LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
OCTOBER 19, 2009


Commissioners present: William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; and Mr. Bill Donahue, Resident.

Mr. Currie called the meeting to order at 9:00 am.

The Commissioners approved the agenda.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the September 21, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $75,478.08, Capital Improvement Fund at $316,732.28, PWTF at $313,082.52, Market Rate Account at $500.00 and New Well Fund $1,639,599.83 Revenue for the month of September totaled $93,357.43 with $72,474.14 from water sales, $9,663.98 in Capital Improvement Fees, $3,681.71 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $4,178.60 and $3,059.00 in interest payments. Vouchers No.0111072 through No.111109 in the amount of $66,695.06 were authorized for payment.

Ms. Zweekhorst reported the following:

The Water and Sewer Risk Management Pool meeting was held on Thursday, October 15. The District was assured that the Insurance Pool is in good standing, and the annual billing statements had been sent out with some districts receiving lower rates and some Districts seeing an increase.

Mr. Kerley reported the following:

Restoration work is nearing completion up at Horizon View Park. Recent work includes the replacement of the asphalt walkway and the restoration of the shoulder areas along the pathway.

The staff has replaced the trailer wiring on the vactor unit. This was necessary safety expenditure. Mr. Mundall and Mr. Blackstock have also changed the gearing so that the engine doesn’t have to work as hard.

Mr. Kerley has gathered comparables on the dump trailer and will place an ad with the asking price of $5,200.00. Mr. Kerley has switched out the good tires and rims off of the trailer for the worn out tires on the vactor unit.
The 2009 flushing program is well underway.

The staff has fixed a sizeable leak out on 178th St. on October 6th. The leak was right out in front of the office and Mr. Kerley is happy with how quickly the staff and he were able to repair and secure the area.

On October 7th the lab reported that the District had an unsatisfactory sample. Retakes of the samples also came back unsatisfactory. Mr. Kerley has determined the cause to be inadequate screening on the vent at the high zone standpipe. The staff has taken the high tank zone standpipe offline and has switched to the variable speed transfer pump scenario. Mr. Kerley has been in close contact with the state and they are aware of the steps that have been taken and would like to see at least two clean samples before the end of the month. The Staff and Mr. Kerley have worked very diligently to flush the system and the District has taken additional sampling to gauge our progress.

Mr. Kerley stated that the dump truck bed relining will be happening soon, the approximate cost is $1,000.00-1,200.00.

The regularly scheduled board meeting has been changed from Monday, November 16, to the previous Monday, November 9, at 9:00 am.

The District will be upgrading a watermain in that corridor of 40th Place NE in the near future, a discussion was held regarding the residents concern with a walking path on 40th Place NE.

Mr. Currie directed the District staff to draft and send a letter to the City of Lake Forest Park expressing the Districts support for the residents request on 40th Place NE, Dr. Hungar agreed.

Mr. Mundall reported that the engineer’s estimate for the Standpipe Refurbishment Project is $70,000.00. Bids for the Standpipe Refurbishment Project had been received September 25, between the amounts of $34,000.00 and $143,000.00, after tabulation Mr. Mundall noticed that the low bidder Thomas Steenmeyer Company had made a calculation error as to the units vs. dollar amounts on his bid. Therefore the low bidder Thomas Steenmeyer Company wanted to remove his bid. The District rejected all bids and started the bid process over again. Bids were received and opened on October 15th. The low bidder, Thomas Steenmeyer Company $64,282.00, Washington Industrial Coatings at $115,403.55, and Long Painting Company $135,360.00. After tabulation of the bids and references had been checked, Mr. Mundall recommended that the District award the Standpipe Refurbishment Project to Thomas Steenmeyer Company in the amount of $64,282.00, not including WSST. A discussion was held regarding the project specifications.

Mr. Currie motioned to award the bid to Thomas Steenmeyer Company for the Standpipe Refurbishment Project, Dr. Hungar seconded the motion.  Motion was carried.

Mr. Mundall reported that Thomas Steenmeyer Company is scheduled to start the Standpipe Refurbishment Project on October 23.

Ms. Zweekhorst reported that Robinson Noble Saltbush had supplied invoices for the backup well project and overbid by $1800.00, Mr. Mundall reported that a data logger was purchased on behalf of the District that was not part of the original bid. The cost of the data logger was $2000.00 therefore the bid was not exceeded.

Mr. Mundall presented an update on the Backup well project. A discussion was held.

Ms. Zweekhorst reported that the Seattle Public Utilities wholesale water purveyor contract negotiations are ongoing with no new update.

Mr. Mundall reported that he is working on the easements for the PWTF phase IV watermain replacement project.

There is no new update regarding the Brightwater Tunnel project.

Mr. Mundall stated that the Ballinger Way Watermain project loan application has been submitted to the Drinking Water State Revolving Fund in the amount of $434,000.00. A discussion was held. Ms. Zweekhorst was directed by the board to research the information for obtaining a municipal bond for the District or possibly a commercial loan since the demise of the Public Works Trust Fund.

Mr. Mundall reported that Mr. Ilsley the District’s geotechnical specialist for the Brightwater Tunnel project had stated that he had been approached by King County Brightwater. They were requesting his services on the Brightwater tunnel project, Mr. Ilsley wanted to respect his contract with the District by asking the Board for their release. The board agreed, as long as there would be no direct conflict that would prejudice us regarding the Brightwater project.

The staff made a statement that if for some reason while the Standpipe Refurbishment project was being completed, that the District was to have a failure with the variable speed pump that there were a number of backup plans available. A discussion was held.

Mr. Mundall reported that the low cost – no cost water project is still pending. A discussion was held.

There being no further business the meeting was adjourned at 10:40 am.