LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
SEPTEMBER 12, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney, Resident: Mr. James Apsitis

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:30 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Dr. Hungar moved approval of the August 15, 2011 minutes. Mr. Hammond seconded. Motion passed unanimously.   Approval of the August 29, 2011 minutes was tabled.

General Managers Report
Mr. Kerley reported the following fund balances through the end of August:
Maintenance-$60,490.90 Capital Improvement-$312,096 .26
PWTF-73,186.40 Market Savings-51,697.75
Backup Well Fund- $1, 521, 185.78 Petty Cash-$ 503.25
Revenue Bond- $28,408.26

Expense vouchers 112329 through 112398 totaling $275,032.23 were reviewed and presented for approval. Dr. Hungar moved approval. Seconded by Mr. Hammond. Motion was unanimously approved.

A discussion was held in regard to the fixed budget and the actual results.

Mr. Mundall then entered the meeting.

Mr. Kerley gave the following General Managers Report:

Our first backflow prevention reminder notice goes out in the mail on September 12.

During the morning on Tuesday, August 16 we received several dirty water complaints. After some research and asking the right questions we were able to figure out that there was a fire on NE 180th St. the previous evening.
We were then able to quickly clear our water mains and minimize the impacts.

We have applied for and received a fleet gas card. We will be billed monthly.  Mr. Kerley will maintain possession of the card.

With the construction phase of both the Ballinger Way Watermain Replacement and PWTF Phase IV substantially completed, I have made a staffing change. Mick’s last day was on August 30. He received an exit interview and a letter of recommendation.

The window on the work truck has been replaced. One of the small back windows was damaged while we were unloading materials. Replacement cost was $215.00.

Meter reading and billing was completed on time.

On Thursday September 1st we received a complaint of high pressure in the beach zone. Our pressure-reducing valve on Ballinger Way failed open. On Friday, September 2nd we were able to service the valve and get it to operate normally.

We have added a new customer at 18900 40th Pl. NE.

With the new school year starting, we have had a large increase in address and ownership changes.

Revenue Bond Fund
A discussion was held in regard to a proposed inter-fund transfer of left over funds in the Revenue Bond Fund. Mr. Kerley presented the board resolution 339 which would transfer the left over funds in the Revenue Bond Fund into the Maintenance Fund. Mr. Hammond stated that it would be more appropriate to place the funds in the Capital Improvement Fund.

Resolution 339 was tabled for changes.

A discussion was held on records retention.  Mr. Kerley stated he would like to use the records retention schedule developed by the State Archivist as a guideline.  Commissioner Hammond recommended that the District maintain a log of all documents that are destroyed.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: Mr. Mundall deferred to Mr. Jonson who then led a discussion on the SPU revised purchase and sales agreement.   

Mr. Hammond made a motion to authorize the President of the Board to sign the purchase agreement subject to clarification and correction of the legal description of the parcel. Dr. Hungar seconded. Motion was unanimously approved.

Mr. Mundall stated that he had submitted a plan to SPU for the access road to the new well site and construction near the reservoir. The plan was approved by SPU and will now be submitted to the City of Lake Forest Park.

Status of PWTF Phase IV and Ballinger Way Watermain Replacement projects: Mr. Mundall stated that construction has concluded and a deficiency list and final walk-through is required on each project for closeout.

Brightwater tunnel status: The report from King County is still being reviewed. RI Geotechnical, our tunnel consultant, has requested additional information from King County.

Towne Center Fire Flow: The commissioners reviewed the draft letter to Madison Marquette. A discussion was held. The commissioners instructed staff to pursue a possible easement with Windermere for better alignment and to minimize impacts on the mall's interests and existing utilities in regard to the proposed developer extension agreement.

WHPA New Pump and Treatment Facility: The PWTF loan that we applied for has been approved. Monies will be available in 2013 with a four year completion schedule. Engineer's estimate for the total cost of the job including 20% local contribution is $580, 379.91.The requested loan amount was $464,303.93.

Unfinished Business
No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Comprehensive plan status: Mr. Mundall stated that a letter to the Department of Health requesting an extension needs to be drafted.

City of LFP 100-year legacy proposed trail: No change.

Board Work Plan: The Board held a discussion and decided to hold a special meeting on September 28, 2011 at 5:30 PM to discuss specifically the board work plan.

New Business
An executive session was then called for at 10:44 AM to discuss personnel matters. Mr. Mundall and Mr. Apsitis then left the meeting. Mr. Kerley left a meeting at 10:58 AM.

The executive session was concluded and the regular meeting resumed at 11:25 AM. Commissioner Hungar then moved and Commissioner Hammond seconded a motion to authorize counsel to draft a performance incentive plan and submit it to the State Auditor’s Office for comment, and to authorize the President to execute on behalf of the District an employment agreement with Mr. Kerley providing for annual compensation of $72,000 from the effective date he became general manager on Feb. 17, 2011.  The motion passed unanimously.  Commissioner Donahue directed that the special meeting agenda for Sept. 28 be adjusted to include review of a proposed performance incentive plan.

There being no further business the meeting was adjourned at 11:31 AM.