LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
DECEMBER 12, 2011

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Residents: Mr. Dale Sanderson, James Apsitis, Dr. Julie Hungar

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:37 AM.

Mr. Jonson entered the meeting at 8:40 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the November 14, 2011 minutes was moved and duly seconded. Motion passed unanimously.

Approval of Vouchers 112523-112570
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation.  Approval of vouchers 112523-112570 in the amount of $47,537.86 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of November: Maintenance-$73,198.69
Capital Improvement-$39,156.55
PWTF-$30,269.86 Market Savings-$83,849.41
Backup Well Fund- $1,257,233.83 Petty Cash-$503.25

Mr. Kerley gave the following General Managers Report:

Our Sanitary Survey from the State has come back. Overall the results were very good with a few items that will need further attention.

Staff and I dug around the valve cluster for the standby tank and found a valve that needed a blind flange to prevent contamination. This has been done.

Our biannual newsletter has gone out and feedback has all been positive.

The second backflow reminder notice has also gone out. The third and final notice for compliance will go out in the next few days.

Staff and I have remediated a surface water issue in the watershed. Evidently we have some 6 inch perforated drain pipe in the watershed roadway that doesn't go to daylight and this caused a sinkhole.

Field staff has been busy keeping the leaves off of all the District’s driving surfaces and preparing for adverse weather.

Field staff has also been kept busy by an increased amount of utility locates.

Year end equipment and attractive portable asset inventory is well underway. So far we have one missing item—a winch that is used during confined space entry. We will continue to search for it.

Dr. Julie Hungar entered the meeting at 9:04 AM.

Unfinished Business

City of LFP 100-year legacy proposed trail: Resident Dale Sanderson asked several questions of the Board. A discussion was held regarding LFPWD Watershed walk-through by citizens and city employees.

Mr. Sanderson left the meeting at 9:12 AM.

New Business
A recognition award was presented to Dr. Julie Hungar for her service as commissioner.

Dr. Hungar left the meeting at 9:25 AM.

Discussion followed concerning staff’s work on assembling a policy manual, IT and engineering services contracts.

Unfinished Business
Comprehensive Plan Status: Item tabled

Board Work Plan- A discussion was held.

Mrs. Muzzy entered meeting at 9:35 AM.

Mr. Hammond asked for scope and budget review and Board approval of engineering tasks.  After discussion, it was concluded that major engineering tasks not previously approved or budgeted would require Board approval and the General Manager should monitor engineering budgets and that any engineering work exceeding 100 hours needs preapproval from the General Manager.

New Business
District Open House: A brief discussion was held.

Mr. Donahue nominated Mr. Hammond as Secretary of the Board. Duly seconded and passed.

Commissioners Hammond and Donahue read and signed their Oaths of Office.

Executive Session: Tabled

The Board agreed to defer until next May consideration of a citizens advisory committee.  Capital improvement scheduling was reviewed.  Mr. Kerley noted that the deadline for new commissioner applications was open until December 20, 2011 and one application had been received so far.  Tentative scheduling of interviews was discussed.  He noted that work on an employee guide would have to be deferred until March

Mr. Mundall entered the meeting at 10:00 AM.

Engineer’s Report
Mr. Mundall gave the following report:

2007 PWTF Phase 6-This project will represent a large portion of the District’s contribution to the 2007 PWTF loan. The project will replace the failing PRV station that feeds the Beach Zone.

Brightwater Backup Well Phase 1- A discussion was held on the project completion timeline and the deadline imposed by King County. The Board directed staff and engineering to submit a formal extension request to King County.

Brightwater Backup Well Phase 2-Bid award is expected in February.

Brightwater Tunnel Monitoring Assessment-A discussion was held in regard to King County’s desire for the District to sign off on the tunnel construction and connectivity issue. The Board directed staff to make sure that we preserve our legal rights that were set forth in previous agreements with King County.  Mr. Hammond asked for a report from the engineer confirming that hydraulic continuity between the tunnel and aquifer was inconclusive

Town Center – Mr. Mundall reviewed the last meeting with Madison Marquette.

WHPA New Pump and Treatment Facility-a conditional use permit will be needed for the 18460 property.

There being no further business the meeting was adjourned at 11:43 AM.