LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
OCTOBER 10, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Resident: Mr. Dale Sanderson

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:35 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Hammond moved and Dr. Hungar seconded approval of the August 29, 2011 minutes. Motion passed unanimously.

Dr. Hungar moved and Mr. Hammond seconded approval of the September 7, 2011 minutes. Motion passed unanimously.  

Dr. Hungar moved and Mr. Hammond seconded approval of the September 12, 2011 minutes as corrected. Motion passed unanimously.

Mr. Donahue moved and Mr. Hammond seconded approval of the September 28, 2011 minutes as corrected. Motion passed unanimously.

Approval of Vouchers 112399-112460
Mr. Hammond moved approval of vouchers. Dr. Hungar seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of September: Maintenance-$39,045.72 Capital Improvement-$1,370.59
PWTF-$20,787.03 Market Savings-$120,028.67
Backup Well Fund- $1,465,689.86 Petty Cash-$424.59
Revenue Bond- $28,424.81

Mr. Kerley reported that the Revenue Bond fund had been successfully transferred to the Capital Improvement fund and the transaction would be reflected in the October financial statement.

Mr. Kerley gave the following General Managers Report:

The crew and I repaired a leaking watermain at 40th and NE 178th St., rebuilt a fire hydrant at 18492 43rd Ave. NE. and replaced a frozen angle stop at 3700 NE. 1 78th St.

Concrete paint has been applied to the concrete rings that incase our sacrificial anodes at both the high and low tank.

One of the check valves on a backflow device at LFP elementary failed. The crew and I assisted Shoreline School District staff by hydro excavating inside and around their vault to expose their piping.

The final inspections for the Ballinger Way Watermain Replacement and PWTF Phase IV have been completed. Outside of a few restoration items that will be taken care of by in-house staff, no other deficiencies were found.

A water availability request has come in for a property in the 5200 block of NE 180th St.

Work continues on our Record Retention Program. The focus right now is on duplicate documents.

The fuel pump on the work truck failed. The repair cost was $976.81. While the truck was in the shop I had them replace the serpentine belt and tensioners and the hood latch handle. The total repair cost was $1,233.38

A discussion was held on records retention.  

Unfinished Business

City of LFP 100-year legacy proposed trail: Resident Dale Sanderson asked several questions of the Board. A discussion was held.

No change on the following items: Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station, Comprehensive Plan.

The Board directed staff to remove the Shed item from the unfinished business list.

Formal acceptance of the SPU Intertie constructed by King County: A discussion was held. The Board directed counsel to pursue the removal of the indemnification clause from the Bill of Sale for the intertie transfer from King County.

Dr. Hungar moved that staff and counsel draft a resolution for the acceptance of the SPU Intertie for possible approval at the next Board meeting. Mr. Hammond seconded. Motion passed unanimously.

Mr. Mundall and Mrs. Muzzy then entered the meeting at 9:15 am.

Mr. Kerley asked that Resolution 340 be added to new business.

Board Work Plan: Item moved to future meeting. Discussion followed concerning protocol in the Board’s use of motions and resolutions.  Mr. Jonson stated he would provide information on the subject.

New Business
2012 Draft Budget: A review and discussion was held. Ms. Muzzy left the meeting at 10:58 am.

District Open House: Tabled.

Resolution 340 was presented to the board. Mr. Donahue moved approval. Mr. Hammond seconded. Resolution 340 was passed unanimously.

An executive session was then called for at 11:00 AM to discuss personnel matters and contractual claim issues with counsel.

The executive session was concluded and the regular meeting resumed at 11:34 AM.

Dr. Hungar moved to direct District staff and consultants to proceed expeditiously on the transfer of water rights in regard to the new wells. Mr. Donahue seconded. Motion passed unanimously.

Dr. Hungar moved adoption of an Annual Incentive Plan for the General Manager based on Board approved criteria. Mr. Hammond seconded. Motion passed unanimously.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well development- The Engineer’s estimate for Phase 1 construction is $580,000. The plans have been submitted to the State Dept. of Health and City of Lake Forest Park for permitting. Staff had a site meeting with the City of Lake Forest Park’s arborist and an arborist report has been turned into the City. Phase II site design is underway.

Brightwater Tunnel - A review of the completion report is still underway

Town Center - A discussion was held regarding LFP Town Center Fire Flow.  The District mailed a developer extension agreement to Madison Marquette on 9/14. We have not received a reply.

SPU Parcel - Mr. Jonson stated that closing of the property purchase should occur shortly and Commissioner Donahue’s signature on various closing documents will be needed. He noted that a prior Board resolution authorized the President’s execution of closing documents. Mr. Hammond made a motion that would enable the Secretary of the Board to sign the closing documents for the Seattle Public Utilities Parcel if the President of the Board were to be unavailable.  The motion was seconded and unanimously approved.

There being no further business the meeting was adjourned at 12:30 PM.