LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JUNE 20, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Richard Jonson, Attorney, Linda Muzzy and Donna Hadler from Linda Muzzy Bookkeeping Service, Diane Hettrick, Editor Shoreline Area News. Residents: Mr. Dale Sanderson, Mr. James Apsitis

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Approval of Agenda
Dr. Hungar suggested that King County’s Commissioner appointment process for Lake Forest Park Water District be added under Unfinished Business.  Mr. Donahue moved approval of the agenda as modified. Dr. Hungar seconded. Motion passed unanimously.

Approval of Minutes
Mr. Donahue moved approval of the June 6, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously.

Mr. Donahue moved approval of the June 10, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of May:
Maintenance-$71,048.47, Capital Improvement- $298,068.28
PWTF- $358,581.60,Market Savings-$84,155.82
Backup Well Fund- $1,534,148.92, Petty Cash-$ 503.25
Revenue Bond- $28,360.00

Expense vouchers 112164 through 112214 totaling $55,559.03 were reviewed and presented for approval. Upon motion duly made and seconded, the Board of Commissioners unanimously approved and ratified

Mr. Kerley gave the following General Managers Report:
Phase IV construction is progressing. Current work is underway off of 46th Ave NE and up in our watershed.

Our riding mower had a factory defect and it could not be repaired. We applied our purchase price towards a new mower. We have also purchased a 3-year warranty.

In spite of our mower troubles, the staff has been keeping up with all of the spring growth and the watershed and facilities look great.

The 2010 Consumer Confidence Report has been mailed out to our customers and the State has been sent a copy.

The 2010 Water Use Efficiency Annual Performance Report has been completed and filed with the State.

We have begun the State required annual water sampling. We will be taking Lead and Copper tests later this month.

Staff has been installing a roof on the storage container up at the wellhead. This will extend the useful life of the storage container.

Tom Steenmeyer has completed the installation of the railing system that surrounds the standby tank. Per my request he has also installed a sampling port. The standby tank is ready to be put in service and will provide extra storage while we are on constant rate pumping.

The State has contacted us and would like to schedule our Sanitary Survey.

Unfinished Business
President Hungar gave a brief summary of the timeline and processes of King County and the Lake Forest Park Water District Board in regard to the appointment and selection of our two new board members.

Formal acceptance of the Brightwater Intertie:  It has been agreed with King County to proceed with this item during the later part of the year.

No change on the following items: Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Professional Services Roster:  Data is being compiled pursuant to a published advertisement and the roster of engineering and related professionals will be posted to the website soon.

City of LFP 100-year legacy proposed trail:  Dialogue with the City will resume after the State Dept. of Health conducts our Sanitary Survey.

Financial and project review study session: Linda Muzzy from Linda Muzzy Bookkeeping Services reviewed balance, profit and loss and revenue sheets.

Mr. Mundall joined the meeting at 9:40 am.

Ms. Muzzy gave a summary report on the operating fund.

Ms. Muzzy and Mr. Mundall reviewed the 2011 capital projects. A discussion was held in regards to the Ballinger Way 184th to 178th Watermain Project. Staff was directed to proceed as motioned in the JUNE 3, 2011 Special Board Meeting.

New Business
Commissioner compensation was tabled until the next meeting.

Designation of officers was tabled until the next meeting.

Payroll service: Based on recommendations from Mr. Kerley and Ms. Muzzy, Mr. Donahue moved to suspend research into independent payroll services in favor of utilizing the payroll software that is on Quickbooks and that the appointed treasurer report to the board on payroll accruals. Dr. Hungar seconded. Motion passed unanimously.

Engineer’s Report
Mr. Mundall gave the following Engineer’s Report:

Brightwater Backup Well Development: We expect to have plans completed for permitting next month.  We are still working to resolve details with the well site property purchase from Seattle.

Status of PWTF 2007 Project: Phase IV Wellhead/easements: Both HDPE Directional Bores have been completed (WHPA North and South crossings) and the contractor is installing ductile iron in other areas.  We anticipate (based on the completed cost for Phase V and the Phase IV contract value) that there will be project monies available to carry out an additional phase of work (Phase VI for tasks that are in our project scope.  These include 8” ductile watermain on 30th Ave., and two Pressure Reducing Valve stations.  District will need to meet matching funds obligation with PWTF.

WHPA New Pump Facility: In design phase.

Ballinger Way Watermain Replacement 184th St.-178th St.: The item was previously discussed.

SPU wholesale water contract renegotiation (approval) (Mall Fire Flow): A fire flow test is needed to accurately document the current fire flow being provided to the Towne Center.  Mr. Jonson stated that Exhibit 1 to the emergency intertie agreement with SPU has been resolved and he presented originals for execution by President Hungar. He noted that a resolution was already in place authorizing the execution.  The agreement was then signed.

Brightwater tunnel status: We continue monitor as the tunnel-boring machine is currently under the most critical part of our aquifer.

NE 178th St. PWTF Funding Update: We did not make the recipient list.

The public response period then offered by the Board had no participants.

At 11:42 AM a Five-minute recess was called before the Board went in to executive session. The general public then exited.

The meeting was reconvened at 11:47 AM and then went into executive session for an estimated 20 minutes to discuss personnel and legal issues with counsel.

The executive session exited at 12:32 PM.

There being no further business the meeting was adjourned at 12:33 PM.