LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JANUARY 18, 2010


Commissioners present: Timothy Davis and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Donahue and Mr. Apsitis, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 21, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $99,020.85, Capital Improvement Fund at $319,979.97, PWTF at $329,806.24 and Market Rate Account at $389.10 Revenue for the month of December totaled $45,043.06 with $34,019.15 from water sales, $4,968.23 in Capital Improvement Fees, $1,716.94 in Washington State Excise tax, $1,911.70 in City of LFP Franchise and $2,127.04 in interest payments.  Vouchers No.111209 through No.111264 in the amount of $82,689.99 were authorized for payment.

Mr. Mundall arrived at 9:22 am.

Ms. Zweekhorst reported the following:

Due to the Presidents’ Day holiday falling on our next monthly scheduled board meeting of Monday, February 15, 2010. Ms. Zweekhorst requested the meeting be changed to the following Monday, February 22, 2010 at 10: 00 am. Commissioners approved the request.

Ms. Zweekhorst presented the Commissioners with additional information regarding alternative options to the PWTF loan program. A discussion was held.

Ms. Zweekhorst reported there is no new status update on the Seattle Public Utilities wholesale water contract negotiations at this time.

Ms. Zweekhorst reported that there is no new status update on the Brightwater Tunnel Project; the TBM is still being repaired.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing and we have been working closely with the contractor. Recent operations work includes disinfection, filling and purity sampling, daily site and safety inspections, and bringing the standpipe back online.

On Saturday January 9th, the crew and Mr. Kerley repaired a watermain break at address 18431 Ballinger Way.  This makes three within close proximity along Ballinger Way over a period of 7 months. Mr. Kerley recommends that we include this stretch of watermain from 37th Ave NE to 40th Ave NE in any watermain replacement project along Ballinger Way.

The standby tank needs some hatch improvements and safety measures before we can bring it into service. Safety items include replacing the wooden railing that is rotting out with a metal railing and installing a galvanized ladder system to access the tank hatch. The initial quote for the ladder system came in at around $2700.00. Mr. Kerley has been able to cut the cost down to around $2300.00.

Meter reading and billing went well and was completed on time.

The crew and Mr. Kerley have been working on several drainage and surface water issues up at the wellhead. A large area of the roadway by the gate eroded away from the recent heavy rains. The staff used large quarry rock to shore the area up. More work will need to be done during the summer when the staff can safely work around the flow line of the ditch. Another area of concern is a drain line and soft area to the East of the gate. Vehicles constantly disturb the area and leave deep ruts that divert the water down our roadway causing significant erosion. Mr. Kerley is working with the City and our staff to find a permanent solution.

All the rain has led to high ground water levels, which in turn means that we have been busy investigating several calls about flowing water. So far it all appears to be run off. We will continue to monitor the telemetry for spikes in usage and keep up daily field checks until ground water levels drop.

Over the last three years the dollar amount that the District has averaged per vactor rental is around $725.00. Using this figure, the District has already recouped $5075.00 of the purchase and maintenance costs on the vactor unit.

The Commissioners would like Mr. Kerley to place an ad in Craigslist placing the excavator trailer for sale.

Mr. Mundall reported the following:

The Standpipe Refurbishment project status is the interior painting and platform are now complete, and the Variable speed drive is now offline. A discussion was held.  Tom Steenmeyer Co. had overlooked a testing protocol of the project contract. Mr. Steenmeyer and Mr. Mundall resolved the issue and Mr. Steenmeyer is awaiting the results of testing. A discussion was held.
A letter was sent to Madison Marquette the property management company for the Lake Forest Park Towne Centre requesting there response regarding the additional fire flow requirements that are needed for the Towne Center. The due date requested in the letter for there comments would be Wednesday, January 27, 2010. A discussion was held.

The widening study plans and design of the trail at the Emergency Backup wells at the SPU triangle parcel should be completed in the next two – three weeks from Aspect Consulting.

Regarding the property purchase of the SPU triangle parcel, Pree Carpenter a SPU property employee has made an error regarding the appraisal; Judi Gladestone of SPU has assured us we should have an Appraisal report within the week.  

There is no new update on the Brightwater Intertie phase II.
The PWTF 2008 178th Street to 30th Avenue watermain replacement plans will be submitted to the City of Lake Forest Park for approval by the next board meeting. A discussion was held.

The Commissioners were concerned if Mr. Mundall the Lake Forest Park Water District Contract Engineer had any future plans to leave the District. Mr. Mundall responded that he does not have plans to leave as the Lake Forest Park Water District Contract Engineer.

There being no further business the meeting was adjourned at 11:35 am.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
FEBRUARY 09, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator and Richard Jonson, Law Offices of Jonson and Jonson.

Mr. Davis called the meeting to order at 10:00 am.

The Commissioners approved the agenda
.
Mr. Jonson presented information provided by the City of Lake Forest Parks Attorney, Bob Sternbank regarding the proposed City of Lake Forest Park 100 year Legacy Trail Project. A discussion was held.

Dr. Hungar moved and Mr. Davis seconded that discussions are to move forward between Lake Forest Park Water District and The City of Lake Forest Park with the provisos discussed at our meeting as documented by The District Attorney, Mr. Richard Jonson regarding the City’s proposed 100-year legacy Trail Project. Motion approved.

Dr. Hungar moved and Mr. Currie seconded the approval of Resolution No. 333 Lake Forest Park Water District purchasing surplus triangle parcel no. from Seattle Public Utilities. Motion approved.

The Commissioners directed the staff to draft a response letter to King County Wastewater Brightwater division in response to the February 5, 2010 letter the District received.

There being no further business the meeting was adjourned at 11:26 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
FEBRUARY 22, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Richard Jonson, Law Offices of Jonson and Jonson;
Mr. Donahue, Mr. Apsitis, and David Hammond, Residents.

Mr. Davis called the meeting to order at 10:00 am.

The Commissioners approved the agenda

Mr. Davis moved and Mr. Currie seconded Dr. Hungar serving as secretary for the coming year.  Motion passed.

Dr. Hungar moved and Mr. Currie seconded Mr. Davis serving as President for the coming year.  Motion passed.

Dr. Hungar moved and Mr. Davis seconded Mr. Currie serving as Treasurer for the coming year. Motion Passed.

Mr. Davis moved and Mr. Currie seconded adopting the minutes of the January 18, 2010, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the February 09, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $86,516.18, Capital Improvement Fund at $299,600.09, PWTF at $331,955.58, Market Rate Account at $389.10 and New Well Fund $1,608,447.22 Revenue for the month of January totaled $88,543.44 with $65,937.55 from water sales, $13,106.78 in Capital Improvement Fees, $3,338.43 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,781.87 and $2,378.81 in interest payments. Vouchers No.111265 through No.111321 in the amount of $56,653.05 were authorized for payment.

Mr. Jonson of the Law Offices of Jonson and Jonson the Districts attorney held a discussion regarding the conversations he has been entertaining between himself, Mr. Sterbank, The City of Lake Forest Park City Attorney, and John Briggs, King County Assistant Prosecutor regarding the proposed 100-year legacy trail project for the City of Lake Forest Park.  

Mr. Jonson reported the status of the Seattle Public Utilities wholesale water contract negotiations meetings. A discussion was held.

Mr. Jonson left the meeting at 10:50 am.

Ms. Zweekhorst reported the following:

Ms. Zweekhorst presented the Commissioners with a status update on the loan funding options.  A discussion was held.

Ms. Zweekhorst reported that she will be resubmitting the Drinking Water State Revolving Fund Loan application as of Friday, February 26, to assure that the district is reconsidered for the funding that is available in 2010. The original application was submitted to the Department of Health in 2009, the DOH reopened the application process due to the federal changes that were added as of November 2009 regarding green criteria, allowing for increased funding if the applicants met the requirements. The District is taking advantage of the new changes and resubmitting our application in hopes of having a higher rating in order to secure funding.

Mr. Hammond arrived at 11:03 am.

The 2009 budget final accounting was presented to the Commissioners. A discussion was held.

The 2010 budget was presented to the Commissioners, a discussion was held.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing and we have been working closely with the contractor. Recent operations work includes exposing the overflow piping, adjusting the operating level and daily site and safety inspections.

The work on the standby tank is also moving forward. Recent operations work includes the procurement of a mounting bracket for the safety ladder and pressure washing the concrete platform and tank exterior.

As a cost cutting measure, we have also pressure washed the low reservoir with in house staff. With the rental of a man lift we were able to reach most of the tank and trim back some of the braches that hung over the tank.  We will have to erect some scaffolding to complete the cleaning.

The pressure washing system on the vactor unit broke. We were able to make the repairs in-house for around twenty dollars in parts.

We have been working on an area of concern to the East of the gate at the watershed. Vehicles constantly disturb the area and leave deep ruts that divert the water down our roadway, causing significant erosion. We have purchased and installed a catch basin and are now working on improving the surface in the area.

Seattle Tree Preservation will be cutting down 2 large fir trees up on the West side of the watershed. The trees in question put the neighbor at 18548 at risk as well as the S.P.U. PRV station. The cost will be around $900.00

We advertised the dump trailer on Craigslist. The first add went out for $5200 with no success. The second add went out a week later for $4800. The trailer was sold for $4600.

Over the last three years the dollar amount that the District has averaged per vactor rental is around $725.00. Using this figure, the District has already recouped $5800.00 of the purchase and maintenance costs on the vactor unit.

Mr. Apsitis left the meeting at 11:32 am.

Mr. Mundall reported the following:

Mr. Steenmeyer will be adding a third layer of paint to the standpipe refurbishment project, the additional layer will add longevity to the tank, and the additional cost will be approximately $ 7,000.00.

Seattle Public Utilities has received the District resolution accepting the offer to purchase the SPU triangle parcel, SPU staff is currently working through the process to finalize the purchase. A discussion was held.

Mr. Pederson of the King County brightwater tunnel project, notified the District that a press release had gone out regarding the decommissioning on TB-2/TB-3, and the commission of TB-4 will be boring the tunnel in the reverse direction. A discussion was held.

PWTF plans will be submitted to the City of Lake Forest Park this week.

There being no further business the meeting was adjourned at 12:30 pm

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MARCH 15, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, Mr. Bill Brady and David Hammond, Residents.

Mr. Davis called the meeting to order at 9:05 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the February 22, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $117,665.68, Capital Improvement Fund at $309,003.32, PWTF at $334,134.03, Market Rate Account at $500.00 and New Well Fund $1,597,602.73 Revenue for the month of February totaled $29,878.87 with $16,808.88 from water sales, $3,168.76 in Capital Improvement Fees, $802.58 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $911.82 and $2,439.34 in interest payments. Vouchers No.111322 through No.111393 in the amount of $51,047.34 were authorized for payment.

Ms. Zweekhorst reported that she will be attending the Water and Sewer Risk Management Pool semi-annual meeting on Thursday, March 18.

Ms. Zweekhorst stated that she had resubmitted to the Department of Health on February 26, the Drinking Water State Revolving Fund Loan application with the newly added green criteria.

The Public Works Trust Fund has received approval to open the application process for infrastructure financing for the calendar year 2011.  This approval is tentative to the legislature approving that the funds will be available. The District will be submitting a loan application prior to the due date of May 11, 2010.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing and we have been working closely with the contractor. Recent operations work includes repairing the holes at the top of the overflow pipe that put us at risk of contamination, adding more rock to the work area and daily site and safety inspections.

The annual Seattle Public Utilities wholesale survey has been submitted; our water loss for 2009 was calculated at 23.7%. That number is significantly down from 2008 water loss at 39.4%.

The pressure washing has been completed at the low reservoir; upcoming work will include touching up the paint and draining and cleaning the interior.

The storm drain project near the front gate of the watershed has been completed. The area has been restored and stabilized.

Seattle Tree Preservation has cut down the two large fir trees up on the west side of the watershed. The total cost for the work was $919.80.

Meter reading went well and billing was issued on time.

The hydraulic lift hose on the vactor has ruptured; we were able to make the repairs in-house.

Staff has repaired and improved the back fence at the office; the gate was removed as a security risk that was connected to the neighbor.

The staff has pressured washed the railing in front of the office and begun staining it.

The water use efficiency rule deadline is nearing and the District will need to start setting some rules in the near future to comply.

Mr. Mundall reported the following:

The plan design for 45th Ave and 195th Street is ongoing.

The Brightwater Phase II intertie will be constructed this summer per Jeff Lundt, Engineer for King County.

PWTF 2007 Phase V bid opening is scheduled for Wednesday, March 17 at 10:00 am. The Engineer’s estimate for the project is $650,000.00; Mr. Mundall is hoping that we receive bids lower than that. A discussion was held.

PWTF 2007 Phase IV plans are still being processed, Mr. Mundall feels that they will be completed and ready to go out to bid in 4-6 weeks.

Mr. Mundall stated that he would like to see the same language as our current contract from Seattle Public Utilities regarding the renegotiation of the SPU Wholesale Water contract. The draft contract that was received from SPU was inefficient; the District needs to have the same provisions as the 1982 contract. A discussion was held.

King County Executive declared an emergency decision to cancel the contract with Vinci Parsons Frontier-Kemper (VPFK), the contractor currently on the Brightwater Tunnel Contract for BT3, the boring machine that will tunnel under the Lake Forest Park Water District aquifer. The information that staff has received is that the BT3 will be decommissioned and the BT4 tunnel boring machine will be boring the tunnel under the aquifer from the west rather than from the east as originally planned, starting from the Ballinger Way portal.  discussion was held.

Mr. Hammond left the meeting at 10:54 am.

A discussion was held on the estimated costs of a new pump house facility.   

There being no further business the meeting was adjourned at 11:21 am

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
MARCH 30, 2010

Commissioners present:  Timothy Davis, William Currie and Julie Hungar.

Others present:  Dan Mundall, Engineer; Alan Kerley, District Water Manager; and Jackee Zweekhorst, Administrator.

Mr. Davis called the meeting to order at 10:02 am.

The purpose of the Special Meeting of the Board of Commissioners was to discuss the bids that had been received for the PWTF Phase V, NE 182nd Street Water Main replacement.  Mr. Mundall summarized the situation and noted that this project is a Public Works Trust Fund item. Eleven (11) contractors offered bids on Wednesday, April 17 at 10:00 am for the advertised bid opening.

Mr. Mundall presented a bid tabulation and the following are the engineer’s tabulated bid totals: Kar-Vel Construction $350,498.77, B & B Utilities $358,598.81, D & G Backhoe, $362,443.69, Freeman Bell, LLC, $383,872.78, Buno Construction, LLC, $391,172.87, B & L Utility Inc., $413,444.63, VJM Construction Co., $422,298.80, Johansen Excavating, $431,141.80, Storey Construction, $440,871.09, and Westwater Construction Co., $685,670.39.

Mr. Mundall stated the low bid for the PWTF Phase V, NE 182nd Street Water Main Replacement was Kar-Vel Construction of Renton, WA, with a bid of $350,498.77 including tax. The engineer’s estimate was $650,000.00 including tax.
Kar-Vel has bid on several LFPWD projects previously and the firm has considerable recognition in the utilities industry. He noted that Karvel’s bid documents included a list of references for seven utilities; however these appear to have been from projects prior to 2007. An updated list of references was submitted by the Contractor. References that responded and said that Kar-Vel has a capacity to do the work although there were mixed responses from some respondents regarding performance of the site Superintendent.  Ms. Zweekhorst sent an email March 30, 2010 at 8:50 am, to Mike Waldner, of Kar-Vel Construction requesting the name of the Superintendent for the project.  A discussion was held and it was noted that the bid documents referenced Jim Clark as the Superintendent.

In consideration of the foregoing Mrs. Hungar moved and Mr. Currie seconded rejecting the bid received from Kar-Vel Construction of Renton, WA, the low bidder, and awarding the PWTF Phase V, NE 182nd Street Water Main Replacement project to B& B Utilities of Bothell, WA, the second lowest bidder in the amount of $358,598.81 including tax, all of which is subject to review by the Lake Forest Park Water District attorney. The Motion was approved.  


The Commissioners stated the reasons for rejecting Kar-Vel Constructions bid were as follows: The references sent originally were not valid for consideration as they were 2007 and older; subsequent responses from references were mixed, and the Superintendent designated in the bid documents had considerable negative reviews.

There being no further business the meeting was adjourned at 10:33 am

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
MARCH 31, 2010

Commissioners present: William Currie and Julie Hungar.

Others present:  Dan Mundall, Engineer; Frederick Kerley, District Water Manager; Jackee Zweekhorst; Administrator, and Mr. Richard Jonson of the law offices of Jonson & Jonson, LFPWD legal council (by speakerphone).

Mr. Currie called the meeting to order at 3:04 pm.

The purpose of the Special Meeting of the Board of Commissioners was to reconvene the discussion of the March 30, 2010, Special meeting of the Board of Commissioners to consider the input of the District’s legal council as well as the subsequent information received from Mike Waldner of Kar-Vel Construction regarding the PWTF Phase V, NE 182nd Street Water Main replacement.  

The Commissioners held a discussion with Mr. Jonson regarding an email he sent to the District containing a brief analysis of the situation, the bids, the reference information provided and an email received on March 30, 2010 at 11:42 am, from Mike Waldner, of Kar-Vel Construction stating Dale Loveless will be the Superintendent for this project, not the Superintendent that had been listed in the bid documents.  Based on the information provided, the Commissioners believed it was prudent to reconsider their previous action.

Dr. Hungar moved and Mr. Currie seconded to rescind the motion of the Tuesday, March 30, 2010 Special Meeting of the Board of Commissioners at 10:02 am, awarding the PWTF Phase V, NE 182nd Street Water Main replacement project. Motion approved.

Mr. Currie Moved and Dr. Hungar seconded awarding the PWTF Phase V, NE 182nd Street Water Main Replacement project to Kar-Vel Construction of Renton, WA, the low bidder in the amount of $350,498.77 including tax. The motion was approved

There being no further business the meeting was adjourned at 3:25 pm

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
APRIL 19, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, Mr. James Apsitis, Mr. Bill Brady, Mr. Eli Zehner, and Mr. David Hammond, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 15, 2010, Board meeting as written. Motion passed.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 30, 2010, Special Board meeting as written. Motion passed.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 31, 2010, Special Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $102,037.14, Capital Improvement Fund at $309,860.50, PWTF at $330,003.53, Market Rate Account at $500.00 and New Well Fund $1,596,335.86 Revenue for the month of March totaled $90,020.24 with $66,256.27 from water sales, $13,555.84 in Capital Improvement Fees, $3,349.40 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,812.41 and $2,196.32 in interest payments. Vouchers No.111394 through No.111455 in the amount of $130,174.18 were authorized for payment.

Mr. Davis, President of the Board introduced the Commissioners and staff of the Lake Forest Park Water District. Mr. Davis then proceeded to open the meeting into a public forum at 9:05 am to discuss the Washington State Department of Health, water use efficiency rule.

Mr. Kerley presented the Washington State Water Use Efficiency Program requirements as set forth in WAC 246-290-800. The State of Washington has enacted a Water Use Efficiency Rule, which requires municipal water suppliers under 1,000 connections to establish a conservation goal by July 1, 2010.  Mr. Kerley presented option A: Reduce overall water production by 5 % from our historical average (1996-2009) over the next three years, and Option B: Maintain the equivalent residential unit historical average (1996-2009) of 235 gallons per day over the next three years while the District aggressively institutes measures to reduce unaccounted for water loss. A reduction in unaccounted water loss is the most effective way for Lake Forest Park Water District to use water efficiently at this time. Our water loss for 2008 was calculated at 39.4% and our water loss for 2009 was 23.7%. Recent calculations have us at 19.35 for early 2010.

Mr. Kerley suggested as District Manager he would select option B, based on the substantial leakage that we currently have in our watermains.

Mr. Mundall arrived at 9:12 am.

Mr. David Hammond commented on behalf of the public stating that first we should focus on conservation goals over budget concerns. Then he felt goals should be measurable and he does not see that in the document. Furthermore, Mr. Hammond felt that we should reduce demand to the public then concentrate on water leaks. Mr. Hammond stated that he is not clear on option B; is it a water production goal?

Mr. Kerley responded yes it is, with option B we would have a goal of maintaining current ERU usage and where option A is a goal of 5% reduction over three years.  Mr. Kerley continued by stating that we are trying to reduce our annual usage by 5% over a three-year period.  A discussion was held regarding option A or option B of the Water Use Efficiency goals. Mr. Mundall made a statement that Municipal water law is requiring the conservation program.

Mr. Bill Donahue commented on behalf of the public stating that 5% could get better each time and increase to 10%, he also felt that we should include the message to aggressively meet water loss on the District side before going to the customer and asking them to conserve on their side.

Mr. Kerley stated that historically the District water loss has been at a 17-20 % average.

Mr. Bill Donahue commented that he feels that an annual rolling average is best for our goal and that option A would be the best choice.

Mr. David Hammond commented that we should measure the usage; he cannot get behind option A if it does not have a conservation component. Mr. Hammond feels that option A focuses on the measure but not conservation as a component.

Mr. Eli Zehner commented the measure through option A is a better choice by determining a specific measurable amount.

The Board of Commissioners asked the public if there were any further questions or comments. There were none.

The Commissioners held a discussion regarding the differences between option A and B. The Commissioners would like the staff to create a proposal for the Board regarding the discussions on the Water Use Efficiency Rule and report back at the May meeting.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing to completion and the staff has been working closely with the contractor. Recent work includes general site cleanup and daily safety inspections. The artwork is almost completed and so far is exceeding expectations.

Upcoming work on the low tank will include touching up the paint and draining and cleaning the interior.

The staff has installed a front gate at the 18460 47th Pl. NE property. The gate, posts and hardware cost around $340.00. The staff was able to locate the survey markers and set the fence posts accordingly.

With the gate installed, staff was able to complete the roadway connection between the watershed and 18460 47th PL NE.

The riding mower was serviced due to the incorrect type of motor oil being supplied, the repair shop replaced several bearings, the fuel filter and air filters. An overall maintenance was performed on the mower.

Ivy removal is underway in the wellhead protection area, the focus this year has been to cut all of the climbing vines from around the tree trunks throughout the watershed. Jack, Shawn and Charles have been climbing into the less accessible areas to complete the project.

Mike Blackstock will be rejoining the District sometime later this Month.

On April 2nd the windstorm knocked out the power twice at the watershed. The first outage was mid-morning and lasted about an hour and created no significant problems. The second outage occurred at 3:00 pm and lasted until after 2:00 am the following morning. When power was restored, our transfer pumps did not restart. After further investigation Mr. Kerley and Mr. Steve Mundall discovered that the variable speed frequency drive must have taken a power surge and is damaged. Replacement cost is around $1400.00. Mr. Dan Mundall and Mr. Steve Mundall will attempt to repair the unit before making a purchase. Staff will be installing further protection to prevent damage in the future.

On April 5th The City of Lake Forest Park informed Mr. Kerley that they had found a blockage in one of their storm drain lines in the 3000 block of NE 180th Street. The cause appears to be from the installation of one of our watermains. When the main was installed in the early 90’s it appears that our contractor considered the line abandoned and cut a section of it out and then installed our watermain.

Mr. Kerley left the meeting at 10:40 am.

Ms. Zweekhorst reported the following:
Brightwater project status update, Ms. Zweekhorst, Mr. Mundall and Mr. Davis attended a meeting with Gunnars Schreiber and Bob Peterson of the King County Brightwater Project.  Status updates were given to the District from the County; however, the data is so complex Mr. Peterson stated they he will need to sort through to select the correct criteria for District review.

Ms. Zweekhorst contacted ADT Services and they were able to come back out and install an alarm in the container.

Mr. Mundall currently has his son Daniel Mundall installing the video surveillance System around the perimeter of the District office and garage.

Ms. Zweekhorst reported that the PWTF loan application for the 2012 funding cycle is due at The Public Works Board in Olympia on May 11, by 5pm.  The application will be submitted upon Mr. Mundall’s completion.

Mr. Mundall reported that the Standpipe project is complete and should be expected to be closed out within the next 60 days. Tom Steenmeyer takes a great deal of pride in his artwork; project costs started at $64,000.00 and will probably total $80,000.00 at project closeout. There were additional costs after the project began such as the tank needing a third coat of paint for $7,000.00, the platform for the tank was $4,000.00, as well as changing the artwork from basic to custom for $4,5000.00, change orders have been received and approved.  

Ms. Zweekhorst stated that the PWTF Loan Application for 2012 funding would include the Ballinger Way watermain replacement project, if we are not successful with the Department of Health Drinking Water State Revolving Fund Loan Program. There are no guarantees that the PWTF 2012 loan program will fund, so alternative funding options are being researched.

Mr. Mundall reported that the backup well project is going as scheduled; there has been no new update from Seattle Public Utilities regarding the Parcel purchase; and Pree Carpenter stated they are still working on the process. A discussion was held.

Mr. Mundall reported that King County Brightwater is getting ready to go out to bid on phase II of the intertie. A discussion was held.

Ms. Zweekhorst reported that she was contacted by Mr. Jonson, the District Attorney, requesting permission to respond to a request from King County to enter negotiations regarding the District’s position on the proposed 100-year legacy trail project, with Bob Sterbank, the city of Lake Forest Park Attorney, and John Briggs, the Assistant prosecutor for King County. A discussion was held.

The Commissioners would like Mr. Jonson, the District attorney and Mr. Mundall to set up a meeting to discuss the District’s position regarding the proposed 100-year legacy trail project.

Mr. Mundall reported that pursuant to Board resolution, the contract for the PWTF NE 182nd Street watermain replacement project has been executed by Kar-Vel Construction in the amount of $350,498.77. Kar-Vel Construction stated that they would like to delay the start date to June 1.

Mr. Mundall reported that the Seattle Public Utilities Wholesale Water renegotiation had submitted a draft contract for District review. A discussion was held.

There being no further business the meeting was adjourned at12:09 pm

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
MAY 12, 2010

Commissioners present: Timothy Davis, Julie Hungar, and William Currie.

Others present:  Dan Mundall, Engineer; Alan Kerley, District Water Manager; Jackee Zweekhorst; Administrator, and Mr. Richard Jonson of the law offices of Jonson & Jonson, LFPWD legal counsel.

Mr. Davis called the meeting to order at 9:00 am.

Mr. Jonson of the Law Offices of Jonson and Jonson presented the Board of Commissioners with comments from the City of Lake Forest Park, City Attorney, Bob Sterbank, and Assistant King County Prosecutor, John Briggs, regarding the ROW vacation and the proposed 100-year Legacy Trail Project. A discussion was held.

The Board of Commissioners would like Mr. Jonson to accept the invitation of King County to begin the negotiation process with the City of Lake Forest Park, City Attorney, Bob Sterbank and Assistant King County Prosecutor, John Briggs regarding the City of lake Forest Park proposed 100-Year Legacy Trail Project with the understand that any agreement is subject to Board approval.

Mr. Kerley provided the Board of Commissioners with updated information regarding the District’s responsibility to meet State requirements regarding the Department of Health Water Use Efficiency Program WAC 246-290-800. The District must set a goal by resolution prior to July 1, 2010. A discussion was held.

There being no further business the meeting was adjourned at 11:13 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MAY 17, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, Mr. James Apsitis, Mr. Bill Brady, Mr. Eli Zehner, and Mr. David Hammond, Residents.

Mr. Currie called the meeting to order at 9:02 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the April 19, 2010, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the May 12, 2010, Special Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $113,617.85, Capital Improvement Fund at $260,667.05, PWTF at $329,199.80, Market Rate Account at $500.00 and New Well Fund $1,593,211.81 Revenue for the month of April totaled $19,602.52 with $13,292.57 from water sales, $2,273.82 in Capital Improvement Fees, $614.90 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $690.03 and $2,204.70 in interest payments. Vouchers No.111456 through No.111514 in the amount of $58,664.37 were authorized for payment.

Mr. Davis arrived at 9:17 am.

Mr. Kerley reported the following:

The Water Use Efficiency rule was discussed at a special meeting held at the District office on May 12, 2010.

Mr. Mundall arrived at 9:20 am.

Mr. Kerley stated that Thomas Steenmeyer Inc. has completed the contract work on the high zone standpipe retrofit. The staff will begin some in-house projects that will include installing a corrosion control system, relocating the sensor line and stabilizing the west hillside.

Dr. Hungar left the meeting at 9:27am.
The touch up painting on the low tank is almost complete. Mr. Kerley is very pleased that we were able to process this project in-house.
The District has officially recouped $10, 150.00 of the purchase and maintenance costs for the vactor unit.

All of the District’s 2010 State required annual samples have been taken and sent off to the lab.

Meter reading and billing went well and was completed on time.

The districts unaccounted for water was 19.4% for the Feb/March billing period.

Mr. Kerley and staff have repaired leaks on NE 181st Street. Two leaks were fixed in front of 3035 and 3030 NE 181st Street. There is a long side service leak that has not been located due to the soil in the area consisting of sand which has caused difficulty in locating the leak. Mr. Kerley hired a leak detection service to help locate the leak and they experienced difficulty locating the leak as well.

The starter went out on the dump truck. Staff was able to repair in-house; the cost of the new starter was approximately $130.00.

The back steps of the District office have rotted out and Mr. Larkins is working diligently to rebuild the steps.

Three new long side water services will be installed increasing the account size of the District to 873 customers.  

Ms. Zweekhorst reported the following:

The District is still waiting for the decision results of the Drinking Water State Revolving Fund Loan application that was submitted in late 2009.

The Public Works Trust Fund Loan application for 2012 was submitted on Tuesday, May 10, 2010.

Mr. Mundall and Ms. Zweekhorst will attend the State of Washington sponsored Water Right Law Conference on June3 and 4 in Seattle. Ms. Zweekhorst was able to use her student status to receive a discounted conference admission rate.

Mr. Mundall reported the following:

The Standpipe project is at the closeout phase; formalities are being processed and completed.

The Ballinger Way Watermain replacement project located between 184th Street and 178th Street was excluded from the Public Works Trust Fund Loan application. The District staff was hopeful that they would receive results of the DWSRF loan application decision prior to submitting the PWTF loan application. The results currently have not been released from the Department of Health. The District requested just over a million dollars for the Ballinger Way Watermain Replacement project, with the scope being 178th Street including a pressure reducing valve. The City of Lake Forest Park notified District staff that the 178th Street location is on their list of repaving projects, which makes this replacement a high priority obligation for the District. A discussion was held.

Mr. Mundall reported that approximately 35% of the watermains still need to be replaced in the District. The system plan slated 65% of revenue for infrastructure replacement. A discussion was held.

Mr. Hammond commented that the system plan should be updated to reflect rate increases, the scope of work changes as well as the change in the construction market being very favorable to the District.

Dr. Hungar arrived at 10:12 am.

Mr. Mundall reported that the backup well development is on schedule. Ms. Carpenter of Seattle Public Utilities is currently processing the property purchase of the triangle parcel and states that it is progressing timely.

A discussion was held regarding pumping and storage options for the new back up wells.

King County Brightwater Intertie Phase II went out for bid advertisement and results should be provided shortly. A discussion was held.

Status of PWTF 2007 NE 182nd Street Watermain Replacement Project Phase IV: the notice to proceed has been issued to the contractor, Karvel Construction. The contractor will be submitting a request for an extension to move the start date of the project from June 7th  to June 10th. A discussion was held.

PWTF Phase V Watermain Replacement Project is progressing. Mr. Cohen, a resident on the project, has requested that the District set the start date for the project to June or September as his mother-in-law will be living with him and he does not want to disturb her if possible.

Staff has discovered pipe size issues near the standpipe; staff will begin potholing and verify pipe sizes in the WHPA and vicinity.

Mr. Hammond left the meeting at 10:35 am.

The District is currently waiting for information from Ms. Gladstone of Seattle Public Utilities regarding the Wholesale Water Contract negotiations meetings. Ms. Gladstone stated at the previous meeting that a draft intertie contract would be sent to the District for review instead of a wholesale purveyor contract. A discussion was held.
There being no further business the meeting was adjourned at 11:01 am

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 8, 2010

Commissioners present: Timothy Davis and Julie Hungar.

Others present:  Dan Mundall, Engineer; Alan Kerley, District Water Manager; and Jackee Zweekhorst; Administrator.

Mr. Davis called the meeting to order at 10:00 am.

Mr. Mundall presented the Commissioners with the project specifications for the Public Works Trust fund 2007 Watermain Replacement Project Geotechnical Investigation in the District wellhead. Cornerstone Geotechnical has submitted a contract for the Geotechnical Investigation work in the amount of $8,500.00.  A discussion was held.  

Mr. Mundall proposed accepting Cornerstone Geotechnical’s contract in the amount of $8,500.00, for Geotechnical Investigation in the district wellhead; they have been recently purchased by Robinson Noble Saltbush Incorporated and would be able to start work immediately.

Dr. Hungar moved and Mr. Davis seconded accepting the contract from Cornerstone geotechnical in the amount of $8,500.00 for Geotechnical Investigation in the District wellhead. Motion approved.   

There being no further business the meeting was adjourned at 10:25 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JUNE 21, 2010


Commissioners present: Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, and Mr. David Hammond, Residents.

Dr. Hungar called the meeting to order at 9:04 am.

The Commissioners approved the agenda

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the May 16, 2010, Board meeting as written. Motion passed.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the June 08, 2010, Special Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $82,943.28, Capital Improvement Fund at $253,974.26, PWTF at $329,918.56, Market Rate Account at $500.00 and New Well Fund $1,590,604.51 Revenue for the month of May totaled $85,547.31 with $59,602.40 from water sales, $12,077.55 in Capital Improvement Fees, $3,002.13 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,381.13 and $1,977.55 in interest payments. Vouchers No.111515 through No.111583 in the amount of $133827.66 were authorized for payment.

Dr. Hungar suggested that Mr. Kerley present his operations report, so that he may proceed out to the PWTF construction project on 182nd Street for inspection.

Mr. Kerley reported the following:

The leaks out on 181st Street have been repaired and a replacement long side service is now in place for address 3205 NE 181st Street and 3020 NE 180th Street.

Mr. Larkins worked diligently to rebuild the back steps of the office building, Stain will be applied and the project will be complete.

New attachments and a large suction hose have been purchased for additional parts to expand the services of the vactor; the total cost was $585.20.

Staff has installed a new long side service at 5313 NE 178th Street.

Mr. Kerley and staff have been digging up the transmission mains from the pump house to the standpipe to verify the watermain type and size.  Staff was able to verify that the watermain is 12” ductile iron pipe from the standpipe. The 6” PVC pipe that was identified in the District picture archive is actually a drain line that was installed on top of the ductile.

Staff has been working on restoring an access track at the wellhead. This will allow core-drilling machinery a route to the creek. Heavy brush removal and the cutting of several large fallen trees has been the primary scope of work.

The 2009 Consumer Confidence Report has been mailed to our customer’s and the State has received their copy.

Mr. Kerley presented the Commissioners with the proposal of purchasing a decommissioned Skyview water district maintenance and utility truck that is for sale. Mr. Kerley stated that the Superintendent on the 182nd Street Watermain replacement project owns the Ford truck and would sell it for $1000.00.

Mr. Currie moved and Dr. Hungar seconded that Mr. Kerley facilitate the purchase of the Ford Utility truck for sale for the purchase price of $1000.00, subject to Mr. Kerley’s inspection. Motion approved.

Mr. Kerley left the meeting at 9:20 am.

Ms. Zweekhorst reported the following:

Staff will be reviewing funding options for additional watermain replacement projects and report back to the board.

Ms. Zweekhorst reported the status of delinquent accounts as well as the number of accounts that have increased in delinquency due to the economy.

Mr. Kerley returned to the meeting at 9:36 am.

Mr. Currie moved and Dr. Hungar seconded adopting Resolution 334 Lake Forest Park Water District adoption of the Water Use Efficiency Program to meet State requirements set forth in WAC 246-290-800. Motion approved.

There being no further business the meeting was adjourned at 9:49 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JULY 19, 2010


Commissioners present: Timothy Davis and William Currie

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue, Eli Zehner and James Apsitis, Residents.

Mr. Davis called the meeting to order at 9:04 am.

The Commissioners approved the agenda

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the June 21, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $104,246.70, Capital Improvement Fund at $259,765.39, PWTF at $257,773.34, Market Rate Account at $500.00 and New Well Fund $1,587,532.24 Revenue for the month of June totaled $23,861.04 with $16,088.24 from water sales, $3,878.25 in Capital Improvement Fees, $889.04 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,006.13 and $1,699.38 in interest payments. Vouchers No.111584 through No.111655 in the amount of $84,043.96 were authorized for payment.

Mr. Kerley reported the following:

The new back steps and the front railing have been stained and look great.

On Friday, July 9th, the crew and Mr. Kerley repaired two leaks on the watermain replaced by the 182nd street project.

The Water Use Efficiency report for 2009 has been filed with the State.

Meter reading and billing went out on time.

The staff has been doing an excellent job of vegetation control around fire hydrants, meter boxes and the WHPA.

The piping inside the pump house will be getting a coat of paint this summer. The prep work of removing all of the loose paint chips has been done.

The staff and Mr. Kerley have been doing everything to facilitate the speed and ease of the watermain replacement project on Ne 182nd Street. All of the new watermain is now in the ground and the stretch of new watermain from 30th Ave NE has been flushed and purity tested. New service line installation will begin on Monday the 19th. Staff will also be flushing and taking purity tests on the stretch of watermain from 40th Ave. NE to NE 178th Street.

Mr. Kerley reported that he did not purchase the 1 ton pickup truck that he had been interested in purchasing previously due to high anticipated maintenance costs.

Mr. Kerley reported that there were no new changes on the WHPA security.

Mr. Kerley left the meeting at 9:15 am.

Ms. Zweekhorst reported the following:

Ms. Zweekhorst mentioned as a reminder to the board that there is a meeting scheduled for Wednesday, July 21st at 9:00 am at the District offices between the District and the City of Lake Forest Park to discuss the City of Lake Forest Park 100-year proposed legacy trail project.  

Ms. Zweekhorst and Mr. Mundall are currently researching funding options for the Ballinger Way watermain replacement project and are hopeful they will be able to propose options to the board at the next regular meeting.

The District staff is awaiting a response from the Seattle Public Utilities regarding the SPU wholesale water renegotiation draft that the District had received. Staff edited and resubmitted the draft back to SPU with a counter on fire flow specifics not being listed within the contract.

The backup wells and triangle property purchase has been pushed back to approximately October 2010 according to Pree Carpenter of Seattle Public Utilities.  

Mr. Mundall arrived at 9:15 am. And reported the following;

The standpipe refurbishment project is almost closed out, follow up soil samples were taken as a project protocol. A discussion was held.

The Ballinger Way watermain replacement project plans are in the process of being produced. A discussion was held.

The Brightwater back up well development project geotechnical design to widen the trail is now complete. The Approximate size is 283 feet. Mr. Mundall is currently completing the pre-design for the entire backup well system.  A discussion was held.

Status of the Brightwater Intertie is that the direction drill portion of pipe construction has just begun. The District will need to purchase a PRV to be located in the WHPA to insure that water will be transferred from the high zone to the low zone. The main purpose of the PRV will be to provide fire flow to the low zone. The Northshore Fire Department Marshall notified the District that the fire pressure that must be kept in the pipes during a fire is 20 psi. A discussion was held.

The City of lake Forest Park 100-year proposed legacy trail project was discussed.

There being no further business the meeting was adjourned at 10:04 am

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JULY 21, 2010

Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present:  Dan Mundall, Engineer; Jackee Zweekhorst; Administrator; Richard Jonson, Law Offices of Jonson and Jonson, District Attorney and Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:03 am.

Dr. Hungar moved and Mr. Currie seconded appointing Mr. Bill Donahue to a citizens trail advisory committee to consult with the Commissioners on trail matters and authorizing committee members to participate in legal discussions with the District Counsel. Motion approved.  

Mr. Davis called the meeting into Executive session at 9:04 am. to discuss legal issues with counsel regarding the City of Lake Forest Park proposed 100-year legacy trail project

Mr. Donahue left the meeting at 10:38 am.

Executive session ended at 11:28 am.

Regular meeting was entered at 11:29 am.


There being no further business the meeting was adjourned at 11:30 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
August 16, 2010


Commissioners present: Julie Hungar and William Currie

Others present: Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; and Mr. Bill Donahue, Resident.

Dr. Hungar called the meeting to order at 9:15 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the July 19, 2010, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the July 21, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $64,743.73, Capital Improvement Fund at $259,825.05, PWTF at $257,634.69, Market Rate Account at $500.00 and New Well Fund $1,571,573.72 Revenue for the month of July totaled $539,455.85 with $60,818.80 from water sales, $11,177.49 in Capital Improvement Fees, $3,010.85 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,438.51 and $1,672.34 in interest payments. Vouchers No.111656 through No.111720 in the amount of $168,903.88 were authorized for payment.

Ms. Zweekhorst reported the following:

The Ballinger way NE Watermain replacement project funding proposal will not be available until later in the week due to changes in the financial market. Annette from Seattle Securities will provide the District with a proposal by the end of the week. A discussion was held.

Mr. Mundall arrived at 9:30 am and reported the following:

Mr. Mundall presented the requirements for fire flow protection for the Towne Centre. The approximate budget for the Ballinger way Watermain replacement has been estimated at $445,410.00 not including a pressure reducing valve. Dr. Hungar would like to take the conservative approach due to economic conditions. The Commissioners suggest the Ballinger Way NE Watermain replacement project should go out to bid as soon as possible. A discussion was held.

Mr. Mundall is preparing a map an outline for the City of Lake Forest Parks proposed 100-year Legacy trail project, a discussion was held.

The Brightwater backup well project preliminary draft budget shows that a third well may not be possible due to funding restraints on the project. The draft preliminary design report for the Seattle Public Utility site number one and two was presented to the board.

The Seattle Public Utilities Wholesale Water contract renegotiation draft that was received by the district was in need of edits to satisfy the district’s requirements. SPU responded they would be willing to meet the district’s requests. Additionally, the district noticed when reviewing the draft contract that a hydraulic grade pressure was significantly lower than previously mentioned in former drafts. A discussion was held.

The Public Trust Fund 182nd Street Watermain replacement project eight inch ductile iron is complete and restorations are currently being completed. A discussion was held.

King County Brightwater staff held a meeting at the City of Lake Forest Park study session on Thursday, August 12th regarding the status of the Brightwater Tunnel project.

There being no further business the meeting was adjourned at 10:52 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
SEPTEMBER 20, 2010


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Mr. Bill Donahue, and James Apsitis, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the August 16, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $97,776.02, Capital Improvement Fund at $267,973.61, PWTF at $593,049.18, Market Rate Account at $500.00 and New Well Fund $1,565,613.53 Revenue for the month of August totaled $36,542.94 with $27,843.44 from water sales, $4,013.89 in Capital Improvement Fees, $1,203.73 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,367.59 and $1,814.29 in interest payments. Vouchers No.111721 through No.111792 in the amount of $303,516.53 were authorized for payment.

Ms. Zweekhorst reported the following:

The Highline Water District sent the annual donation request for the King County Growth Management Planning Council. The letter is requesting our participation in regards to placing a donation towards the continued benefits and additional progress and work that is still needed from the Growth Planning Council Committees. A discussion was held.

Dr. Hungar moved and Mr. Currie seconded the District providing a $100.00 donation to the Highline Water District for the continued support of the King County Growth Management Council Committees. Motion approved.

Ms. Zweekhorst provided the Commissioners with an update as to the funding options available at this time. A discussion was held

Dr. Hungar moved and Mr. Currie seconded the direction of staff at this time is to pursue funding sources for upgrading the Ballinger Way NE Watermain for fire flow. Motion approved.

The Commissioners would like the staff’s direction to be solely towards the securing of funding for the Ballinger Way NE Watermain replacement project at this time due to the sensitive time deadline. Furthermore, the Commissioners would like staff to keep the Seattle Public Utilities pipeline purchase suggestion a viable alternative on the list of backup options.  A Discussion was held.

Dr. Hungar moved and Mr. Currie seconded directing Mr. Mundall the District Engineer to prepare plans and advertise for bid the Ballinger Way NE Watermain replacement project as follows: schedule “A” which is 12” ductile for fire flow only and schedule “B” which includes schedule “A” plus connections, service laterals etc.  Motion approved.

The Commissioners requested a change in the date for the December board meeting due to time and date conflicts. The date has been changed from Monday, December 20th at 9:00 am to Monday, December 13th at 9:00 am at the District offices.

The Commissioners would like to review bid results at the December 13th board meeting. A discussion was held.

The Commissioners are concerned with the progress of the negotiations with the City of Lake Forest Park on the proposed 100-year Legacy Trail project. A discussion was held.

Mr. Kerley reported the following:

Staff and Mr. Kerley have been hard at work locating and protecting existing utilities up at the watershed during King County’s directional boring. The intertie pipeline is now connected to our system and current work has now shifted to the installation of the permanent PRV station.

The NE 182nd St. Watermain Replacement Project is now complete and Kar-vel Construction did a nice job of restoring our parking lot. Mr. Kerley has been working with the City to extend their storm system in two areas that present an erosion issue that may expose our new watermain.

Now that all of the work has been completed up at the High Zone Standpipe, staff and Mr. Kerley have begun work to relocate the sensor line, install the sacrificial anode and to locate and abandon old piping on the North side of the site.

The riding mower does have a blown engine. The probable cause was the shut off switch in the seat caused backfiring. Replacement cost will be between $1000.00 and $1700.00.

The undocumented 4” watermain up on 53rd Ave NE appears to be fed off of a ¾ inch waterline and may serve two properties at the edge of the District. Staff and Mr. Kerley will investigate this further and look at the possibility of replacing it in-house.

Staff repaired a leak at address 5050 NE 178th St on August 18th.

Reading and billing went well and was completed on time.

Unaccounted for water use for the July/ August billing period was down to almost 7 percent!

The first backflow prevention notices have gone out.

Ms. Zweekhorst and Mr. Kerley have come up with a work order system that will help track District work more effectively and will provide improved record keeping.

Regular meeting adjourned at 10:40 am.

Executive session was entered at 10:41 am regarding personnel issues.

Executive session ended at 10:52 am.

There being no further business the meeting was adjourned at 10:53 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
OCTOBER 18, 2010


Commissioners present: Timothy Davis and William Currie

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue, and James Apsitis, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the September 20, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $72,158.61, Capital Improvement Fund at $260,379.92, PWTF at $365,588.61, Market Rate Account at $500.00 and New Well Fund $1,559,507.45 Revenue for the month of September totaled $92,501.83 with $72,085.98 from water sales, $10,204.96 in Capital Improvement Fees, $3,535.09 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $4,003.45 and $1,924.15 in interest payments. Vouchers No.111793 through No.111835 in the amount of $68,357.40 were authorized for payment.

Ms. Zweekhorst reported the following:

The status of non-paid accounts from the August 31, 2010 billing.

The status of funding options for the Ballinger way NE watermain replacement project. A discussion was held.

Status of the Seattle Public Utilities Wholesale Water Purveyor Contract Negotiations, Steven Diem of The Department of Health has been sent the draft contract between the District and Seattle Public Utilities for review.  A discussion was held.

Mr. Kerley reported the following:

King County has completed the work within the sensitive areas at the watershed and the area has been restored. Current work has now shifted to finishing the connections to our system and the installation of the permanent PRV station.

Staff and Mr. Kerley has taken care of a few restoration items that the City wanted done along NE 182nd St.

In-house work continues at the High Zone Standpipe. The tap and valve for the sensor line has been installed, the sacrificial anode has been welded to the tank and the concrete footing has been poured. The west hillside has also been stabilized thanks to the quarry rock we were able to salvage from the watershed restoration. We are also working on exposing and abandoning the old piping on the North side of the site.

King County has improved our roadway in the watershed with a new layer of crushed rock.

Staff and Mr. Kerley were able to pipe freeze the line and install a shut-off valve at address 4755 NE 178th St.

Mr. Kerley has purchased a new riding mower. The total cost of $792.00 came in under my previous estimate thanks to an end of season sale that Mr. Blackstock noticed and an additional discount that Ms. Zweekhorst and Mr. Kerley were able to secure.

Staff has been trained how to activate the new variable frequency drive unit that has been installed at the pump house.

The second round of backflow prevention notices will be mailed later this week.

Mr. Currie moved and Mr. Davis seconded The Cub Cadet riding mower being placed as the surplus for $100.00, due to research of comparable pricing. Motion approved.

Mr. Kerley stated that in-house water sampling is being considered for the Districts information only water sampling. All State required and annual water sampling will continue to be processed by a State approved laboratory. A discussion was held.

Mr. Mundall arrived at 9:10 am and reported the following:

Mr. Mundall is still working on the draft proposal and mapping for the Lake Forest Park 100-year proposed legacy trail project and anticipates a completion later this week. A discussion was held.

The Brightwater Back-up well development property purchase is expected to go before the City of Seattle Council in November. A discussion was held.

The Brightwater Intertie project phase II is very near completion. A discussion was held.

The status of the PWTF 2007 Phase IV watermain replacement project is ready to be submitted to the City of Lake Forest Park for permitting. Two sensitive area permits are needed; one near 40th PL NE. near 188th and the second is the Wellhead Protection Area.  A discussion was held.

The Wellhead Protection Area new pump facility long-term piping plan has been designed and discussions have been held with Robinson Noble Saltbush Cornerstone regarding slope setback concerns and issues. A discussion was held.

Three new SCADA radios have been purchased to upgrade the system for reliability. A discussion was held.

The Brightwater tunnel boring will be resuming in November. The boring machine is expected to be near the aquifer in December or January. A discussion was held.

The City of Lake Forest Park presented the district with an invoice for a side sewer repair. A discussion was held.

There being no further business the meeting was adjourned at 11:57 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
NOVEMBER 15, 2010


Commissioners present: Timothy Davis, William Currie and Julie Hungar

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue, and James Apsitis, Residents.

Mr. Davis called the meeting to order at 9:04 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the October 18, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $88,406.21, Capital Improvement Fund at $270,009.12, PWTF at $368,223.73, Market Rate Account at $977.06 and New Well Fund $1,554,689.89 Revenue for the month of October totaled $58,989.21 with $46,060.43 from water sales, $5,860.55 in Capital Improvement Fees, $2,286.63 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,569.26 and $1,812.34 in interest payments. Vouchers No.111859 through No.111919 in the amount of $58,439.64 were authorized for payment.

Ms. Zweekhorst reported the following:

The status of non-paid accounts from the October 31, 2010 billing.

The status of funding options for the Ballinger way NE watermain replacement project. A discussion was held.

The status of the Seattle Public Utilities wholesale water purveyor contract renegotiations is currently on hold. A discussion was held.

Seattle Public Utilities has placed the District on the November 23, agenda for council approval regarding the purchase of the triangle parcel at Horizon View Park for the Districts emergency backup wells.   

Mr. Kerley reported the following:

King County has installed the underground PRV vault and paved the work area at 46th Ave NE and 45th Pl NE. All of the district valve castings are accessible and raised to grade. The contractor was able to remove the PRV from the temporary building without damaging it. This will provide additional storage for the District. The job is nearing completion and current work focus is on restoration and fine-tuning the PRV.

The staff has set up an area for testing water samples in Mr. Kerley’s office.
In-house work continues at the High Zone Standpipe. The sacrificial anode has been attached to the tank and the concrete encasement has been poured. Staff and Mr. Kerley are now working on replacing the sensor line.

A large branch fell up at the watershed and barely missed well house number 4. It has been cut up and removed.

Reading and billing was completed on time.

Staff will begin our annual watermain flushing in mid-November.

The second round of backflow prevention notices has been mailed.

Unaccounted for water use for the Sept. / Oct. billing period was 8 percent.

Staff and Mr. Kerley located and raised a paved over valve casting at NE 186th St. and 41st Pl NE.

Staff and Mr. Kerley have been busy with leaf control. The new road surfaces at the High tank, watershed and 18460 property are being maintained.

The District has purchased a jackhammer. The price was $685.00 plus tax.

There is no change with the district vehicles.

Wellhead security is in process.

Thomas Steenmeyer Company will be completing the maintenance of the standby tank.

Mr. Mundall arrived at 9:40 am and reported the following:

The City of Lake forest Park 100-year legacy trail project was discussed.

Seattle Public Utilities has placed the District on their November 23, agenda for council approval regarding the purchase of the triangle parcel at Horizon view Park for emergency backup wells. A discussion was held.

Mr. Mundall submitted the PWTF 2007 Phase IV wellhead watermain replacement project plans to the City of Lake Forest Park. The Engineer’s estimate for this project is estimated at $600,000.00. A discussion was held.

WHPA new pump facility planning and design discussion was held.
King County Brightwater tunnel boring is estimated to be near the district aquifer in January 2011. A discussion was held.

The Seattle Public Utilities wholesale water purveyor contract renegotiations draft agreement was approved by Steven Diem of the Department of Health as written. A discussion was held.

The Ballinger Way watermain replacement project design is 50 percent complete. A discussion was held.

Regular meeting adjourned at 10:40am.

Executive session was entered at 10:42am to discuss the City of Lake Forest Park invoice for emergency side sewer repairs.

Executive session was adjourned and the regular meeting was reconvened at 10:50am.

There being no further business the meeting was adjourned at 10:52 am

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
DECEMBER 13, 2010


Commissioners present: Timothy Davis, William Currie and Julie Hungar

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue, Residents.

Mr. Davis called the meeting to order at 9:07 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the November 15, 2010, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $90,873.29, Capital Improvement Fund at $268,742.83, PWTF at $368,302.20, Market Rate Account at $500.00 and New Well Fund $1,553,643.81 Revenue for the month of November totaled $62,105.59 with $46,719.44 from water sales, $7,536.65 in Capital Improvement Fees, $2,321.41 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,627.14 and $1,444.95 in interest payments. Vouchers No.111920 through No.111986 in the amount of $58,136.70 were authorized for payment.

Ms. Zweekhorst reported the following:

The three-year Washington State audit is in process and proceeding well. There will be an exit audit report meeting that will be held in January to review the State Auditor’s report.

Seattle Public Utilities and the Seattle City council have approved the purchase of the SPU triangle parcel located adjacent to the Horizon View Park. Judi Gladstone of Seattle Public Utilities informed the District that she should have the purchase ready to finalize in late January 2011. A discussion was held.

The status of the Brightwater tunnel project is the same; the boring machine is making progress down the tunnel alignment. The tunnel boring machine is still not in the range of the aquifer as of yet. A discussion was held.

Mr. Kerley reported the following:

The customers at 5201 and 5211 NE 184th St. had a low water flow issue. After pulling the water meters and flow testing, it was apparent that the problem was on the District side. Staff and Mr. Kerley were able to determine the cause, make the needed repairs and restore the area.

Several years ago Mr. Kerley had a conversation with Northshore Utility District’s engineering staff about the possibility of slip lining the sewer main that runs through our watershed. Mr. Kerley is happy to report that this project will take place. Work will begin in the next few weeks.

Steve and Mr. Kerley will begin testing water samples in-house this week.

The 2010 watermain flushing is well underway. Even though progress was slowed by the cold snap that we had around Thanksgiving, we are near 60% complete.

The final round of annual backflow prevention notices will be mailed out this week.

Staff and Mr. Kerley continue to maintain the new road surfaces at the High tank, watershed and 18460 properties.

The District infrastructure was not affected by the cold weather during Thanksgiving week. However, some of are customers had frozen or broken pipes.

The City of Lake Forest Park informed Mr. Kerley that the District has a water service running through the middle of their storm line at address 2916 NE 182nd St.
We will relocate our service and repair the storm line during the upcoming week.

Phase II of the S.P.U. Intertie is nearing completion. We will be running some water this week to verify the accuracy of the new flow meter that has been installed at the intertie PRV vault.

Customers, Donnie and Roger Jewel sent a letter to the District requesting the removal of the shed that was placed at the corner of NE 187th Street and 46th Ave NE, during the construction of the King County Brightwater Intertie Phase II project. A discussion was held. The Commissioners directed the staff to respond to the Jewel’s with a letter that states that the District will review their concern when the shed becomes the property of the District; currently King County is owner of the shed.

The Districts maintenance truck was installed with studded tires and a new battery.

Mr. Mundall arrived at 9:15 am and reported the following:

The Robinson Noble Cornerstone proposal is to extend the PWTF phase IV geotechnical report.  Two holes are to be drilled between 188th Street and the end of the cul-de-sac near 18725 40th Pl. The cost of this proposal extension is $6,500.00. Mr. Mundall feels that this extra work will yield better bids for the project. A discussion was held. Dr. Hungar moved accepting the proposal from Robinson Noble Cornerstone for additional corridor hole drillings on the PWTF phase IV project with a cost of  $6,500.00 Mr. Davis seconded the approval.

A walk through meeting was held regarding the proposed 100-year legacy trail project that the City is proposing at the Wellhead Protection Area on December 2, 2010. The attendees were Mr. Mundall and Mr. Kerley from the Lake Forest Park Water District and Mr. Zenk, Mr. Cline and Mrs. Nesoff, from the City of Lake Forest Park. A discussion was held.

The King County Brightwater Intertie phase II project construction was completed with the finalization testing of the flow meter; ownership has not changed to the Lake Forest Park Water District at this time.

The Commissioners request to change the February 21st board meeting to February 14th due to conflicting obligations.

The District has the PWTF 2007 project permits in hand approved from the City of lake Forest Park ready for bid advertisement. Mr. Mundall is anticipating the advertisement to be published in early January 2011.

The Ballinger Way watermain replacement has experienced some delays due to issues with a quest vault located on the alignment of the project. A discussion was held. Mr. Mundall is anticipating the permits will be submitted to the City of Lake Forest Park this week and the advertisement of bid for this project should be released in early January 2011.

The District held an introductory meeting with the Department of Ecology regarding the best course to pursue in regards to the Districts water rights for the backup wells. A discussion was held.

The District has received no response from the City of Lake forest Park regarding the sewer invoice and the District’s request for partial payment. A discussion was held.

Regular meeting adjourned at 10:23am.

Executive session was entered at 10:24am to discuss personnel issues and staff salary reviews.

Executive session was adjourned and the regular meeting was reconvened at 10:28am.

The Commissioners stated that they were very pleased with services and performances that have been received over the past year from Mrs. Zweekhorst, Mr. Kerley, the staff, and Mr. Mundall. The Commissioners implemented a 1.50 percent increase in salary for Mrs. Zweekhorst and Mr. Kerley.


There being no further business the meeting was adjourned at 10:33 am