LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
AUGUST 15, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney, Resident: Mr. Dale Sanderson

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Approval of Agenda
Dr. Hungar moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Donahue moved approval of the June 20, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously. Mr. Donahue moved approval of the July 18 regular meeting minutes and the July 30 2011 special meeting minutes. Mr. Hammond seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of July:
Maintenance-$67, 555.21 Capital Improvement-$311, 376.06
PWTF-$278, 139.94 Market Savings-$61, 782 .60
Backup Well Fund- $1, 527, 974.51 Petty Cash-$ 503.25
Revenue Bond- $28,390.56

Expense vouchers 112273 through 112307 totaling $51,483.30 were reviewed and presented for approval. Mr. Donahue moved approval. Seconded by Mr. Hammond. Motion was unanimously approved.  

Mr. Kerley gave the following General Managers Report:

A final punch list and walk-through inspection is needed for the completion of the Phase IV construction contract.

The Ballinger Way Watermain Replacement is now in service and all of the customers have been switched over to the new main. Remaining work includes abandoning the old main and removing the fire hydrants, repaving the affected areas and general clean up / restoration

Staff and I have been working hard to keep up with the new infrastructure being installed. The 10 inch water main that was directionally bored by King County last year and the new 12 inch watermain on Ballinger way have now been connected, flushed and brought in to service. Flushing for water quality and air removal in the vicinity of new water main construction is an important aspect of our operations.

Lead and Copper results have come back from the lab and all are well below the maximum contaminant level.

The State Sanitary Survey seemed to go well. We should be receiving something from the state within the next month.

We have mailed out our first newsletter of 2011.

We had a small mishap with the work truck. One of the small back windows was damaged while we were unloading materials. Replacement cost will be around $250.

We have completed two rounds of flow testing at the Lake Forest Park Towne Center. The results were for the most part promising. One more flow test will be required in the near future. The staff has my appreciation for working an alternate work schedule with no complaint.

Mrs. Cornaby has been searching through our records for anything relating to the Lake Forest Park Towne Center and the Revenue Bond Fund. She has also reorganized several of the file cabinets and archived old files.

Revenue Bond Fund
Mr. Kerley brought up the possibility of transferring funds from the Revenue Bond Fund into the Maintenance Fund or one of the Construction Funds. Mr. Mundall then joined the meeting at approximately 9:20am. A discussion was held. The Board would like staff to further research District records and to find out the last transaction date on this fund. Mr. Jonson was asked if he could prepare resolution language for the transfer of these funds.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: We are still working on the purchase of the S.P.U. property. Copies of a draft purchase and sale agreement and deed were reviewed. Mr. Jonson addressed the Board about the following concerns: The discrepancies in the description of the deed, the indemnification of S.P.U. from all past deeds in regards to said property and the restriction of our activity on said property.  

Status of PWTF 2007 project: A discussion was held about change orders.

Flow testing at LFP Towne Center: A discussion was held about the recent flow tests and the District’s capability to meet or exceed the required fire flow for the town center. It is recommended by the Board that we participate with the City and the Fire District in discussing  options relative to SPU’s abandonment of the Bothell Way main.

Mr. Sanderson left the meeting.

WHPA new pump and treatment facility: Engineer's estimate for the total cost of the job including 15% local contribution $580, 379.91. The PWTF requested loan amount is $464,303.93. We will know if our application receives a high recommendation rating by the end of August.

Ballinger Way Water Main Replacement 184th St.-178th St.- Construction is nearly complete. The final pay estimate will be for asphalt and restoration.

Brightwater tunnel status: Mr. Mundall gave a presentation on the recent Brightwater tunnel inspection tour. A discussion was held regarding the three hydraulic events that exceeded the pre-agreed upon threshold for double lining the tunnel under our aquifer. A report from King County further detailing the events is expected soon.

Unfinished Business
No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Comprehensive plan status: Mr. Mundall has spoken with the Department of Health about an extension request. He does not foresee any trouble with an extension. Mr. Jonson stated that any update or extension of the District’s comprehensive plan should include corrected water rights.

City of LFP 100-year legacy proposed trail: No change.

The proposed 2011 budget as presented by Mr. Kerley was reviewed and discussed. Mr. Donahue moved that the 2011 budget be approved with the following changes: that the Brightwater backup well fund budget include the full purchase price of the SPU property and that $10,000 from the maintenance fund be transferred to the PWTF. Monthly budget updates are expected. Dr. Hungar seconded the motion. Motion passed unanimously.

Board Work Plan: A discussion was held regarding the items that should be on the Board Work Plan. Items for consideration are as follows:

·    Review the draft Employee Guide and included code of ethics section.
·    Review all resolutions and policies put into effect between the years of 2005 and 2010.
·    Become familiar with past and present resolutions. Many of these are already available on our website. Disk copies of our complete archive can readily be made.
·    2012 draft budget items to be added or deleted and/or format changes and suggestions.
·    Review/change draft organizational flowchart.
·    New engineering contract.
·    Review staff compensation.
·    Job description update.
·    District comprehensive plan.
·    Develop a citizens advisory committee.

New Business
Mr. Kerley proposed Resolution 336 that would move the date of the monthly board meetings. Resolution 336 was tabled for changes.

An executive session was then called for at 12:15 PM. for approximately 5 minutes. Mr. Kerley and Mr. Mundall then left the meeting.

The executive session was concluded and the regular meeting resumed at 12:30 PM. The Board directed Mr. Kerley to procure wage survey data and have it available for an upcoming special meeting to be held before the next monthly board meeting.

A draft Citizens Advisory Committee proposal was reviewed. This item is now part of the Board work plan.

Designation of officers: Dr. Hungar made a motion to name Mr. Donahue as President of the Board, Mr. Hammond as Treasurer and herself as Secretary, effective at the end of the meeting. Mr. Hammond seconded. Motion passed unanimously.

There being no further business the meeting was adjourned at 1:00 PM.