LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
APRIL 19, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, Mr. James Apsitis, Mr. Bill Brady, Mr. Eli Zehner, and Mr. David Hammond, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 15, 2010, Board meeting as written. Motion passed.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 30, 2010, Special Board meeting as written. Motion passed.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 31, 2010, Special Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $102,037.14, Capital Improvement Fund at $309,860.50, PWTF at $330,003.53, Market Rate Account at $500.00 and New Well Fund $1,596,335.86 Revenue for the month of March totaled $90,020.24 with $66,256.27 from water sales, $13,555.84 in Capital Improvement Fees, $3,349.40 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,812.41 and $2,196.32 in interest payments. Vouchers No.111394 through No.111455 in the amount of $130,174.18 were authorized for payment.

Mr. Davis, President of the Board introduced the Commissioners and staff of the Lake Forest Park Water District. Mr. Davis then proceeded to open the meeting into a public forum at 9:05 am to discuss the Washington State Department of Health, water use efficiency rule.

Mr. Kerley presented the Washington State Water Use Efficiency Program requirements as set forth in WAC 246-290-800. The State of Washington has enacted a Water Use Efficiency Rule, which requires municipal water suppliers under 1,000 connections to establish a conservation goal by July 1, 2010.  Mr. Kerley presented option A: Reduce overall water production by 5 % from our historical average (1996-2009) over the next three years, and Option B: Maintain the equivalent residential unit historical average (1996-2009) of 235 gallons per day over the next three years while the District aggressively institutes measures to reduce unaccounted for water loss. A reduction in unaccounted water loss is the most effective way for Lake Forest Park Water District to use water efficiently at this time. Our water loss for 2008 was calculated at 39.4% and our water loss for 2009 was 23.7%. Recent calculations have us at 19.35 for early 2010.

Mr. Kerley suggested as District Manager he would select option B, based on the substantial leakage that we currently have in our watermains.

Mr. Mundall arrived at 9:12 am.

Mr. David Hammond commented on behalf of the public stating that first we should focus on conservation goals over budget concerns. Then he felt goals should be measurable and he does not see that in the document. Furthermore, Mr. Hammond felt that we should reduce demand to the public then concentrate on water leaks. Mr. Hammond stated that he is not clear on option B; is it a water production goal?

Mr. Kerley responded yes it is, with option B we would have a goal of maintaining current ERU usage and where option A is a goal of 5% reduction over three years.  Mr. Kerley continued by stating that we are trying to reduce our annual usage by 5% over a three-year period.  A discussion was held regarding option A or option B of the Water Use Efficiency goals. Mr. Mundall made a statement that Municipal water law is requiring the conservation program.

Mr. Bill Donahue commented on behalf of the public stating that 5% could get better each time and increase to 10%, he also felt that we should include the message to aggressively meet water loss on the District side before going to the customer and asking them to conserve on their side.

Mr. Kerley stated that historically the District water loss has been at a 17-20 % average.

Mr. Bill Donahue commented that he feels that an annual rolling average is best for our goal and that option A would be the best choice.

Mr. David Hammond commented that we should measure the usage; he cannot get behind option A if it does not have a conservation component. Mr. Hammond feels that option A focuses on the measure but not conservation as a component.

Mr. Eli Zehner commented the measure through option A is a better choice by determining a specific measurable amount.

The Board of Commissioners asked the public if there were any further questions or comments. There were none.

The Commissioners held a discussion regarding the differences between option A and B. The Commissioners would like the staff to create a proposal for the Board regarding the discussions on the Water Use Efficiency Rule and report back at the May meeting.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing to completion and the staff has been working closely with the contractor. Recent work includes general site cleanup and daily safety inspections. The artwork is almost completed and so far is exceeding expectations.

Upcoming work on the low tank will include touching up the paint and draining and cleaning the interior.

The staff has installed a front gate at the 18460 47th Pl. NE property. The gate, posts and hardware cost around $340.00. The staff was able to locate the survey markers and set the fence posts accordingly.

With the gate installed, staff was able to complete the roadway connection between the watershed and 18460 47th PL NE.

The riding mower was serviced due to the incorrect type of motor oil being supplied, the repair shop replaced several bearings, the fuel filter and air filters. An overall maintenance was performed on the mower.

Ivy removal is underway in the wellhead protection area, the focus this year has been to cut all of the climbing vines from around the tree trunks throughout the watershed. Jack, Shawn and Charles have been climbing into the less accessible areas to complete the project.

Mike Blackstock will be rejoining the District sometime later this Month.

On April 2nd the windstorm knocked out the power twice at the watershed. The first outage was mid-morning and lasted about an hour and created no significant problems. The second outage occurred at 3:00 pm and lasted until after 2:00 am the following morning. When power was restored, our transfer pumps did not restart. After further investigation Mr. Kerley and Mr. Steve Mundall discovered that the variable speed frequency drive must have taken a power surge and is damaged. Replacement cost is around $1400.00. Mr. Dan Mundall and Mr. Steve Mundall will attempt to repair the unit before making a purchase. Staff will be installing further protection to prevent damage in the future.

On April 5th The City of Lake Forest Park informed Mr. Kerley that they had found a blockage in one of their storm drain lines in the 3000 block of NE 180th Street. The cause appears to be from the installation of one of our watermains. When the main was installed in the early 90’s it appears that our contractor considered the line abandoned and cut a section of it out and then installed our watermain.

Mr. Kerley left the meeting at 10:40 am.

Ms. Zweekhorst reported the following:
Brightwater project status update, Ms. Zweekhorst, Mr. Mundall and Mr. Davis attended a meeting with Gunnars Schreiber and Bob Peterson of the King County Brightwater Project.  Status updates were given to the District from the County; however, the data is so complex Mr. Peterson stated they he will need to sort through to select the correct criteria for District review.

Ms. Zweekhorst contacted ADT Services and they were able to come back out and install an alarm in the container.

Mr. Mundall currently has his son Daniel Mundall installing the video surveillance System around the perimeter of the District office and garage.

Ms. Zweekhorst reported that the PWTF loan application for the 2012 funding cycle is due at The Public Works Board in Olympia on May 11, by 5pm.  The application will be submitted upon Mr. Mundall’s completion.

Mr. Mundall reported that the Standpipe project is complete and should be expected to be closed out within the next 60 days. Tom Steenmeyer takes a great deal of pride in his artwork; project costs started at $64,000.00 and will probably total $80,000.00 at project closeout. There were additional costs after the project began such as the tank needing a third coat of paint for $7,000.00, the platform for the tank was $4,000.00, as well as changing the artwork from basic to custom for $4,5000.00, change orders have been received and approved.  

Ms. Zweekhorst stated that the PWTF Loan Application for 2012 funding would include the Ballinger Way watermain replacement project, if we are not successful with the Department of Health Drinking Water State Revolving Fund Loan Program. There are no guarantees that the PWTF 2012 loan program will fund, so alternative funding options are being researched.

Mr. Mundall reported that the backup well project is going as scheduled; there has been no new update from Seattle Public Utilities regarding the Parcel purchase; and Pree Carpenter stated they are still working on the process. A discussion was held.

Mr. Mundall reported that King County Brightwater is getting ready to go out to bid on phase II of the intertie. A discussion was held.

Ms. Zweekhorst reported that she was contacted by Mr. Jonson, the District Attorney, requesting permission to respond to a request from King County to enter negotiations regarding the District’s position on the proposed 100-year legacy trail project, with Bob Sterbank, the city of Lake Forest Park Attorney, and John Briggs, the Assistant prosecutor for King County. A discussion was held.

The Commissioners would like Mr. Jonson, the District attorney and Mr. Mundall to set up a meeting to discuss the District’s position regarding the proposed 100-year legacy trail project.

Mr. Mundall reported that pursuant to Board resolution, the contract for the PWTF NE 182nd Street watermain replacement project has been executed by Kar-Vel Construction in the amount of $350,498.77. Kar-Vel Construction stated that they would like to delay the start date to June 1.

Mr. Mundall reported that the Seattle Public Utilities Wholesale Water renegotiation had submitted a draft contract for District review. A discussion was held.

There being no further business the meeting was adjourned at12:09 pm