Minutes 2014

//Minutes 2014
Minutes 2014 2017-11-16T22:38:45+00:00

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

JANUARY 03, 2014

Commissioners present: William Donahue, Eli Zehner, David Hammond joined the meeting by phone.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney (by telephone).

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080.

Call to Order- The meeting was called to order by Commissioner Donahue and commenced at 3:33 PM at the District office at 4029 NE 178th St. Lake Forest Park.

An Executive Session was called at 3:34 PM for approximately 20 minutes for the purpose of reviewing with counsel legal claim matters pertaining to a pending insurance claim and crime investigation costs recovery per RCW 42.30.110(1) (i).

The Executive Session was temporarily exited at 3:54 PM and Commissioner Donahue publicly announced an extension of the Executive Session for an additional 10 minutes. The Executive Session then continued at 3:55 PM.

The Executive Session was temporarily exited at 4:04 PM and Commissioner Donahue publicly announced an extension of the Executive Session for an additional 10 minutes. The Executive Session then continued at 4:04 PM.

The Executive Session was adjourned at 4:10 PM and the regular session of the meeting was reconvened.

A motion to authorize counsel to enter into discussions with the Water and Sewer Risk Management Pool in regard to a resolution of disputed claims and to negotiate a settlement and mutual release of these claims and to authorize the President of the Board to sign these documents on behalf of the District was moved and duly seconded. Motion passed unanimously.

A discussion was held in regard to billings from the State Auditor’s Office for the crime investigation. Mr. Kerley reported that he has been informed by the SAO that it does not intend to finalize the audit billing until the former bookkeeper is sentenced in federal court. The Commissioners concluded that no formal action in regard to the audit costs needs to be taken at this time.

There being no further business the meeting was adjourned at 4:22.

 


LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

JANUARY 21, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant; Jim Apsitis, Customer

Call to Order
The meeting was held at the District office and was called to order by Commissioner Donahue at 8:06 AM.

Mr. Hammond enters meeting at 8:07 AM.

The Board reviewed invoices and vouchers.

8:35 AM Mr. Apsitis enters meeting.
8:36 AM Dick Jonson enters meeting.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Zehner reported the following fund balances through the end of December:
Maintenance $235,663.50
Capital Improvement $35,434.87
Backup Well Fund $489.12
PWTF $25,074.06
Petty Cash $503.25
Office Change Fund $200.00

Mr. Zehner compared and verified Maintenance and Capital Fund Voucher totals approved on 12/9/2013, 12/21/2013 and 12/23/2013 against warrants drawn on such funds and compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Zehner reported that all totals were reconciled to the bank statement and King County reports.

Approval of December Vouchers
Mr. ZehnerThe Commissioners reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 113948-114000 in the amount of $50,943.38 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the December 10th Special Meeting minutes, December 16th Meeting minutes, December 18th and January 3rd Special meeting minutes were moved and duly seconded. The motion passed unanimously.

Election of Officers- After some discussion a motion was made to nominate and elect new officers for Lake Forest Park Water District, effectively immediately: Mr. Dave Hammond: President of the Board; Mr. Bill Donahue, Treasurer; and Mr. Eli Zehner; Secretary. Motion was duly seconded and passed unanimously. Mr. Hammond took over as chair of the meeting.

Unfinished Business

Water Rights Applications- LFPWD has received WA State Department of Ecology Reports of Examination on all of our Water Rights applications. The Commissioners discussed the next step of the process.

LFP Towne Center- A Developer Extension Agreement has been written and is awaiting signature by Madison Marquette. This DE will allow Madison Marquette to construct a new connection to the District’s system on Ballinger Way which was necessary due to Seatttle’s planned abandonment of a water main on Bothell Way. The agreement is abbreviated and contains a $20,000 reimbursement provision relating to a short extension of main on Ballinger Way which will provide a general benefit to the District. After discussion a motion to authorize the DE Agreement with Madison Marquette in the form presented to include a $20,000 reimbursement for the cost of extending the current main on Ballinger across the Mall entrance, payment upon completion and final acceptance of Madison Marquette’s project to upgrade fire service to Mall. Motion was duly seconded and passed unanimously. After completion of project LFPWD will own pipe from Mall boundary to the hydrant in back of the Mall. The in line Pressure Reducing Valve will be owned by Mall.

WSRMP Claim Settlement- A settlement was reached between the WSRMP and LFPWD concerning final settlement of an insurance claim. Final payment by the WSRMP has been received. As part of the agreement the WSRMP cannot discharge LFPWD based on our recent claim.

New Business

Rate Survey/Revenue Requirement Analysis- Mr. Kerley presented a proposal from Ashley Emery of Peninsula Financial Consulting for a rate study. After discussion there was a motion for staff to write an engagement letter to hire Ashley Emery for the purpose of writing a rate study for LFPWD not to exceed $12,000. Staff was instructed to request a finished model to include alternative rate structures and multiple options. Motion was seconded and passed unanimously.

General Manager’s Report –

Water main flushing and valve operation for 2013 has been completed.

During water main flushing, we had two pressure reducing valves fail open, one of which increased the pressure in the low zone and caused the low tank to overflow. The other occurred at a station that had pressure relief and was found quickly. No damage occurred from either event.

One of our gates at the McKinnon Creek Well Field appears to have been hit by a vehicle. Repairs were made in-house and the area has been restored. Cost was minimal.

The District currently monitors 140 backflow devices. We did not receive test reports for 5 devices in 2013.

We had a charging problem with the alternator on the vactor unit. It has been rebuilt and reinstalled and is operating properly.

Meter reading and billing for November/ December was completed on time. Cold weather and Holidays make this our most difficult billing cycle.

ENGINEER’S REPORT – January 21, 2014. Mr. Mundall reported on the following.

Horizon View (Brightwater) Backup Wells Phase II
As-built preparation complete
Expect to submit completion report package to DOH this today.
Water Rights changes – final documents have arrived from Ecology

PWTF 2013 – Pump house at WHPA
Conditional Use permit application submitted to LFP City in December, additional reporting requested by City has now been prepared and will be re-submitted to City today.
We may need to do a study of ambient noise and predicted noise impacts for the pump house.

LFP Towne Center – Watermain Extension
Reviewed submittals
Order for 8” fire meter assembly underway

Ballinger Way PRV at 175th (PWTF 2007-8 Phase VI)
We have now received notice from DOR, L&I for release of 5% holdback and will authorize release of holdback on the project.

Comprehensive System Plan 2014
Additional edits to Part VII – Capital Improvement Plan
Work on developing Part IX (Financial Plan).with separate financial plan for “pay as you go” financing continues.

Brightwater Tunnel Monitoring
We are continuing to review the annual report.

Mr. Apsitis left the meeting.

Executive Session-

The Chairman called an executive session for an approximate length of 15 minutes at 11:45 AM for the purpose of review with counsel potential litigation as per RCW 42.30.110(1) (i) for the purpose of reviewing with counsel legal claim matters pertaining to potential litigation as per RCW 42.30.110(1) (i) regarding the vacated right of way within the McKinnon Creek Watershed. consisting of a quiet title action relating to vacated right of way in the watershed.
Mr. Apsitis left the meeting.

At 11:55 am, the executive session was concluded and the regular session of the meeting was reconvened.

Open Discussion- approximate length of 15 minutes. There was a discussion regarding extending the Comp Plan time schedule to allow a Rate Study to be done. Discussion also followed pertaining to recent events at surrounding utilities. It was agreed that Mr. Hammond stated he would call the State Auditor’s Office to further discuss the cost of the fraud audit.

There being no further business the meeting was adjourned at 12:14 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

JANUARY 31, 2014

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: F. Alan Kerley, General Manager; Kelly Collins, Sadie Armijo and Sarah Walker from the State Auditor’s Office; Dick Jonson, Attorney.

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080. Commissioner Hammond acted as chair.

Call to Order- The meeting was called to order by Commissioner Hammond and commenced at 3:00 PM at the District office at 4029 NE 178th St. Lake Forest Park.

A discussion was held in length regarding the billings from the State Auditor’s Office for the fraud investigation from 2011 through 2013. Mr. Kerley will provide Ms. Collins with past communications to establish timelines.

Mr. Jonson enters the meeting at 4:37 PM. Ms. Collins, Ms. Armijo and Ms. Walker then left the meeting.

Mr. Hammond called an Executive Session at 4:40 PM for approximately 20 minutes for the purpose of reviewing with counsel legal claim matters pertaining to potential litigation as per RCW 42.30.110(1) (i) regarding the vacated right of way within the McKinnon Creek Watershed.

The Executive Session was exited at 5:00 PM and Commissioner Hammond publicly announced an extension of the Executive Session for an additional 10 minutes.

The Executive Session then continued until 5:10 PM and was then exited. Mr. Hammond again publicly announced an extension of the Executive Session for an additional 10 minutes.

The Executive Session was adjourned at 5:20 PM and the regular session of the meeting was reconvened.

Mr. Kerley presented specifics regarding the Revenue Requirement Analysis. A discussion was held.

There being no further business the meeting was adjourned at 5:57.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

FEBRUARY 18, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:04 AM.

Mr. Jonson enters meeting at 8:15 AM.

The Board reviewed invoices and vouchers.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of January:
Maintenance $127,546.89
Capital Improvement $209,440.80
Backup Well Fund $7,232.37
PWTF $80,097.51
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals approved on 1/9/2014 and 1/23/2014 against warrants drawn on such funds and compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. The statements were reconciled by an authorized returned check. Documentation provided to Commissioners included the voided check. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of January Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114001-114052 in the amount of $44,661.37 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the January 21, and 31, 2014 meeting minutes as revised were moved and duly seconded. The motion passed unanimously.

Unfinished Business
Rate Survey/Revenue Requirement Analysis- Mr. Kerley discussed with Commissioners the rate analysis that Mr. Ashley Emery is contracted to develop for LFPWD at a cost not to exceed $11,400.. This will provide the District a comprehensive look at its current rate structure and options moving forward.

Change in April Meeting Date. Upon motion duly made and seconded, the Commissioners canceled the regularly scheduled April 21, 2014 Board meeting and scheduled a special meeting at 8:00 am on April 14, 2014 to take its place.

State Auditor’s Office Invoicing- The Commissioners discussed SAO invoicing and directed The District Commissioners have met with the State Auditor’s Office regarding final billing due to the investigative costs in the recent misappropriation of funds case. LFPWD Commissioners reported to WA State Auditor’s office that LFPWD had a long delay in settling employee matters due to the many months of continued State Investigation. Commissioners stressed that for many months after a finding of fraud, there were delays by government agencies that prevented LFPWD from firing the employee in question. sStaff was directed to continue to communicate with the State Auditor’s office to find a resolution.

Dan Mundall enters at 9:41 AM.

New Business-

Water Rights Application- Mr. Jonson reported that there are still some conditions that need to be met before the water rights are final.

Work Truck Replacement- A discussion was held on the process of procuring and the timeline for replacement of the 1999 Chevy work truck.
Copy Machine Agreement- Mr. Kerley recommended acquisition of a new copier/printer/fax/scanner based on a Washingtonh. State procurement contract to replace an existing unit, at an annual lease of $2626.44 and an image cost of $.0075 per black/white and a $.0482 per color image. . After a discussion there was a motion to authorize a contract between the District and Ricoh to provide a lease for a copier for the District and to declare the existing unit as surplus with nominal if any salvage value. Motion was moved and duly seconded. Motion passed unanimously.

Sanitary Survey- GM reported that this year we are subject to a WA State DOH Sanitary Survey. There was discussion as to what issues need to be addressed. Mr. Kerley pointed out that Well #3 needs proper venting and this will entail the removal and replacement of the well cap. The flooring in pump house and the well caps could also use some paint.

Bill Donahue exits meeting at 9:55 AM.

Bill Donahue reenters meeting 9:57 AM.

Proposed McKinnon Creek Trail- There was a discussion regarding the vacated right of way within the McKinnon Creek Watershed. A Quiet Title action has been filed in King County Superior Court by Rodgers Deutsch & Turner, Attorney’s at Law, on behalf of LFPWD and we are waiting City of Lake Forest Park response.

Alan Kerley exits meeting at 9:58 AM momentarily and re enters.
General Manager’s Report –

The District received several complaints about how rough the access road at Horizon View was to walk on. Staff and I were able to find a suitable material to spread over the top and there is now a 3 foot wide pedestrian path that is much easier to walk on.

We also have purchased and planted the majority of the trees at Horizon View.

The recent snow caused a driver of a minivan to lose control and crash near our green shed at 46th Ave NE and NE 187th St. The driver is okay and the only damage was an ecology block that got tipped over.

The overhead lights at the McKinnon Creek Pump house needed replacement. This has been completed.

Staff has been busy doing prep work for some upcoming painting at the McKinnon Creek pump house and on deep wells 1 and 2 wellcaps.
ENGINEER’S REPORT

Horizon View (Brightwater) Backup Wells Phase II
– As-built drawings were re-submitted to Washington Department of Health with additional information as requested.
– Quarterly report submitted to King County
– We are awaiting operating approval

PWTF 2013 – Pump house at WHPA
– Additional reporting requested by City was re-submitted to City.
– We are awaiting edits to the geotechnical report prepared by Robinson Noble – Woodinville

LFP Towne Center – Watermain Extension
– Construction underway
– PRV station placed, 10” ductile iron watermain being installed on west side Towncentre
– Expect completion of majority work over next 2 weeks.

Ballinger Way PRV at 175th (PWTF 2007-8 Phase VI)
– Final release prepared and payment issued to Contractor

Comprehensive System Plan 2014
– Additional edits to Part VII – Capital Improvement Plan complete at DRAFT stage. Distribution projects were broken down and prioritized, reducing capital expenditures by $1.2Million from $3.5Million to $2.3Million over the initial 6year planning period 2014 – 2019
– Completion Part IX (Financial Plan) DRAFT expected this week. Results tabulated in an excel spreadsheet will be forwarded to Ashley Emery of Peninsula Financial Consulting.
Alan Kerley exits meeting at 10:28 AM.

Open Discussion- approximate length of 15 minutes. There was a discussion regarding the progress of the Comprehensive Plan.

There being no further business the meeting was adjourned at 10:50 AM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

MARCH 17, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:04 AM.

Mr. Jonson enters meeting at 8:21 AM.
Mr. Jim Apsitis enters meeting at 8:28 AM.

The Board reviewed invoices and vouchers.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of February:
Maintenance $67,867.64
Capital Improvement $220,181.06
Backup Well Fund $6,158.83
PWTF $103,746.51
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 2/6 & 2/7/2014 and 2/19 & 2/20/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of February Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114053-114101 in the amount of $37,849.48 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the February 18th, 2014 meeting minutes as revised were moved and duly seconded. The motion passed unanimously.

Unfinished Business

State Auditor’s Office Invoicing- The Commissioners discussed payment to State Auditor regarding investigative costs to the District. Since our costs are recoverable under the restitution order handed down by US District Judge Marsha Pechman, the District will need to arrange payment to the State Auditor’s Office. There was a motion to transfer insurance proceeds from the Capital funds into the Maintenance fund to pay the State Auditor. Motion was seconded and passed unanimously.

Dan Mundall enters at 9:11 AM.

Rate Survey/Revenue Requirement Analysis- Mr. Mundall explained he had not yet provided Mr. Emery with required information to complete his rate study. He hopes to do this soon.

Sanitary Survey- Mr. Kerley reported on DOH requirements. Well #3 will need some modification. District staff was instructed to find a well contractor to give estimates of the work.

Water main replacement from NE 180th to 3369 NE 178th- LFP City staff has indicated the traffic round-about at the corner of NE 178th and NE 180th is not being planned at this time. The District needs to consider main replacement prior to city installation of any sidewalks or bike trails. Timing of this work may be this summer, and size and placement of main was discussed. The engineer explained that District design standard and DOH expectation is to provide fire service to within 350 feet of the nearest point on the farthest property line in the service area. Engineering staff was directed to complete a cost comparison of 8” vs. 2” pipe alternatives prior to the next Board meeting. Staff was also directed to investigate the possibility of an interlocal agreement with North City water district to provide fire protection for our customers in this area.

New Business

Special Meeting- The possibility of an upcoming special meeting and the possible agenda items was discussed.

Horizon View Wellfield activation and start up- Dan Mundall stated that LFPWD has clearance from DOH to begin use of the new wells. The District has more work to do to fine tune the PRVs and test performance of the system; this will be performed soon.

Towne Center DE Activation- Mr. Kerley reported on the status of construction. An easement, bill of sale and restoration work are still needed to meet the conditions of the Developer Extension Agreement, and activation of the system will be contingent on the receipt of these items and formal approval by the Board.

Former Office Administrator Sentencing and Restitution- Commissioner Bill Donahue and General Manager Alan Kerley reported that they testified and gave victim impact statements on behalf of LFPWD customers at the sentencing of Jackee Zweekhorst for Wire Fraud in US Federal Court on March 4th, 2014. Mr. Donahue reported that the testimony and victim impact statements presented to Marsha Pechman, Chief US District Judge were considered when Ms. Zweekhorst was sentenced to 27 months in federal custody and $80,815.72 in a mandated restitution order to be paid directly to LFPWD for investigative costs. The restitution order also included repayment to Chartis Claims by Ms. Zweekhorst for 323,262.72 to cover the insurance claim award to LFPWD earlier this year.

General Manager’s Report –
On Monday February 24th staff and I repaired a water main near address 18425 Ballinger Way NE. This was another leak on a problematic stretch of water main that has already been scheduled for replacement. Heavy traffic noise, inclement weather and material sloughing made this a difficult repair. A vactor service was brought in to assist, certified density fill or CDF was needed for backfill and B&B Utilities provided a steel plate overnight to allow the CDF to set up. Staff and I were able to pave the repair area the next day.

Meter reading and billing was completed on time. This was what we hope to be the last billing cycle on the old software. The new version of Waterware should be up and running for the March/ April billing cycle.

In order to support the new version of Waterware, a software update will be needed. The software has been purchased along with a new computer that will be used at the front desk.

Over Presidents’ Day weekend we had some vandalism in the watershed. Some lumber that was left over from the wooden handrail on the standby tank was torn off the ecology block foundation and a grapefruit sized rock was thrown at the low tank several times. There’s been no repeat of this type of action and district staff is monitoring the situation closely.

Staff and I worked a few alternate schedule shifts during the new water main connections at the Towne Center. No dirty water complaints were received from the new construction, however we did experience a larger than expected service interruption during the connection near the Lake Forest Park Bar and Grill. Service was resumed by 8:15 am.

ENGINEER’S REPORT

Horizon View (Brightwater) Backup Wells Phase II
– Approval to operate was received from Washington Dept. Health.
System is operational and functioning but additional testing and calibration is required for full commissioning. This system now feeds 12,000 gallons/day by timer operated valve into the District’s High zone in order to maintain freshness

PWTF 2013 – Pump house at WHPA
– We are awaiting additional edits to the geotechnical report prepared by Robinson Noble – Woodinville as requested by City of LFP. Issues are related to a steep slope on the site. Expect to re-submit this week.

LFP Towne Center – Watermain Extension
– Construction still underway but nearing completion.
– All watermain installed, PRV and meter vault. Remaining work includes meter vault cover (H-30), site restoration, pavement patching, commissioning and startup.

Comprehensive System Plan 2014
– Completion Part IX (Financial Plan). We have experienced some delay in getting necessary financial information compiled but this is nearing completion.

EXECUTIVE SESSION-
The Chairman called an executive session for an approximate length of 15 minutes at 10:41 AM for the purpose of review with counsel:

 To consider the acquisition of real estate per RCW 42.30.110(b)
 Pending litigation per RCW 42.30.110(i)
At 11:05 am, the executive session was concluded and the regular session of the meeting was reconvened.

Mr. Zehner exits meeting at 11:06 AM.

Open Discussion- approximate length of 15 minutes. There was a discussion regarding the progress of the Comprehensive Plan. Commissioners would like to see a time schedule indicating completion times soon. Staff inquired as to any subjects for the spring newsletter.

There being no further business the meeting was adjourned at 11:14 AM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

APRIL 14, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:03 AM.

The Commissioners reviewed proposed voucher forms and back-up documentation. In addition, Mr. Donahue reviewed King County financial reports showing the District’s fund balances, receipts and disbursements and staff prepared reconciliations.

Mr. Jonson enters meeting at 8:27 AM.
Mr. Jim Apsitis enters meeting at 8:35 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of March:
Maintenance $91,745.32
Capital Improvement $146,300.95
Backup Well Fund $2,448.25
PWTF $113,353.02
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 3/6 & and 3/19 & 3/20/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of March Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114102-114161 in the amount of $112,753.30 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the March 17th, 2014 meeting minutes as revised were moved and duly seconded. The motion passed unanimously.

Unfinished Business

Sanitary Survey- Mr. Kerley reported that the work on Well #3 was done in house.
Towne Center D.E. Activation- No change, we are still waiting for Madison Marquette’s bill of sale and easement to be forwarded for Board approval.

Dan Mundall enters at 9:35 AM.

Rate Survey/Revenue Requirement Analysis- Mr. Mundall stated that we expect the analysis from Ashley Emery in the next two weeks.

Water main replacement from NE 180th to 3369 NE 178th- Mr. Kerley reported as to his discussions with North City Water District regarding a possible mutual agreement of fire hydrant use near Brookside Elementary. Mr. Mundall presented a cost comparison of 8” vs. 2” pipe alternatives. Preliminary Engineer’s estimate for the 8 inch is $134,423.00 and $102,667.00 for the 2 inch option. After discussion, Mundall Engineering was directed to complete plans for the 8” watermain replacement and proceed to permit stage with City of LFP.

Horizon View Wellfield Activation and Start Up- No discussion; the Commissioners were directed to the Engineer’s report.

New Business

Spring Newsletter- A Spring Newsletter was reviewed by Commissioners for enclosure with the April billing statements. Suggestions were made as to changes and edits.

Open Public Meeting/Record Retention/Public Records Training Requirements-Discussion followed about new requirements regarding training. Mr. Jonson suggested that LFPWD wait and see what training opportunities become available as the law is closer to enactment.

Emergency Repair of Access Road Shoulder at McKinnon Creek Watershed- Mr. Kerley referred to his General Manager’s report and requested ratification of expenditures for the emergency repairs. A motion to ratify declaration of a District emergency and payment of related expenses was moved and duly seconded. Motion passed unanimously.

PWTF Loan Application- Mr. Mundall explained that the State of WA will be offering 2015-2016 loans to agencies that previously applied and were not awarded funding. He was directed to complete an application for up to 1.7 Million dollars in funding.

Office Equipment/Surplus- Mr. Kerley reported that we are in need of a new folding machine. After some discussion regarding costs of purchasing versus leasing, staff was directed to enter into lease agreement with Neopost Northwest as procured through the State of Washington.
He presented a list of surplus equipment that was reviewed and discussed. A motion was made and seconded to move the listed items into surplus. Motion passed unanimously. Staff was directed to destroy hard drives in surplus computers.

General Manager’s Report – Mr. Kerley referred the Commissioners to his monthly written report which is restated as follows: The new version of Waterware, our billing software, has been installed and staff training is underway. We will be running both versions of the software during the upcoming billing cycle.

The soil sloughing near deep well #2 was in close proximity to Northshore Utility District’s 12 inch watermain and our roadway and warranted an emergency stabilization of the road shoulder. Staff and I put in erosion control measures and dewatered the site until repair work could be started. B and B Utilities and staff were able to remove the affected soils, install geotechnical fabric and shield the area with quarry spall. The site has been restored and staff will continue to monitor.

Staff and I also performed an assessment of the McKinnon Creek Water Shed for any signs of additional soil sloughing. We found no further indications.

Work continues in preparation for our upcoming Sanitary Survey. Painting at the McKinnon Creek pumphouse is complete. The wellheads at deep wells 1 and 2 have been painted and deep wells 3 and 4 are scheduled for painting the week of April 14th.

Deep well 3 now has a proper air vent. We were able to perform this work in house thanks to Dan’s welding experience. Total cost for equipment rental, labor and materials came to $935.00. I estimate the cost of a welder or well driller to perform this work to be in the $2500 to $3500 range. Dan was also able to do some minor welding repair work on the well cap as some of the other fittings were only tacked on.

Staff and I also retrofitted the flushing valve on well 3. It was installed pointing downward and at grade with the soil and was a contamination risk. An end plug and blow off fitting were installed and we are now able to control where we discharge water during operation.

ENGINEER’S REPORT – Mr. Mundall discussed the following:

Horizon View (Brightwater) Backup Wells Phase II
– Retrofit of PRV at 46th & 187th to provide timed flushing from Horizon View system into High zone.
– Field tests were conducted to benchmark performance of the Horizon View/SPU intertie system. Measured capacity to fill High Zone standpipe is 1,250 gpm with SPU and 1,050 gpm Horizon View only Additional tests are planned as well as further adjustment of valves to optimize the Horizon View system.

PWTF 2013 – Pump house at WHPA
– We are preparing further modifications to our Conditional Use application to the City of LFP and are seeking exception for steep slope sensitive area work through “Public Agency” in LFPMC Sec. 16. Entire project – including site piping will be included.

LFP Towne Center – Watermain Extension
– All construction completed, awaiting final inspection and startup of system. We operated a pressure data logger in the PRV to determine optimal pressure settings. System will be monitored to ensure adequate circulation.
– Developer extension terms and water service arrangement should be considered before normal operation begins.

Comprehensive System Plan 2014
– All financial information given to Ashley for revenue needs analysis.
– Flow test results for Horizon View are being used to calibrate our hydraulic model report for the plan

Other Projects
– Have specified and purchased a non-contact ultrasonic flow meter for installation at shallow artesian wells. A meter is required by Dept. of Ecology water rights conditions.
– Upgrades to wellhead at DW#3 are underway – vent has been installed and well cap has been improved to meet DOH requirements.

Public Works Trust Fund 2016
– Have begun completion of application for PWTF 2016. Applications are due May 16. PWTF staff will recognize our PWTF 2014 “Low Zone Improvements” project which as unfunded as qualification for the new cycle with some change in scope.

EXECUTIVE SESSION-
 The Chairman called an executive session for an approximate length of 45 minutes at 11:38 AM for the purpose of review with counsel pending litigation per RCW 42.30.110(i) and, solely among the Board performance of the General Manager per RCW 42.30.110(g). Mr. Apsisitis, Mr Mundall and Ms. Cornaby left the meeting. At approximately 12:30 pm, the Chairman publicly announced an extension of the executive session for another one half hour.
At 12:50 pm, the executive session was concluded and the regular session of the meeting was reconvened. Mr. Jonson had previously exited the executive session upon conclusion of the review of pending legislation.

A motion to increase the General Manager’s salary by 3% retroactive to March 1st 2014 and to recognize 85% of the performance award amount previously set forth in 2013 was moved and duly seconded. Motion passed unanimously.

2014 General Manager performance award criteria was discussed and will be brought to the Board for approval at the next Board Meeting

Open Discussion- There was a discussion regarding the progress of the Comprehensive Plan. Commissioners would like to see a time schedule indicating completion times soon.

There being no further business the meeting was adjourned at 12:54 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

MAY 19, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:04 AM.

The Commissioners reviewed proposed voucher forms and back-up documentation. In addition, Mr. Donahue reviewed King County financial reports showing the District’s fund balances, receipts and disbursements and staff prepared reconciliations.

Mr. Jonson enters meeting at 8:29 AM. The Commissioners continued with financial review.
Mr. Jonson exits meeting at 8:33 AM and reenters at 8:43 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of April:
Maintenance $29,892.38
Capital Improvement $149,198.05
Backup Well Fund $1,694.51
PWTF $131,196.00
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 4/7 & and 4/22/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of April Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114162-114227 in the amount of $67,289.84 minus voucher 114194 in the amount of $6,691.56 which was withheld for further backup documentation was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the April 14th, 2014 meeting minutes as revised were moved and duly seconded. The motion passed unanimously.
Unfinished Business

Rate Survey/Revenue Requirement Analysis- Mr. Kerley reported that Ashley Emery of Pennisula Financial Consulting met with staff regarding his rate analysis. Staff will meet again with Mr. Emery and a work session will be scheduled for LFPWD Commissioners and Mr. Emery.

Towne Center D.E. Activation- Horizon View Wellfield Activation and start up and PWTF Loan Application- No discussion; the Commissioners were directed to the Engineer’s report.

Seismic Event Readiness- Mr. Kerley reported that he met and has signed a contract with Aspect Consulting regarding the recent inspection of the High Tank.

Dan Mundall enters at 9:51 AM.

New Business

Horizon View One Year Facilities Inspection- Mr. Kerley reported that the Horizon View tank was drained and inspected. Touch up painting is necessary in several areas. T. Bailey has been contacted and LFPWD will schedule painting of the tank in the next week.

Shallow well meter- Mr. Kerley stated that pursuant to DOE water right requirements, a shallow well meter was purchased during the month and he requested ratification. A motion to ratify the purchase of shallow well meter in the amount of $2,680 was passed unanimously.

GM Performance Award- There was a discussion on the criteria for the GM’s next performance objectives. A motion was passed unanimously to approve revised performance award criteria for Mr. Kerley.

EXECUTIVE SESSION-
The Chairman called an executive session for an approximate length of 30 minutes at 9:58 AM for the purpose of review with counsel pending litigation per RCW 42.30.110(i). At approximately 10:34 AM, the Chairman publicly announced an extension of the executive session for another five minutes. At 10:40 AM, the executive session was concluded and the regular session of the meeting was reconvened.

General Manager’s Report – Discussion.
• Horizon View tank was drained and cleaned the Horizon View tank as part of the one year inspection with T. Bailey. Presence of water was noted in the basement of the pump building. Mr. Mundall stated this did not appear to be a warranty item and sealing of joints will be done by staff
• The Spring Newsletter went out on time.
• We performed some restoration to the watershed by replanting in and around the soil sloughing near deep well #2.
• Vegetation control is in full swing and keeping field staff busy.
• Service agreement with Aspect Consulting, LLC to perform a preliminary screening level geotechnical investigation at the High Tank site. The dollar value for the work is not to exceed $2200.00. Work will include:

a) Review of LIDAR topography, historic aerial photos, available construction records for the site, and geologic and geotechnical data available in the public domain.
b) Observation of a series of vactor explorations to determine the nature, extent, and thickness of existing fills, and hopefully the geologic contact between existing fill and native glacial soil.
c) A report summarizing the results of these investigations, results of the preliminary site/slope stability evaluations, and recommendations for further study (if warranted).

Engineer’s Report – Discussion.

• Retrofit of PRV to provide timed flushing from Horizon View system into High zone. Field tests were conducted to benchmark performance of the Horizon View/SPU intertie system.
• PWTF 2013 – Pump house at WHPA; working on Conditional Use application with City.
• LFP Towne Center – Watermain Extension; we continue to wait for Madison Marquette to produce final documentation and perform punchlist items.
• Comprehensive System Plan 2014- CIP is being worked on; meetings with Ashely Emery to refine financial needs analysis. We will schedule a work session for commissioners in the near future.
• Public Works Trust Fund 2016- Meetings with North City Water District, WA Fish and Wildlife, and LFP City Consultant regarding design of 178th project .

Open Discussion- There was a discussion regarding the progress of the Comprehensive Plan. Mr. Mundall reported that submission should be in October 2014. Commissioners directed that public input should be this summer. Mr. Mundall was directed to provide a public meetings schedule at our next Board meeting. Signage for Horizon View Park was discussed.

There being no further business the meeting was adjourned at 11:48 AM.

 

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

JUNE 16, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer;

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:00 AM.

The Commissioners reviewed proposed voucher forms and back-up documentation. In addition, Mr. Donahue reviewed King County financial reports showing the District’s fund balances, receipts and disbursements and staff prepared reconciliations.

Mr. Jonson enters meeting at 8:32 AM.
Mr. Mundall enters the meeting at 8:36 AM

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

A motion to approved the July 21 2014 Regulary Scheduled Board Meeting to July 17th was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of May:
Maintenance $28,571.10
Capital Improvement $150,691.08
Backup Well Fund $1,694.51
PWTF $132,754.51
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 5/8 & and 5/28/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114228-114286 in the amount of $49,881.98 and voucher 114194 in the amount of $6,691.56 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the May 19th, 2014 meeting minutes as revised was moved and duly seconded. The motion passed unanimously.
Unfinished Business

Rate Survey/Revenue Requirement Analysis: Several dates for a meeting with Ashley Emery of Pennisula Financial Consulting were discussed. Mr. Kerley will coordinate with Mr. Emery and schedule a Special Meeting for the purpose of presenting the Revenue Requirement Analysis Report and modeling software.

Horizon View Wellfield Activation and start up: Mr. Mundall stated that the pressure reducing valve near NE 195th St. will need some adjustment to ensure draw down of District produced water before Seattle Public Utilities water activates in the event of a prolonged fire event.

Seismic Event Readiness: Mr. Kerley reported that the preliminary results of the geotechnical investigation being performed by Aspect Consulting, LLC at the High Tank were inconclusive. We were only able to pothole down to 5’ in depth with our vactor and only one of the potholes reached stable native soil. Work from Aspect has been delayed pending the data from deeper soil samples.

The Board directed Mr. Kerley to have Aspect Consulting prepare a proposal that includes drilling down to the needed depths at the high zone standpipe and quotes for the same type of work at the alternate tank site and adjacent lot.

Website: A discussion was held about updating links on the website. Mr. Kerley stated that he would like to have Ms. Cornaby take on the role of co- webmaster.

Sanitary survey: Mr. Kerley informed the Board that the Sanitary Survey conducted by the Washington State Department of Health will be held on July 2nd.

Water Filling Station: Mr. Mundall led a discussion about the feasibility of installing a water filling station. The Board stated that a business plan for this item is needed and that in order to proceed the filling station needs to be at no cost to the ratepayers.

New Business

LFP Towne Center easement and Bill of Sale: A draft easement has been received but the legal description needs to be checked and it requires the surveyor’s stamp. No bill of sale has been received. Tabled.

Consumer Confidence Report: Mr. Kerley presented the Draft Report. The Board requested final review before mailing.

Resolution 355: Mr Kerley presented a draft Consolidated Rate Schedule. Discussion ensued and revisions were made. A motion was made and seconded to adopt the Resolution as revised effective July 1 2014. Motion passed unanimously.

Executive Session:

The Chairman called an executive session for an approximate length of 10 minutes at 11:40 AM for the purpose of reviewing with counsel pending litigation per RCW 42.30.110(i). At approximately 11:50 AM, the Chairman publicly announced an extension of the executive session for another ten minutes. At 11:58 AM, the executive session was concluded and the regular session of the meeting was reconvened.

General Manager’s Report – Discussion.

Tax code error that was discovered on four of our accounts and refund amounts were discussed.

Specifics of the repair of the water main near address 3810 NE 178th St were reviewed.

Mr. Jonson exits the meeting at 12:10 PM

Engineer’s Report – Discussion.

PWTF 2013 –Conditional Use application with City was discussed.

Water main Replacement from NE 180th St. to 3369 N.E. 178th St. Project costs being prepared to include directional drill under Mccleer Creek. Discussions have been held with North City Water District about being included in the project.

Open Discussion- No items were discussed

There being no further business the meeting was adjourned at 12:17 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

JUNE 26, 2014

Commissioners present: Eli Zehner, David Hammond

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Administrative Assistant; Steve Mundall, Mundall Technical Services

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080.

Call to Order- The meeting was called to order by Commissioner Hammond and commenced at 4:00 PM at the District office at 4029 NE 178th St. Lake Forest Park.

A discussion and editing of the 2013 Consumer Confidence Report was held at length.

5:01 PM Ms. Cornaby exits the meeting

Editing and discussion of the 2013 Consumer Confidence Report continued.

There being no further business the meeting was adjourned at 5:31 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

JULY 16, 2014

Commissioners present: Eli Zehner, David Hammond, Bill Donahue

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Administrative Assistant; Steve Mundall, Mundall Technical Services; Dan Mundall, Mundall Engineering

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080.

Call to Order- The meeting was called to order by Commissioner Hammond and commenced at 5:11 PM at the District office at 4029 NE 178th St. Lake Forest Park.

Treasurer’s Report and Approval of June Vouchers – The Commissioners tabled the Treasurer report and voucher review.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the June 16, 2014 and June 26, 2014 meeting minutes as revised was moved and duly seconded. The motion passed unanimously.

Unfinished Business

Rate Survey/Revenue Requirement Analysis- A staff meeting is scheduled with Peninsula Consulting for July 30th followed by a work session with the Board. Date to be determined.

Seismic Event Readiness-A discussion was held on a proposal for soil borings in the area of the high tank. The Board directed staff to refine the scope of work.

Executive Session-

The Chairman called an executive session for an approximate length of 30 minutes at 5:51 PM for the purpose of reviewing with counsel pending litigation per RCW 42.30.110(i). At 6:15 PM, the executive session was concluded and the regular session of the meeting was reconvened.

New Business

LFP Towne Center easement and Bill of Sale- Mr. Kerley reported there has been no change in the project status; still waiting for easement, bill of sale and payment of expenses from Madison Marquette. Last communication indicated that documents were being sent to us immediately. This was several weeks ago. There have been several attempted contacts since then, no response from Madison Marquette. We have billed MM for our part of the project, we have yet to see payment or an accounting. The new meter is not in operation. Staff was directed to draft a letter.

NE 180th Street to 3369 NE 178th Engineer’s Estimate/Advertising/Bid Opening Schedule- Discussion involving details of project by Dan Mundall of Mundall Engineering. Commissioners instructed staff to advertise for alternative bids, one including North City Water District’s portion of the project in addition to ours, and the other just for LFPWD project. The Board emphasized that our work needs to move ahead immediately and our District cannot be dependent on North City Water District timelines. Staff was also instructed to notify North City Water District of our timelines, invite its participation and describe how we would be moving ahead on our project regardless of their plans.

7:00 PM Ms. Cornaby exits the meeting.

General Manager’s Report- Mr. Kerley stated he was very pleased with his staff’s on-call response to recent leak.

Engineer’s Report-
Mr. Mundall reviewed alternate pump house locations and land use constraints for the 2013 PWTF project

There being no further business the meeting was adjourned at 7:43 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

JULY 29, 2014

Commissioners present: Eli Zehner, David Hammond

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Administrative Assistant; Dick Jonson, Attorney; Steve Mundall, Mundall Technical Services

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080.

Call to Order- The meeting was called to order by Commissioner Hammond and commenced at 5:01 PM at the District office at 4029 NE 178th St. Lake Forest Park.

NEW BUSINESS –
N.E. 180th St. to 3369 N.E. 178th St. update:
Mr. Kerley presented North City Water District’s non –participation letter regarding the N.E. 178th St. project. Mr. Kerley stated that North City Water District will be potholing their water main for depth. If their main is too shallow for the box culvert that the City of Lake Forest Park will be installing, they may still participate.
Boundary overlaps with North City Water District:
A draft proposal and maps were presented to the Board. The intent of which is to have both North City Water District and Lake Forest Park Water District corporate boundaries match their service boundaries. A discussion was held at length. After review and discussion, the Board desired to retain customers located in the LFPWD corporate boundaries and directed the G.M. to continue negotiating with North City Water District’s G. M. with the understanding that it takes Board action to bind the District to any agreement.
EXECUTIVE SESSION- None

There being no further business the meeting was adjourned at 7:06 pm.

 


 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

AUGUST 14, 2014

Commissioners present: William Donahue, Eli Zehner, David Hammond

Others present: F. Alan Kerley, General Manager; Dan Mundall, Mundall Engineering; Ashley Emory, Peninsula Financial

Notice of the meeting was circulated and posted pursuant to RCW 42.30.080.

Call to Order- The meeting was called to order by Commissioner Hammond and commenced at 5:28 PM at the District office at 4029 NE 178th St. Lake Forest Park.

NE 178th St. Project Update- Staff recommended to the Board that all bids be rejected and that the project should move forward using the District’s Small Works Roster. A discussion was held at length about the District’s options. Staff was directed to respond to North City Water District proposal of taking over the customer’s affected by the project due to the fact that North City also has water main in place, the high cost of Lake Forest Park Water District constructing the project and that it would serve the environment better to only have one line placed under McAleer Creek.

Revenue Requirement Analysis Presentation- Mr. Emory presented the Revenue Requirement Analysis and analysis spreadsheets. A discussion was held about the presentation. The Board requested that Mr. Emory extrapolate the data out to a 20 year projection.

There being no further business the meeting was adjourned at 8:26 PM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

AUGUST 18, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Dan Mundall, Engineer; Patty Cornaby, Administrative Assistant

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:03 AM.

The Commissioners reviewed proposed voucher forms and back-up documentation. In addition, Mr. Donahue reviewed King County financial reports showing the District’s fund balances, receipts and disbursements and staff prepared reconciliations.

Mr. Jonson enters the meeting at 8:41 AM.

The Commissioners continued with financial review.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of July:
Maintenance $50,305.97
Capital Improvement $155,449.06
Backup Well Fund $1,226.18
PWTF $19,839.07
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 7/3, 7/16 & 7/17/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of June Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114287-114344 in the amount of $159,759.46 was moved and duly seconded. Motion passed unanimously.
Approval of July Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114345-114391 in the amount of $43,731.10, aside from a $100 petty cash fund to pay a City of LFP permit, was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the July 16th and 29th, 2014 meeting minutes were moved and duly seconded. The motion passed unanimously.

New Business

Memorandum of Understanding with North City Water District- Discussion regarding a document presented by North City to facilitate cooperative look at boundaries and other mutual interests. Commissioners directed staff to sign agreement of understanding regarding a process to study boundaries between the two Districts.

NE 178th Boundary Issue- A motion was made to direct staff to reject all bids for the 178th project. Motion passed unanimously.

A motion was made to direct staff to prepare an inter-local agreement with North City that would agree to temporary service to limited customers located on 178th, to transfer service for two residents that are served by LFPWD but are within North City service boundary, proceed with necessary steps for LFPWD to un-incorporate affected properties along 178th to a more natural boundary if North City Water can provide adequate service to our customers, but only after public notice and after public input. Motion passed unanimously.

EXECUTIVE SESSION-
The Chairman called an executive session for an approximate length of 15 minutes at 9:35 AM for the purpose of review with counsel pending litigation per RCW 42.30.110(i). At 9:47 AM, the executive session was concluded and the regular session of the meeting was reconvened.

General Manager’s Report – Discussion.
• The leak near address 4748 NE 178th St. has been repaired.

• Annual State Required sampling for Nitrates and Lead and Copper have been taken and submitted to the State.

• The hydraulic unit on the vactor has been repaired.

• Annual fire hydrant maintenance is ongoing.

• Sanitary Survey. Still awaiting the report.

• District is having some staffing changes.

• Staff and I investigated some water that was surfacing near address 2906 NE 180th St.

Dan Mundall enters at 9:56 AM.
Unfinished Business-

Lyon Creek Culvert Replacement (Bothell Way)- Commissioners reviewed recent email between City of LFP Engineer and LFPWD staff. After review, staff was directed that District GM and Engineer work cooperatively with City staff on development of a pipe casing design and process and stressed that our customers and residents of Lake Forest Park would be the beneficiaries of such cooperation.

Engineer’s Report – Discussion.

• Pump house at WHPA- Delays have been experienced in permitting but presently the Project close out is the same. Continued work on Public Agency Utility Exception.
• LFP Towne Center – Still awaiting response from Madison Marquette and a signed conveyance of the easement before we can perform final inspection and set up.
• Comprehensive System Plan 2014- There was a discussion regarding the Wellhead Protection Plan for the Horizon View site. Commissioners stressed to Mr. Mundall that the Comp Plan is time sensitive and that he should make the Source Protection Plan to State standards but not to expand beyond any State requirements.
• Public Works Trust Fund 2016- The District application for $1.7M low interest loan has made the recommended funding list. The loan list will be submitted to the Legislature on or before November 1, 2014. Approval of the list usually occurs late in the legislative session and must be signed by the Governor before the Board can execute contracts. This is likely to occur mid-May 2015.

Open Discussion-

There was a discussion regarding the progress of the Comprehensive Plan. Commissioners directed that public input should be this summer. Mr. Mundall was directed to provide an updated time estimate and public input schedule at our next regular scheduled Board meeting.

Mr. Kerley reported that one of our routine coliform samples came back positive. One of our follow-up samples also came back positive. This represents a non-acute coliform violation with the State and requires public notification.

The Board would like to thank Charles Larkins for all his years of outstanding service at the District.

There being no further business the meeting was adjourned at 12:07 PM.

 

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

SEPTEMBER 15, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Patty Cornaby, Administrative Assistant; James Apsitis, Resident

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:01 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

The Commissioners reviewed voucher forms and back-up documentation.

Mrs. Cornaby exits meeting at 8:22 AM.

Mr. Jonson enters the meeting at 8:24 AM.

Mr. Apsitis enters the meeting at 8:31 AM.

Mrs. Cornaby returns to the meeting at 8:35 AM.

The Commissioners continued with financial review.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of August:
Maintenance $8,429.11
Capital Improvement $165,766.19
Backup Well Fund $1,226.18
PWTF $28,593.85
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 8/7/2014 & 8/25/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of August Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114392-114452 in the amount of $46,873.50 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the August 18th 2014 meeting minutes was moved and duly seconded. The motion passed unanimously.

Unfinished Business

Lyon Creek Culvert Replacement (Bothell Way)
Mr. Kerley reported that an email expressing the District’s interest in the project was sent to the City of Lake Forest. We are awaiting a response.

Memorandum of Understanding with North City Water District
Discussions with North City Water District are ongoing.

LFP Towne Center Fire Flow Easement and Bill of Sale
We received an easement from Madison Marquette. It was not notarized and had some minor language changes. Madison Marquette was informed that the easement was not valid as submitted and a reminder was given that we are still awaiting the Bill of sale as well.

New Business

Charles Larkins Service Award and Recognition
Mr. Larkins was presented a plaque and the workshop building was renamed the “Charles Larkins Building” in recognition of his many years of excellent service at the District.

EXECUTIVE SESSION- Tabled.

General Manager’s Report – Discussion.

• Annual fire hydrant maintenance has been completed.

• The Sanitary Survey is available for review.

• Non-acute MCL violations for August and September.

• Leak repair at Ne 175th St. and Ballinger Way.

• Job posting for a part time employee.
Engineer’s Report – Tabled.
Open Discussion
Mr. Kerley stated that he had researched leak detectors for purchase and the model he prefers retails for around $3600.00. The District will continue to rent this type of equipment unless the need for it becomes more frequent.

Mr. Kerley will be on vacation from the 6th through the 23rd of October. The Board inquired about an operations plan for the time Mr.Kerley would be away.

The October Board Meeting was also discussed as Mr. Kerley and possibly Mr. Donahue would be absent.

There being no further business the meeting was adjourned at 9:35 AM.

 


 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

NOVEMBER 17, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Patty Cornaby, Administrative Assistant;

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:01 AM. Payment vouchers and backup documentation were reviewed by the commissioners.

Mr. Jonson enters meeting at 8:13 AM. Financial review continued until approximately 8:30 am.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of October:
Maintenance $38,344.89
Capital Improvement $180,804.83
Backup Well Fund $1227.67
PWTF $48,444.70
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 10/3/2014, 10/7/2014 & 10/27/2014 as well as 9/5/2014, 9/8/2014 and 9/22/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Approval of September/October Vouchers
The Commissioners reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 114453-114501 in the amount of $48,902.86 and approval of vouchers 114502-114552 in the amount of $39,180.73 were jointly moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the September 17, 2014 meeting minutes was moved and duly seconded. The motion passed unanimously.

Unfinished Business

Lyon Creek Culvert Replacement (Bothell Way)
Mr. Kerley reported that the City is drafting an Interlocal Agreement. Davido Consulting is doing the design work on the project. Decision could be made at time of bidding to opt in or out.

Corporate and Service Boundaries with North City Water District
Mr. Kerley reported on ongoing discussions with North City Water District about revising service areas and transferring customers.

LFP Towne Center Fire Flow Easement and Bill of Sale
Mr. Kerley reported that Madison Marquette has sold the shopping mall to Merlone Gieer Partners XI Town Center Lake Forest Park. New owners have contacted us regarding getting the fire system up and running. An inspection and temporary system start is scheduled tomorrow. New owners are aware of obligation to complete Easement and Bill of Sale before fire watch can be removed and service through the new mains provided.

Water Rights- Mr. Kerley reported that the Certificates of Examination require proof of appropriation forms and a showing that all requirements have been met as the final step. The forms will be completed and sent back to Ecology.

New Business

Upcoming Special Meetings- A discussion was held about possible dates for at least one Special Meeting . A meeting combining the Employee Recognition Banquet and Draft Budget Review was scheduled for December 8, 2014. The possible additional meeting for Public Records Training will not be needed as training can be done online.

2015 Draft Budget- Mr. Kerley stated that the draft budget will be presented to the Board at the Special Meeting on December Eighth.

New Work Truck- Mr. Kerley reported on his solicitation for proposals to purchase a new work truck and service body. He reviewed the lowest and best proposal and stated it was necessary for him to accept it before the truck was sold to someone else. A motion to ratify the General Manager’s decision to purchase a work truck in the amount of $32,182.75 was moved, seconded and unanimously passed. A motion to approve the combined purchase and set up of the work truck as specified by General Manager at a total cost (including the truck purchase amount) not to exceed $45,000 was moved and seconded. Motion passed unanimously.

New Employee- Mr. Kerley reported that we have a new part time employee, Tanner Mawhinney.

Insurance Carrier- We are working on a quote from a new carrier. District can compare and decide if any change in carrier is warranted.

EXECUTIVE SESSION-
The Chairman called an executive session for an approximate length of 10 minutes at 9:55 AM for the purpose of reviewing with counsel pending litigation per RCW 42.30.110(i). At 10:10 AM, the executive session was concluded and the regular session of the meeting was reconvened.
General Manager’s Report – Discussion. The General Manager’s report was reviewed. Mr. Kerley discussed in detail a spot chlorine disinfection system that has been implemented.

Engineer’s Report – Mr. Mundall entered the meeting at 9:45 am and reviewed the following:

Source and Supply Improvements in WHPA (PWTF 2013)- Permitting applications are substantially complete for submittal to the City.

Comprehensive Plan Status- There will be a Wellhead Protection Plan meeting 3 PM on December 8th, 2014. Draft plan to be presented at next Board meeting.

PWTF 2016- Project has changed due to discussions with North City to transfer certain customers.

Brightwater Account King County- Motion to close Brightwater account with King County and transfer 1227.67 to Maintenance moved and duly seconded. Motion passed unanimously.

Jeff Laflamme entered the meeting at 11:15 for approximately five minutes to discuss fire protection to the shopping mall. He was advised that the new lines are not in operation and can’t be utilized until the owner completes the developer extension process.

Open Discussion
Discussion regarding Capital Improvement Rate Plan and general discussion regarding budget and rates.

There being no further business the meeting was adjourned at 12:04 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES

DECEMBER 8, 2014

Commissioners present: David Hammond, William Donahue, Eli Zehner

Others present: Donna Hadaller of H2 Accounting, F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Dan Mundall, Engineer; Steve Mundall, IT and Engineering Support and members of the general public. Notice of the meeting, which included the agenda items, was distributed to the Commissioners and posted at the District office more than 24 hours prior to the meeting.
Call to Order- The meeting commenced at 3:28 PM at the District office at 4029 NE 178th St. Lake Forest Park.

Executive Session- The Chairman called an executive session for an approximate length of 15 minutes at 3:30 PM for the purpose of reviewing with counsel pending litigation per RCW 42.30.110(i).

Mr. Jonson attended by way of telephone conference.

The Executive Session was exited at 3:48 PM and extended an additional 15 minutes.

The Executive Session was exited at 4:01 PM and extended an additional 10 minutes.

The Executive Session was exited at 4:11 PM and extended an additional 5 minutes.

The Executive Session was exited at 4:16 PM.

Mr. Jonson concluded the telephone call at 4:16 PM.

2015 Draft Budget Review- Mr. Kerley presented the 2015 Draft Budget. Discussion followed. The 2015 Budget will be brought to the December 15th Board Meeting for approval.

Bothell Way Casing for Future Watermain- Mr. Kerley attended a pre design meeting with the City of Lake Forest Park and Davido Consulting Group. An estimate for the casing ranges from $50,000.00 to $100,000.00 depending on the location, size and material type. A discussion was held in regard to different casing types and size. It was the consensus of the Board and staff that steel should be the material type for the casing and that estimates for both 18” and 36” diameter casing should be obtained

A motion was made and duly seconded for the General Manager to negotiate and enter into on behalf of the District an agreement for design services with Davido Consulting Group for the Bothell Way crossing.
Motion passed unanimously.

The meeting was then temporarily adjourned at 5:45 pm and then reconvened at 6:20 PM at Spiro’s Pizza & Pasta at 18411 Aurora Ave. N. Shoreline, WA with all commissioners present.

2014 Year in Review- There was a lengthy Power Point presentation by Alan Kerley, General Manager and Dan Mundall, Engineer.
Employee Recognition-
Alan Kerley, General Manager presented employee awards and stated his appreciation to the entire staff.
Mr. Hammond stated that there appears to be a good working relationship that exists between the commissioners, staff and consultants and that the District’s success is tied to how well we all respond to the constant issues and changes that will always be present at the District.

There being no further business the meeting was adjourned at 8:00 PM.

 


 

 

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES

DECEMBER 15, 2014

Commissioners present: William Donahue, Eli Zehner, Dave Hammond.

Others present: F. Alan Kerley, General Manager; Dick Jonson, Attorney; Patty Cornaby, Administrative Assistant;

Call to Order
The meeting was held at the District office and was called to order by Commissioner Hammond at 8:05 AM. The Commissioners reviewed expense voucher documentation and in addition, Commissioner Donahue reviewed monthly summaries of fund balances, disbursement, receipts and transfers. He requested an explanation as to why accounts receivable were not accrued.

Approval of Agenda
Approval of the agenda, with the addition of Election of Officers, was moved and duly seconded. Motion passed unanimously.

Treasurer’s Report
Mr. Donahue reported the following fund balances through the end of November:
Maintenance $38,762.29
Capital Improvement $126,419.47
Backup Well Fund $0.00
PWTF $64,628.57
Petty Cash $503.25
Office Change Fund $200.00

Mr. Donahue compared and verified Maintenance and Capital Fund Voucher totals certified on 11/10/2014 & 11/20/2014 against warrants drawn on such funds. Mr. Donahue compared and verified deposits reported on the Customer Receipts Deposit Account report against the deposits received amount shown on the District’s bank statement. Mr. Donahue reported that all totals were reconciled to the bank statement and King County reports.

Mr. Jonson enters the meeting at 8:25 AM

Approval of November Vouchers
The Commissioners completed their review of expense vouchers presented for payment and found that the vouchers were supported by adequate documentation. Approval of vouchers 114553-114598 in the amount of $87,844.13 was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the November 17 and December 8 2014 meeting minutes as edited was moved and duly seconded. The motion passed unanimously.

Election of Officers
Mr. Hammond made a motion to nominate and elect a slate of officers to hold District office commencing January 1, 2015 as follows: Mr. Eli Zehner as President; Mr. Bill Donahue as Secretary; and Mr. David Hammond as Treasurer . Motion was seconded and passed unanimously.

Unfinished Business

Lyon Creek Culvert Replacement (Bothell Way) Casing
Mr. Kerley reported that the City is drafting an Interlocal Agreement to include design work by the City’s engineer for a proposed crossing. Advertising for the 2015 Consultant Roster will go out in early January.

A discussion was held in regard to casing material type and size. The Commissioners would like bid estimates for 18” and 36” steel casing.

Corporate and Service Boundaries with North City Water District
Mr. Kerley reported on ongoing contract discussions with North City Water District about revising service areas and transferring customers.

LFP Towne Center Fire Flow Easement and Bill of Sale
Final inspection and system start up and calibration of the developer constructed extension has been completed. Merlone Geier, the new mall owner, is aware of the obligation to complete the Easement and Bill of Sale before fire watch can be removed and service through the new main provided.

The Board reiterated the importance of getting the terms of the developer extension agreement met as soon as possible.

Water Rights
Mr. Kerley reported that the proof of appropriation forms and showing that all requirements have been met for the Certificates of Examination have been sent to WA State Dept. of Ecology.

Open Public Meeting/ Record Retention/ Public Records Requests Training
Staff training has been completed. The Commissioners all confirmed that they had or will utilize the State of Washington Attorney General’s webinar materials to complete the training.

Website
Staff and IT will be working on a redesign of the District’s website.

New Business

2015 Budget- Mr. Kerley presented a draft 2015 Budget which was reviewed and corrections made. Approval of the 2015 Budget was moved and duly seconded. Motion passed unanimously.

New Work Truck
Mr. Kerley reported that estimates were procured for the utility body and liftgate for the new work truck. Low estimate came in at $12,889.25 and upon motion duly made and seconded, was approved.

Patty Cornaby enters the meeting at 11:01 AM.

Executive Session
The Chairman called an executive session for an approximate length of 10 minutes at 11:02 AM for the purpose of reviewing with counsel pending litigation per RCW 42.30.110(1)(i). At 11:12 AM the Chairman publicly announced that the executive session would be extended for an approximate length of 15 minutes. At 11:27 the Chairman publicly announced that the executive session was extended again for an approximate length of 10 minutes. At 11:34 the executive session concluded and the regular session of the meeting was reconvened.

General Manager’s Report – Discussion. The General Manager’s report was reviewed. Mr. Kerley discussed the recent power outages and the need to replace a fire hydrant at NE 184th St. and 47th Ave NE.

Engineer’s Report – Mr. Mundall was not present at the meeting. Mr. Kerley reported on his behalf:

Source and Supply Improvements in WHPA (PWTF 2013)- Permitting applications have not been submitted to the City.

Comprehensive Plan Status- Nearing completion.

PWTF 2016- No change.

Open Discussion
None

There being no further business the meeting was adjourned at 11:37 AM.

 

 

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