LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
DECEMBER 13, 2010


Commissioners present: Timothy Davis, William Currie and Julie Hungar

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue, Residents.

Mr. Davis called the meeting to order at 9:07 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the November 15, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $90,873.29, Capital Improvement Fund at $268,742.83, PWTF at $368,302.20, Market Rate Account at $500.00 and New Well Fund $1,553,643.81 Revenue for the month of November totaled $62,105.59 with $46,719.44 from water sales, $7,536.65 in Capital Improvement Fees, $2,321.41 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,627.14 and $1,444.95 in interest payments. Vouchers No.111920 through No.111986 in the amount of $58,136.70 were authorized for payment.

Ms. Zweekhorst reported the following:

The three-year Washington State audit is in process and proceeding well. There will be an exit audit report meeting that will be held in January to review the State Auditor’s report.

Seattle Public Utilities and the Seattle City council have approved the purchase of the SPU triangle parcel located adjacent to the Horizon View Park. Judi Gladstone of Seattle Public Utilities informed the District that she should have the purchase ready to finalize in late January 2011. A discussion was held.

The status of the Brightwater tunnel project is the same; the boring machine is making progress down the tunnel alignment. The tunnel boring machine is still not in the range of the aquifer as of yet. A discussion was held.

Mr. Kerley reported the following:

The customers at 5201 and 5211 NE 184th St. had a low water flow issue. After pulling the water meters and flow testing, it was apparent that the problem was on the District side. Staff and Mr. Kerley were able to determine the cause, make the needed repairs and restore the area.

Several years ago Mr. Kerley had a conversation with Northshore Utility District’s engineering staff about the possibility of slip lining the sewer main that runs through our watershed. Mr. Kerley is happy to report that this project will take place. Work will begin in the next few weeks.

Steve and Mr. Kerley will begin testing water samples in-house this week.

The 2010 watermain flushing is well underway. Even though progress was slowed by the cold snap that we had around Thanksgiving, we are near 60% complete.

The final round of annual backflow prevention notices will be mailed out this week.

Staff and Mr. Kerley continue to maintain the new road surfaces at the High tank, watershed and 18460 properties.

The District infrastructure was not affected by the cold weather during Thanksgiving week. However, some of are customers had frozen or broken pipes.

The City of Lake Forest Park informed Mr. Kerley that the District has a water service running through the middle of their storm line at address 2916 NE 182nd St.
We will relocate our service and repair the storm line during the upcoming week.

Phase II of the S.P.U. Intertie is nearing completion. We will be running some water this week to verify the accuracy of the new flow meter that has been installed at the intertie PRV vault.

Customers, Donnie and Roger Jewel sent a letter to the District requesting the removal of the shed that was placed at the corner of NE 187th Street and 46th Ave NE, during the construction of the King County Brightwater Intertie Phase II project. A discussion was held. The Commissioners directed the staff to respond to the Jewel’s with a letter that states that the District will review their concern when the shed becomes the property of the District; currently King County is owner of the shed.

The Districts maintenance truck was installed with studded tires and a new battery.

Mr. Mundall arrived at 9:15 am and reported the following:

The Robinson Noble Cornerstone proposal is to extend the PWTF phase IV geotechnical report.  Two holes are to be drilled between 188th Street and the end of the cul-de-sac near 18725 40th Pl. The cost of this proposal extension is $6,500.00. Mr. Mundall feels that this extra work will yield better bids for the project. A discussion was held. Dr. Hungar moved accepting the proposal from Robinson Noble Cornerstone for additional corridor hole drillings on the PWTF phase IV project with a cost of  $6,500.00 Mr. Davis seconded the approval.

A walk through meeting was held regarding the proposed 100-year legacy trail project that the City is proposing at the Wellhead Protection Area on December 2, 2010. The attendees were Mr. Mundall and Mr. Kerley from the Lake Forest Park Water District and Mr. Zenk, Mr. Cline and Mrs. Nesoff, from the City of Lake Forest Park. A discussion was held.

The King County Brightwater Intertie phase II project construction was completed with the finalization testing of the flow meter; ownership has not changed to the Lake Forest Park Water District at this time.

The Commissioners request to change the February 21st board meeting to February 14th due to conflicting obligations.

The District has the PWTF 2007 project permits in hand approved from the City of lake Forest Park ready for bid advertisement. Mr. Mundall is anticipating the advertisement to be published in early January 2011.

The Ballinger Way watermain replacement has experienced some delays due to issues with a quest vault located on the alignment of the project. A discussion was held. Mr. Mundall is anticipating the permits will be submitted to the City of Lake Forest Park this week and the advertisement of bid for this project should be released in early January 2011.

The District held an introductory meeting with the Department of Ecology regarding the best course to pursue in regards to the Districts water rights for the backup wells. A discussion was held.

The District has received no response from the City of Lake forest Park regarding the sewer invoice and the District’s request for partial payment. A discussion was held.

Regular meeting adjourned at 10:23am.

Executive session was entered at 10:24am to discuss personnel issues and staff salary reviews.

Executive session was adjourned and the regular meeting was reconvened at 10:28am.

The Commissioners stated that they were very pleased with services and performances that have been received over the past year from Mrs. Zweekhorst, Mr. Kerley, the staff, and Mr. Mundall. The Commissioners implemented a 1.50 percent increase in salary for Mrs. Zweekhorst and Mr. Kerley.


There being no further business the meeting was adjourned at 10:33 am