LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JANUARY 19, 2009


Commissioners present: Timothy Davis and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; and Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Davis moved and Mr. Currie seconded Dr. Hungar serving as secretary for the coming year.  Motion passed.

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 15, 2008, Board meeting as written. Motion passed.

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 19, 2008, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $104,792.76, Capital Improvement Fund at $637,543.57, PWTF at $342,465.52 and Market Rate Account at $995.27 Revenue for the month of December totaled $47,178.32 with $30,444.02 from water sales, $4,978.69 in Capital Improvement Fees, $1,468.68 in Washington State Excise tax, and $6,666.24 in interest payments.  Vouchers No.099712 through No.099761 in the amount of $69,166.12 were authorized for payment.

Mr. Mundall arrived at 9:05 am.

Ms. Zweekhorst reported the following:

The 2009 budget was presented to the Commissioners for review, a discussion was held.

A discussion was held regarding future Commissioners.

A discussion was held regarding the Seattle Public Utilities meeting to renegotiate the Wholesale water contract the District currently holds for fire flow to the mall. SPU will be holding a meeting on February 12, 2009, for all members interested in renegotiating their contracts. The Commissioners would like Mr. Jonson of the Law Office of Jonson and Jonson the District attorney to represent our interests in the meeting.

Ms. Zweekhorst placed a lien on property address 3547 NE 187th Street. Gerald Osborne is the property owner responsible for the outstanding balance of $769.44. The Lien was recorded on January 9, 2009. A discussion was held regarding delinquent accounts.

Mr. Donahue left the meeting at 9:45 am.

A discussion was held regarding the Districts financial obligations directly related to the Brightwater project. Brightwater reimbursements directly related to the Brightwater project were also discussed.

Mr. Kerley reported the following:

The tree located at 3004 NE 185th Street was inspected by a professional arborist. The report indicated the tree will need to be monitored.

The snow in December destroyed the carport that housed the Jeep. The meter reading was not able to be read due to the amount of snow and ice coverage. Reads were estimated for all customers, with the exception of delinquent account meters being physically dug out of ice and snow and read by the staff.

Mr. Kerley spoke with Mr. Walker, the Public works Supervisor, for the City of Lake Forest Park regarding leaving the entrance to the watershed clear during heavy snow periods.

Pump house damage from rodents is currently being repaired; the staff will continue to monitor the pump house.

The easement that runs behind the pump house has been inspected as part of our annual inspection plan.

Construction for the SPU intertie is scheduled to begin January 19th and actual ground breaking will start January 20th. Approximate completion time will be 60 days.

Mr. Kerley will be attending the WOW conference in Ocean Shores, March 23-26.

Mr. Mundall reported the following:

A discussion was held regarding the Brightwater intertie and PRV location.

A discussion was held regarding the Emergency back up well project.





A list of future projects was discussed.  Discussion was held regarding the proposed water filling station.

There being no further business the meeting was adjourned at 12:20 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
FEBRUARY 23, 2009


Commissioners present: Timothy Davis, Julie Hungar and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator.

Mr. Davis called the meeting to order at 9:03 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded Mr. Davis serving as President for the coming year.  Motion passed.

Dr. Hungar moved and Mr. Davis seconded Mr. Currie serving as Treasurer for the coming year. Motion Passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the January 19, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $88,148.25, Capital Improvement Fund at $622,277.70, PWTF at $351,102.55, Market Rate Account at $500.00 and New Well Fund $1,994,220.53 Revenue for the month of January totaled $78,433.47 with $53,676.46 from water sales, $11,170.49 in Capital Improvement Fees, $2,676.54 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,714.67 and $6,736.75 in interest payments. Vouchers No.099762 through No.099827 in the amount of $51,705.40 were authorized for payment.

A discussion was held regarding future Commissioner Candidates to fill the vacant position effective December 31, 2009.

Mr. Mundall arrived at 9:26 am.

Mr. Kerley reported the following:

On January 23, the watermain at address 4764 NE 178th Street (Goat Trail) had to be repaired.  The cold weather created an icy hazard and Mr. Kerley was able to borrow road salt from the City of Lake Forest Park for a few days until we were able to make repairs.

Phase I of the S.P.U. Intertie is progressing and all of the watermain has been installed and pressure tested. Tie-ins, paving and the installation of the P.R.V. station remain.

Testing and sampling has been delegated back to the crew and has been going well.

Mr. Mundall and Mr. Kerley have worked out a tentative schedule on construction projects for the year.

Seattle Tree Preservation has dropped off a load of wood chips. We will use this as cost free ground cover.

On February 9th the District work truck was involved in a minor traffic accident.

We had a tree come down to the South of the pump house up at the Wellhead.  The tree has damaged the chain link fence and is blocking our pathway to the easement.

We have begun the annual English Ivy removal up at the Wellhead. Shawn, Jo and Jack worked hard removing ivy and repairing sections of our fence line.

The City of Lake Forest Park has released its preliminary 2009 asphalt overlay list.

A discussion was held regarding the Wellhead Protection Area.

Mr. Mundall reported the following:

The watermain at 47th PL NE is projected to be replaced this year; the 300’ of pipeline is estimated to cost $60,000.00.  Permits have been applied for with the City of Lake Forest Park, we will proceed with construction once received.

Mr. John Wright and Ms. Tema Nesoff with the City of Lake Forest Park 100 Year Legacy Committee arrived at 10:00 am to discuss the project with specific attention to a path within the District watershed. A discussion was held.

The Commissioners suggested that the City and the Board meet after the Board has time to further review the committee’s requests. The District will contact Ms. Nesoff and Mr. Wright in May 09 for a meeting.

Ms. Nesoff and Mr. Wright left the meeting at 10:25 am.

Discussion was held regarding the Wellhead Protection Area.

Dr. Hungar left the meeting at 10:30 am.

Mr. Mundall continued his report on the DWSRF 2009 loans vs. grants, a discussion was held. Deadline to apply for the DWSRF loan is Friday, February 27, 2009.

Commissioners would like the staff to wait to apply for the DWSRF loan until the fall 2009 application term.

Mr. Mundall reported that the tank plans will be completed this week.

Discussion was held on the Brightwater backup well progress.

There being no further business the meeting was adjourned at 11:37 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MARCH 19, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar arrived at 9:14 am.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; and Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:05 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded Mr. Davis serving as President for the coming year. Motion Passed.

Mr. Davis moved and Dr. Hungar seconded Mr. Currie serving as Treasurer for the coming year.

Mr. Currie moved and Mr. Davis seconded Dr. Hungar serving as Secretary for the coming year.  Motion passed.

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the February 23, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $98,418.44, Capital Improvement Fund at $634,787.57, PWTF at $358,045.17, Market Rate Account at $500.00 and New Well Fund $1,992,660.63 Revenue for the month of February totaled $28,837.84 with $16,245.22 from water sales, $3,072.54 in Capital Improvement Fees, $801.54 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $835.40 and $6162.53 in interest payments. Vouchers No.099828 through No.099880 in the amount of $52,067.10 were authorized for payment.

Resolution 330 Lake Forest Park Water District adoption of Employee Policy Guide was presented to the Commissioners for approval Mr. Currie moved and Mr. Davis seconded the adoption of resolution 330 as written.

Mr. Donahue the resident at 4788 NE 178th Street requested a leak adjustment on his billing due to a major leak during the Jan/ Feb billing period. The Board approved the request with a 20% leak adjustment.


Mr. Loren Ruud a resident located at 4765 NE 178th Street submitted a letter to be provided to the Board regarding a substantial leak he incurred during the Jan/Feb billing period. Mr. Ruud is requesting a leak adjustment on his billing. The Board approved the request with a 20% leak adjustment.

Ms. Zweekhorst requested that a freeze be placed on expenditures from the maintenance account with the exception of routine monthly expenses. The Board approved the request until the maintenance account is replenished with the needed funds.

A discussion was held regarding WHPA.

A discussion was held regarding the Brightwater Tunnel Project.

Mr. Kerley reported the following:

Invitation to bidders has been sent out for the 47th PL. N.E. water main replacement project. The walkthrough will take place on March 18th and bid closing will be on March 25th.

A request has been put into the City of Lake Forest Park to remove NE 178th Street from its final 2009 asphalt overlay list.

An outside storage box has been purchased and installed for the backup system batteries.

The repair of the existing fence line up at the wellhead has been completed.

Reading and Billing was completed on time.

The Staff has been continuing to remove Ivy and Himalayan Blackberry at the wellhead.

On Friday, March 13th, Mr. Kerley attended an Emergency Response meeting with the City of Lake Forest Park and Brightwater Project Manager Calvin Locke.

A discussion was held regarding future WHPA projects.

Mr. Mundall reported:

A discussion was held regarding the City of Lake Forest Park proposed 100 year Legacy Trail project. 

The bid opening for the Test well at the SPU triangle was held on March 18th. The Bidders were Boart Longyear Inc. as the low bidder with a bid total of $211,572.00 plus tax, next was Holcene Drilling with a bid of $275,200.00 plus tax, the next bidder was $320,155.20 plus tax.  Robinson Noble Saltbush Inc. reported that references were favorable and the project is scheduled to start immediately. Dr. Hungar moved and Mr. Currie seconded the approval of Boart longyear Inc. as the low bidder for the SPU Triangle Parcel Test Well Project with a bid of $211,572.00 plus tax motion approved.

The intertie pipeline is completed the temporary PRV is still being completed. A discussion was held.

The Board would like a letter drafted to the Brightwater Project Manager regarding the temporary and permanent placement of the PRV location.

There being no further business the meeting was adjourned at 11:40 am.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
MARCH 25, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar 

Others present: Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator.

Mr. Davis called the meeting to order at 9:06 am.

The Commissioners approved the agenda
The Brightwater Intertie project manager sent a letter to the Commissioners requesting an agreement to pay for the upsizing of the twin pipeline.  The Commissioners agreed and signed the request.
A discussion was held regarding the parcel located at 18460 47th Place NE.
Resolution 331 purchase of property at 18460 47th Place NE was moved by Dr. Hungar and seconded by Mr. Currie. Motion approved.
Dr. Hungar moved and Mr. Davis seconded approval of purchasing the property located at 18460 47th Place NE for the purchase price of $215,000.00. Motion approved.
Dr. Hungar left the meeting at 9:29 am.
A discussion was held regarding the parcel located at 18460 47th Place NE.
There being no further business the meeting was adjourned at 9:47 am.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
APRIL 1, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar 

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator.

Mr. Davis called the meeting to order at 10:13 am.

The Commissioners approved the agenda
18310-18350 47th Place Ne watermain replacement project bids have been opened. The low bid came in at $41,726.29 including wsst. The bids came in as follows: B & B Utilities and excavating $41,726.29 including wsst, Earthwork Enterprises at 66,883.49 including wsst, VLS Construction at $72,874.13 including wsst, and Gary Harper Construction at $110,224.07 including wsst. The low bidder B & B Utilities and Excavating is recommended as being qualified by evidence of Mundall Engineering and Consulting. Dr. Hungar Moved and Mr. Currie seconded approval of the bid award for 18210-18350 47th Place NE watermain replacement project in the amount of $41,726.29 including WSST. Motion approved.
The project is to start on Tuesday, April 14. A discussion was held.
There being no further business the meeting was adjourned at 10:30 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
APRIL 20, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Administrator; and Mr. Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:05 am.

The Commissioners approved the agenda

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the March 19, 2009, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the March 25, 2009, Board meeting as written.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the April 1, 2009, Board meeting as written.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $67,153.11, Capital Improvement Fund at $638,128.03, PWTF at $366,138.34, Market Rate Account at $500.00 and New Well Fund $1,988,855.20 Revenue for the month of March totaled $70,043.44 with $48,788.74 from water sales, $10,224.59 in Capital Improvement Fees, $2,397.45 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,726.07 and $5,606.59 in interest payments. Vouchers No.099881 through No.099947 in the amount of $270,427.65 were authorized for payment.

Mr. Kerley reported the following:

The Confined Space Entry Program gas detector is malfunctioning. Mr. Kerley has contacted the manufacturer which referred him to National Safety Inc. for evaluation of the device. Repair of the unit has been estimated at around $300.00. Mr. Kerley suggested that the cost of this unit has come down to the $500-$800 price range and replacement may be a better option for the District.

King County and Shoreline Construction have completed the installation of the temporary PRV station and shed housing for Phase I of the S.P.U. intertie. GC Systems has also completed the initial settings for the station and we now have a working emergency intertie with Seattle Public Utilities.

The paving of 195th Street and 46th Avenue NE is scheduled for April 20th.

The District purchased some small upkeep items; 2 new tires for the ½ - ton work truck and a new battery for the riding lawn mower.

47th Place NE construction is set to begin April 20th and all of the customers in the area have received a flyer regarding the project.

The staff and Mr. Kerley have been busy supporting the well drilling project at Horizon View Park. Projects that the staff has completed include widening the pathway for vehicles, the installation of a temporary access road from the pathway to the wells, digging out a spoils pit and taking erosion control measures.

The TBM (Tunnel Boring Machine) is at last report, 150 feet east of the City of Lake Forest Park boundary at 55th Ave. NE. However, the boring machine is shut down for maintenance for as long as two weeks and will remain in Kenmore during this timeframe.

Mr. Kerley left the meeting at 9:15 am.

Ms. Zweekhorst reported the following:

18460 47th Place NE parcel closed escrow on April 15, 2009, a discussion was held.

Mr. Mundall reported the following:

A discussion was held regarding the Seattle Public Utilities triangle parcel test well drilling.

A discussion was held regarding the Brightwater Intertie. King County performed a pressure test on the intertie pressure reducing valve. The PRV produced a flood of water that was directed through the driveway at 18548 43rd Ave NE. 

A surveyor has been retained for the PWTF phase IV watermain replacement project. A discussion was held.

The Standpipe painting and refurbish plans are very close to completion.

There being no further business the meeting was adjourned at 10:51 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MAY 18, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Administrator; Mr. Bill Donahue and Mr. David Hammond; Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the April 20th, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $107,086.13, Capital Improvement Fund at $432,035.02, PWTF at $372,837.67, Market Rate Account at $500.00 and New Well Fund $1,984,096.22 Revenue for the month of April totaled $33,674.26 with $21,826.37 from water sales, $3,688.22 in Capital Improvement Fees, $1,023.28 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,158.49 and $5,677.90 in interest payments. Vouchers No.099948 through No.099995 in the amount of $161,065.44 were authorized for payment.

Ms. Zweekhorst reported the following:

She has received a response to the letter Mr. Jonson had sent to Verna Bromley, the attorney for King County Wastewater, regarding the non-payment of reimbursable items for the Brightwater project. A discussion was held.

The Department of Labor and Industries has performed an audit of the district records and stated that the District has acceptable reporting and should continue the great work.

A discussion was held regarding the Seattle Public Utilities wholesale contract negotiations.

A discussion was held regarding the Brightwater financial reimbursements.

Mr. Kerley reported the following: 

On April 22 Mr. Kerley and staff repaired a small leak at 3804 NE 182nd Street.

The repaving of 195th Street and 46th Ave. NE has been completed and all of our valve boxes are raised to grade.

King County has placed ecology blocks and a directional arrow in front of the temporary PRV as the District requested.

Reading and billing went out on time.

47th Place NE watermain construction and restoration have been completed.  The overall job went well and service interruptions were kept to a minimum. We did have some soil erosion issues from heavy rains that occurred during early May. Control measures have been put in place and we will monitor the job until the grass seed takes hold.

The staff has continued to support the well drilling project at Horizon View Park. Some of the daily duties include site monitoring for safety, keeping the pathway free of loose gravel and debris, and public relations. We are also assisting Bravo Environmental muck out the soils pit on an as needed basis.

The TBM (Tunnel Boring Machine) is now in Lake Forest Park and is around 150 feet east of the District’s aquifer.

We have raised the water level in our high zone standpipe by 5 feet.

The watermain that we repaired at NE 184th Street and Ballinger Way is leaking again. This is the watermain that was damaged from contact with the City’s aluminum storm drain. Replacing or abandoning this stretch of pipe is a better option than trying to repair it again.

National Safety Inc. has evaluated our gas detector and recommended that we continue to support it. They will complete the repairs on the unit and we should have it back within two weeks. The actual cost of repair came in at $265.00, down from the initial estimate of around $350.00.

We have received a response letter from Sherri Miller with the State Department of Health. Copy’s attached.

The bollards that were being used as tire stops at the District offices have been replaced with actual tire stops.

Mr. Mundall reported the following:

47th Place NE main replacement project has been completed; the first progress release was in the amount of $37,570.71. A discussion was held. Final inspection will be scheduled.

A discussion was held regarding the Brightwater backup well development. Screens are in the placement stage, pump tests will follow.

Brightwater Intertie is complete with the exception of the temporary PRV. A discussion was held.

PWTF is not available for funding for the next two years due to State budgetary cuts.

PWTF phase IV wellhead watermain replacement project final easements are being processed and should be completed soon for 40th Place and NE 187the Street. A discussion was held.

The Commissioners would like the staff to research the contract between the District and the mall regarding connection charges and report back at the next meeting.

Brightwater has been sent another request from the District via the District attorney, Mr. Dick Jonson, regarding tunnel monitoring data. A discussion continued regarding the project location and status update.

Mr. Mundall reported that the standpipe is ready for painting and refurbishing. With the exception of the Interior repairs that would be needed. A discussion was held.

Mr. Donahue left the meeting at 11:31 am.

Mr. Mundall reported that the District needs to contact the insurance pool to verify liability coverage with regard to placing the retail water kiosk that is under consideration at the LFP Mall for customer consumption.

Mr. Hammond left the meeting at 11:39 am.

A discussion was held regarding NE 187th Court main replacement due to the fact that the City of Lake Forest Park has this street on their list of improvements for this year. The engineer estimate for this job is approximately $65,000.00.

Dr. Hungar moved and Mr. Davis seconded the approval for Mr. Mundall to design the plans for the NE 187th Court watermain replacement project, estimated at approximately $65,000.00. 

The Commissioners declared the 18242 Ballinger Way NE leak an emergency due to the risk of possible undermining of Ballinger Way.

There being no further business the meeting was adjourned at 10:51 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JUNE 15, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Administrator; and Mr. Bill Donahue and J.E. Apsitis, Resident.

Mr. Davis called the meeting to order at 9:05 am.

The Commissioners approved the agenda.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the May 18th, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $91,176.88, Capital Improvement Fund at $395,532.45, PWTF at $379,456.00, Market Rate Account at $500.00 and New Well Fund $1,901,934.90 Revenue for the month of May totaled $68,513.77 with $47,833.36 from water sales, $9,952.03 in Capital Improvement Fees, $2,398.46 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $2,723.10 and $4,638.88 in interest payments. Vouchers No.099996 through No.0100065 in the amount of $194,979.43 were authorized for payment.

Ms. Zweekhorst reported the following:

The King County Special Purpose District’s Growth Management Planning Council would like the District to contribute a donation for the continued efforts that have been achieved from the committees work planning policies and growth targets through 2031.  Dr. Hungar moved for the donation of $200.00 to the Highline Water District and Mr. Davis seconded the motion.

Emergency repairs have dramatically increased since 2007.  A discussion was held.

Robinson Noble Saltbush , Inc. presented the District with the second well contract for approval. Mr. Davis signed the contract.

Mr. Mundall arrived at 9:38 am.

Mr. Kerley reported the following:

Mr. Kerley and the District staff continue as support for the well drilling project at Horizon View Park. 

The TBM (Tunnel Boring Machine) as last reported is 82 feet inside the East boundary of the District’s aquifer.

The watermain near 184th St. and Ballinger Way has now been replaced. B & B Utilities and George Herman from Fergusson Waterworks all contributed hard work and long hours to complete this project.

We had a main break at the intersection of 40th Ave NE and NE 178th Street. We found the leak on Monday afternoon June 1st and repaired it the next day.

Another main break was repaired on Saturday, June 6th in the 18400 block of Ballinger Way. Mr. Kerley and Mr. Milan were able to repair the main without closing a traffic lane. Upon arrival the condition of the leak was better than initially explained.

Our 2009 annual State required samples have been taken and sent to the lab.

On June 9th one of our Monthly coliform samples came back positive. Four more samples were taken for confirmation as soon as the lab notified the District.  These samples came back negative and the State is satisfied with the exception of us having to take 5 coliform samples instead of four next month.

We have received our repaired gas detector back from National Safety Inc. With the return of our gas detector the staff has been checking pressures inside of our PRV vaults. While we have found a few leaks, we haven’t found any higher than normal pressures. A discussion was held.

Well one’s hour meter has been working intermittently; Staff will watch performance to see if a replacement is needed.

Mr. Kerley proposed that the District surplus the dirt and scrap fire hydrant in the yard from various projects to avoid the cost of removal.  The Commissioners approved.

The Commissioners would like Mr. Mundall and Ms. Zweekhorst to provide the board with updated comparable rates for the neighboring utilities.

A discussion was held regarding the emergency fire flow connection to the Lake Forest Park Towne Center.

The engineer’s estimate for the NE 187th Place watermain replacement is $75,000.00, Plans are about complete. A discussion was held.

Dr. Hungar moved that the Ne 187th Place watermain project go out for bid using the Small Works Roster bid process. Mr. Currie seconded the motion.

Seattle Public Utilities is awaiting the trail geotechnical report that is due June 22. Upon receipt they will proceed with the appraisal process. A discussion was held.
Discussions were held regarding watermain replacement projects for Ballinger Way and NE 178th Street.

Status of the Brightwater Intertie project was discussed.

Status updates on the PWTF 2007 phase IV main replacement project were discussed.

Mr. Donahue left the meeting at 11:00 am.

The standpipe will be going to bid in June for a construction start date in November.

A discussion was held regarding the Brightwater Tunnel project.

The Commissioners approved the purchase of a jackhammer for Mr. Kerley and his staff.

There being no further business the meeting was adjourned at 11:17 am.

_
LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
July 6, 2009


Commissioners present:  William Currie and Julie Hungar 

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator.

Mr. Currie called the meeting to order at 9:00 am.

The Commissioners approved the agenda

NE 187th Place watermain replacement project the Engineer’s estimate for this project is $75,000.00.  Bids were received from B & B Utilities for $68,125.43 and Earthwork Enterprises for $85,834.31.

Dr. Hungar moved to award approval of the bid for $68,125.43 from bid winner B & B Utilities and Excavating to begin work July 7, 2009 on the 187th Place watermain replacement. Mr. Currie seconded the motion.

A discussion was held regarding the City of Lake Forest Park 100 year legacy trail project.

Dr. Hungar moved for postponement at this time in light of multiple continuing projects Mr. Currie seconded the motion.

A discussion was held regarding purchasing a 2000 Vactron vactor trailer.

Dr. Hungar moved to purchase the 2000 Vactron  vactor trailer for $9000.00 Mr. Currie seconded the motion.

There being no further business the meeting was adjourned at 9:29 am.

_
LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JULY 20, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer (arrived at 9:15 am); Jackee Zweekhorst, Administrator; Mr. Richard Jonson, District Attorney; Mr. Bill Donahue, Jean Thomas and J.E. Apsitis, Residents.

City of Lake Forest Park Representatives: John Wright, Transportation Commissioner; Tema Nesoff, Human Services Coordinator; Neil Jensen, Engineer; and Bob Sterbank; City Attorney (Arrival at 9:22 am).

Mr. Davis called the meeting to order at 9:05 am.

The Commissioners approved the agenda.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the June 15, 2009, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the July 6th, 2009, Board meeting as written. Motion passed.


Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $108,929.38, Capital Improvement Fund at $387,710.37, PWTF at $296,187.16, Market Rate Account at $500.00 and New Well Fund $1,846,956.31 Revenue for the month of June totaled $30,062.93 with $20,295.09 from water sales, $3,586.54 in Capital Improvement Fees, $958.93 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,068.94 and $3,653.43 in interest payments. Vouchers No.0100066 through No.0110044 in the amount of $203,467.47 were authorized for payment.

Mr. Kerley reported the following:

The staff and Mr. Kerley continue to work at the SPU triangle test well site. Recent work includes test well #2 step flow testing and the 24-hour flow test. Staff is currently working on restoring the park.

The watermain replacement on NE 187th Street is progressing.  On Thursday July 9th, the contractor encountered a large rock that slowed down work until we could make a determination on how to continue. The new main should be in service prior to the next Board meeting.

The District now has a new addition to its fleet. We were able to purchase the vactor trailer for the allotted $9000.00. This unit will be a great fit for the District. 

The 2009 Consumer Confidence Report has been completed, mailed out to our customers and the State has received its required copy.
The Water Use Efficiency report for 2008 has been completed.

The dump truck had an oil leak and was sent into the shop for repairs.

On Tuesday June 23rd, the District received a dirty water call from Albertson’s. An illegal hook-up to one of our fire hydrants was the likely cause.

We had another water sample come back positive for coliform bacteria. This time one of the follow up samples also came back positive. This means that we have a violation. The good news is that no disease causing bacteria were present and we have a non-acute coliform violation. The District has to notify our customers within 30 days of the violation, but there was no health risk. The staff has determined the cause to be the tank cycling that occurred during the test well pumping.

Reading and billing went out on time.

The TBM (Tunnel Boring Machine) is still under maintenance and has not moved since June 4th.

Mr. Kerley stated that the District has needed an additional field person with the increase of work from the back-well project and field maintenance. Jack Bormann has applied for a field maintenance position with the District. He has shown the ability to work well for us in the past. Over the next few weeks he will be worked into the daily schedule.

The City of Lake Forest Park guests arrived at 9:22 am.

A discussion was held regarding the City of Lake Forest Park 100 year legacy project proposed alignment. The Commissioners are concerned with the safety and protection of the community’s water resource. The Commissioners asked Ms. Nesoff if there were timing constraints with this project, Ms. Nesoff responded that there were not at this time.

The Commissioners requested that additional information would need to be obtained regarding the Wellhead Protection Area ROW vacation and legal requirements prior to a decision being made. The City of Lake Forest Park agreed with the Commissioners and will return to the next regularly scheduled Board meeting to continue discussing the project. 

The Commissioners moved the regularly scheduled Board meeting from Monday August 17th, at 9:00 am to Monday August 24th, at 9:00 am.

The City of Lake Forest Park left the meeting at 9:55 am.

Mr. Mundall reported the following:

The standpipe painting schedule is ready to go to bid. Painting will not take place until the fall, due to lower water usage at that time. A discussion was held.

The SPU (Seattle Public Utilities) triangle site test wells are complete. The first well yields 300 gpm and the second well yields 250 gpm. Combined both wells yield 350 gpm. Further development may be needed if funds are available. A discussion was held.

The District is scheduled to meet with Seattle Public Utilities to discuss the purchase of the triangle site on Thursday July 30th at 2:00 pm.

There is no new information regarding the 2nd phase of the King County Intertie project.

Permits will be submitted for the PWTF Phase IV project over the next Month.

A discussion was held regarding the Seattle Public Utilities Wholesale Water Contract negotiations meeting.

A discussion was held regarding the proposed water kiosk to be located in the Lake Forest Park Towne Center. The Commissioners directed the staff to contact Windermere Real Estate and see if the water kiosk could be placed in their section of the Towne Center parking lot.

Mr. Mundall suggested to the Commissioners that the District surplus the obsolete telephone auto dialer that is located in the pump house. Dr. Hungar moved and Mr. Currie seconded the motion. The Commissioners approved the surplus of the obsolete telephone auto dialer.

There being no further business the meeting was adjourned at 11:50 am.

_
LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
August 19, 2009


Commissioners present:  Timothy Davis, William Currie and Julie Hungar 

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator; Richard Jonson, District’s Attorney and Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:07 am.

The Commissioners approved the agenda

Ms. Zweekhorst reported the following:

Ms. Zweekhorst presented proposals to the Board of Commissioners regarding scenarios for rate adjustments. A discussion was held. The Commissioners advised the staff to present a financial forecast as well as additional rate scenarios at the next regularly scheduled meeting.

Mr. Mundall reported the following:

A discussion was held regarding the SPU Phase II Intertie project that King County Brightwater Division is constructing. The Commissioners stated they do not wish to consider a surface design as proposed by Mr. Lundt of King County.

Dr. Hungar left the meeting at 10:06 am.

A discussion was held regarding the SPU triangle parcel.

Mr. Kerley left the meeting at 10:19 am.

A discussion was held regarding the City of Lake Forest Park 100 year Legacy trail project.

Regular session exited at 10:51 am

Executive session entered at 10:52 am Discussion with Board of Commissioners regarding the City of Lake Forest Park 100 year Legacy trail.

Dr. Hungar returned to the meeting at 10:58 am.








Adjourned Executive session at 11:39 continued regular meeting at 11:40 am.

There being no further business the meeting was adjourned at 11:40 am.

_
LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
AUGUST 24, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer (arrived at 9:17 am); Jackee Zweekhorst, Administrator; Mr. Bill Donahue, and J.E. Apsitis, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the July 20, 2009, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the August 19, 2009, Special meeting as written. Motion passed.


Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $68,392.17, Capital Improvement Fund at $374,792.32, PWTF at $301,876.85, Market Rate Account at $500.00 and New Well Fund $1,721,640.43 Revenue for the month of July totaled $81,874.43 with $61,599.67 from water sales, $9,905.76 in Capital Improvement Fees, $3,146.94 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,477.22 and $3,444.84 in interest payments. Vouchers No.0110045 through No.0111008 in the amount of $178,896.33 were authorized for payment.

Mr. Kerley reported the following:

The staff and Mr. Kerley continue to work on Horizon View Park. They are currently working on restoring the pathway.

There was a groundwater inflow issue with the old pipeline on 187th Place that took some time and effort to resolve by both the District and B & B Utilities and Excavating.

Mr. Blackstock, Mr. Kerley and Mr. Bormann replaced the radiator on the vactor. Some rewiring on the trailer brake system and trouble-shoot the rest of the wiring system but all in all the vactor works great in the field. The Brightwater Tunnel Boring Machine is still under maintenance and has not moved since June 4.

A leak on our 2” watermain near Eagle Scout Park was repaired on July 31.

On Monday August 3, we found another leak near 175th Street and Ballinger way NE. The staff repaired it the next day.

On Monday August 10, we found two more leaks. One was at the Beach Zone sample station and it was fixed that day. The other was at 18210 30th Ave NE and it was fixed on August 13.

The first backflow notifications were sent out to customers and response has been good.

The City of Lake Forest Park has asked the staff to make sure that the water surfacing on 178th Street (Goat Trail) is not ours. Once more we shut down the watermain and the water did not dissipate. To be safe, we also began researching a piece of 2” watermain in the area that we have little to no information about.  The staff shut down this pipe and took the pressure off it. No properties in the vicinity are suffering from a loss of water so Mr. Kerley is assuming that abandoning this stretch of pipe will be ok.

The Jeep will require the front brakes to be replaced; Mr. Kerley will be evaluating the need for the Jeep and reporting the results at the next board meeting.

The Commissioners would like the staff to obtain price comparables and place the dump trailer for sale.

A discussion was held on the condition of the 1999 Chevrolet work truck.

Mr. Mundall arrived at 9:17am.

Mr. Mundall and Ms. Zweekhorst reported the following:

The Commissioners were presented with a financial forecast and proposed rate adjustment/ increase presentation.

A discussion was held regarding the Tunnel Boring Machine down for repairs in the aquifer zone of Lake Forest Park Water District.

A discussion was held regarding the proposed rate adjustment/increase.

Dr. Hungar moved for the adoption of Resolution No. 332 Rates. Mr. Davis seconded the motion.   A discussion was held regarding future rates and the impact on fund balances.

The Standpipe painting schedule will go out to bid. The work completion will be advertised now with a completion date of November 10, 2009.

A discussion was held regarding the Brightwater Emergency back-up well project located on the SPU Triangle Parcel.
King County will hold ownership of the Intertie project until completion. Mr. Lundt of King County estimates that date to be approximately Summer of 2010 that ownership will be turned over to the District. A discussion was held.

The PWTF Phase IV watermain replacement project still requires four easements from residents, so that we may go out to bid.

A discussion was held regarding the Brightwater Tunnel Status.

A discussion was held regarding the low cost/ no cost water filling station.


There being no further business the meeting was adjourned at 11:17 am.

_

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
SEPTEMBER 10, 2009


Commissioners present: Timothy Davis and Julie Hungar.

Others present: Alan Kerley, District Water Manager.

City of Lake Forest Park Representatives: John Wright, Transportation Commissioner; David Cline; City Administrator and David Hutchinson; Mayor.

Mr. Davis called the meeting to order at 3:20 pm.

The Commissioners approved the agenda.

Mr. Kerley escorted all meeting attendees to a walk-through tour of the District Wellhead property and facilities. A discussion was held regarding the City of Lake Forest Park’s 100-year legacy project.

There being no further business the meeting was adjourned at 4:30 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
SEPTEMBER 21, 2009


Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Richard Jonson, District Attorney; and Mr. Bill Donahue, Resident.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the August 24, 2009, Board meeting as written. Motion passed.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the September 10, 2009, Special meeting as written. Motion passed.


Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $93,855.35, Capital Improvement Fund at $316,915.43, PWTF at $307,407.09, Market Rate Account at $500.00 and New Well Fund $1,651,410.76 Revenue for the month of August totaled $34,342.21 with $24,227.28 from water sales, $3,779.93 in Capital Improvement Fees, $1,051.79 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,442.35 and $3,457.97 in interest payments. Vouchers No.0111009 through No.0111071 in the amount of $56,347.95 were authorized for payment.

Mr. Kerley reported the following:

Restoration work continues up at Horizon View Park. Recent work includes spreading topsoil and hydro-seeding the entire affected area.

Staff has replaced a throttle solenoid on the vactor unit.

Over the last three years the dollar amount that the District has averaged per vactor rental is around $725.00. Using this figure, the District has already recouped $4,350.00 of the purchase and maintenance costs on the vactor unit.

The water that was up on Goat Trail ( NE 78th St.) turned out to be a leak in an undocumented and unknown inch and a ¼ waterline. Some additional research and fieldwork will be needed to figure out where it is being fed from and where it goes. Staff intention is to abandon the line.

Staff has abandoned the 2” line on Goat Trail. This required a brief shut down of the system and quite a bit of prep work.

Reading and billing were completed on time.

We have moved the sample station at the wellhead further downhill to increase pressure and flow.

Over the Labor Day weekend, vandals knocked over the honey bucket up at the wellhead. It has been moved onto the new property.

On Sunday, September 13th, Mr. Bormann and Mr. Kerley repaired a good-sized watermain leak at address 17510 Ballinger Way NE. The leak was actually on NE 175th St. just up from another repair we made a little over a month ago.

NE 187th Pl. has now been overlayed and our new valve cluster has been raised to grade.

A discussion was held regarding the City of Lake Forest Park 100 year Legacy trail project.  Dr. Hungar motioned and Mr. Davis seconded the approval for Mr. Jonson the District Attorney to contact the County in regards to the right of away vacation. The motion passed.

Mr. Mundall reported the following:

Mr. Mundall gave a status update on the Seattle Public Utilities Intertie, a discussion was held.

Mr. Mundall gave a status update on the twin line watermain project into the wellhead, a discussion was held.

A discussion was held regarding the Standpipe refurbishment project and schedule.

Mr. Mundall gave a status update on the Brightwater Backup well development, a discussion was held.

A status was reported on the 2007 PWTF project.

A discussion was held regarding the Ballinger way surveying and watermain replacement project.

A discussion was held regarding the current wellhead infrastructure.

The low-cost water at the fence project was discussed.

The Commissioners scheduled a special board meeting for Tuesday, September 29th at 10:00 am. For the Standpipe Refurbishment project bid award.



There being no further business the meeting was adjourned at 11:00 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
OCTOBER 19, 2009


Commissioners present: William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; and Mr. Bill Donahue, Resident.

Mr. Currie called the meeting to order at 9:00 am.

The Commissioners approved the agenda.

Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the September 21, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $75,478.08, Capital Improvement Fund at $316,732.28, PWTF at $313,082.52, Market Rate Account at $500.00 and New Well Fund $1,639,599.83 Revenue for the month of September totaled $93,357.43 with $72,474.14 from water sales, $9,663.98 in Capital Improvement Fees, $3,681.71 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $4,178.60 and $3,059.00 in interest payments. Vouchers No.0111072 through No.111109 in the amount of $66,695.06 were authorized for payment.

Ms. Zweekhorst reported the following:

The Water and Sewer Risk Management Pool meeting was held on Thursday, October 15. The District was assured that the Insurance Pool is in good standing, and the annual billing statements had been sent out with some districts receiving lower rates and some Districts seeing an increase.

Mr. Kerley reported the following:

Restoration work is nearing completion up at Horizon View Park. Recent work includes the replacement of the asphalt walkway and the restoration of the shoulder areas along the pathway.

The staff has replaced the trailer wiring on the vactor unit. This was necessary safety expenditure. Mr. Mundall and Mr. Blackstock have also changed the gearing so that the engine doesn’t have to work as hard.

Mr. Kerley has gathered comparables on the dump trailer and will place an ad with the asking price of $5,200.00. Mr. Kerley has switched out the good tires and rims off of the trailer for the worn out tires on the vactor unit.
The 2009 flushing program is well underway.

The staff has fixed a sizeable leak out on 178th St. on October 6th. The leak was right out in front of the office and Mr. Kerley is happy with how quickly the staff and he were able to repair and secure the area.

On October 7th the lab reported that the District had an unsatisfactory sample. Retakes of the samples also came back unsatisfactory. Mr. Kerley has determined the cause to be inadequate screening on the vent at the high zone standpipe. The staff has taken the high tank zone standpipe offline and has switched to the variable speed transfer pump scenario. Mr. Kerley has been in close contact with the state and they are aware of the steps that have been taken and would like to see at least two clean samples before the end of the month. The Staff and Mr. Kerley have worked very diligently to flush the system and the District has taken additional sampling to gauge our progress.

Mr. Kerley stated that the dump truck bed relining will be happening soon, the approximate cost is $1,000.00-1,200.00.

The regularly scheduled board meeting has been changed from Monday, November 16, to the previous Monday, November 9, at 9:00 am.

The District will be upgrading a watermain in that corridor of 40th Place NE in the near future, a discussion was held regarding the residents concern with a walking path on 40th Place NE.

Mr. Currie directed the District staff to draft and send a letter to the City of Lake Forest Park expressing the Districts support for the residents request on 40th Place NE, Dr. Hungar agreed.

Mr. Mundall reported that the engineer’s estimate for the Standpipe Refurbishment Project is $70,000.00. Bids for the Standpipe Refurbishment Project had been received September 25, between the amounts of $34,000.00 and $143,000.00, after tabulation Mr. Mundall noticed that the low bidder Thomas Steenmeyer Company had made a calculation error as to the units vs. dollar amounts on his bid. Therefore the low bidder Thomas Steenmeyer Company wanted to remove his bid. The District rejected all bids and started the bid process over again. Bids were received and opened on October 15th. The low bidder, Thomas Steenmeyer Company $64,282.00, Washington Industrial Coatings at $115,403.55, and Long Painting Company $135,360.00. After tabulation of the bids and references had been checked, Mr. Mundall recommended that the District award the Standpipe Refurbishment Project to Thomas Steenmeyer Company in the amount of $64,282.00, not including WSST. A discussion was held regarding the project specifications.

Mr. Currie motioned to award the bid to Thomas Steenmeyer Company for the Standpipe Refurbishment Project, Dr. Hungar seconded the motion.  Motion was carried.

Mr. Mundall reported that Thomas Steenmeyer Company is scheduled to start the Standpipe Refurbishment Project on October 23.

Ms. Zweekhorst reported that Robinson Noble Saltbush had supplied invoices for the backup well project and overbid by $1800.00, Mr. Mundall reported that a data logger was purchased on behalf of the District that was not part of the original bid. The cost of the data logger was $2000.00 therefore the bid was not exceeded.

Mr. Mundall presented an update on the Backup well project. A discussion was held.

Ms. Zweekhorst reported that the Seattle Public Utilities wholesale water purveyor contract negotiations are ongoing with no new update.

Mr. Mundall reported that he is working on the easements for the PWTF phase IV watermain replacement project.

There is no new update regarding the Brightwater Tunnel project.

Mr. Mundall stated that the Ballinger Way Watermain project loan application has been submitted to the Drinking Water State Revolving Fund in the amount of $434,000.00. A discussion was held. Ms. Zweekhorst was directed by the board to research the information for obtaining a municipal bond for the District or possibly a commercial loan since the demise of the Public Works Trust Fund.

Mr. Mundall reported that Mr. Ilsley the District’s geotechnical specialist for the Brightwater Tunnel project had stated that he had been approached by King County Brightwater. They were requesting his services on the Brightwater tunnel project, Mr. Ilsley wanted to respect his contract with the District by asking the Board for their release. The board agreed, as long as there would be no direct conflict that would prejudice us regarding the Brightwater project.

The staff made a statement that if for some reason while the Standpipe Refurbishment project was being completed, that the District was to have a failure with the variable speed pump that there were a number of backup plans available. A discussion was held.

Mr. Mundall reported that the low cost – no cost water project is still pending. A discussion was held.

There being no further business the meeting was adjourned at 10:40 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
NOVEMBER 09, 2009


Commissioners present: Timothy Davis and William Currie.

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer; Mr. Bill Donahue and Mr. Apsitis, Residents.

Mr. Davis called the meeting to order at 9:02 am.

The Commissioners approved the agenda.

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the October 19, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $95,556.15, Capital Improvement Fund at $319,601.23, PWTF at $318,825.71, Market Rate Account at $500.00 and New Well Fund $1,637,447.83 Revenue for the month of October totaled $40,278.71 with $32,399.53 from water sales, $4,058.72 in Capital Improvement Fees, $1,645.19 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $1,859.68 and $2,802.03 in interest payments. Vouchers No.0111141-1 through No.111141 in the amount of $87,696.54 were authorized for payment.

Ms. Zweekhorst reported the following:

Ms. Zweekhorst presented the Commissioners with a proposal listing various alternatives available for funding the Ballinger Way NE watermain replacement project, a discussion was held.

The Commissioners would like Ms. Zweekhorst to research the interest rates and process for securing a commercial construction loan for comparisons.

Ms. Zweekhorst reported that ADT had installed the new alarm system in the shop and the office. Mr. Mundall will be upgrading the system with surveillance cameras for additional protection.

Mr. Kerley reported the following:

There was a power outage on Friday between 6:00 – 7:00 pm that resulted in the email alert not working properly; therefore Mr. Kerley did not receive the alert until Mr. Mundall called him. Mr. Mundall will look into the Zabbix system and correct the email problem.

Mr. Kerley suggested a gate be installed at the new property for security measures. The Commissioners would like Mr. Kerley to present a proposal at the next board meeting.

Mr. Kerley has gathered comparables on the dump trailer and will place an ad sometime in late November asking $5200.00.

The District is in full compliance with the State in regards to water quality. Staff will take five State samples in November instead of the usual three.

The High Zone Standpipe is now drained and the isolation valve is holding. Work on the Standpipe is progressing and we have been working closely with the contractor.

The staff and Mr. Kerley have been doing some housekeeping at the standby tank. Recent work includes locating all of the buried valves and inspecting and evaluating the standby tank. Upcoming work will include installation of a blind flange on a pipe that is open to atmosphere, installation of valve boxes on all of the aforementioned valves and backfill of the area to protect against freezing. A discussion was held.

Mr. Tom Steenmeyer has completed a no cost evaluation of both our low tank and standby tank. He recommends that the low tank be pressure washed and spot repaired in some areas that have paint loss.

Reading and billing went out on time.

The staff has made some site improvements at the 47th Place NE property.

The staff has been contacted regarding the property at the entrance of our watershed being burglarized during the first week of November. Residents in the area believe the culprits may have used our watershed as an escape route. Mr. Kerley has taken this as a call to action and we have purchased equipment and began work to install surveillance up at the wellhead.

Mr. Mundall reported the following:

The Backup well site property purchase is still pending the appraisal from Seattle Public Utilities. A discussion was held.

The easements for PWTF phase IV project will be collected from residents; currently they are reviewing the easements. Ms. Zweekhorst will notarize the easement documents for the residents as needed.    




The Commissioners would like the staff to draft a letter to Madison Marquette regarding the water availability at the mall; The District attorney Mr. Jonson will then edit the letter and provide a final draft to the Commissioners for the next board meeting.

There being no further business the meeting was adjourned at 10:40 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
DECEMBER 21, 2009

Commissioners present: Timothy Davis, William Currie and Julie Hungar.

Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Administrator; Dan Mundall, Engineer (arrived at 9:34 am); Mr. Bill Donahue and Mr. Apsitis, Residents; Annette Sommer, Vice President of Seattle Northwest Securities Corporation.

Mr. Davis called the meeting to order at 9:03 am.

President Davis swore in reelected Commissioners Dr. Hungar and Mr. Currie.

The Commissioners approved the agenda.

Dr. Hungar moved and Mr. Currie seconded adopting the minutes of the November 09, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $72,471.54, Capital Improvement Fund at $314,179.98, PWTF at $324,248.42, Market Rate Account at $760.01 and New Well Fund $1,615,577.65 Revenue for the month of November totaled $77,421.34 with $57,725.63 from water sales, $9,547.46 in Capital Improvement Fees, $3,350.22 in Washington State Excise tax, City of Lake Forest Park Franchise Fee $3,793.06 and $2,704.97 in interest payments. Vouchers No.111142 through No.111208 in the amount of $49,563.30 were authorized for payment.

Ms. Zweekhorst reported the following:

Ms. Zweekhorst introduced Annette Sommer, Vice President of Seattle Northwest Securities Corporation. Ms. Sommers presented the Board with a presentation of the comparisons of commercial loans vs. municipal bonds. A discussion was held.

Ms. Zweekhorst requested an approval from the board of Commissioners to employ Seattle Northwest Securities Corporation to obtain information regarding securing a commercial loan for the District for main replacement funding. Dr. Hungar moved authorizing Ms. Zweekhorst to engage Seattle Northwest Securities Corporation to start the commercial loan process if and when the District learns that the DOH DWSRF loan that was applied for was denied. Mr. Currie seconded. Motion approved.

Mr. Kerley reported the following:

Currently the district has three customers 3 that have not complied with our cross-connection program. The 3rd and final warning notice has been mailed out with a disconnect date of December 22nd.

The dump truck bed has been repaired.

Michael Blackstock is residing in Arizona for the winter.

The high zone standpipe is progressing and we have been working closely with the contractor. Recent operations work includes daily site and safety inspections, maintaining the work site surface and the improvement of the parking areas outside of the fence.

The standby tank needs some improvements and safety measures before we can bring it into service. The hatch lid will need to be repaired to make it insect proof and a gasket will need to be installed. Safety items include replacing the wooden railing that is rotting out with a metal railing and installing a ladder system to access the tank hatch.

On Veteran’s Day we had a sizeable watermain break at 40th Ave NE and Ballinger Way NE. Mr. Blackstock, Mr. Bormann, Mr. Milan and Mr. Kerley all were able to respond and we were able to keep service interruption length to a minimum.

There have been a number of broken water line calls that the crew has needed to respond to regarding the cold snap that has caused frozen water lines.

The staff has begun to read the meters for the December cycle billing.

The staff has purchased surveillance cameras high profile and dummies for security protection.

Mr. Kerley reported that he has increased the salaries of Mr. Bormann, Mr. Larkins and Mr. Milan by one dollar each effective January 1, 2010.

Mr. Mundall reported the following:

The PWTF 2007 watermain replacement project that is located between 30th Ave NE and 184th Street will be going out to bid in January, the length of the project is approximately 4,000 feet.

Mr. Mundall and Ms. Zweekhorst were able to secure all the signatures that were needed for the easements that are related to the PWTF 2007 project. Everyone involved was very helpful and the staff made it extremely worth there time by arranging times to meet the individuals at there locations so that the signing would not be complicated.

The Board has directed the staff to send a letter to Madison Marquette.

The appraisal on the SPU triangle parcel is pending; we are awaiting word from Ms. Gladstone of Seattle Public Utilities.

The staff presented the Board with a year end PowerPoint presentation of the events, projects and tasks that the District was faced with and accomplishments in 2009.
Regular meeting adjourned at 11:35 am.

Executive session was entered at 11:36 am. A Discussion was held regarding employee and salary review.

Executive session ended at 11:48 am.

Regular session was continued at 11:49 am.

The Commissioners approved a 2.5% salary increase for Ms. Zweekhorst and Health benefits and a 2.5% salary increase for Mr. Kerley effective January 1, 2010.

There being no further business the meeting was adjourned at 12:02 pm.