LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JANUARY 5, 2012

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Residents, Eric Strom, Eli Zehner

The meeting was held at the District office and was called to order by Commisssioner Donahue at 5:37 pm. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

The meeting was held for the purpose of interviewing applicants for the vacated seat of Lake Forest Park Water District Commissioner Position Number 2.

Mr. Strom was interviewed by the Board and then left the meeting at
6:00 pm.

Mr. Zehner entered the meeting at 6:02 pm and was then interviewed by the Board. Mr. Zehner left the meeting at 6:30 pm.

Mr. Kerley stated that he had vetted both applicants through King County Elections and The Washington State Patrol.

After a discussion and debate on the merits of both candidates, a motion was made and duly seconded, to appoint Mr. Eli Zehner as Lake Forest Park Water District Commissioner Position Number 2.
Motion passed unanimously.

There being no further business the meeting was adjourned at 6:48 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JANUARY 9, 2012

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Residents: Mr. Dale Sanderson, James Apsitis, Eli Zehner

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:30 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the November 28, 2011, Dec 12, 2011 and January 5, 2012 minutes (with amendments to the Jan. 5 minutes) was moved and duly seconded. Motion passed unanimously.

Approval of December Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation.  Approval of vouchers 112571-112620 in the amount of $57,300.43 was moved and duly seconded. Motion passed unanimously.

New Business
Mr. Eli Zehner read and signed the Oath of Office. The Board having previously appointed Mr. Zehner to position no. 2 by motion adopted at the January 5th meeting, Mr. Zehner now holds the seat of Lake Forest Park Water District Commissioner Position 2.  Mr. Zehner signed compensation waiver and account signature forms.

Selection of Officers:  Mr. Hammond nominated Mr. Zehner as Secretary of the Board. Duly seconded and passed.

General Managers Report
Mr. Kerley reported the following fund balances through the end of December: Maintenance-$101,244.39
Capital Improvement-$50,104.96
PWTF-$34,963.53
Market Savings-$26,128.88
Backup Well Fund- $1,232,631.73 Petty Cash-$503.25

Mr. Kerley gave the following General Managers Report:

Meter Reading and Billing was completed on time, although we did have a glitch regarding the due date.  Several customer calls were handled and the  problem was fixed. .

Staff and I have made a repair on the City of Lake Forest Park’s storm system at 2916 NE 182nd St.  The contractor that installed our watermain in the area in 2003 damaged the City’s system. We replaced the damaged pipe, had the City approve the repair, asphalted and restored the area. Dan and I estimate that the repair would cost between $3,500 to $5,000 by an outside contractor. We made the repair in-house for $752.22.

Year end equipment and attractive portable asset inventory has been completed. We still have one missing item—a winch that is used during confined space entry.

Unaccounted for water use was 6.59 % for 2011. This marks a significant improvement from previous years - 2010-15.1%, 2009-23.7%, and 2008-39.4%. Our current three year average that the State uses to determine compliance is 15.1%. We will have to take a few additional measures as outlined in our Water Use Efficiency Program beginning in July to satisfy WAC 246-290-800. The foremost of these being leak detection of 25% of the District’s pipeline annually and bi-monthly calculation of unaccounted for water use until compliance is achieved.

The roof on our garage/shed has a leak. I will be contacting roofing companies and getting estimates for repair and a new tar seal.

Mr. Mundall entered the meeting at 9:08 AM.

A discussion about the timeline of project close out resolutions and the District’s policy was held. The Board directed staff and engineering to work on this item with Mr. Jonson.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- The contractor is working with SPU to move the fence surrounding their reservoir for ease of construction. Aspect Consulting is working on a design change that will remove the tie backs from the project. These changes will not add any costs to the project.  Mr. Jonson recommended that a no-cost change order be prepared for the design change.

Brightwater Backup Well Phase 2- Design should be completed in late February or early March. The District will likely need an extension of the time period in which to utilize the County mitigation funds and the present deadline expires on approximately May 28, 2012.


Brightwater Tunnel Monitoring Assessment-A sign off letter from the District has been requested by King County regarding double lining the tunnel.  Mr. Mundall stated that a limited analysis of the Data provided by the County has not conclusively demonstrated connectivity to the aquifer.  

After discussion, the Board directed staff to draft a response letter to King County subject to review by Mr. Jonson which will state what the District has observed in the analysis of tunnel data.

Town Center – A discussion was held and the item was tabled until the meeting reconvenes.

WHPA New Pump and Treatment Facility- No change.

Unfinished Business
Comprehensive Plan Status- A letter requesting extension needs to be sent to the State.  Mr. Mundall stated he would work on this.

Mr. Sanderson left the meeting at 9:29 AM.

Mrs. Muzzy entered meeting at 9:30 AM.

New Business
Commissioner authority to participate in District business discussions- Mr. Hammond voiced his displeasure that he was not included in negotiations with the Towne Center and that a Special Meeting should have been called and his expectations are that this will be the case moving forward. Mr. Jonson recommended that in future business negotiations, the Board could (1) appoint a staff member to negotiate ( 2) appoint a commissioner as the lead or (3) delegate the item to a committee.

2012 WASWD Commissioner’s Workshop- Mr. Kerley informed the Board that attendance to the January Commissioner’s Workshop is complimentary because of our membership in the Water and Sewer Risk Management Pool.

Mr. Apsitis left the meeting at 11:15 AM.

Mr. Hammond left the meeting at 11:20 AM

The Board Work Plan was discussed briefly and tabled.

The meeting was temporarily adjourned at 11:40 AM until 6:00 PM on January 10th at the District office.

The meeting was reconvened at 6:10 PM on January 10th at the District office.

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney

The meeting went immediately into executive session for the purpose of discussing contract settlement and easement acquisition negotiations with counsel with regard to the Towne Center.

The executive session was exited at 9:15 PM.

A motion was made and duly seconded to have the General Manager and Dick Jonson prepare a counter proposal term sheet. Motion was approved unanimously.

There being no further business the meeting was adjourned at 9:20 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
FEBRUARY 13, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Richard Jonson, Attorney, Residents: Mr. Dale Sanderson, James Apsitis

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:38 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the January 9, 2012 minutes was moved and duly seconded. Motion passed unanimously.

Approval of December Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation.  Approval of vouchers 112621-112668 in the amount of $84,604.97 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of December: Maintenance-$73,261.87
Capital Improvement-$37,622.60
PWTF-$22,553.40
Market Savings-$106,026.75
Backup Well Fund- $1,223,253.77
Petty Cash-$503.25

8:48 am Dan Mundall and Richard Jonson enter meeting.

Mr. Kerley gave the following General Managers Report:

Staff and I have been busy with the maintenance on our low tank. The stand-by tank has been disinfected, flushed, sampled and is now in service. The low tank has been drained, cleaned and inspected. Disinfection has just been completed and staff and I will fill and sample the tank on Monday. The tank could be returned to service as early as Tuesday afternoon.

Other than a few small trees toppling over in the watershed, the heavy snow that we experienced in January had little impact on the District. No broken or frozen pipes and no accidents.

The beginning of the year means a lot of survey and questionnaire updates by various governmental agencies.  These have been completed in a timely manner.

Construction has begun on Phase 1 of the Brightwater Back up Wells. Tree and vegetation removal has occurred on the pathway and pile driving is underway. Pipe and fittings are on site, utilities in the area have been potholed and underground construction will begin on Monday the 13th.

The garage roof has stopped leaking for the time being. As soon as we get drier weather we will remove the moss and apply a coat of sealant to the problem area.

JR Hayes Co. applied for and received a hydrant use permit and a hydrant meter through us several months ago for dust control on the Burke Gillman Trail Project. The meter has since been returned and we have received the $1,885.96 payment that we invoiced them.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- Construction of soldier pile wall along west fence of Seattle reservoir is underway.   Mr. Mundall described a design change which lengthened the piles which would result in no extra cost to the District.

Brightwater Backup Well Phase 2 – Design underway, expect completion by Late February or early March. The expenditure deadline under the Brightwater mitigation settlement agreement was discussed.

Brightwater Tunnel Monitoring Assessment- A sign off letter from the District has been requested by King County regarding double lining the tunnel.  Mr. Mundall stated that a limited analysis of the Data provided by the County has not conclusively demonstrated connectivity to the aquifer.  

LFP Town Center Fire Flow – No change.

WHPA New Pump and Treatment Facility- No change.

Comprehensive Plan Status: District has been granted an extension for completion of Comprehensive Plan by Washington DOH. Plan must be completed by January 2014.

Water Rights- A discussion was held and a motion was made to authorize staff to enter into a contract to authorize Robinson Noble to prepare the applications and supporting analysis to transfer water rights to the back up wells in a amount not to exceed $40,000 with a deadline for submission to Dept. of Ecology before May 28th 2012. Motion was duly seconded and passed unanimously.

9:30 Dale Sanderson exits meeting.

Unfinished Business
Board Work Plan: The Board updated timelines on Board Work Plan Items.  

10:00 am Mr. Apsitis exits meeting.

New Business

The President declared an executive session at 10:34 AM for the purpose of discussing employee matters and property right claim issues for approximately 25 minutes.

The executive session was concluded at 11: 20 AM.

There being no further business the meeting was adjourned at 11: 20 AM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MARCH 12, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Richard Jonson, Attorney, Donna Hadaller, Muzzy Bookkeeping Services, Frank Zenk, City of Lake Forest Park

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:38 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the February 13, 2012 minutes was moved and duly seconded. Motion passed unanimously.

Mr. Zenk entered meeting 8:40 AM.

Approval of February Vouchers
The Treasurer’s report was tabled for correction.   

General Managers Report
Mr. Kerley reported the following fund balances through the end of February:
Maintenance-$113,862.15
Capital Improvement-$53,505.75
PWTF-$33,577.97
Market Savings-$18,672.04
Backup Well Fund- $1,217,926.97
Petty Cash-$503.25

Mr. Kerley gave the following General Managers Report:

A tree fell and damaged the fence that surrounds the High Tank. No damage was done to the tank. I will determine if the fence section should be repaired or removed.

We have received a request for a Water Availability Certificate for a property in the 5200 block of NE 180th St.

We have been busy inspecting and supporting Phase 1 of the Brightwater Back up Wells. More pressure treated wood or what is called “lagging”, was needed for the retaining wall. We have purchased and picked up the materials needed. We also needed to expedite the purchase of a magnetic meter. By purchasing it now, we saved the cost of the contractor having to purchase, install and remove a blank pipe spool. The spool, in this case, would have been used to ensure proper alignment and spacing for the meter.  The cost for the meter was $3,591.22 including tax.  We have also been working with the contractor to ensure proper drainage for our vaults. The ground water level is higher than anticipated and the soil type has a high clay content that prohibits good drainage.

Staff and I repaired a leaking watermain at 4003 NE 178th St. The services of a large vactor truck was needed to overcome the amount of material sloughing into the repair area. The leak was near a previous repair that was made during 2008. The repair cost, barring any further restoration, is around $1400.00.

Meter reading and billing went out on time.

Staff and I have also been doing some watermain flushing. Often times this requires stringing out long stretches of fire hose. The District owns several 100’ lengths of hose and some shorter 10’ and 15’ lengths. I have made the long overdue purchase of 4 25’ length hoses and a 90 degree fire hose fitting to allow for more options when flowing water and ease of handling.

Mr. Kerley requested that the Board ratify his decision to purchase the magnetic meter for the Back-up Well Project. A motion was moved to ratify Mr. Kerley’s decision. Duly seconded and unanimously approved.

Mr. Mundall entered meeting at 8:57 AM.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Development Phase 1- Progressing well.

Brightwater Backup Well Development Phase 2- Design is 95% complete. We are now finalizing well and reservoir design.  A motion was made to authorize staff to enter into a contract with Robinson, Noble and Saltbush to perform Geotechnical investigation for reservoir footing design in the amount of $6,300.00, subject to review by LFPWD attorney. Duly seconded and unanimously approved.

Brightwater Tunnel Monitoring Assessment- Waiting for statement from R.I. Geotechnical.

LFP Towne Center Fire Flow-  We are still waiting for the Towne Center’s attorney to respond to our proposal; No change.

WHPA New Pump and Treatment Facility (PWTF 2013) - A discussion was held regarding site particulars. A motion was made to authorize staff to enter into a contract with Robinson, Noble and Saltbush to prepare recommendations for steep slope design in the amount of $3900.00, subject to approval by LFPWD attorney.  Motion was duly seconded. Motion passed unanimously.

Comprehensive Plan Status- No change.

Ballinger Way PRV PWTF 2007- Design has moved to 175th and the East side of Ballinger Way.

Unfinished Business
Board Work Plan: The Board updated timelines on Board Work Plan Items.

McKinnon Creek Trail: Discussion was moved to Executive Session to discuss legal issues with counsel created by City Attorney’s recent email.

Mr. Zenk left the meeting at 10:35 AM.

New Business

PWTF Loan- Mr. Kerley made a presentation and recommendation to the Board that the District seek funding for watermain replacement on the Goat Trail.  Mr. Zenk discussed the City’s plan to overlay the street and all agreed that coordination between the City and District would benefit all.  The proposed project would be in two phases. The Board asked staff to generate a decision-ready detailed proposal for the next regular Board meeting.  Mr. Zenk requested Mr. Kerley to attend a City Council work session to update the council on District projects.

Upon motion duly made, seconded and adopted, next month’s regularly scheduled Board meeting was rescheduled to April 10th, 2012 due to scheduling conflict with a Board member.

A Special Board Meeting was scheduled for March 26, 2012, 5:30 PM.

The President declared an executive session at 10:42 AM for the purpose of discussing employee matters and property right claim issues with counsel for approximately 45 minutes.

The Executive Session was concluded at 12: 32 PM and the regular session of the meeting was reconvened.

Upon motion duly made, seconded and unanimously adopted, the Board awarded Mr. Kerley 90% of the performance award amount set forth in 2011 for review in 2012. The Board then set the performance objectives for 2012 and increased Mr. Kerley’s base salary by 3% effective March 1st 2012.

There being no further business the meeting was adjourned at 12: 37 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
March 26, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley, General Manager, Patty Cornaby, Admin Assistant, Dan Mundall, Engineer, Dick Jonson, Attorney

The meeting was held at the District office and was called to order by Commissioner Donahue at 5:35 PM. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

The meeting was held to continue discussion regarding District issues not fully discussed at regular Board Meeting and other matters set forth in the meeting agenda.

Public Works Trust Fund Phase IV Tree Removal
Mr. Kerley explained the situation requiring removal of a tree on a water line easement. After a discussion was held, Mr. Donahue moved to authorize staff to incur costs up to $3500.00 for completion of proposal for tree removal. Motion was duly seconded and approved.

Brightwater Backup Wells Sourcing and Timeline Extension
The Board instructed staff to expedite, in a prudent fashion, application for permits, completion of design and contract specifications and bid solicitation for Phase II of the Back up well project and to proceed with the work until project completion.

Town Center Firewatch Update
Mr. Kerley reported that the Town Center has purchased fittings, and hired firewatch staff. Firewatch will be operational on 3/31/2012 at the Town Center but that the District is still waiting for a response from the mall owner.

Executive Session
The Board then entered into Executive Session at 5:50 PM for approximately forty minutes to discuss Personnel and Claims issues with Counsel.

Executive Session was ended at 6:30 PM.

Regular meeting was reconvened at 6:35 PM.

Joining the meeting was Diane Pottinger, Shoreline District Manager, Commissioners: Ron Ricker, Larry Schoonmaker, Charlotte Haines.

Meeting with Shoreline Water District
There was an introduction of the Board members and staff of both water districts. A discussion was held regarding common interests and a proposed annexation area of Shoreline’s on the south and west sides of NE 178th St.

Mr. Mundall entered meeting at 7:24 PM.

Ron Ricker left the meeting at 7:50 PM

Diane Pottinger, Larry Schoonmaker and Charlotte Haines left the meeting at 8:23 PM.

Brightwater Backup Wells Sourcing and Timeline Extension
A discussion was held with regard to the District procuring some components for Phase II of the project ahead of time to avoid long lead times. The Board instructed staff to include all of those items in the public bid process.

There being no further business the meeting was adjourned at 8:58 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
APRIL 10, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney, Linda Muzzy- Muzzy Bookkeeping services

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:50 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the March 12 and March 26, 2012 minutes were moved and duly seconded. A combined Motion passed unanimously. Special Board Meeting minutes of March 26, passed with a correction.

Approval of February Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 112813-112864 in the amount of $35,960.71 and electronic funds transfers totaling $7,475.82 was moved and duly seconded. Motion passed unanimously.

Approval of March Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation.  Approval of vouchers 112813-112864 in the amount of $296,012.95 was moved and duly seconded. Motion passed unanimously.

Discussion was held regarding District financial reporting.

General Managers Report
Mr. Kerley reported the following fund balances through the end of March:
Maintenance $72,507.80
Capital Improvement $37,622.60
PWTF $44,489.68
Business Checking $75,284.04
Backup Well Fund $963,651.61
Petty Cash $503.25

Mr. Kerley gave the following General Managers Report:

Staff and I continue to be busy inspecting and supporting Phase 1 of the Brightwater Back up Wells. Pressure tests and water purities have been completed on the majority of the pipeline. Staff also constructed a shield between the retaining wall and the steel rail up at the access road. This will prevent excess settling of near the retaining wall.

Replanting and restoration work in the area of our PRV on NE 188th St. is nearly complete. We are still waiting on the arborists report and subsequent tree removal.

The work truck needed new front brakes and rotors. It was also discovered that the tie rod ends and pitman arm were worn, several leaking hoses and seals were also found and the water pump needed replacing. The repairs have all been completed.

We are working with a customer who has a pressure issue at 5121 NE 184th St.

Spring is here and staff has been busy at the wellhead cutting ivy from around the base of trees. This is an annual maintenance item that we do to maintain the health of the trees in the wellhead.

LFP Town Center Fire Flow – No change. Staff was directed to write an inquiry letter to Madison Marquette.
A motion was made to authorize Mr. Kerley to sign a change order in the amount of $5,000.00 to set a PRV vault at proper grade on the Brightwater Backup Wells Phase 1 project. Motion duly seconded and passed unanimously.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1-  A change order is also needed on the Brightwater Backup Wells Phase 1 project to add an electrical meter, cabinet and disconnect. A motion was made to authorize Mr. Kerley to sign a change order in the amount of not to exceed $5,000.00. Motion duly seconded and passed unanimously.

Mr. Kerley exited the meeting at 10 AM.

Brightwater Backup Well Phase 2 – Engineer’s estimate is $590,000.00. Plans and contract are available to interested parties. Bid opening is planned for April 18th, 2012.  Plans are complete and permits have been applied for.  Discussion followed concerning funds remaining the Brightwater settlement fund and staff was directed to calculate a fair overhead allocation to the back-up well replacement project.  Timing of permits and making the proposed award were discussed.  Mr. Jonson recommended that the manager check with the insurance pool regarding the advisability of installing benches and other improvements that will attract the public.  

Mr. Kerley re-entered meeting at 10:25 AM.

Water Right Change Application- The District has received draft application forms from Mike Krautkramer of Robinson, Noble and Saltbush.

WHPA New Pump and Treatment Facility- Robinson, Noble and Saltbush will conduct Geotechnical work which will include test holes and design for setback to meet City of Lake Forest Park code.

Comprehensive Plan Status- No change.

Ballinger Way PRV PWTF 2007- No change, formal extension applied.

Unfinished Business

Board Work Plan- The Board and staff updated timelines.

Possible PTWF Loan- Staff was directed to change the scope of work to include some water main on Ballinger Way NE and to add the item to a special meeting on April 25th 2012.

New Business

Executive Session- The President declared an executive session at 12:17 PM for the purpose of discussing with counsel employee claim matters and property right claim issues for approximately 40 minutes.

The executive session was concluded at 12:55 PM.

A Special Meeting will be held on 4/14/2012, 10:30 AM at the LFPWD Watershed to conduct a facilities tour and walkthrough with interested City of LFP Council, Mayor and citizens.

Another Special Meeting was tentatively scheduled for 4/25/2012, at 5:30 PM to include review of bids on the phase II of the back-up well project.

There being no further business the meeting was adjourned at 12:58 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
April 14, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: General Manager; F. Alan Kerley, LFPWD Admin Assistant; Patty Cornaby, Residents; Jeff Altman, Dale Sanderson, John Cornaby, Dave Farkas, Jean Thomas, Mike Woodbury, Janet Norem, LFP City Council Members; Sandy Koppenol, Tom French, John Wright, Mayor of LFP; Mary Jane Goss

The meeting was held at the Wellhead Protection Area and was called to order by Commissioner Donahue at 10:44 AM. Notice of the meeting was distributed to the commissioners and posted at the district office and Third Place Books more than 24 hours prior to the meeting.

Proposed Trail
A walk through and discussion was held in regards to the City of Lake Forest Park’s interest in locating a trail through the District’s Well Head Protection Area.

There being no further business the meeting was adjourned at 12:30 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
April 25, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: General Manager; F. Alan Kerley, Dan Mundall; Mundall Engineering

The meeting was held at the District office and was called to order by Commissioner Donahue at 5:38 pm. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting. Agenda was approved in advance.

Review Bid Tabulation for Backup Well Infrastructure Phase II
Bid Award Backup Wells Phase II- A review of bid documents and discussion in regards to permitting was held. A motion was made and duly seconded to direct staff to pursue completion of City permit approval. Motion passed unanimously.

Staff was directed to schedule a Special Meeting for Thursday May 3rd.

Lake Forest Park Town Center
Discussion was held.

Brightwater Monitoring Wells
Discussion was held.

There being no further business the meeting was adjourned at 8:32 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
May 3, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley; General Manager, Patty Cornaby; Admin. Assistant, Dan Mundall; Mundall Engineering,

The meeting was held at the District office and was called to order by Commissioner Donahue at 3:06 PM. Notice of the meeting was distributed to the commissioners and posted at the District office more than 24 hours prior to the meeting. Agenda was approved in advance.

Backup Well Infrastructure Phase II Bid
A motion was made and duly seconded to award contract on the Backup Well Infrastructure Phase II to T Bailey, Inc. Staff is authorized to sign contract. Work will begin when permits are issued.

Lake Forest Park Town Center
Discussion was held. Staff was directed to contact Town Center management and resolve our issues regarding definition of area of easement and defined price per sq/ft.

An Executive Session began at 4:32 for approximately 15 minutes regarding employee matters. Executive Session ended at 4:45 PM.

Possible PWTF Loan Application:
A motion was made and duly seconded to proceed with PWTF application before May 11, 2012, with revised cost and strategy. Motion passed unanimously.


There being no further business the meeting was adjourned at 4:57 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MAY 14, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney, Linda Muzzy- Muzzy Bookkeeping services

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:31 AM.

Mr. Apsitis, customer enters meeting at 8:33 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

A motion to reschedule October 8th, 2012 Commissioners meeting to October 9th was duly seconded and passed unanimously.

Approval of Minutes
Approval of the April 25th, April 14th and April 10th Board Meetings minutes were moved and duly seconded. A combined Motion passed unanimously.

Approval of April Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 112865-112926 in the amount of $217,773.64 was moved and duly seconded. Motion passed unanimously.

Discussion was held regarding District financial reporting.

General Managers Report
Mr. Kerley reported the following fund balances through the end of April:
Maintenance $46,627.06
Capital Improvement $67,744.86
PWTF $91,344.44
Business Checking $26,555.17
Backup Well Fund $780,117.41
Petty Cash $503.25

Mr. Kerley noted that a courier service begins tomorrow to take vouchers to King County.  Commissioner Hammond requested a written description of voucher handling and deliver procedures.

Linda Muzzy enters meeting at 8:40 AM.
Dan Mundall enters meeting at 9:01 AM.

Mr. Kerley gave the following General Managers Report:

Staff and I continued to be busy in April and early May with inspection and support of Phase 1 of the Brightwater Back up Wells. All of the connections have been made, the road has been repaved and the majority of the restoration has been completed. A catch basin and length of storm drain pipe was added to improve drainage and grade around the PRV vault. The remaining work, improvement to the guard rail, the installation of the hand rail and resetting the fence, all pertains to the walkway/ roadway.

Staff and I repaired another leak in the watermain at 4003 NE 178th St. That makes three repairs in about a four foot stretch of pipe.

We now have a wall mounted First-Aid cabinet. It is located in the bathroom and provides a significant upgrade to the small first aid kits provided in the vehicles. Safety First!

Reading and billing was completed on time.

Patty and I have been working on the Spring Newsletter and we have managed to get a few photos of flora and fauna in the watershed.

Water is surfacing up on the 5000 block of NE 178th St. I was not able to pick up a noise signature indicative of a leak with our leak detector. The City has been contacted and we will continue to monitor it.

WASWD recently sent an E-mail out with some items that they were liquidating. Among them were two rolling Craftsmen toolboxes. We have purchased them for a $100.00 a piece.

LFP Town Center Fire Flow – Staff and counsel were directed to draft and send a response to Madison Marquette’s proposed term sheet.  

Ballinger Way PRV PWTF 2007- Mr. Kerley reported that the Dept. of Commerce has granted us a One -year extension to complete the project.

A motion was made to direct staff to make a $100 participation fee share in the cost of staffing local district representation before King County Growth Management Planning Council. Duly seconded and passed unanimously.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- Project is 95% complete. There will be an additional extra cost item for the removal of the subgrade due to poor soil conditions. There will an adjustment on the quantity line item for imported  sub-grade material replacement.

Brightwater Backup Well Phase 2 – The construction contract should be signed within the next few days. We are currently awaiting permits from the City of Lake Forest Park and the State Dept. of Health. Dan will pursue.

Water Right Change Application- Staff was directed to submit water right change applications and administrative correction request by May 28th pending staff and counsel review. Duly seconded and approved unanimously.

WHPA New Pump and Treatment Facility- Robinson, Noble and Saltbush has submitted a draft Geotechnical report. It has not yet been reviewed.

Comprehensive Plan Status- An estimate of effort and hours was presented to the Board.

Unfinished Business
Board Work Plan- The Board and staff updated timelines.

2014 PTWF Loan- The application deadline has been extended to May 31st.

Wellhead Security- New cameras have been purchased. The Board directed staff to develop a video retention timeline policy.

New  Business
New Computer Back up system-District has installed a new file server.

Newsletter- Discussion followed regarding Cross Connection survey.

Changing banks – Mr. Kerley noted that US Bank will be more cost effective than BofA.

A motion to pass Resolution 344 was duly seconded and passed unanimously authorizing new depository.

Staff and counsel were directed to draft and send correspondence to King County informing them that the remaining balance in the Back up Well Fund is now obligated and consumed by the letting of the phase 2 contract.

There being no further business the meeting was adjourned at 11:47 AM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JUNE 11, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:31 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the May 14, 2012 Board Meetings minutes were moved and duly seconded. Motion passed unanimously.

Approval of May Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 112927-112979 in the amount of $164,979.56 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of May:
Maintenance $18,758.21
Capital Improvement $71,289.47
PWTF $98,158.35
Business Checking $83,598.32
Backup Well Fund $653,983.91
Petty Cash $503.25

Dan Mundall enters meeting at 8:47 AM.

Mr. Kerley gave the following General Manager’s Report:

The water that was surfacing up on the 5000 block of NE 178th St. was a leak in our water main. It has been repaired and the area has been restored.

Response to our Cross Connection Survey has been steady and mostly positive.  We estimate that the returned response rate is around 20%.

The water pressure in our intermediate zone has been increased.

We will be adding two new customers. Both will be long side services. Work on these installations should be completed in the next few weeks.

The Consumer Confidence Report for 2011 is nearly complete and will be mailed out in the next few days.

Our State required Water Quality Monitoring for 2012 will also be completed in the next few days.

I have met my Professional Growth Requirement for the current three-year reporting period with the State.

LFP Town Center Fire Flow – Staff and counsel sent a response to Madison Marquette’s proposed term sheet with no response.  

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- punchlist matters are still pending.

Brightwater Backup Well Phase 2 –The project has City of Lake Forest Park permitting, but D.O.H. permit is pending but expected shortly. A pre-construction meeting with T. Bailey is scheduled for June 12 and notice to proceed will likely be issued. A discussion was held about site specific liability for public use of the site and the possibility of an interlocal agreement with the City.  Mr. Kerley was directed to correspond with the risk management pool regarding liability issues.

Water Right Change Application-Staff was directed to verify that the State D.OE.  has received the District’s applications. D.O.E has been requested to recognize the new wells as Wells 5 and 6. D.O.H will recognize the new wells as Horizon View Wells 1 and 2.

WHPA New Pump and Treatment Facility- Working through preliminary design.

Comprehensive Plan Status- Comments and suggestions were made by the Board in regard to the proposed scope of work and timeline prepared by the engineer.  Commissioner Hammond requested a schedule for the work and suggested that the District engage a financial consultant to perform a financial analysis.

Unfinished Business
Board Work Plan- The Board and staff updated timelines.

Wellhead Security- New cameras are in stock. A video retention policy was discussed.

Bank Change- Discussion regarding King County system for new accounts.

New  Business
Brightwater Tunnel Monitoring Wells- Discussion was held regarding King County proposals regarding monitoring of various wells and triggering levels.  Board instructed staff to hire Robinson Noble to investigate trigger monitoring options and asked Mr. Jonson to review the 2003 contract language to determine specific County monitoring obligations.

Executive Session- The President declared an executive session at 11:45 AM on employment review matters for approximately 10 minutes.

The executive session was concluded at 11:54 AM and the regular session of the meeting was reconvened.

Open Discussion
Mr. Kerley presented the Green Parks and Fields Program.  Mr. Kerley was requested to draft a sample resolution for future Board review.
Delivery of payment vouchers to King County and internal control procedures were discussed.

Mr. Hammond left the meeting at 11:58 AM.

A discussion was held in regard to the PWTF draw and payment.  Mr. Kerley stated that an interfund transfer would be needed to cover a PWTF payment. A motion was made to transfer $15,000.00 from the Maintenance Fund into the PWTF Fund. Duly seconded and approved.

There being no further business the meeting was adjourned at 12:00 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JULY 9, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney, Steven Houchin-Customer, Jim Apsitis-Customer

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:30 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the May 3, 2012 and June 11, 2012 Board Meetings minutes were moved and duly seconded. Motion passed unanimously.

8:37 AM Mr. Apsitis enters meeting.

Approval of June Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation. Approval of vouchers 112980-113028 in the amount of $159,632.87 was moved and duly seconded. Motion passed unanimously.

Mr. Houchin, a customer who lives near NE 18700  block of 47th Place NE expressed his concern over a natural source of surface water appearing in his back yard. Discussion related to his situation.

8:52 AM Mr. Houchin exits meeting.

General Managers Report
Mr. Kerley reported the following fund balances through the end of June:
Maintenance $26,360.25
Capital Improvement $84,241.40
PWTF $8,989.60
Business Checking $25,327.79
Backup Well Fund $638,890.34
Petty Cash $503.25

Mr. Kerley gave the following General Manager’s Report:

We have installed a new long side service at address 4749 NE 178th St.

The Consumer Confidence Report for 2011 has been mailed out and the State has received their copy.

Our State required Water Quality Monitoring for 2012, other than Monthly Coliform Monitoring, has been completed.

We submitted our 2011 Water Use Efficiency Report with DOH.

The District has added summer help. Daniel Jong has been helping us with vegetation control and support of the District’s maintenance program.

The office roof and the garage roof are both in bad shape. The office roof will need a complete tear off and underlayment replacement. The garage roof will need a tear off and partial underlayment replacement. I have gathered estimates.

I have filed for and received a tree removal permit for the tree behind our office. It was a contributing factor to our roof deterioration. I am gathering estimates for the tree removal.

We will be filing liens on three properties unless payment(s) is received by 7/11/12.

Response to our Cross Connection Survey continues to be steady and positive.  We estimate that the returned response rate is around 35 to 40%.

Reading and billing was completed on time.

Nothing has been heard from Madison Marquette regarding the Town Center.

Mr. Mundall enters meeting at 9:08 AM.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- Reviewing a request for extra compensation for railing angle iron. Very near completion.

Brightwater Backup Well Phase 2 – A Notice to Proceed was issued on July 3rd, 2012 for the pump house and reservoir and all permits are in hand.  Contractor submittals are being reviewed. A discussion was held in regard to the contractor’s first payment request for undelivered steel for the reservoir and it was concluded that the contract did not allow for payment until the materials are delivered to the work site.

Water Right Change Application- No change.

WHPA New Pump and Treatment Facility- Working through preliminary design and gathering information on treatment options and cost.   Room for future treatment facilities in the building will be provided.

Low Zone Improvements (PWTF 2014)- District’s application has passed initial threshold review.

Comprehensive Plan Status- A gant chart was provided to the Board. Status reviewed. Mr. Hammond recommended hiring an outside firm to do financial analysis section. Topic will be reviewed at subsequent meetings.

Unfinished Business
Board Work Plan- The Board and staff updated timelines. Discussion regarding open house.   Consultant contracts should be ready to sign.

Brightwater Tunnel Monitoring Wells- After discussion, the Board concurred with staff and consultant recommendations that the District should not take over the long-term groundwater monitoring as described in Section 4 of the 2003 Agreement with King County.  The Board is still open to working with King County to facilitate data transmission through the District’s SCADA network, provided that the District is not liable in case of data loss and that separate agreement would be needed.
Bank Change- Discussion regarding King County system for new accounts. No change.

11:34 AM Mr. Mundall exits meeting.

New Business

A motion was made and duly seconded to move the next regular meeting from August 13th to August 9th at regular time.

Office and Shop roof replacement and repairs- A motion was made and duly seconded to allow General Manager to contract with a roofing contractor for replacement of both roofs up to $10,000 provided that contract specifies use of plywood and proper flashing at gable and valleys.

Horizon View Site-Discussion held regarding signage, liability and expenditure issues over public use of LFPWD properties. The Board concurred that a picnic table should not be installed on the site.

11:54 Mr. Mundall re-enters meeting.

11:56 Mr. Apsitis exits meeting.

Executive Session- The President declared an executive session at 11:55 AM to discuss with counsel possible claims regarding ongoing misappropriation of public funds investigation for approximately 15 minutes.  

The executive session was concluded at 12:08 PM and the regular session of the meeting was reconvened.

Open Discussion

A discussion was held on the possibility of a combined Bothell Way crossing with Shoreline Water District.

There being no further business the meeting was adjourned at 12:19 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
August 13, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney, Jim Apsitis-Customer

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:31 AM.

There was a motion made to rescind the previous motion to change the regular meeting date. Moved and duly seconded. Motion passed unanimously.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the July 9, 2012 Board Meetings minutes were moved and duly seconded. Motion passed unanimously.

8:35 AM Mr. Apsitis enters meeting.

Approval of July Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and noted that the vouchers were supported by adequate documentation. Approval of vouchers 113029-113087 in the amount of $73,288.24 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of June:
Maintenance $9,992.93
Capital Improvement $86,750.67
PWTF $20,047.23
Business Checking $79,374.81
Backup Well Fund $602,496.21
Petty Cash $503.25

Mr. Kerley gave the following General Manager’s Report:

The crew and I repaired a watermain at 18455 Ballinger Way NE. Water from our steel main was piping into our old abandoned wood stave pipe, which added some difficulty to  finding the leak.

The office roof has been replaced and the garage roof has been repaired. As directed by the Board, the cost was increased due to use of 5/8ths inch plywood.

The tree behind our office has been removed.

Response to our Cross Connection Survey continues to be steady and positive.  We estimate that the returned response rate is around 40%.
Reminder notices will be going out in September.

On Saturday July 21st we had a power outage that was caused from a downed tree in our watershed. Well 1 was tripped and did not restart when the power came back on. Well 3 effectively became the primary well and was to unable to recover and keep up with demand causing low water levels in both our tanks. The situation was complicated by the fact that a valve on Well 2 was left squeezed down for constant rate pumping. Dan and Shawn worked well together to investigate and remedy the situation.

Discussion followed concerning emergency response procedures and Commissioner Hammond requested that Mr. Kerley work on an emergency response plan.

The same tree that caused the power outage came down in the yard of one of our customers at 18448 47th Pl NE and in fact some of the top branches brushed her house. The crew removed the tree from her property and restored her yard nicely. We will follow up on this with an arborist report because of some concern about the health of the other trees in the area.

Daniel Jong’s last day was on July 30th.  He did a fine job working with our staff while he was here.

We worked with the City on a sinkhole investigation on NE 184th St.

We assisted our customer at 18443 40th Pl NE with a pressure problem.

We assisted our customer at 4951 NE 184th St. with a dirty water complaint.

Mr. Mundall enters meeting at 9:00 AM.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- We are in the close out phase.
A motion was made to confirm rejection of change order request by the contractor relating to a railing alteration and to adopt a resolution accepting work for Brightwater Backup Well Development Phase I. The motion was duly seconded and approved. Motion passed unanimously.

Brightwater Backup Well Phase 2 – The project is proceeding. Currently foundation to tank is poured and the tank walls are in place. Brick color was reviewed.

Source and Supply Improvements in WHPA (PWTF 2013) – Dan Mundall is continuing to develop design alternatives and maintain flexibility for future water treatment facilities.

Low Zone Improvements (PWTF 2014)- No change.

Comprehensive Plan Status- No major change. Getting things in place for flow testing and network calibration.

Unfinished Business
Board Work Plan- The Board and staff updated timelines. A Discussion was held regarding an open house. The date of September 15, 2012 from 2:00PM to 5:00PM was agreed on.   

There was a motion to adjust the District’s engineering rates to $80.00 an hour for all future billings. The motion was duly seconded and approved. Motion passed unanimously. Mr. Mundall signed an Engineering Services Agreement with the District.

Lake Forest Park Town Center- The District and Madison Marquette are in active negotiations currently to provide water for fire suppression.

Water Rights Change Applications- No change.

Brightwater Monitoring Wells- There is a meeting scheduled for August 14, 2012 with King County.

Bank Change- District is making progress, the new account is set up.

New Business

A motion was made and duly seconded to pass Resolution 345 to adopt a public records disclosure policy. The motion was duly seconded and approved. Motion passed unanimously.

A motion was made and duly seconded to pass Resolution 346 to approve agreement with PWTF for $464,000 to fund WHPA Source and Supply Improvements. The motion was duly seconded and approved. Motion passed unanimously.

10:37  Mr. Apsitis exits meeting.

Executive Session- Potential litigation per RCW 42.30.110(1) (i)

The President declared an executive session for approximately 75 minutes at 10:38 AM

The executive session was concluded at 12:19 PM and the regular session of the meeting was reconvened.

There being no further business the meeting was adjourned at 12:19 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
September 10, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager, Dan Mundall- Engineer, Patty Cornaby- Admin Assistant, Richard Jonson- Attorney, Jim Apsitis-Customer, Jennifer Verdugo- US BANK

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:33 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the August 13, 2012 Board Meetings minutes were moved and duly seconded. Motion passed unanimously.

8:37 AM Mr. Apsitis enters meeting.

Approval of August Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and noted that the vouchers were supported by adequate documentation. Approval of vouchers 113088-113141 in the amount of $192,049.41 was moved and duly seconded. Motion passed unanimously.

8:46 AM Commissioner David Hammond exits meeting.

General Managers Report
Mr. Kerley reported the following fund balances through the end of June:
Maintenance $20,870.20
Capital Improvement $100,797.67
PWTF $21,317.23
Business Checking $20,253.99
Backup Well Fund $454,883.95
Petty Cash $503.25

Mr. Kerley gave the following General Manager’s Report:

During a leak investigation and damaged service repair we discovered our customers at 4951 and 4955 NE 184th St. are both fed from the same service line. That is not that uncommon. What is uncommon is that they are about 150 feet apart. Staff and I verified that each property had adequate flow. Our map database has been updated to reflect the long service line that runs on the opposite side of the road of our watermain on NE 184th St.

Staff and I operated Well 4 to provide Mundall Engineering with drawdown and flow rate information.

The District continues to get occasional complaints of discolored water in the Beach Zone. Staff and I diligently respond to these complaints by flushing water through fire hydrants and service lines. The scheduled replacement of the 4” PRV Station should remedy the problem.

Staff and I have completed a sensor line switchover at the High Tank.

Staff and I cleared the drain line in the N.U.D. Intertie Vault. It had been filling up with water and creating an unsafe condition.

Response to our Cross Connection Survey continues to be steady and positive.  We estimate that the returned response rate is close to 50%. Reminder notices will be going out later this month.

Our first backflow reminder notification will also go out this month.

Staff painted under all the eaves on the office and garage.

The draft 2013 Maintenance Budget is ready for review/comment.

Unfinished Business
Board Work Plan- The Board and staff updated timelines. A discussion was held regarding a District sponsored open house on September 15, 2012 from 2:00PM to 5:00PM.   The purpose of the open house is to inform customers on the many water system changes that have taken place and are planned.  Public notification will be provided.   Placard will be prepared with photographs of new water system installations along with charts and other explanatory materials.  Lemonade, hot dogs and the like will be provided.  

Water Rights Change Applications- No change. Engineer was instructed to check on status.

Brightwater Monitoring Wells- There was a meeting on August 14, 2012 with King County. Staff was instructed to continue discussions regarding triggers and to discuss with King County quarterly summary reports and Inspection updates on monitoring wellheads as well.

Commissioner David Hammond re enters meeting at 9:25 AM.

Bank Change- Jennifer Verdugo, an employee with US BANK enters meeting at 9:34 AM to discuss new accounts.

Jennifer Verdugo exits meeting at 9:49 AM.  

Mr. Mundall enters meeting at 9:55 AM

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- We are in the close out phase.
A motion was made to confirm rejection of a change order request by the contractor relating to a railing alteration. It was noted that a project close-out resolution had been adopted at the last regular Board meeting. The motion was duly seconded and approved. Motion passed unanimously.

Brightwater Backup Well Phase 2 – The project is proceeding. Currently foundation to tank is poured and the tank walls are in place. Photographs of the work and brick color were reviewed.  A ponding problem with the roof was identified and Mr. Mundall stated that remedies will be explored.  The Board concurred that payment for the roof should not be made until the issue is resolved.

Source and Supply Improvements in WHPA (PWTF 2013) – Dan Mundall is continuing to develop design alternatives for the pump/treatment facility to maintain flexibility for future water treatment facilities.

Low Zone Improvements (PWTF 2014)- No change.

Comprehensive Plan Status- No major change. Getting things in place for flow testing and network calibration.

New Business

Resolution 347- Signatures needed, resolution was approved at previous Board Meeting.  The resolution was executed by the Board.

September 15th, Special Meeting- Commissioners instructed staff to post announcement of LFPWD Open House with appropriate surrounding water districts and city staff.

King County Accounts Payable Special District Improvements- Discussion regarding changes announced with the new King County Accounts Payable system. This will streamline the system somewhat but also necessitate a few changes here.

A motion was made to instruct staff to work with LFPWD counsel to develop a new resolution document for adoption at the next regular meeting that outlines a policy for auditing officer(s) for payment of King County funds. The motion was duly seconded and approved. Motion passed unanimously.

2013 Maintenance Fund Budget  Mr. Kerley presented a draft maintenance fund budget for 2013 which was reviewed.

11:27 AM  Mr. Apsitis exits meeting.

Executive Session- Approximate length of 15 minutes at 11:30 AM; basis for the session:
Review possible real estate purchase - 42.30.110(1) (b)
Review with counsel potential litigation per RCW 42.30.110(1) (i)

The President publicly declared an extension of the executive session for approximately 15 additional minutes at 11:45 AM.  

The executive session was concluded at 12:00 PM and the regular session of the meeting was reconvened.

There being no further business the meeting was adjourned at 12:02 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
October 8, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager; Dan Mundall- Engineer; Patty Cornaby- Admin Assistant; Richard Jonson- Attorney.

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:32 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the September 10, 2012 and the September 15, 2012 Board Meetings minutes were moved and duly seconded. Motion passed unanimously.

Approval of September Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and noted that the vouchers were supported by adequate documentation. Approval of vouchers 113142-113189 in the amount of $161,386.03 was moved and duly seconded. Motion passed unanimously.

Our new bank deposits funds directly to LFPWD’s maintenance fund, and it is necessary to transfer District monies into our additional funds from there. Mr. Kerley recommended specific interfund transfers from the maintenance fund.  A motion was made to transfer $4,500 to the PWTF Fund for debt service purposes and $11,322.53 to the capital improvement fund. The motion was duly seconded and approved. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of September:
Maintenance $77,930.26
Capital Improvement $103,667.31
PWTF $22,353.05
Business Checking $1,500.00
Backup Well Fund $330,562.47
Petty Cash $503.25



Mr. Kerley gave the following General Manager’s Report:

Staff and I repaired two leaks and a damaged angle stop since the last Board meeting. One of the leaks was in the 18500 block of 53rd Ave NE and involved the abandonment of some undocumented 4” water main. Staff and I enjoyed the opportunity to run a Ditch Witch for the first time and the overall job and restoration went well.

The second notice for our Cross Connection Survey has gone out in the mail. We also added an online option on our website and it has been very successful.  We are nearing 70% participation.

Our first backflow device test reminder notification has also gone out in the mail. The District currently tracks reports on 129 devices.

Mike Blackstock has been leading the effort on some maintenance issues with our vactor unit. The radiator needed to be repaired and reinstalled and several belts also needed to be replaced.

On Saturday September 15th, Lake Forest Park Water District held an open house. The District's Commissioners and staff enjoyed the time spent with our customers. Several displays showed recent, current and future projects and information about our unique water source which were presented and discussed.

Unfinished Business
Board Work Plan- The Board and staff updated timelines. A discussion was held regarding a rate structure that would offer a senior discount to our customers. Staff was instructed to research surrounding water districts and policies that they have in place. Council was asked to provide legal assessment. A discussion was held regarding ribbon cutting ceremony for our new tank and building at the Horizon View Site. Staff was instructed to develop an invitation list and that includes customers, local officials, persons involved in the planning and execution of our new facility at Horizon View Park and any other interested parties.

Water Rights Change Applications- No change.

Lake Forest Park Town Center- Discussion was tabled.

Mr. Mundall enters meeting at 9:18 AM

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- We are in the close out phase.

Brightwater Backup Well Phase 2 – The project is proceeding.  The tank has been painted. One well pump has been set 7 feet higher than anticipated due to an error In the specifications. There is still over thirty fee of water over the pump and he recommended that no action be taken. There have been some tank issues that were discussed regarding the tank roof. LFPWD and the contractor are working out solutions to a ‘water ponding’ issue on the new tank roof at Horizon View Park.  Mr. Kerley noted that the estimated cost of completion will be approximately $130,000 over the Brightwater Fund amount and soon, transfers from the Capital Improvement Fund will be needed to cover the shortfall.

Source and Supply Improvements in WHPA (PWTF 2013) – Dan Mundall is continuing to develop design alternatives for the pump/treatment facility to maintain flexibility for future water treatment facilities. A discussion was held regarding fluoride additives, and a Board member and the Board president both said they did not support the use of fluoride additives into LFPWD water supply. The Board president again instructed staff to research the possibility of a natural gas generator as a backup supply for the future pump house.

Low Zone Improvements (PWTF 2014)- LFPWD is on the PWTF 2014 list for funding, waiting on legislative approval.

Comprehensive Plan Status- No major change. Editing has begun and getting things in place for hydraulic testing.

New Business

Lake Forest Park Water District Internal Voucher Control Policy-Discussion was held regarding that, due to system changes at King County, a formal policy is to be written regarding review and approval of LFPWD vouchers, to coincide with King County’s new voucher system.

Resolution 348 draft-  A discussion was held regarding a Resolution that assigns auditing officer(s) for payment of LFPWD funds held by King County that would correlate with King County’s new Accounts Payable Special District Improvements. Staff was instructed to prepare a resolution for the special board meeting, scheduled on October 23, 2012.

Potential change of regularly scheduled Monthly Board Meetings- After a discussion, a motion was made to adopt a resolution changing the monthly Board meetings to the third Monday of the month, commencing on November 19th. The motion was duly seconded and approved. Motion passed unanimously. Staff was instructed to post new Board meeting times. A resolution will be drafted for acceptance at the next Board meeting.

Potential Special Meeting (LFP Town Center, 2013 Budget)- Upon motion made, seconded and unanimously passed, a special meeting was scheduled for October 23, 2012, at 3pm at the District office.

2013 Maintenance Fund Budget-  The matter was tabled for later discussion.

A motion was made to approve a change to the billing rate charged by LFPWD counsel, the law firm of Jonson & Jonson as set forth in the firm’s request letter dated September 14, 2012. The Board expressed appreciation of the work and time spent on LFPWD issues by Attorney, Mr. Dick Jonson.

Executive Session- Approximate length of 15 minutes at 10:05 AM; basis for the session:
Review with counsel potential litigation per RCW 42.30.110(1) (i)

The executive session was concluded at 10:20 AM and the regular session of the meeting was reconvened.

Mr. Hammond exited the meeting at 10:31 AM.

Discussion continued regarding general matters.

There being no further business the meeting was adjourned at 11:13 AM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
October 23, 2012

Commissioners present:  David Hammond, William Donahue (by conference call), Eli Zehner

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Dick Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, IT and Engineering Support.

Call to Order
The meeting was held at the District office and was called to order by Commissioner Donahue at 3:05 PM. Notice of the meeting was distributed to the commissioners and posted at the District office more than 24 hours prior to the meeting.

David Hammond enters meeting at 3:10 PM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Voucher Control Policy
Mr. Kerley presented a draft internal control policy. After a discussion, a motion was made to approve the new Voucher Control Policy in the form presented. The motion was duly seconded and approved. Motion passed unanimously.

Resolution 348
Mr. Kerley presented a proposed Resolution No. 348. After a discussion, a motion was made to approve Resolution 348 in the form presented, appointing of new audit officers for the purpose of issuance of warrants and electronic transactions. The motion was duly seconded and approved. Motion passed unanimously.

Backup Well Infrastructure Phase 1 and Phase II
Mr. Mundall presented a claim for extra work from the general contractor on phase 1 of  the Backup Well Infrasctructure. After a discussion, a motion was made to authorize the General Manager to negotiate a settlement for a sub contractor’s claim for reasonable cost of arm rail charge changes to Phase I Backup Well Infrastructure project for labor and materials, not to exceed General Manager’s allowed expenditure amount, with RRJ Construction. The motion was duly seconded and approved. Motion passed unanimously.

Discussion was held regarding tank ponding as a part of Phase II Backup Well Infrastructure project. Staff was directed to pursue additional I-beam installation.

2013 Draft Budget
Adoption was postponed.


Lake Forest Park Town Center
Discussion was held regarding Lake Forest Town Center and negotiations with Madison Marquette regarding construction of a fire flow system. Staff was directed to work with District Counsel and prepare a counter proposal to Madison Marquette.

Bill Donahue exits meeting at 5:00 PM.

Patty Cornaby exits meeting at 5:32 PM.

Discussion continued regarding the Town Center matter.

There being no further business the meeting was adjourned at 6:02 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
November 19, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager; Dan Mundall- Engineer; Patty Cornaby- Admin Assistant; Richard Jonson- Attorney, Mr. James Apsitis; Customer.

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:39 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the October 23rd, 2012 minutes were moved and duly seconded. Motion passed unanimously.

Approval of September Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and noted that the vouchers were supported by adequate documentation. Approval of vouchers 113152, 113153 and 113190-113251 in the amount of $207,846.41 was moved and duly seconded. Motion passed unanimously.

Mr. Kerley recommended specific interfund transfers from the maintenance fund.  A motion was made to transfer $3,250.00 to the PWTF Fund for debt service purposes and $4,825.33 to the capital improvement fund and $110,000.00 to the Backup Well Fund. The motion was duly seconded and approved. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of September:
Maintenance $61,417.11
Capital Improvement $119,702.86
PWTF $24,727.36
Business Checking $1,486.00
Backup Well Fund $175,882.98
Petty Cash $503.25



Mr. Kerley gave the following General Manager’s Report:

Staff and I repaired a watermain leak near the address of 5150 NE 180th St.

Staff and I repaired a watermain leak at address 18461 Ballinger Way. This leak was similar to the one we fixed on Ballinger during the summer. Water from the leak in our main entered into the abandoned wood stave pipe and surfaced a distance from the actual leak. In this case the leak was over 125’ from where the water surfaced.

We also repaired a leak near address 5303 NE 178th St. (Goat Trail). The leak was on an undocumented 1 ½” line that runs parallel with our 6” watermain in the area. In the near future we will be further investigating this line and whether on not we can abandon it.

Our Second backflow device test reminder notification has also gone out in the mail. The District currently tracks reports on 129 devices. There are 28 devices in the District that we have not yet received test reports on.

Reading and Billing went out on time.

Staff has been keeping all of the leaves that have come down in the watershed off of our roadways up at the watershed and have been clearing an access trail for the upcoming archeological survey that will need to be done for the PWTF 2013 project.

The watermain flushing program for 2012 is underway. System flushing and flow rate data for hydraulic modeling should be completed by the end of the year.

Unfinished Business

Board Work Plan- The Board and staff updated timelines. A discussion was held regarding a rate structure that would offer a senior discount to our customers. Local agencies who offer support were discussed.  It was decided that due to the support offered in the community, our small size and relative low need, to not participate at this time. LFPWD currently offers payment plans and a one time leak bill reduction. A discussion was held regarding a ribbon cutting ceremony for our new tank and building at the Horizon View Site.

Water Rights Change Applications- Draft letters reviewed and edited and were sent to Department of Ecology.

Lake Forest Park Town Center- Mr. Jonson stated that the District had responded to Madison Marquette’s latest proposal and the District was now waiting for a response from Madison Marquette.

2013 Budget- The item was moved to a special meeting to be held at the District Office on November 28th at 4:00pm.

Mr. Dan Mundall enters meeting at 9:37 AM

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well Phase 1- We are in the close out phase. There was a settlement with a contractor regarding the hand rail based on the terms previously authorized by the Board.

Brightwater Backup Well Phase 2 – The project is proceeding, we are at 80% completion.  The tank has been painted. LFPWD and the contractor are working out solutions to a ‘water ponding’ issue on the new tank roof at Horizon View Park.  Additional interior bracing can be installed but a 100% solution may not be obtainable.  Mr. Kerley noted that King County’s funding for the Back- up well project is  nearing completion. The District’s contribution to the project will be approximately $130,000 and transfers from the Capital Improvement Fund will be needed.

Source and Supply Improvements in WHPA (PWTF 2013) – Dan Mundall is continuing to develop design alternatives for the pump/treatment facility to maintain flexibility for future water treatment facilities. A discussion was held regarding fluoride additives, and a Board member and the Board president both said they did not support the use of fluoride additives into LFPWD water supply. Staff was requested to research the possibility of a natural gas generator as a backup supply for the future pump house.

Low Zone Improvements (PWTF 2014)- LFPWD is on the PWTF 2014 list for funding, waiting on legislative approval.

Comprehensive Plan Status- No major change. Editing has begun and getting things in place for hydraulic testing.

Mr. Steve Mundall enters meeting at 10:45 AM

New Business

Seismic Event Readiness- Further engineering and geotechnical analysis is needed.

Banking Fees- There is an inactivity fee being assessed to us our previous bank provider. A decision was made to close that account.

Network Vulnerability- Moved to Executive Session.

Employee Recognition Banquet- Location and details were discussed.

Website- Discussion was tabled.

City of Lake Forest Park- Mr. Kerley was directed to set up a staff level meeting with the City regarding upcoming LFPWD 2013 projects.

Mr. Apsitis exits the meeting.

Executive Session- The President called an executive session for an Approximate length of 30 minutes at 12:08 PM; basis for the session:  Review with counsel potential litigation per RCW 42.30.110(1) (i) concerning an employee on administrative leave.  At 12:18 PM.  Mr. Jonson exits the meeting. The executive session was concluded and the President announced a short break with the meeting to resume shortly.  The President reconvened the meeting at 12:40 PM and called an Executive Session for approximately 15 minutes for the purpose of reviewing computer and water system telemetry vulnerability pursuant to RCW 42.30.110(1) (a).  

The executive session was exited concluded at 1:05 PM and the regular session of the meeting was reconvened.

There being no further business the meeting was adjourned at 1:09 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
NOVEMBER 28, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Dick Jonson, Attorney; Dan Mundall, Engineer; Steve Mundall, IT and Engineering Support.

Call to Order
The meeting was held at the District office and was called to order by Commissioner Donahue at 4:09 PM. Notice of the meeting was distributed to the commissioners and posted at the District office more than 24 hours prior to the meeting.

Dick Jonson enters meeting at 4:10 PM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

2013 Draft Budget
Discussion was held regarding the 2013 budget. Staff was directed to have the 2013 Budget ready for Board approval at the Dec. 17th regular meeting.

Patty Cornaby exits meeting at 4:45 PM.
Patty Cornaby re-enters meeting at 5:02 PM.

2012 Year in Review and Employee Recognition Special Meeting
Discussion was held regarding time and place of a December Special Meeting in which to hold an employee recognition event. A date of 12/11 at 6:00 PM was decided. Commissioners agreed to a budget and staff was directed to proceed to make arrangements for the event.

Lake Forest Park Towne Center Fire Flow.
At 5:11pm, the President called an executive session for approximately 45 minutes pursuant to RCW 42.30.110(1)(i) to review with counsel settlement negotiations with the owner of the Towne Center Mall.  At 5:57 pm, the executive session was adjourned and the regular session of the meeting was reconvened. The president announced that the executive session would be continued for approximately thirty minutes for the same purpose. The executive session was then reconvened.  At 6:36 pm, the executive session was concluded and the regular session of the meeting was reconvened.  


There being no further business the meeting was adjourned at 6:36 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
December 11, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: Dr. Julie Hungar, Donna Hadaller of H2 Accounting, F. Alan Kerley, General Manager; Patty Cornaby, Admin. Assistant; Dan Mundall, Engineer; Steve Mundall, IT and Engineering Support, and members of the general public.

Call to Order- The meeting was held at Sparta’s Pizza & Spaghetti House at 18817 Bothell Way Northeast, Bothell, WA at 6:08 PM.

2012 Year in Review- There was a Power Point presentation by Alan Kerley, General Manager and Dan Mundall, Engineer.
Employee Recognition-
Alan Kerley, General Manager presented employee awards and stated his appreciation to the entire staff. Lake Forest Park Commissioners expressed appreciation to Alan Kerley our General Manger in particular, as well as District Staff. Commissioners also thanked to Dr. Julie Hungar for working through a transition time at Lake Forest Park Water District. Commissioners stated there appears to be a good working relationship that exists between the current commissioners and a strong commitment to work into the future for the long term benefit of the Lake Forest Park Water District.

There being no further business the meeting was adjourned at 7:55 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
December 17, 2012

Commissioners present:  David Hammond, William Donahue, Eli Zehner

Others present: F. Alan Kerley-General Manager; Patty Cornaby- Admin Assistant; Richard Jonson- Attorney, Pam White of Madison Marquette

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:34 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the November 28th and December 11th, 2012 Board meetings minutes were moved and duly seconded. Approval of the November 19th minutes with changes was made and seconded. Both motions passed unanimously.

Executive Session-
The President called an executive session for an Approximate length of 30 minutes at 8:40 AM; basis for the session:  Review with counsel settlement negotiations per RCW 42.30.110(1) (i).

The executive session was exited concluded at 9:18 AM and the regular session of the meeting was reconvened.

Pam White of Madison Marquette enters meeting at 9:21 AM.

Discussion commenced regarding the necessity of the Town Center to secure additional fire flow due to upcoming abandonment of water main on Bothell Way by Seattle Public Utilities. Items discussed are as follows:

1.       Plan A is 9-19-12 Coughlin plan, which is a new metered connection set in Ballinger Way right of way on the south side of the existing entrance.
2.       Plan B is extending a District water main to the back alley.  This would include a District main extension with two hydrants commencing on Ballinger Way and extending through the mall parking lot to the back alley where a meter would be set.
3.       Ms. White will get cost estimates for both Plan A and Plan B and get back to us with figures.
4.       Bill Donahue made it clear that the District intended to make a zero $ contribution for plan A.  The Board is open to negotiating a contribution towards Plan B.
5.      Ms. White will speak with Eugene Manchev at SPU to determine if Bothell Way main can remain operational until Plan A or B is built.  Best efforts language in first bullet of latest term sheet regarding continuation of service form Bothell Way to be removed – District has no control over SPU.
6.       Madison Marquette will take responsibility for existing and new prv.; Coughlin 9-19-12 plan to be corrected in that regard.
7.       Release provisions in latest term sheet relating to over and undercharges will be removed. The District has confirmed that monthly base charges for both meters have been properly levied. Existing 6 x 8 compound meter in Ballinger Way to remain in place and is considered to be an 8 inch equivalent meter.
8.       Ms. White will research whether Madison Marquette is using a certified water operator to maintain its system. District is open to separate discussions regarding maintenance but that would be under a separate contract.
Ms. White agreed to get back to Mr. Kerley with the results of her research.

Pam White exits meeting at 10:20 AM.

Executive Session- The President called an executive session for an Approximate length of 15 minutes at 10:33 AM; basis for the session:  Review with counsel potential litigation per RCW 42.30.110(1) (i).

The executive session was exited concluded at 10:54 AM and the regular session of the meeting was reconvened.

General Managers Report
Mr. Kerley reported the following fund balances through the end of September:
Maintenance $96,865.80
Capital Improvement $13,803.21
PWTF $26,136.64
Business Checking $1,472.30
Backup Well Fund $169,670.83
Petty Cash $503.25
Office Change Fund $200.00

Mr. Kerley gave the following General Manager’s Report:

Staff and I installed a new water service and repaired a watermain leak at address 5219 NE 180th St.

The winter version of our semi-annual newsletter has been mailed to our customers.

The District currently tracks annual reports on 129 backflow devices. There are just 4 devices in the District for which we have yet to receive test reports.

Field staff has finished clearing an access trail for the upcoming archeological survey that will need to be done for the PWTF 2013 project.

On Monday Dec. 3rd  a section of our 2” watermain was damaged during the repair of a sinkhole out on NE 178th St. The line was undocumented PVC that was cut in and rerouted from the iron pipe we have on record. This happened some time in the 70’s or 80’s when the culvert was installed. The line was moved inward and upward to go over the top of the culvert. 31 of our customer’s were without water for about five hours from about 9:30 a.m. to 2:30 p.m.    
The main was shut off within 10 minutes of being damaged and we worked with the City and their contractor to minimize downtime, removed a section of our watermain to facilitate the repair of the sinkhole and replaced our watermain between material deliveries by the City’s contractor.
Watermain flushing for 2012 is now complete. The combination of new watermain and annual flushing has reduced the time and quantity of water needed to flush our system. Flow rate data for hydraulic modeling should have little impact on water quality and should begin by year end.

On December 6th field staff discovered that vandals damaged the hatch to our standby generator trailer. The protective screen was also pushed in. Nothing inside was damaged or stolen and a police report has been filed.


Approval of November Vouchers
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and noted that the vouchers were supported by adequate documentation. Approval of vouchers 113254-113301 in the amount of $149,242.73 was moved and duly seconded. Motion passed unanimously.

Mr. Kerley recommended specific interfund transfers from the maintenance fund.  A motion was made to transfer $3,250.00 to the PWTF Fund for debt service purposes and $9,404.95 to the capital improvement fund. Motion passed unanimously.

A motion to adopt a resolution was also made and seconded to change the regular Board meeting time to begin at 8:00 AM instead of 8:30 am to facilitate review of vouchers by the commissioners at regular Board meetings. Motion passed unanimously.

New Business

Banking Close Out- Previous District account at BofA is being closed out pursuant to previous authorization. A motion was also made and seconded to authorize Mr. Kerley to apply for a District credit card with a limit of $10,000 for procurement of District supplies. The motion passed unanimously.

WHPA Surveying- City of LFP is surveying roadway up to WHPA to find center of roadway; LFPWD is surveying center of right of way within WHPA.

Website- Tabled

Lyon Creek Bypass- City of LFP’s initial design of the Lyon Creek Bypass was reviewed and a discussion was held.

Unfinished Business

Board Work Plan- The Board and staff updated timelines.

Water Rights Change Applications- WA State Department of Ecology has issued drafts for public notification of our water rights changes.  Mr. Jonson stated that the Department will not administratively correct cert. no. 498 to be ground water and based on the notices, cert. no. 498 will be treated as a change from surface to ground water.

2013 Budget- After discussion a motion was made and seconded to adopt the 2013 Maintenance budget. An amendment to the motion was made, which was agreed to by all, to include adoption of the 2013 CIF and PWTF budget as well. The motion as amended passed unanimously.

Seismic Event Readiness- An estimate was received from a geotech firm to evaluate the seismic readiness of our system. Additional estimates will be researched.

Wellhead Security- There was a discussion regarding vandalism and video coverage.

Engineer’s Report
Mr. Kerley gave the following report in the absence of Mr. Mundall:

Brightwater Backup Well Phase 1- Essentially complete.

Brightwater Backup Well Phase 2 –LFPWD and the contractor are still working out solutions to a ‘water ponding’ issue on the new tank roof at Horizon View Park. There are discussions with the contractor about installing bracing and the costs associated with that work. Future tanks should be engineered at a higher slope, above industry standards to insure no ponding.

Source and Supply Improvements in WHPA (PWTF 2013) – An archeological survey is being scheduled.

Dave Hammond exits meeting at 12:10 PM.

Low Zone Improvements (PWTF 2014)- Awaiting funding.

Dick Jonson exits meeting at 12:23 PM.

Comprehensive Plan Status- Watermain flushing has been completed and the system is ready for hydraulic flow modeling.

Ballinger Way PRV- Surveying for the PRV vault on Ballinger Way has been started. Staff was instructed to have the project ready to bid by our February board meeting, 2/21/2012.

There being no further business the meeting was adjourned at 12:35 PM.