LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JULY 18, 2011

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer Richard Jonson, Attorney, Larry Bailey, Water and Sewer Risk Management Pool, Residents: Mr. Dale Sanderson, Mr. Eli Zehner

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 9:00 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Hammond moved approval of the June 27 and 28, 2011 minutes. Mr. Donahue seconded. Motion passed unanimously. June 20, 2011 minutes will be reviewed for approval when Mr. Donahue and Dr. Hungar are both present.

General Managers Report
Mr. Kerley reported the following fund balances through the end of June:
Maintenance-$87, 312.51 Capital Improvement-$309, 199.99
PWTF-$48, 855.00 Market Savings-$32, 423 .53
Backup Well Fund- $1, 532, 790.15 Petty Cash-$ 503.25
Revenue Bond- $28,374.53

Expense vouchers 112215 through 112272 totaling $362, 395.91 were reviewed and presented for approval. Mr. Hammond moved approval. Seconded by Mr. Donahue. Motion was unanimously approved.  Mr. Hammond stated he would like a copy of the monthly balance statement prepared by King County to compare with District statements and Mr. Kerley stated he would do so.

Mr. Kerley gave the following General Managers Report:

Phase IV construction is progressing. Recent work includes the installation of the new underground pressure reducing valve stations and the installation of new watermain on NE 185th St and at the wellhead.

We have taken all of our State required annual water quality tests. So far the results have been excellent. Lead and Copper results are pending.

The new roof on the storage container up at the wellhead has been completed.

The standby tank is now in service and the extra storage capacity has been helpful during constant rate pumping.

The State Sanitary Survey is on Tuesday July 19th.

Staff and I have fixed two leaks since the last board meeting. One was on a service line at 5313 NE 178th St., the other was on the watermain at 5422 NE 180th St.

Water meter reading and billing was completed on schedule.

Staff and I were able to remove an old irrigation shed at Lake Forest Park Elementary. The removal of the shed will enhance the restoration of the area near one of our new pressure reducing valve stations. It also removes what the school district considered a liability.

Jeff LaFlam, the Fire Marshall from Northshore Fire Dept., Mr. Mundall and myself have been coordinating on a couple of important items. The first item is an evaluation by the Washington Survey and Rating Bureau (WSRB) to determine Lake Forest Park’s Public Protection Classification. An improved rating could mean lower fire insurance rates in the Northshore Fire District. The second item is a fire flow test to determine the current fire flow at the Lake Forest Park Towne Center. Testing is scheduled for 7/27/11 and will need to be performed on an alternate work schedule to minimize the impacts on LFP Towne Center businesses.

The District has purchased a new laptop computer. This is a very portable unit that will allow remote access to our telemetry system and allow for some off site work capabilities. Steve Mundall, our IT support, ensures me that it will be secure and he is currently configuring the laptop to suit our needs.

Voucher Review Schedule
Mr. Kerley reported that he would work with Donna from Linda Muzzy Bookkeeping Inc. to create a schedule that will allow for one set of the monthly vouchers to be signed before regularly scheduled board meetings. The other set of vouchers should be ready for signatures between the seventh and the 10th of each month.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: plans are in development and architectural work for the pumphouse is underway. It is hoped the plans can be delivered to the city later this week. This work is the first of two phases. Phase I includes 1500 ft of transmission main, embankment construction and will include the removal of 15 to 16 trees, and the installation of three-phase power and a PRV vault to separate Lake Forest Park water district water from Seattle Public utilities water.  Mr. Jonson reported on the status of the parcel purchase and noted that apparent discrepancies in SPU’s legal survey were being checked.

Status of PWTF 2007 project: phase 4 wellhead/easements. The work is substantially complete and construction is in day 96 of a 120 day contract.

Mr. Sanderson left the meeting.

WHPA new pump and treatment facility: no change. Mr. Mundall reported that PWTF loan applications for 2013 are due on July 21.  He thinks the proposed pump and treatment facility may have better funding potential than distribution mains.   A discussion was held with the result being that the board would like staff and Mr. Mundall to prepare an application for a PWTF loan for 2013.

Ballinger way water main replacement 184th St.-178th St.- construction is underway.

SPU wholesale water contract renegotiation: The emergency intertie agreement is complete.

Brightwater tunnel status the tunnel boring machine is parked one hundred feet from the first machine. Three hydraulic events exceeded the pre-agreed threshold and staff is currently working on interpreting the data. A discussion was held.

Flow testing at LFP Towne Center: It was agreed that this item should be moved to the executive session later in the meeting.

Unfinished Business

No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Professional Services Roster:  The data has been compiled and the roster of engineering and related professionals will be posted to the website soon.

Comprehensive plan status: contact was made with the Department of Health in regard to an extension request.

City of LFP 100-year legacy proposed trail:  Dialogue with the City will resume after the State Dept. of Health conducts our Sanitary Survey.

New Business
Commissioner compensation: Mr. Hammond and Mr. Donahue signed partial waivers of compensation.

At 10:42 AM a Five-minute recess was called before the Board went in to executive session. Mr. Eli Zehner then exited.

The meeting was reconvened at 10:47 AM and then went into executive session for an estimated 45 minutes to discuss personnel and mall fire flow legal issues with counsel. Larry Bailey from the Water and Sewer Risk Management Pool then joined the meeting.

The executive session was exited at 11:34 PM. Mr. Donahue extended the executive session for an additional 15 min.  Mr. Bailey then left the meeting.

The executive session was reentered at 11:35 AM and then exited at 12 PM.

The Citizens Advisory Committee item was tabled.

Designation of officers: Mr. Donahue made a motion to name himself as treasurer and Mr. Hammond as secretary. Mr. Hammond seconded. Motion passed unanimously.

There being no further business the meeting was adjourned at 12:02 PM.