, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin Assistant; Dan Mundall, Engineer; Eric Strom, Advisory Committee; Shellie Klink, Enduris

Call to Order: The meeting was called to order by President Eli Zehner at 6:08 PM at the District Office.

New Business

Enduris Insurance Presentation
Ms. Klink presented an overview of Enduris, the coverages they provide and a quote to insure the District. Discussion was held at length.

Mr. Strom enters the meeting at 6:35 PM

Ms. Klink exits at 7:04 PM

The Board directed Mr. Kerley to verify the accuracy of the property replacement
schedule and to contact the Water and Sewer Risk Management Pool about quote difference.

Wellhead Protection and Communication Advisory Committee recommendations

Mr. Strom presented the McKinnon Creek Wellfield Runoff Testing Proposal. Discussion followed and edits to the proposal were suggested. A motion to accept the proposal as edited was made and seconded. Discussion followed at length. Motion passed unanimously.

Mr. Mundall enters the meeting by speakerphone at 7:22 PM.

Mr. Strom stated that a recommendation of the Wellhead Protection and Communication Advisory Committee is to change the name to simply the Lake Forest Park Water District Advisory Committee. A motion to change the name to the Lake Forest Park Water District Advisory Committee while keeping the charter unchanged was seconded. Motion passed unanimously.

The Advisory committee is working on an Annual Work Plan.

Mr. Kerley stated that Advisory Committee items will be added to future Board Meeting Agendas.
Mr. Strom exits the meeting at 8:13 PM.

Engineer’s Report

Draft Comprehensive Water System Plan: Plan has been submitted to agencies. Mr. Mundall and Mr. Kerley met with Richard Rodriquez from DOH. Dept. of Ecology has already reviewed and given positive feedback.

Source and Supply Improvements in WHPA (PWTF 2013): Permit application is complete and has been submitted.

SCADA Upgrades: No change.

Mr. Mundall exits the meeting at 8:25 PM

Emergency Response Plan Update
Ms. Cornaby presented the draft Emergency Response Plan and discussion followed. Mr. Jonson stated that the document may be subject to a non-disclosure exemption under the Public Records Act. The Board requested that disclosure exemption language be added to the document. The Board recognized staff, especially Ms. Cornaby, for the excellent work that was done drafting the Emergency Response Plan. A motion was made and duly seconded to accept the Emergency Response Plan Update as edited. Discussion followed. Motion passed unanimously.

Unfinished Business
Bothell Way Casing: G.M. Report

NE 178th St.: Final inspection has been completed. Punch list items have been submitted to the City.

Brightwater Tunnel Monitoring Wells: Mr. Kerley presented a draft letter to King County.

Executive Session-None, but Mr. Jonson reported on the date and time for oral argument before the Court of Appeal on the right of way vacation matter.

Treasurer’s Report
Mr. Hammond compared and verified Maintenance and Capital Fund Voucher totals certified on 12/7/2015 & 12/22/2015 against warrants drawn on such funds. Mr. Hammond compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Hammond reported that all totals were reconciled to the bank statement and King County reports.

Approval of December Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115232-115282 in the amount of $41,260.53 was moved and duly seconded. Motion passed unanimously.

Election of Officers
A motion was made and duly seconded to adopt a resolution electing Mr. Donahue as President, Mr. Hammond as Secretary and Mr. Zehner as Treasurer effective at the conclusion of the meeting. Motion passed unanimously.

Mr. Jonson exits at 9:15 PM

Ms. Cornaby exits at 9:35 PM.

General Manager’s Report

Bothell Way Casing: Complete. Invoice from City of LFP has been paid.

Emergency Response Plan: Update is now complete. Staff will now focus on implementation of the training plan and grant applications.

Meter Reading: After completing the meter reads, field staff winterized meter boxes with sawdust. This prevents exsposed piping and water meters from freezing.

McKinnon Creek Wellfield: Field staff repaired a small leak on the roof of the pumphouse.

Leak: Staff and I repaired a small leak at address 4111 NE 186th St.

NE 178th St: Final inspection needed.

Security Improvements: A fence has been constructed to keep members of the general public that have been ignoring our No Trespassing signage from accessing our property at 18460 47th Pl NE.

Public Comment LFPWD Draft Water System Plan-None

2016 Draft Budget-Tabled

Open Discussion
Mr. Kerley brought a water quality complaint from one of our customer’s to the Board’s attention. The Board gave direction to Mr. Kerley regarding a response letter to the concerned customer.

There being no further business, the meeting was adjourned at 9:35 PM

 

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

JANUARY 20, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin Assistant; Simon Li, State Auditor’s Office; Amanda Robinson, State Auditor’s Office

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office and website more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Eli Zehner at 5:03 PM at the District Office.

Mr. Hammond enters the meeting at 5:10 PM.

Exit Conference with the State Auditor’s Office: The Accountability Audit for the period January 1, 2013 through December 31, 2014, audit highlights and audit costs were presented by Ms. Robinson and Mr. Li from the State Auditor’s Office. The District was found to be compliant in the areas that the SAO examined and the District will now move into a three year audit cycle.

Mr. Jonson enters the meeting at 5:23 PM.
Ms. Robinson and Mr. Li exit the meeting at 5:24 PM.

Approval of Minutes

Approval of the December 16th Special and Regular Meeting Minutes was duly seconded and approved unanimously.

The commissioners reviewed vouchers for the duration of the Special Meeting.

There being no further business the meeting was adjourned at 6:08 PM.

 

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

FEBRUARY 17, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Cheryl Brady, Advisory Committee

Call to Order: The meeting was called to order by President Donahue at 6:01 PM at the District Office.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on 1/6/, 1/7 & 1/21/2016 against warrants drawn on such funds. Mr. Zehner compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Zehner reported that all totals were reconciled to the bank statement and King County reports.

Ms. Brady enters the meeting at 6:22 PM

Approval of January Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115283-115339 in the amount of $78,143.88 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the January 20, 2016 Special and Regular Meeting Minutes was duly seconded and approved unanimously.

Unfinished Business

NE 178th St.: Awaiting project as-built drawings.

Brightwater Tunnel Monitoring Wells: A letter has been sent to King County.

2016 Draft Budget: A motion was made and duly seconded to approve the 2016 Maintenance Fund Budget as edited. Motion approved.

Insurance Carrier: Alan presented updated figures from Enduris. Coverages between the WSRMP and Enduris were compared. Further discussion tabled until next meeting.

Advisory Committee
Ms. Brady presented updated the Board on the Committee’s activities and requested permission to solicit new members.
CARA: No change

Flyer: Possible flyer topics and content were discussed.

Earthday: The Board directed staff to work with the Advisory Committee on an Earth day presentation/ booth at the upcoming Town Center event.

Mr. Mundall enters the meeting at 7:11 PM

Charter: The Board directed the Advisory Committee to re-assess the charter as to quorum and membership size and to bring any recommended amendments and suggested new member appointments and replacements to the Board.

Advisory Committee Work Plan: Ms. Brady presented to the Board. Discussion and edits followed.

McKinnon Creek Run Off Study: Samples collected and sent to the lab.

Ms. Brady exits the meeting at 7:32 PM

New Business

Grant Applications: Mr. Kerley gave an update on the status of several grants that the District has applied for.

Resolution 361: A resolution affirming the election of officers for the Lake Forest Park Water District Board of Commissioners was duly presented, seconded and approved.

Resolution 362: A resolution to surplus certain District equipment having nominal value was duly presented, seconded and approved.

Resolution 363: A resolution to surplus certain District vehicles was duly presented, seconded and approved.

Public Comment LFPWD Draft Water System Plan-None

General Manager’s Report

McKinnon Creek Wellfield: Staff regularly monitors, maintains and repairs our existing fence line. Recent tampering led us to install additional surveillance cameras. On February 2 one of the new cameras captured footage of an unknown male cutting through the fence at the South East gate near the pumphouse. City of Lake forest Park police were contacted and we have a case number.

Vegetation control: Ivy removal underway from around the base of trees at the McKinnon Creek Wellfield.

Vehicles: The block heater on the generator was failing and staff replaced it. Engine coolant and oil was replaced as well. The new work truck has had emergency lighting, rear window protection, trailer brake control and bed lining installed.

Radio and telemetry improvements: New antenna installed at the high tank, vegetation and downed trees along conduit route have been cleared. Initial link testing was also performed.

Staff: The District has hired a new part-time employee. Jeff Jaques began work here at the District on January 22nd. Jeff lives in the vicinity and also works as a licensed self-employed handyman.

Engineer’s Report

Draft Comprehensive Water System Plan: A question was brought up as to whether a copy should be forwarded to Seattle Public Utilities and it was concluded to not be necessary.

Source and Supply Improvements in WHPA (PWTF 2013): Awaiting variance hearing and permitting.

SCADA Upgrades: See G.M. Report.

Open Discussion: Mr. Jonson discussed scheduling for the upcoming Court of Appeals hearing. Commissioner compensation levels were discussed and will be taken up again in April.

There being no further business, the meeting was adjourned at 9:10 PM

 

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

MARCH 16, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager ; Patty Cornaby, Admin. Assistant; Richard Jonson, Attorney; and Dan Mundall, Engineer.

Call to Order: The meeting was called to order by President Donahue at 6:00 PM at the District Office.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on 2/8, 2/9 & 2/22/2016 against warrants drawn on such funds. Mr. Zehner compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Zehner reported that all totals were reconciled to the bank statement and King County reports.

Approval of February Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115340-115394 in the amount of $32,779.83 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the February 17th, 2016 Special and Regular Meeting Minutes was moved, duly seconded and approved unanimously.

Unfinished Business

Mr. Kerley reported on the following:

NE 178th St.: Awaiting project as-built drawings and invoicing from City of LFP.

Brightwater Tunnel Monitoring Wells: A letter has been received from King County. Staff is instructed to communicate District’s concern regarding raw data collection that should be supplied to LFPWD from the KC Brightwater monitoring wells.

2016 Capital Budget: Almost ready, working on format.

Advisory Committee
Mr. Kerley reported on behalf of the Committee.
CARA: No change.
McKinnon Creek Run Off Study: No change.
2016 Work Plan: No information to report.
Flyer: No change
Charter: Committee reviewed charter and is recommending no changes at this time.
Earthday: The District was well represented at the Green Fair.
New Members: The Board was advised that the Advisory Committee was interested in making some changes in the membership. The Board accepted the resignation of Jim Adams, and the move of Fred Becker into a non-officio position. The Board reviewed the Advisory Committee’s recommendation to accept three new members: Norman Lieberman, Julian Andersen, and Byron Barnes. All new members would be completing vacated 2 year terms. A motion to accept the three applicants as presented to the Board was made, seconded and unanimously approved.

New Business

Draft Resolution 364 was presented regarding change of insurance pools to Enduris. Discussion followed. Motion to approve Resolution 364 was duly made, seconded and unanimously approved. Staff was directed to formally give notice to the Water and Sewer Risk Management Pool and to complete the process to switch carriers with no lapse of coverage.

Public Comment LFPWD Draft Water System Plan-

The Chairman convened an executive session at 7:15 pm for approximately 15 minutes to discuss with counsel possible litigation that could result from the water system plan comment and objection process. The Chairman publicly announced an extension of the executive session for fifteen minutes at 7:15 pm. At 7:30 pm, the executive session was concluded and the regular session of the meeting was reconvened.

General Manager’s Report

McKinnon Creek Wellfield: No further tampering. Recent wind events caused no damage. Power was out on March 10th for 10 hours. Generator was used for about an hour and a half during that outage.

Vehicles: The vactor trailer needs a pump rebuilt or replaced to get it back in service. We also had a machine shop fix an imbalance that was causing the belts to heat up and stretch.

Billing: No issues with the CIF charge changes.

High Tank: Taken out of service to reinstall mixing valve on riser. This should decrease or eliminate stratification due to temperature variances. Tank was taken out of service the afternoon of Monday March 7th and returned to service March 10th.

Radio and telemetry improvements: Motorola VHF radio units that have unlicensed specific frequencies have been purchased for emergency and general use. The range and clarity is quite good.

Engineer’s Report

Mr. Mundall reported on the following:

Draft Comprehensive Water System Plan: Compiling agency comments.

Source and Supply Improvements in WHPA (PWTF 2013): Awaiting variance hearing and permitting.

SCADA Upgrades: See G.M. Report.

Open Discussion:
Mr. Kerley addressed the Board on revising the current leak adjustment resolution. Discussion followed. A superseding resolution will be presented to the Board for consideration at the next Board meeting.

Ms. Cornaby exits the meeting at 8:37 PM.

Staff was directed to prepare a resolution to repeal Res # 235 regarding District support of Seattle’s regional emergency response efforts because the subject matter was covered by the existing emergency intertie agreement.

Mr. Zehner will be attending the Spring WASWD Conference.

There being no further business, the meeting was adjourned at 8:45 PM.

 

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

APRIL 20, 2016

Commissioners present: William Donahue, Eli Zehner,

Others present: F. Alan Kerley, General Manager ; Patty Cornaby, Admin. Assistant; Richard Jonson, Attorney; and Dan Mundall, Engineer ; Traci Furtani, Advisory Committee.

Call to Order: The meeting was called to order by President Donahue at 6:20 PM at the District Office.

Treasurer’s Report
Tabled.

Approval of March Vouchers
Tabled.

Approval of Minutes
Approval of the March 16th, 2016 Regular Meeting Minutes was moved, duly seconded and approved.

Unfinished Business

Mr. Kerley reported on the following:

NE 178th St.: Still awaiting project as-built drawings and invoicing from City of LFP.

Brightwater Tunnel Monitoring Wells: The data presently received seems to be adequate for the present.

2016 Capital Budget: Presented to the Board. Review will follow at an upcoming meeting.

Insurance Carrier: WSRMP has accepted the District’s letter of withdrawal. Master agreement with Enduris will be presented to the President of the Board for signature at the next Board meeting.

Mr. Furtani enters at 6:39 PM.

CARA: Ms. Cornaby updated the Board as to the status of the WA State DOH grant application and timelines to complete the work as outlined in the grant.

Mr. Mundall enters at 6:44 PM.
Ms. Cornaby exits at 6:45 PM.

New Business

Resolution 365: A resolution repealing resolution no. 270 and establishing new critera for customer leak adjustments was presented. Discussion followed. Motion to approve Resolution 365 was duly made, seconded and approved.

Resolution 366: A resolution repealing resolution no. 235 (relating to outdated SPU water conservation plan) was presented. Motion to approve Resolution 366 was duly made, seconded and approved.

Advisory Committee
Mr. Furtani reported on behalf of the Committee.

CARA: Lidar images will be reviewed to help determine the area of the outfall for Abbeyview pond.

McKinnon Creek Run Off Study: No change.

2016 Work Plan: Public outreach to include sponsoring a booth at the LFP Farmer’s Market.

Flyer: Still being drafted.

Brookside Science Fair: The District will have a booth. A wellfield model will be provided through North Seattle Community College.

Public Comment LFPWD Draft Water System Plan

Mr. Kerley noted that this item has been on the agenda for several months now with no comment from the general public. He suggested that including an invite on this item in the upcoming district newsletter may increase interest.

Mr. Furtani exits at 7:35 PM.

General Manager’s Report

Tree Removal: The trees that blew down at 18704 46th Ave NE have been cleared. There was no property damage.

Vehicles: The blower on the vactor trailer was rebuilt in-house and the vactor is back in service. Our portable generator that we use to power tools out in the field had an exhaust issue where the catalic converter packing blew into the exhaust manifold causing a small explosion and fire! Repairs were also made in house.

Wellfields: A noxious weed inventory was done in our wellfields by Karen Fisher of King County. This was done by invite.

District Office: Painting and re-arranging underway.

Low Tank: Sensor or sensor line issue is reporting false high level readings. We are investigating the cause.

Storm outfall improvement: A safety concern came in about an open pipe that discharges storm water into the McKinnon Creek Wellfield. The District installed what is called a trash rack.

Discussion regarding developing a full District financial statement with balance sheet was discussed. Mr. Kerley was requested to add that item as a year end goal.

Engineer’s Report

Mr. Mundall reported on the following:

Source and Supply Improvements in WHPA (PWTF 2013): Noise impact assessment was prepared and submitted to the City as requested as part of our conditional use permit. Hearing should be in May with site development work (first phase of project) hopefully in June or July

Draft Comprehensive Water System Plan: The agency comments the District has received up to this point were presented to the Board. The District is still awaiting comments from S.P.U. and King County. Discussion followed.

SCADA Upgrades: No change.

Open Discussion:
Mr. Donahue stated that Wednesday evening meetings were becoming more difficult for him to attend and that he would like to ask the Board to revisit the regularly scheduled Board meeting dates and time at the next Board Meeting.

Mr. Zehner attended the Spring WASWD Conference. He noted that attendance was lower than in past years.

Discussion of Commissioner compensation amounts to be added to next regular meeting agenda.

There being no further business, the meeting was adjourned at 8:59 PM.

 

 

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

May 04, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Phillapa Kassover, LFP City Council Member; and Richard Jonson, counsel.

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office and website more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 6:02 PM at the District Office.

New Business:

Grant Agreement between Washington State Dept. of Health and Lake Forest Park Water District: Mr. Kerley presented a proposed grant agreement from the Washington State Dept. of Health to fund hydrogeologic investigation and analysis in order to apply for a Critical Aquifer Recharge Area designation. The agreement was reviewed and discussed at length. A motion was made and duly seconded to approve the grant agreement between the WSDOH and LFPWD for a Critical Aquifer Recharge Area study in the form presented and to authorize the General Manager to execute the agreement on the District’s behalf. Discussion followed at length. Motion approved.

Council member Kassover exited the meeting at 6:43 PM.

Executive Session per RCW 42.30.110(1)(i): President Donahue called an Executive Session at 6:51 PM for approx. 20 minutes for the purpose of discussion with legal counsel regarding the appellate court decision of the District’s action to quiet title to the right of way in the watershed.

Exited at 7:11 PM and the Chairman announced an extension of the executive session for an additional 10 minutes. The executive session continued.

Exited at 7:22 PM and the Chairman announced an extension of the executive session for an additional 10 minutes. The executive session continued.

Exited at 7:32 PM and the Chairman announced an extension of the executive session for an additional 10 minutes. The executive session continued

The executive session was concluded 7:41 PM and the regular session of the meeting was reconvened.

Mr. Kerley was requested to issue a newsletter item to include a statement that the District would not be appealing the action further.

There being no further business, the meeting was adjourned at 7:41 PM.

 

 

 

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

May 10, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 12:35 PM at the District Office.

New Business:

Motion to direct the General Manager to secure the services of a geotechnical firm for a Critical Aquifer Recharge Area study pending legal review of contract: A motion was made and duly seconded. Discussion was held. Motion approved.

There being no further business, the meeting was adjourned at 12:43 PM.

 

 

 

 


LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

MAY 18, 2016

Commissioners present: William Donahue, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer.

Call to Order: The meeting was called to order by President Donahue at 6:02 PM at the District Office.

Treasurer’s Report
Tabled.

Approval of March and April Vouchers
Review of vouchers. Approval tabled.

Mr. Jonson enters at 6:12 PM.

Approval of Minutes
Approval of the May 4th and 10th 2016 Special Meeting Minutes was moved, duly seconded and approved.

Unfinished Business

Mr. Kerley reported on the following:

NE 178th St.: Still awaiting project as-built drawings and invoicing from City of LFP.

Brightwater Tunnel Monitoring Wells: Mr. Kerley reported that the data presently received seems to be adequate for the present. Discussion was held. Staff and engineering was directed to continue review of data and to document the review.

2016 Capital Budget: Tabled

Insurance Carrier: Application sent to Enduris and accepted as complete. Mr. Donahue signed the Master agreement with Enduris.

CARA: Mr. Kerley informed the Board that the DOH grant has now been signed by both parties and that the District and Associated Earth Sciences Inc. now have a contract and that meets the legal requirements of the District and the time lines of the Grant.

New Business

Commissioner Compensation: Tabled.

Advisory Committee
Mr. Kerley reported on behalf of the Committee.

CARA: No Change.

McKinnon Creek Run Off Study: Next water testing will be in June.

Brochure: A subcommittee has been formed to further work on this.

LFP Farmer’s Market: A subcommittee has been formed to further work on this.

Public Comment LFPWD Draft Water System Plan

No public comment.

General Manager’s Report

The Horizon View tank and the high tank have both been pressure washed in preparation of roof painting.

Tnemec, the paint manufacturer on all of our tanks was consulted and the paint was ordered. No special license is required to apply the particular exterior coating system that we have. We decided to do the work in-house.

Horizon View tank now has a bright white roof.

I recently visited Mt. View-Edgewood Water Company, one of the largest non-chlorinated water districts in Western Washington, to see first-hand how they implement many of their Best Management Practices.

We have not received any bids yet on the surplus Jeep and Chevy work truck.

Engineer’s Report

Mr. Mundall reported on the following:

Source and Supply Improvements in WHPA (PWTF 2013): Our conditional use permit hearing may now be in July. Discussion was held. Staff was directed to contact the City of LFP planning dept.

Draft Comprehensive Water System Plan: The District is awaiting comments from S.P.U. and King County. After compiling agency responses and staff comment is complete, a Special Meeting will be scheduled.

SCADA Upgrades: No change.

Executive Session: Tabled.

Open Discussion:

Mr. Zehner’s absence was excused by a motion duly seconded and approved as he is representing the District at a WASWD function.

There being no further business, the meeting was adjourned at 7:07 PM

 

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

JUNE 21, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: LFPWD: F. Alan Kerley, General Manager

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office and on the District website more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 6:03 PM at the District Office.

New Business:

Review of Public Agency Comments to the LFPWD Draft Water System Plan

Agency comments were reviewed, discussed at length and district responses to comments were drafted.

Approval of payment to City of Lake Forest Park for schedule D (Lake Forest Park Water District Water Main Relocation)

A motion to recognize NE 178th St. as complete and to authorize payment of $114,674.50 per terms of the interlocal agreement between the city and the district was duly seconded and unanimously approved.

There being no further business, the meeting was adjourned at 10:35 PM.

 

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JUNE 15, 2016

Commissioners present: William Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Julie Hungar, Advisory Committee.

Call to Order: The meeting was called to order by President Donahue at 6:04 PM at the District Office.

Patty Cornaby enters at 6:06 PM.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on 3/7, 3/8 , 3/21, 4/11, 4/22,4/25, 5/9, 5/20 & 5/23/2016 against warrants drawn on such funds. Mr. Zehner compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Zehner reported that all totals were reconciled, with correction, to the bank statement and King County reports.

Approval of March/April/ May Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115395-115552 in the amount of $130,167.08 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the April 20th and May 18th 2016 Regular Meeting Minutes as edited was moved, duly seconded and approved.

Julie Hungar enters at 6:52 PM.

Advisory Committee
Julie Hungar reported on behalf of the Committee.

CARA: There was a discussion involving time schedule for completion of CARA and North Seattle CC involvement. Julie relayed that the Advisory Committee is discussing protection of the watershed and wells as it relates to a proposed alternative trail.

McKinnon Creek Run Off Study: Eric Strom is continuing his study when rain allows.

Brochure: An Adcom subcommittee has been formed to further work on this. The brochure will be brought for Commissioner review in July or August.

LFP Farmer’s Market: Another AdCom subcommittee has been formed to further work on this. September 4th is the date of the District participation at the Farmer’s Market. Advisory members are working on display table and educational information. The intent is to have the completed brochure available by that date.

Julie Hungar exits at 7:33 PM.

Unfinished Business

NE 178th St.: As-built drawings have been received. Awaiting invoicing from City of LFP.

2016 Capital Budget: Discussion held at length. Staff was directed to make changes to the Draft Capital Budget and present it at the next meeting.

CARA: Possibility of mid-August meeting in Brier. Various aspects of the CARA and its effects were discussed at length including the recording of a restrictive covenant to prohibit pollution of the watershed and groundwaters and installation of security fencing around the watershed. Action on the restrictive covenant will wait until the CARA process proceeds further. Staff was requested to investigate funding options in regard to payment for security fencing and present at the next Board meeting.

New Business

Commissioner Compensation: Tabled.

Public Comment LFPWD Draft Water System Plan

No public comment.

Patty Cornaby exits at 9:03 PM.

General Manager’s Report

Water Quality: All DOH 2016 Water Quality Monitoring Schedule samples other than monthly bacteriological have been taken and sent to the lab.

The District has switched from chlorine bleach to Bac-down, a hospital grade disinfectant, to disinfect our sample stations. Bac-down is non- corrosive to the components of our sample stations.

Water main break: Location was near address 3004 NE 185th St. Repair was made without incident. No property damage or interruption of service. Poor backfill was the cause of the failure.

Public outreach: Our Spring newsletter was mailed out, staff is currently preparing our Consumer Confidence Report.

Vehicles: The ¾ ton Chevy work truck has been surplused.

Equipment: The walk behind Honda mower will need to be replaced. The deck is rotted out.

Service upgrade: The new home being built at 3732 NE 180th St. requires a 1” meter and service. Staff and I replaced the 3/4” service line and meter with a new 1” service line and meter and abandoned the old service tap that served the property prior to demolition of the old house.

Tanks: The High tank roof has been painted white and the hatch seal has been replaced.

Vacation: I will be out of the office June 23rd thru July 4th.

Engineer’s Report

Mr. Mundall reported on the following:

Comprehensive System Plan 2015
The following tasks are underway over the past month:
– Edits to response for agency review comments from Lake Forest Park, Department of
Health, North CityWater District
– We anticipate having completed responses to agencies in the next month.
PWTF 2013 – McKinnon Creek Pumphouse Relocation
The following tasks are underway over the past month:
– Detailed design of piping in the pumphouse
– Detailed design of site piping; a follow up survey was carried out to confirm location of
existing underground piping
– Quantity take off for contract documents
– Dialogue with City of Lake Forest Park regarding documents for hearing; now tentatively
scheduled for mid-July.

Mr. Jonson exits at 9:08 PM.

The need for a Special Meeting to review agency comments on the water system plan was discussed with a possible date of June 21st.

Mr. Mundall exits at 9:11 PM.

Executive Session:

President Donahue called an Executive Session at 9:15 for the purpose of reviewing the General Manager’s performance under RCW 42.30.110 section 1(g) for approximately 45 minutes.

The Executive Session was exited at 9:55 PM and the Regular Meeting resumed.

A motion was made and duly seconded to increase the General Manager’s salary by 3% effective March 1, 2016 and award 50% of performance award based on prior engagement terms and to approve performance objectives for the next review period. Motion was unanimously approved.

There being no further business, the meeting was adjourned at 10:34 PM.

 

 

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

JULY 20, 2016

Commissioners present: Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Advisory Committee: Sally Yamasaki, Norman Lieberman

Call to Order: The meeting was called to order by Acting President Hammond at 6:12 PM at the District Office.

A motion was made and duly seconded to excuse Commissioner Donahue, as he is on vacation. Motion passed unanimously.

Treasurer’s Report
Tabled.

Approval June Vouchers
Tabled.

Approval of Minutes
Approval of the June 15th Regular and June 21st 2016 Special Meeting Minutes was moved, duly seconded and approved.

Advisory Committee

Brochure: Sally Yamasaki and Norman Lieberman presented a draft brochure for Commissioner review. Discussion was held and several edits were suggested. Advisory Committee will submit final version to the General Manager before print production. The intent is to have the completed brochure available for hand out at the LFP Farmer’s Market on September 4th.

CARA: No update from Advisory Committee.

McKinnon Creek Run Off Study: Quarterly sample has not yet been taken.

LFP Farmer’s Market: Advisory members are working on display table and educational information. Table cloth with District logo has been ordered. Several ideas about booth were discussed.

Sally Yamasaki and Norman Lieberman exit at 7:10 PM.

Unfinished Business

NE 178th St.: Invoice from City of LFP to be paid 7/29/16.

2016 Capital Budget: No Change.

CARA: Mr. Kerley reported that the city of Brier has issued the needed permit for the soil borings that will be performed by North Seattle Community College students and that utility locates have been called in and are valid. He also reported that the soil borings will be taking place over the next two Saturdays. The Board directed Mr. Kerley to hold a safety meeting with the students and instructor from North Seattle Community College prior to the work commencing.

New Business

PWTF/Grant Update: Discussion was held at length on applications for possible PWTF funded projects. Staff was directed to re-submit the $2,500,000 steel water main replacement project application and to submit a $200,000 security/ fencing application.

Public Comment LFPWD Draft Water System Plan

No public comment.

Patty Cornaby exits at 9:03 PM.

General Manager’s Report

DOH Compliance: 2015 Water Use Efficiency report has been completed and submitted. Unaccounted for water loss was 21.7% for 2015. 2014 unaccounted for water loss was 23.9%. 3year average is 21.1%.

The 2015 Annual Water Quality Report also known as a Consumer Confidence Report has been completed and a billing stuffer with link has been mailed to our customers. Attestation form has been submitted to the State.

Vehicles: Jeep has been surplussed.

New service install: Staff and I installed a new 1” service and meter at address 3524 NE 182nd St. This brings our connection count up to 899.

Billing: Staff and H2 Accounting completed meter reading and billing on time and without incident.

Staff: The District welcomes Dylan Carpenter to our team. He has prior experience in water and sewer and also has State of Alaska certifications.

Water Sales: King County has picked up a hydrant meter and will be using our water along the Burke Gillman Trail.

A letter from the District’s new employee, Dylan Carpenter, requesting reimbursement for certification reciprocity from Alaska to Washington State was presented to the Board. Upon motion made, seconded and passed, the Board granted Mr. Carpenter’s request.

Mr. Kerley presented an e-mail from a Lake Forest Park resident to the Board concerning access through the McKinnon Creek Watershed. Discussion followed and the Board confirmed that the District should continue to exclude public entry to protect water quality and public safety. Mr. Kerley was authorized to respond accordingly.

Engineer’s Report

Mr. Mundall reported on the following:

Comprehensive System Plan 2015
The following tasks are underway over the past month:
– Prepare and submit documents to City of Lake Forest Park for consistency review with
Local Government.
– Continued edits to plan and to responses for agency review comments from Lake Forest
Park, Department of Health, North CityWater District – these are now complete, pending
internal review and approval.
– Edits to plan document, including incorporation of edits by Commissioner Bill Donahue in
Part Nine.
PWTF 2013 – McKinnon Creek Pumphouse Relocation
The following tasks are underway over the past month:
– Continued work on detailed design of piping in the pumphouse, including design and
specification of pumps and connections, spiral stairs, valves
– Dialogue with component vendors, meeting with structural design engineer regarding
building structural design
Other Capital Improvement Projects
The following tasks are underway over the past month:
– GIS mapping updates

The Board authorized Mr. Mundall and Mr. Kerley to finalize the draft plan, self-certify the land use consistency checklist if necessary, circulate SEPA documents and provide in the agenda for the next regular Board meeting a public hearing and proposed adoption of the plan document.

Mr. Jonson exits at 9:30 PM.

Mr. Mundall presented design drawings for the Pumphouse Replacement Project.

There being no further business, the meeting was adjourned at 10:09 PM.

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

AUGUST 17, 2016

Commissioners present: Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Admin. Assistant; Tom Ormand, Citizen

Call to Order: The meeting was called to order by Acting President Hammond at 6:08 PM at the District Office.

A motion was made and duly seconded to excuse Commissioner Donahue. Motion passed.

Mr. Ormand requested that he and a group of citizens be granted permission to place a memorial bench at the District’s Horizon View facility. Staff was directed to check in with the insurance company and State Auditor’s Office before a decision is made.

Patty Cornaby enters at 6:28 PM and Mr. Ormond exited.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals certified on 6/9, 6/22 , 6/23, 7/11, 7/22,& 7/25/2016 against warrants drawn on such funds. Mr. Zehner compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Zehner reported that all totals were reconciled, with correction, to the bank statement and King County reports.

Approval June and July Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115553-115658 in the amount of $292,631.82 was moved and seconded. Motion passed.

Approval of Minutes
Approval of the July 20th Regular Meeting Minutes was moved, seconded and approved.

Advisory Committee

Brochure: Final version has been sent out for production.

CARA: No update from Advisory Committee.

McKinnon Creek Run Off Study: No update from Advisory Committee.

LFP Farmer’s Market: Large service area map has been produced and will be laminated. Stickers have also been ordered.
Unfinished Business

2016 Capital Budget: Mr. Kerley presented the latest draft of the 2016 Capital Budget for consideration. A motion was made, seconded and passed to approve the 2016 Capital Budget. Motion passed.

Mr. Kerley also presented a new format for upcoming capital projects and budgets.

CARA: Ms. Cornaby reviewed the status of the CARA study. A letter from Jay Chenault of Associated Earth Sciences requesting additional funding for the CARA study was presented to the Board due to an increased scope of work to study the Vashon aquifer. Mr. Kerley stated the request appeared justified and recommended approval. After discussion, a motion was made, seconded and passed to approve the requested additional funds. Ms. Cornaby stated that the draft study will be presented by the consultant to the Advisory Committee on August 22, 6:00 pm at the Brier City Hall. After discussion, upon motion made, seconded and passed, a special meeting of the Board was scheduled for that same date, time and place for the Board to review, consider and approve the study.

Commissioner Compensation: Tabled.

PWTF/Grants update: Ms. Cornaby reported that our grant request with King County for storm water quality testing was unsuccessful. Mr. Kerley updated the Board on the progress of two PWTF loan requests that staff is working on. Deadline for loan request submission is August 18th 2016.

New Business

WHPA Entry Gates: A customer comment was received that the District’s entry gates for the McKinnon Creek well-field look too industrial for the neighborhood.

Light Duty Truck: Discussion followed as to whether the District should purchase new or used. Mr. Zehner requested a cost-benefit analysis.

Public Comment LFPWD Draft Water System Plan

No public comment. A motion was made and seconded to close the public comment period for the Draft Water System Plan. Motion passed.

General Manager’s Report
Low Tank: Pressure washed in preparation for roof painting, hatch seal replaced. Roof painting underway.

Pressure Reducing Stations: All vaults have been cleaned. NE 178th St. station replumbed, purity tested and back in service.

CARA: The soil borings performed by North Seattle College students and faculty was completed without incident and the areas have been nicely restored. Safety meetings were held and P.P.E. was provided prior to work start each Saturday.

Engineer’s Report

Mr. Mundall reported on the following:

Comprehensive System Plan 2015
The following tasks are underway over the past month:
– Edits to plan to prepare for final submission including re-compile appendices with
additional documents
– Dialogue with LFP City regarding local government consistency review
PWTF 2013 – McKinnon Creek Pumphouse Relocation
The following tasks are underway over the past month:
– Meetings and correspondence with LFP City regarding PAUE/Conditional Use applications
preparatory to hearing on 8/9/16
– Attend LFP City hearing for PAUE and Conditional Use permit
– Locate and dialogue with electrical design specialist
– Additional site piping design (cross sections etc) and meeting with Earthwork Enterprises –
a contractor that is experienced working in McKinnon WHPA and would like to bid the
project – to get budget costing and ideas for project optimizing. Additional field
measurements as required for design.
Other Capital Improvement Projects
The following tasks are underway over the past month:
– GIS mapping updates

Discussion followed regarding the City’s approval of the new pump station including the requirement for a wetlands mitigation plan. Mr. Hammond requested review of possible cost saving alternatives and Mr. Mundall stated he would do that including meeting with a contractor for value engineering purposes. Discussion followed regarding division of the project into two phases and timing of the work.

Patty Cornaby exits at 7:55 PM.

Open Discussion

A discussion was held in regard to cellular antennas and their compatibility with our tanks and sites.

A discussion was held on the District’s policy on fire sprinklers.

A discussion was held on the District’s source water, fire storage and emergency supply water.

Mr. Zehner stated that it should be in the District’s long term plans to construct a stand pipe at the Horizon View site for storage to replace emergency supply provided by Seattle Public Utilities when the agreement between the District and Seattle Public Utilities expires.

There being no further business, the meeting was adjourned at 8:20 PM.

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

AUGUST 22, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: General Manager; F. Alan Kerley, Administrative Assistant; Patty Cornaby, LFPWD Advisory Committee members; Tracy Furutani, Bryon Barnes, Eric Strom, City of Brier Mayor; Bob Colinas (see attached sign in sheet for additional)

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting and posted at City of Brier City Hall. Invitations to CARA meeting were mailed to all residents within the CARA boundary in City of Brier and City of Lake Forest Park. Additionally meeting was announced online by NextDoor and by email to customers registered to receive email notifications.

Call to Order: CARA meeting was called to order at 6:10 PM.

Presentation by Associated Earth Sciences regarding local geology and Critical Aquifer Recharge Area delineation for the source of Lake Forest Park Water District. Public question and answer period.

Meeting was adjourned at 8 PM.

 

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

SEPTEMBER 7, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 6:20 PM at the District Office.

Mr. Hammond enters at 6:28 PM.

Resolution 367 adopting and approving Critical Aquifer Recharge Area Delineation

Mr. Kerley presented a proposed motion to approve and adopt the CARA report and delineation. Minor edits were made. A motion was made and duly seconded to approve Resolution 367 as edited. Discussion followed. Resolution 367 passed as edited.

Draft Covenant Language

Mr. Jonson presented a partially complete draft of a restrictive covenant, the purpose of which is to prohibit sources of contamination around the wellheads. Review and discussion of the draft language followed. Mr. Mundall reviewed the wellhead protection areas contained in the draft comprehensive plan and noted that the sanitary zone radius differed for each watershed. He said that DOH approved a 75 radius for Horizon View due to the depth and sealing of the wells . At McKinnon Creek, where the wells are shallower and were constructed in much earlier times, the radius was 100 feet for the deep wells and 150 feet for the shallow wells. It was determined that separate covenants were needed for each wellfield. Mr. Jonson was directed to bring finalized covenant language to the Board at the next regular board meeting.

Memorial Bench at Horizon View

Mr. Kerley reported on discussions with the auditor and insurance pool and noted that the proposal would not involve any out of pocket cost to the District. He added that the location would be outside of any wellhead sanitary zone. Discussion followed. A motion was made and duly seconded to allow for a memorial bench at no cost to the District and that it be consistent with the existing bench. Motion passed.

Resolution 368 to approve LFPWD 2015 Comprehensive Water System Plan

Mr. Mundall reviewed the status of the comp plan including edits and comments to respond to City of Lake Forest Park comments. Circulation of a SEPA checklist and publication of Notice of a determination of non-significance needs to be published before acceptance can occur.

Light Duty Work Truck: Mr. Kerley stated he was continuing to shop and had not yet located a suitable vehicle.

There being no further business, the meeting was adjourned at 8:45 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

SEPTEMBER 21, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin. Assistant
Call to Order: The meeting was called to order by President Donahue at 6:14 PM at the District Office. Commissioners Donahue and Zehner reviewed vouchers and expense documentation.

Mr. Hammond enters at 6:28 PM and also reviewed expense documentation.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 8/8 & 8/9 and 8/25 & 8/26 2016 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled, with correction, to the bank statement and King County reports.

Approval June and July Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115659-115707 in the amount of $62,790.63 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the August 17th Regular Board meeting and August 22nd and September 7th Special Board Meetings was moved, seconded and approved.

Unfinished Business

CARA: Ms. Cornaby reported to the Board that additional copies of the report were ordered from Associated Earth Sciences. Meetings with the Cities of Brier and Lake Forest Park have not yet been scheduled. The Board requested that staff prepare a CARA report transmittal letter to appropriate cities and counties and request that they take appropriate land use steps to protect the District’s ground water sources as delineated in the report.

Commissioner Compensation: The commissioners discussed their District compensation levels. Mr. Jonson stated that each commissioner was entitled to make his own decision as to whether and how much compensation to waive. Staff was directed to prepare partial waiver of compensation forms and bring them to the next meeting for signature.

A motion was made and seconded to authorize attendance of WASWD Section IV meetings, semi-annual conventions, and commissioner workshops and AWWA annual conventions as pre-approved for Commissioner compensation. Motion passed.

PWTF/ Grants Update: Mr. Kerley reported that a PWTF loan recommendation list is due out in October. We are awaiting reimbursement from WSDOH for the CARA grant.

New Business

Covenant Language: Mr. Jonson presented redrafted restrictive covenants, the purpose of which is to prohibit sources of contamination around the wellheads. Mr. Jonson stated that a map and GPS coordinates needed for Exhibit B have not yet been provided by the District’s engineer. Review and discussion of the language followed. The text of the covenants was reviewed and edited. A motion was made, seconded and passed to approve execution and recording of the covenants as edited along with Exhibit B for each form.

Scheduling of a Special Meeting: Mr. Kerley reported that the City of Lake Forest Park issued the land use consistency statement, the Determination of non-significance for the Comprehensive Water System Plan 2015 has been circulated, that the 14 day comment period expires on September 26th and that a Special Meeting could occur on September 27th to approve the LFPWD 2015 Comprehensive Water System Plan. A special meeting was scheduled for September 27th 2016 at 6:15 pm to be held at the District office for that purpose.

Response to WSDOH Proposed Disinfection Rule Changes: Letters to the WSDOH by Mr. Mundall and Mr. Kerley were reviewed.

Advisory Committee:
Mr. Kerley reported on behalf of the Committee.

McKinnon Creek Run Off Study: Eric Strom was able to capture run off from a heavy rain fall that was preceded by an extended dry period. Results have not yet been received from the lab.

LFP Farmers Market: The event was well represented by the Advisory Committee. The booth looked great and was informational to the public. A comparison between treated and non-treated water was offered to the public through signage and a taste test.

Ms. Cornaby exits at 8:14 PM

General Manager’s Report

Low Tank: Roof painting completed.

Horizon View Tank: Drained, disinfected and returned to service on August 26th.

Horizon View Memorial Bench: Met with citizens group on site. A memorial plaque is now being considered.

Meter Reading and Billing: One stuck meter was found. Meter has been replaced.

Sample Station Maintenance: Beach station had blocked drainage piping from root intrusion, repair completed. Low tank station had low flow, disassembly of the station was required, flow back to optimum.

We have been working with a homeowner to remove vegetation from close proximity to one of our sample stations. Removal has been completed, some restoration and replanting is still needed.

Engineer’s Report
No report.

Open Discussion
Mr. Kerley informed the Board that a letter from Diane Pottinger, the General Manager of North City Water District had been received in regard to North City’s desire to annex the unincorporated area along NE 178th St. Discussion followed. She would like to attend our October Board Meeting.
There being no further business, the meeting was adjourned at 8:40 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

SEPTEMBER 27, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager
Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 6:18 PM at the District Office.

Resolution 368 approving 2015 Comprehensive Water System Plan

Mr. Kerley presented a proposed resolution to approve the 2015 Comprehensive Water System Plan. He informed the Board that the public notice for the SEPA determination of non-significance had been published and that the public comment period had expired with no comments received.

A motion was made and duly seconded to approve Resolution 368. Motion passed unanimously.

The Board complemented staff and the District’s contract engineer for their excellent work on preparing the System Plan.
There being no further business, the meeting was adjourned at 6:40 PM.

 

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

OCTOBER 19, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin. Assistant, Dan Mundall, Engineer; Diane Pottinger, General Manager North City Water District

Call to Order: The meeting was called to order by President Donahue at 6:02 PM at the District Office. Commissioners reviewed vouchers and expense documentation.

Diane Pottinger enters the meeting at 6:25 PM.

New Business

North City Water District/ NE 178th St: The item was moved up on the agenda. Ms. Pottinger gave a history of the unincorporated properties along NE 178th St. that are currently served by North City Water and the District Office property served by Lake Forest Park Water District. She presented a plan to annex these properties by petition.

The Commissioners unanimously concluded that the District office site should not be annexed into North City and that contemporaneously, the District could consider its own annexation process. After discussion, it was mutually determined that an informational flyer should be mailed out and a joint meeting should be held with the affected property owners to make clear that they have a choice as to which District they wished to join.

Diane Pottinger exits the meeting at 7:20 PM

Approve Purchase of Leak Detection Equipment: Item was moved, seconded and approved.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 9/7 and 9/21 2016 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled, with correction, to the bank statement and King County reports.

Approval of September Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115115708-115756 in the amount of $42,873.01 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the September 21st Regular Board meeting and September 27th Special Board Meetings was moved, seconded and approved.

Unfinished Business

PWTF/ Grants Update: Mr. Kerley reported that the PWTF Board is recommending approval of the McKinnon Creek Wellfield Security Improvements loan for funding. The Priority Steel Watermain Replacement has been deemed ineligible for this PWTF loan cycle and has been moved to the State Drinking Water Revolving Fund for further evaluation. We have received reimbursement from WSDOH for the CARA grant.

Ratify Approval of Resolution 368: A motion to ratify the Board decision to approve Resolution 368 was moved, seconded and approved.

Execute Sanitary Control Covenants: The Board executed both documents and Mr. Jonson notarized the signatures. District staff will submit the forms for recording.

Light Duty Work Truck: Mr. Kerley presented a used, light duty work truck that he had found for purchase and asked the board for approval. Purchase price is $24,700.00. Discussion followed and the Board agreed that safety and efficiency issues warranted purchase of a small truck. The Board made a motion to approve the truck purchase up to $24,700 plus tax and licensing. Motion was seconded and approved.

Advisory Committee:

McKinnon Creek Run Off Study: Results from the lab have been received.

CARA: Members of the Advisory Committee are working with the City of Brier on sign placement

General Manager’s Report

Pressure Reducing Stations: The station at 46th Ave NE had a couple of leaking control fixtures. The fittings have been replaced and no replumbing of the control piping was necessary.

Sample Stations: Office station sprung a leak in the supply hose. It was a simple repair and the station is back in service.

Fire Extinguishers: Serviced and up to code.

Meter Routes: Update of meter location descriptions underway.

Storm Preparation: Generator has been tested, all equipment is fueled up and fuel storage has been topped off, staff is filling all water tanks to max capacity before end of shift in case of power outage.

Leak Detection: Leak survey using the newly purchased leak detector is underway.

Master Meter: Upon inspection field staff noticed an issue with the installation of the master meter. On October 13th field staff and Mundall Engineering performed an accuracy test on the meter. The test revealed an over registering issue. An additional test will be performed to quantify the percentage of over registering.

Engineer’s Report

Comprehensive System Plan 2015
The following tasks are underway over the past month:
– Analysis of growth projections for Local Government Consistency Review – shows there
are potentially 327 single family dwelling units with current zoning ordinances (when
including lots currently served by NUD, NCWD)
– Dialogue with Washington State Department of Health – Richard Rodriguez regarding plan
approval. Verbal approval of plan has been given, DOH is awaiting formal approval by
King County Council.
– Edits to appendices to update plan with recent review and approvals
– Duplication, printing and binding of plan documents; distribution as required.
– Advertisement of DNS for environmental impacts of plan
PWTF 2013 – McKinnon Creek Pumphouse Relocation
The following tasks are underway over the past month:
– Prepare updated building and site drawings and submit to contractors to obtain cost
estimates.
– Dialogue with contractors, structural engineer regarding project
Other Capital Improvement Projects
The following tasks are underway over the past month:
– GIS mapping updates
Misc. Projects
– Prepare correspondence for Washington Department of Health regarding their proposed
rule regarding disinfection requirements
– Field testing of master meter at McKinnon Creek Wellfield; report of findings shows
possible over-register of existing magnetic flow meter. Further testing is planned.
– Dialogue with Washington Public Works Board staff regarding PWTF 2017 applications
for “McKinnon Creek Security Improvements” and “Low Zone Improvements”. We have
been shortlisted for the McKinnon Creek project and our Low Zone Improvements project
was transferred to the Drinking Water State Revolving Fund. Further updates are expected
in December.

Open Discussion
Ms. Cornaby reported that she would like to purchase some mugs with the District Logo on them. The Board approved.

Ms. Cornaby and Mr. Kerley presented shirt samples that the District will be purchasing for District employees that will include an embroidered District logo.

There being no further business, the meeting was adjourned at 8:42 PM.

 

 


 

 

 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

NOVEMBER 16, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Patty Cornaby, Admin. Assistant, Dan Mundall, Engineer; Julia Bent, Resident

Call to Order: The meeting was called to order by President Donahue at 6:03 PM at the District Office.

Mr. Hammond enters at 6:05 PM

New Business

Ivy Removal at McKinnon Creek Wellfield: The item was moved up on the agenda. Julia Bent of 19342 47th Ave NE, a LFP resident, presented pictures of the trees in the vicinity of the high zone standpipe showing encroachment from English Ivy. Her request is that the District cut the stalks of ivy on the trees and to remove a three to five foot swath around the base of the trees. Mr. Kerley reviewed ivy removal efforts in the watershed and confirmed that removal work should occur in the area of the high tank. He added that the terrain was very steep and climbing gear would be needed. He offered to tour the watershed with Ms. Bent. Possible resources for volunteer assistance were discussed.

The Board directed staff to report back to the Board on the progress and options in regard to ivy removal.

Julia Bent exited the meeting at 6:20 PM

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 10/10 and 10/24 2016 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of October Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115757-115816 in the amount of $70,997.58 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the October 19th Regular Board meeting was moved, seconded and approved.

New Business Continued

Special Meeting: Mr. Kerley requested that a special meeting be held for the purpose of reviewing the proposed budget. A Special Meeting was scheduled for December 7th 2016 at 6:00 PM at the District Office. A Special Meeting for the Annual Employee Recognition Banquet was also discussed with the date and location yet to be determined.

Unfinished Business

PWTF/ Grants Update: No new information from PWTF Board. Ms. Cornaby stated that she has inquired with the State about a surface water testing grant.

Light Duty Work Truck: Mr. Kerley informed the Board that he was able to procure the truck at the Board approved amount and that the District’s decals are in place and the truck is in service.

Mr. Mundall entered the meeting at 6:55 pm.

Corporate Boundaries NE 178th Street: The Board was provided with research by Ms. Cornaby. Discussion followed concerning the history of LFPWD and its predecessors in serving the area, the rights of homeowners to originally connect to the LFPWD system without charge and the fairness of charging full connection charges to the lots in this area if the owners decided to change water service providers. Mr. Kerley stated that water corrosivity was being tested to ensure that if water service providers were changed, no adverse results would occur. Mr. Mundall stated that the main on 178th was old and needed replacement. He stated that new customers would help pay for the main through monthly capital charges. The Board requested Mr. Kerley and Mr. Mundall to analyze the situation and report back to the Board whether a reduction in connection charges to lots along NE 178th St would be appropriate.

Advisory Committee:

McKinnon Creek Run Off Study: Results from the lab have been received.

CARA: Members of the Advisory Committee are working with the City of Brier on sign placement.

2016 Work Plan: Pamphlets are in place at the library and at City Hall, contact has been made with Lake Forest Park Elementary about participating in their upcoming science fair.

General Manager’s Report

Backflow: The final notice for device testing has been mailed out. The District has scheduled the testing of its own devices.

Sample Stations: Restoration of the area behind the station at 18005 53rd Ave NE is complete.

Master Meter: One additional test has been performed. The result showed a 10% over registering of the master meter with one well pump on. One more test is needed to quantify the over registering with two well pumps running.

Light Duty Truck: In service, decals have been ordered and placed on the truck. Staff is appreciative of the purchase. It is a good fit.

Newsletter: The Fall newsletter has been mailed.

Annual Fire Hydrant Maintenance: Nearing Completion

Annual Watermain Flushing: Completion should be around Dec. 9th. Notice sent out through Next Door and the email subscriber list and also included in the Fall Newsletter. Schedule sent out to the City of Lake Forest Park well in advance of start date.

Water Main Leak: A sizeable leak was called in on Thursday November 10th near Brentwood Place. Staff and I worked diligently and the repair was completed November 11th. Six of our customers were affected and some of them had little to no water pressure overnight. This was a difficult repair due to some undocumented water main in which the leak was on. Pavement restoration is still needed.

Engineer’s Report

The following tasks are underway over the past month:
Comprehensive System Plan 2015
– Updates to appendices to plan documents, insert in bound copies
– Correspondence regarding approval – WSDOH, King County
PWTF 2013 – McKinnon Creek Pumphouse Relocation
– Cost estimating – site utilities
– Site piping design, plan markup
Other Capital Improvement Projects
– GIS mapping updates
– CARA mapping for city of Brier etc.
– Pressure meter mapping
– Mapping for culvert replacement project City of Lake Forest Park
Misc. Projects
– Master meter flow testing and reporting for McKinnon Creek
– Evaluate testing methods for water pipe corrosion (Langelier Saturation Index)

Mr. Mundall stated that the City is requiring additional wetland delineation for the new water main sections of the PWTF 2013 project and a proposal for the work was presented. Additional proposals will be obtained. After discussion, a motion was made for staff to contract for up to $10,000 to complete wetlands delineation for the McKinnon Creek Pumphouse and piping replacement project. Seconded and approved.

Ms Cornaby exits at 8:54 PM.

Open Discussion
Mr. Jonson gave a brief overview of the recently adopted King County ROW ordinance and a recent exempt wells court ruling.

Commissioner Zehner reported on a recently attended tree canopy open house at City Hall.
There being no further business, the meeting was adjourned at 9:30 PM.

 

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

DECEMBER 7, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Dan Mundall, Engineer; Darla O’Conner, U.S. Department of Agriculture

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

Call to Order: The meeting was called to order by President Donahue at 6:05 PM at the District Office.

2017 Budget Review

Mr. Kerley presented Drafts of the 2017 proposed Maintenance Fund Budget, Capital Fund Budget and 2017 Revenue Projection.

The Commissioners reviewed the proposed budget.

Mr. Mundall enters at 6:21 PM

Possible Funding from U.S Dept. of Agriculture

Darla O’Conner gave an overview of the types of funding that the USDA can provide or facilitate.

Ms. Cornaby exited the meeting at 7:00 PM

Ms. O’Conner exited the meeting at 7:58 PM

Budget Review continued at length.

There being no further business, the meeting was adjourned at 9:35 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL MEETING MINUTES

DECEMBER 12, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer; Members of the Staff, Advisory Committee and General Public. List attached.

Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the LFPWD District office more than 24 hours prior to the meeting.

The meeting was held at the Elliot Bay Public House, 12537 Lake City Way NE, Seattle, Wa 98125.

Call to Order: The meeting was called to order by President Donahue at 6:03 PM.

Employee, Advisory Committee and Board of Commissioners Recognition Presentation

Mr. Kerley led a presentation recognizing the accomplishments of the Staff, Advisory Committee and Board of Commissioners in 2016.

There being no further business, the meeting was adjourned at 8:18 PM.

 

 

 


 

LAKE FOREST PARK WATER DISTRICT
REGULAR MEETING MINUTES

DECEMBER 21, 2016

Commissioners present: Bill Donahue, Eli Zehner, David Hammond.

Others present: F. Alan Kerley, General Manager; Richard Jonson, Attorney; Dan Mundall, Engineer

Call to Order: The meeting was called to order by President Donahue at 6:06 PM at the District Office.

Approval of the Agenda: An Executive session and approval of an additional set of Board Meeting minutes was added to the Agenda. Approval of the Agenda was then moved and seconded. Motion passed.

Commissioners reviewed vouchers and expense documentation.

Treasurer’s Report
Mr. Zehner compared and verified Maintenance and all of the Capital Fund Voucher totals certified on 11/10 and 11/23 2016 against King County Warrant Reports. The Treasurer compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The Treasurer reported that all totals were reconciled to the bank statement and King County reports.

Approval of November Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 115817-115873 in the amount of $52,967.94 was moved and seconded. Motion passed.

Approval of Minutes
Approval of minutes from the November 16th Regular Board meeting and the December 7th and 12th Special Board meetings was moved, seconded and approved.

Mr.Mundall enters at 6:38 PM

Unfinished Business

PWTF/ Grants Update: No new information from PWTF Board. The Board requested that staff look into any funding opportunities available through WASWD.

Ivy Removal at McKinnon Creek Wellfield: Mr. Kerley updated the Board on the efforts of staff to remove English Ivy stalks from the trees in the McKinnon Creek Wellfield.

Wetland Mitigation Contract with The Watershed Company: Mr. Mundall stated that the City contends that that an Army Corp of Engineer permit application and permit is required and recommended that the work and related study be performed by The Watershed Company. Discussion followed and a proposal for the work from The Watershed Company was reviewed. A motion was made, seconded and adopted to authorize up to an additional $5,000 for the application of a JARPA permit as outlined in optional items of the existing contract between the District and the Watershed Company.

New Business

Executive Session: An Executive session for the purpose of considering a personnel performance matter, RCW 42.30.110 section 1(g), was called for approximately 10 minutes at 7:52 PM. The Executive session was concluded at 7:59 PM with no action by the Board and the regular meeting resumed.

2017 Capital Improvement Charge: Messrs. Kerley and Mundall recommended increasing the District’s monthly capital charge. The water system plan provisions were reviewed and it was concluded that, due to increasing construction costs, the charge should be increased by $3.00. A motion was made and duly seconded to increase the Capital Improvement charge by $3.00 per month per Equivalent Residential Unit (ERU), effective for all bills issued on and after January 1, 2017. Discussion was held. Motion passed unanimously.

Election of officers: A motion was made and duly seconded to nominate Mr. David Hammond as President, Mr. Bill Donahue as Treasurer (Internal) and Mr. Eli Zehner as Secretary of the Lake Forest Park Water District Board of Commissioners. Motion passed unanimously.

Advisory Committee: Possible items for consideration by the 2017 Advisory Committee Work Plan were discussed. Items include improving the appearance of the landscaping at the office property, a water filling station and a volunteer event for the removal of invasive species in the McKinnon Creek Wellfield (outside of construction zones).

Advisory Committee:

McKinnon Creek Run Off Study: No new information.

CARA Signage: No new information.

2016 Work Plan: No new information.

General Manager’s Report

The GM Report was reviewed. Discussion about McKinnon Creek Wellfield ivy removal.

Engineer’s Report

The Engineer’s Report was reviewed. Discussion about Capital Facilities Charges

Open Discussion: None

There being no further business, the meeting was adjourned at 9:37 PM.

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