LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JANUARY 17, 2011


Commissioners present: Mr. Bill Currie, Mr. Tim Davis.

Others present: Jackee Zweekhorst, Office Administrator, F. Alan Kerley, District Water Manager; Dan Mundall, Resident: Bill Donahue

The meeting was held at the District office.

Mr. Davis called the meeting to order at 9:00 am.

The commissioners approved the agenda.

Mr. Currie moved and Mr. Davis seconded the approval of the Dec. 13th 2010 meeting minutes. Motion passed.

Ms. Zweekhorst stated that the State Audit Report was very favorable. The District was found to have no findings and the auditor was pleased with the helpfulness of the district regarding the 3 year audit. The auditor reported a great audit and they would see us in 3 years for our 2013 Audit. A discussion was held.

Delinquent accounts were visited for a rate adjustment. Ms. Zweekhorst reported that she would like to review neighboring district’s policies. A discussion was held.

The S.P.U. Wholesale Purveyor Contract was provided to the commissioners for comments and review. A discussion was held.

Mr. Kerley gave the following Operations report:

Northshore Utility District’s contractor has completed the slip lining of the sewer main that runs through our watershed. I am hoping to receive a copy of their latest inspection video.

Steve and I have begun testing water samples in-house.

Watermain flushing is 75% complete.

Staff and I continue to maintain the road surfaces at the High tank, watershed and 18460 properties.

The relocation of our service and repair of the City’s storm line at address 2916 NE 182nd St. is on hold until we get some drier weather.

We have operationally taken over the infrastructure for Phase I and Phase II of the S.P.U. Intertie. The system is now active and will provide additional water in an extended heavy/ high flow event.

Unaccounted for water use for 2010 is 13.2%. This marks a significant improvement from calendar years 2009 (23.7%) and 2008 (39.4%). Staff and I will continue to work towards the 10% standard that the State has set.

The sensor line relocation at the high tank is progressing. The trench has been dug, the new line is in place and one of the two connections has been made.

Mr. Kerley reported that the District has purchased a tap and die set, earplugs that conform to the new safety standards and work lights for nighttime work and safety.

Mr. Kerley stated that the District is set-up to install long side services in-house.

A response letter addressing the concerns stated in a letter sent to the District by Donnie and Roger Jewell was sent. A discussion was held.

At 10:54 AM Mr. Davis called for an executive session regarding an invoice for sewer repair from the City of Lake Forest Park for approximately 10 minutes. Mr. Donahue then left the meeting.

A discussion was held.

The executive session was exited and the regular meeting was reconvened at 11:02 AM.

Mr. Davis moved to pay the City of Lake Forest Park invoice for the amount of $3156.66. Mr. Currie seconded.  Motion passed.

Mr. Kerley reported no change in the status of the Wellhead Security Project.

Robinson Noble Saltbush has completed a geotechnical investigation for PWTF Phase IV. There was a concern about the placement of utility locates outside the area of work. A discussion was held.

Resident Diane Libby sent in a formal public disclosure request. The District wrote back to Mrs. Libby stating that the District will provide the requested records and information at the District office on January 25th. Confirmation of her receiving our letter was received on January 10th. A discussion was held.

Mr. Mundall gave the following updates:

The Backup Wells: Purchase of the SPU triangle parcel has been approved pending a technical clearance for redefining the boundary. A discussion was held.

Seattle Public Utilities Intertie: Engineering focus will now be on the design of the infrastructure needed to connect the backup wells to Phase 1 of the intertie.

Brightwater tunnel status:  The TBM is progressing closer to the aquifer zone border. Estimates place the TBM in the aquifer zone around March 1st.  A King County Brightwater meeting is scheduled for Jan. 25th to discuss the sampling protocol for tunneling in the aquifer zone. A discussion was held.

Ballinger Way: Design was completed and submitted to the City for permitting. Engineers estimate is $315,000. A discussion was held.

The commissioners would like staff to work with Mr. Mundall in regards to a contract with the District.

There being no other business the meeting adjourned at 11:58 AM.

LAKE FOREST PARK WATER DISTRICT
EMERGENCY BOARD MEETING MINUTES
JANUARY 20, 2011


Commissioners present:  Timothy Davis, William Currie.

Others present:  F. Alan Kerley, District Water Manager.

The meeting was held at the District office.

Mr. Davis called the meeting to order at 4:22 pm.

The Commissioners approved the agenda.

The Commissioners convened an executive session at 4:23 pm for approximately ten minutes to discuss possible claims and complaints against district employees and the engagement of an accountant to conduct an audit of District records.

The executive session was concluded at 4:28 pm and the regular session was reconvened.

Commissioner Davis motioned for an in house audit and the placement of the District’s current office administrator on two weeks paid administrative leave effective immediately.

Commissioner Currie seconded the motion.

Motion passed.

Commissioner Davis motioned that Mr. Kerley protect the District’s interests and manage the District office during the interim.

Commissioner Currie seconded the motion.

Motion passed.

Executive session was reconvened for approximately ten minutes at 4:33 pm for the same purpose as the first session.  

The executive session was concluded at 4:40 pm and the regular session was reconvened.

There being no further business the meeting was adjourned at 4:41pm.

LAKE FOREST PARK WATER DISTRICT
MINUTES OF A SPECIAL MEETING OF THE
BOARD OF COMMISSIONERS
January 24, 2011

A special meeting of the Board of Commissioners was held at the District office located at 4029 N.E. 178th St., Lake Forest Park, WA at 2:00 pm on Monday, January 24, 2011.  Notice of the meeting was posted on the front door of the District office and emailed to the Commissioners at least 24 hours prior to the meeting.  Commissioners Timothy Davis, William Currie and Dr. Julie Hungar were present.  Also present were Alan Kerley, District Water Manager; Dan Mundall, engineer; Bill Donahue, volunteer advisor to the Board, and Richard Jonson, counsel.  Accounting firm representatives also attend parts of the meeting as described below.  

Mr. Davis called the meeting to order at 2:00 pm.

Office Administration Discussion.  Mr. Mundall stated that during the recent audit conducted by the State Auditor’s office, he was requested to check on an item purchased from Costco and reimbursed to the office administrator from District funds.  Costco purchase records were then circulated and he said that led to further examination of records by Mr. Kerley and him. Mr. Kerley stated that he also  reviewed District payroll records and further examination by a professional accountant is needed.  

Interview and Selection of Accounting Firm. At 2:15 pm, Kim Fyfe and Dale Bonn of Vine Dahlen Co. co entered the meeting.  They presented their qualifications and hourly rates to perform accounting services for the District and discussion concerning the District’s needs for accounting services their capabilities followed. Mr. Jonson stated that the District was interviewing more than one accounting firm and that a selection decision would be made within the next day or so. Ms. Bonn stated that she would prepare an email tomorrow summarizing her firm’s availability and hourly rates.  Ms. Fyfe and Ms. Bonn left the meeting 2:50 pm.  

Discussion followed concerning the District’s accounting procedures.

At 3:00 pm,  Kim Lamson from Werner O’Meara & Co. entered the meeting and she presented her firm’s qualifications and hourly rates.  Discussion of the District’s accounting needs and her firm’s capabilities followed. Mr. Jonson advised that the District was interviewing more than one firm and would make a selection decision within the next day or so.  Ms. Lamson stated she would prepare an email summarizing her firm’s rates and qualifications and left the meeting at 3:45 pm.

Mr. Kerley reviewed the District’s insurance coverage through the Water and Sewer Risk Management Pool.  Discussion of using an accountant provided by the insurance pool versus an accountant engaged by the District was discussed.

Mr. Davis moved and Dr. Julie Hungar seconded having the District engage an accounting firm to inspect District records and provide accounting assistance.  The motion passed unanimously.

After discussion, Mrs. Hungar moved and Mr. Davis seconded a recommendation that the firm of Werner O’Meara & Co. be engaged to provide the District with accounting assistance and authorized Mr. Kerley to engage that firm on an hourly basis if, after reviewing the emails from those firms, the rate and availability information received is consistent with that presented at the meeting.  The motion passed unanimously.

Performance of Office Administrator.  At 4:06 pm, Mr. Davis announced an executive session for approximately one-half hour to discuss the performance of the District’s Office Administrator.  Mr. Donahue then left the meeting.  

At 4:34 pm, the executive session was concluded and the regular session of the meeting was reconvened.

Mr. Jonson recommended that the District’s credit card be cancelled and that the District engage a payroll services provider as soon as possible.  The following motions were adopted on an emergency basis.

Mr. Davis moved and Mrs. Hungar seconded a motion to close the District’s VISA credit card issued by the Bank of America and directed Mr. Kerley to prepare a resolution for signing. The motion passed unanimously.

Mrs. Hungar moved and Mr. Davis seconded a motion authorizing Mr. Kerley to engage, on behalf of the District, a highly qualified payroll services provider, such as ADP or Paychex, for assistance with District compensation payments and preparation of payroll tax returns.

Next Meeting. The Board agreed to next meet on Wednesday, January 26, 2011 at 3:00 pm at the District office.  

There being no further business, Mr. Davis adjourned the meeting at 4:50 pm.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JANUARY 26, 2011


Commissioners present:  Timothy Davis, William Currie, Dr. Julie Hungar.

Others present: Dan Mundall, Engineer, Bill Donahue and F. Alan Kerley, District Water Manager.

The meeting was held at the District office.

Mr. Davis called the meeting to order at 3:07 pm.

The commissioners approved the agenda.

The minutes from the January 20th 2011 Emergency Meeting and the January 24th 2011 Special Meeting were submitted for commissioner approval.

Mr. Davis moved that the minutes from the January 20th 2011 Emergency Meeting be approved. Mr. Currie seconded. Motion passed unanimously.

Dr. Hungar moved that the January 24th 2011 Special Meeting minutes be approved. Mr. Davis seconded. Motion passed unanimously.

A discussion was held regarding the progress district staff has made on the commissioner directed items from the January 24th 2011 Special Meeting.

A discussion was held regarding the status of the Districts financial records review.

Dan Mundall of Mundall Engineering led a discussion on the Seattle Public Utilities Intertie Agreement rate structure.

Dr. Hungar moved to approve the changes to the draft Seattle Public Utilities Intertie Agreement. Mr. Currie seconded. Motion passed unanimously.

At 3:41 pm Dick Jonson, the District’s attorney, joined the meeting by teleconference.

Dr. Hungar moved and Mr. Currie seconded to approve the Seattle Public Utilities Intertie Agreement. Mr. Mundall gave his support with the understanding that the Dept. of Health approves the intertie as fire suppressant. Motion passed unanimously.

The Commissioners convened an executive session at 3:50 pm for approximately fifteen minutes to discuss possible claims and complaints against district employees.

At 4:03 pm, the executive session was concluded and the regular session of the meeting was reconvened.

Dr. Hungar moved to authorize the District Manager to switch the status of the office administaitor to unpaid leave upon consultation of legal counsel.

There being no further business the meeting was adjourned at 4:05 pm.

The meeting was reconvened at 4:30 PM.

Dr. Hungar moved that the current Office Administrator be removed as the signatory from all District financial accounts and that Mr. Kerley be added as a signatory. Mr. Davis seconded. Motion passed unanimously.

A discussion was held about vouchers.

The meeting was adjourned at 4:35 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
FEBRUARY 3, 2011


Commissioners present:  Timothy Davis, William Currie, Dr. Julie Hungar.

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer, Dick Jonson, Attorney, Dan Mallove Attorney, Larry Bailey, Executive Director of Water and Sewer Risk Management Pool, Bill Donahue

The meeting was held at the District office.

Mr. Davis called the meeting to order at 2:02 pm.

The commissioners approved the agenda.

At 2:05 pm Mr. Davis announced an executive session for approximately one hour to discuss the performance of the District’s Office Administrator.  Mr. Donahue then left the meeting.

At 3:25 pm, the executive session was concluded and the regular session of the meeting was reconvened.

Dr. Hungar motioned the District to hire temporary office assistance from a professional bookkeeping service. Mr. Davis seconded. Motion passed unanimously.

Mr. Mundall stated that Phase IV of the Public Works Trust Fund has gone out for bid. The Engineer’s estimate is $600,000. The site visit will be on February 9th and bid close will be on February 16th.

The executive session was resumed at 3:35 pm for approximately one half hour.

At 3:58 pm, the executive session was concluded and the regular session of the meeting was reconvened.

Dr. Hungar made a motion for the District to pursue the hiring of a CPA firm, per Water and Sewer Risk Management recommendation, to assess internal controls on a monthly basis. Mr. Davis seconded. Motion passed unanimously.

Dr. Hungar made a motion to expand the financial investigation by Werner/ O’Meara to include accounts receivable, adjustments and records going back to 2004. Mr. Currie seconded. Motion passed unanimously.

There being no other business the meeting adjourned at 4:35 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
FEBRUARY 14, 2011


Commissioners present:  Timothy Davis, William Currie, Dr. Julie Hungar.

Others present: F. Alan Kerley, District Water Manager; Dan Mundall, Engineer, Residents: Bill Donahue, Eli Zehner and James Apsitis

The meeting was held at the District office.

Mr. Davis called the meeting to order at 9:05 am.

The commissioners approved the agenda and moved item number four to the end of the meeting.

Dr. Hungar moved approval of the Dec. 13th 2010 regular meeting minutes. Mr. Currie seconded. Motion passed.

Dr. Hungar moved approval of the Jan. 20th 2011 emergency meeting minutes. Mr. Currie seconded. Motion passed.

Mr. Currie moved approval of the Jan. 24th 2011 special meeting minutes. Mr. Davis seconded. Motion passed.

Dr. Hungar moved approval of the Jan. 26th 2011 special meeting minutes.
Mr. Currie seconded. Motion passed.

Mr. Davis moved approval of the Feb. 3rd special meeting minutes. Mr. Currie seconded. Motion passed.

Mr. Mundall stated that the Seattle Public Utilities Intertie Agreement with the District is at the approval stage with the Seattle City Council. The agreement will be for a 50-year term.

Mr. Kerley gave a brief update on the completion status of the District’s in-house financial record review.

Mr. Kerley gave the following operations report:

In-house water sample testing is working out very well. We have been able to test the sampling points for coliform bacteria one day prior to taking State required testing.

The relocation of our service and repair of the City’s storm line at address 2916 NE 182nd St. is on hold.  We hope to make repairs in the upcoming weeks.

We have not officially taken over the infrastructure for Phase I and Phase II of the S.P.U. Intertie.

Tom Steenmeyer Inc. has begun work on our standby tank. Work will include the installation of a permanent ladder, the replacement of the current failing railing system, a hatch retrofit, and the cleaning and disinfection of the tank.
When this work is completed we will be able to operate this tank in conjunction with our low reservoir for extra storage and better water quality. We will also be able to take our low reservoir off line for inspection and maintenance.

Mr. Mundall gave the following updates:

Brightwater tunnel status:  He believes that the boring machine will be under our aquifer in mid-July.

The Backup Wells: We are waiting on the purchase of the SPU property to become finalized.

PWTF Phase IV: The engineer’s estimate is $600,000. Bids close on Feb. 16th at 10:00 am.

At 10:18 am, Dr. Hungar called an executive session for approximately one hour to discuss personnel matters. Mr. Donahue, Mr. Zehner and Mr. Apsitis then left the meeting.


At 11:05 am, the executive session was concluded and the regular session of the meeting was reconvened.

Mr. Davis made a motion to change Mr. Kerley’s title to General Manager and to make him an exempt employee. Dr. Hungar seconded. Motion passed unanimously.

Commissioner Currie stated that he would be resigning his position effective March 9th 2011.

Dr. Hungar motioned that the board accept with regret Mr. Currie’s resignation and that a reception be held in his honor at the earliest possible date. Mr. Davis seconded. Motion passed.

There being no other business the meeting adjourned at 4:35 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MARCH 21, 2011


Commissioners present:  Timothy Davis, Dr. Julie Hungar.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer, Richard Jonson, Attorney, Larry Bailey, Executive Director of the Water and Sewer Risk Management Pool, Dwayne Hatfield, Partner at Coram Deo Consulting Group Inc. Resident: James Apsitis

The meeting was held at the District office.

Mr. Davis called the meeting to order at 9:03 am.

The commissioners approved the agenda.

Dr. Hungar moved approval of the Feb. 14th 2011 special meeting minutes. Mr. Davis seconded. Motion passed.

Dr. Hungar moved that the selection process for appointing a new commissioner until the next election include an application, background check and if necessary a formal interview. Mr. Davis seconded. Motion passed.

Dr. Hungar moved that the District accept applications for Commissioner Position Number 3 until April 15th. 2011. Mr. Davis seconded. Motion passed.

Mr. Kerley gave the following General Manager’s report:

Meter reading and billing was completed on time.

We have received two new water availability requests.

Tom Steenmeyer has installed a permanent ladder on the standby tank. He is now working on the fabrication of a new railing system and then will complete the hatch retrofit and the cleaning and disinfection of the tank.

We have had our initial meeting with Baber and Mason. They are the CPA firm that we have hired to monitor our internal controls.

Phase IV construction may begin on short notice. We are prepared. The District has hired a temporary employee for construction inspection. His name is Mick Holte and his estimated time of employment is for two months.

All of the recent rain and saturation has led to several customer calls for potential leaks. So far everything has been groundwater. We will continue to monitor the problem areas.

In-house water sample testing continues to be of great benefit to the District. We have been able to test the sampling points for coliform bacteria one day prior to taking State required testing.

A discussion was then held regarding the City of Lake Forest Park 100-year legacy proposed trail. Staff was directed to write an inquiry letter about the proposed two phase plan that the District sent the city.

Mr. Mundall gave the following updates:

Brightwater tunnel status:  He believes that the boring machine will be under our aquifer in mid-July.  At this time the District will need extra staffing and monitoring.

The Backup Wells: We are waiting on the purchase of the SPU property to become finalized.

PWTF Phase IV: The winning bid came in at $464,426.73. The engineer’s estimate was $600,000. If there is a remaining balance on the loan it will be used to replace the watermain on 30th Ave NE and/ or a PRV vault at the wellhead.

Richard Jonson of the Law Offices of Jonson and Jonson proposed an alternate rate structure to the board.

At 10:00 am, Mr. Davis called an executive session for approximately 45 minutes to discuss personnel matters. Mr. Apsitis then left the meeting.

At 10:48 am, the executive session was concluded and the regular session of the meeting was reconvened.

There being no other business the meeting adjourned at 11:00 AM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
APRIL 18, 2011

Commissioner present:  Dr. Julie Hungar.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer, Richard Jonson, Attorney, Residents: Bill Donahue, David Hammond

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:03 am.

The commissioner approved the agenda.

Approval of Minutes
Dr. Hungar moved approval of the January 17 2011 and March 21 2011 board meeting minutes. Seconded and approved.

Approval of Vouchers
Dr. Hungar moved approval of vouchers 112078 through 112120 totaling $63,792.39. Seconded and approved.

Mr. Jonson presented the board with Resolution 336 of The Lake Forest Park Water District, which appoints Commissioner Julie Hungar as President of the Board. Dr. Hungar moved acceptance, seconded and approved Resolution 336.

General Manager’s Report
Mr. Kerley gave the following report:

As of April 14th, the District’s account balances were:
Maintenance-$74,494.58, Capital Improvement- $282,606.28
PWTF- $357,604.89,Market Savings-$78,018.76
Backup Well Fund- $1,546,240.22, Petty Cash-$ 503.25
Revenue Bond- $28,298.26
A walkthrough to address areas of concern on the Ballinger Way Watermain Replacement Project was held on April 13th with Frank Zenk from the City.

Staff and I will be installing a new long side service at address 18464 47th Pl NE.

New timesheets have been created that are easier to use and allow for more specific time recording.

Linda Muzzy Bookkeeping Services and I have been working with King County and Paychex Inc. to automate payroll. The new system will include a payroll service and the automatic deposit of employee paychecks. We are hoping to have it in place by the end of this month.

I have also been working with SAA Corp. to automate more of our billing requirements. Recent work has been focused on delinquent account notification.

Our new riding mower is having some problems. It is still under warranty and an appointment has been made with Sears.

Vegetation control is in full swing and staff has been working hard to keep up on all of the spring growth.

Phase IV construction should begin in the next few weeks. The delay in construction is because of a scarcity of the pipe that will be used in the directional drilling portion of the project.

I have begun work on a revised employee guide. A draft copy should be ready for review and input at the next board meeting.

There is no change of status on the shed or the wellhead security items.
Estimates for surveying the NE 184th St. right of way in the Watershed vary from around $2,200 to 3,000.

Mr. Jonson reviewed for the board, a proposed revised attorney fee schedule that was presented at the MARCH 21, 2011 board meeting. Dr. Hungar moved approval of the presented fee schedule. Seconded and approved.

Engineer’s Report
Mr. Mundall gave the following Report:

100 Year Legacy Trail-. An inquiry letter about the proposed two phase plan that the District sent the city is in draft form and ready for review.

The Backup Wells: We are waiting on the purchase of the SPU property to become finalized.

Mr. Jonson then presented the board with Resolution 337 of The Lake Forest Park Water District, which amends Resolution 333 therefore authorizing Commissioner Hungar as signatory on a parcel of land purchase from Seattle Public Utilities. Dr. Hungar moved acceptance, seconded and approved Resolution 337.

A discussion was held regarding professional engineering, architectural and hydrological services. Dr. Hungar motioned that the District maintain and advertise annually for a professional services roster. Seconded and approved.

A discussion was held regarding technical review of Lake Forest Park Water District projects.  Mr. Mundall presented a project cash flow timeline, which was reviewed and discussed.

Dr. Hungar requested that the Lake Forest Park Water District Comprehensive Plan status be added to the agenda.

PWTF Phase IV: Start date is being pushed back because the HDPE pipe is being manufactured.
WHPA new pump facility: No change

SCADA: No change

Ballinger Way Watermain Replacement 184th St.-178th St.:  We are awaiting permits and then we will go to bid.

Seattle Public Utilities wholesale water contract renegotiation:  Awaiting Seattle City Council approval.

Brightwater tunnel status:  The tunnel boring machine should be reaching the critical part of our aquifer in mid-May. The District will require extra staffing and monitoring during that time frame.

A discussion was held about Brightwater pro-bono work.

Unfinished Business    No progress to report.

New Business
Commissioner replacements being considered by King County were discussed.

At 11:32 am, an executive session to discuss personnel issues was called for approximately 10 minutes. Mr. Donahue and Mr. Hammond then left the meeting.

The executive session was ended at 11:48 am and the regular meeting was reconvened.

There being no other business the meeting adjourned at 11:50 AM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
MAY 16, 2011


Commissioner present:  Dr. Julie Hungar.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer, Richard Jonson, Attorney, Residents: Bill Donahue

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:02 am.

The commissioner approved the agenda.

Approval of Minutes
Dr. Hungar moved approval of the April 18 2011 board meeting minutes. Seconded and approved.

Approval of Vouchers
Dr. Hungar moved approval of vouchers 112101 through 112163 totaling $44,616.25. Seconded and approved.

General Manager’s Report
Mr. Kerley gave the following report:

Account balances through the end of April were:
Maintenance-$96,909.01, Capital Improvement- $295,493.70
PWTF- $358,565.82,Market Savings-$28,564.04
Backup Well Fund- $1,539,372.68, Petty Cash-$ 503.25
Revenue Bond- $28,320.69

Staff and I have completed the installation of a new water service at address 18464 47th Pl NE.

The March/April reading and billing cycle was completed on time.

Phase IV construction is now underway. The contractor has installed 600 feet of new watermain. Current work is on the directional boring portion of the project.

The draft copy of the revised Employee Guide is ready for review and input.

Our scanner/fax machine is having trouble. I will be deciding if it is cost effective for the District to continue supporting this particular model.

Our new riding mower is still having problems. Further warranty work has been scheduled with Sears.

In spite of our mower troubles, the staff has been keeping up with all of the spring growth and the watershed and facilities look great.

State water sampling for the month of May has been completed. Annual water samples, which will include lead and copper, will be taken in June.

Dan and I have completed some needed improvements on the shallow well system.

A discussion was held regarding the Professional Services Roster.

Engineer’s Report
Mr. Mundall gave the following Report:

100-Year Legacy Trail-. No change.

The Backup Wells: We are waiting on the purchase of the SPU property to become finalized. There may be a need to breakdown some of the construction items to allow offsite work. This will help ensure that the District meets certain timeline requirements. He is working on construction plans and permit applications for road widening and water main installation.  

Mr. Jonson stated that he has been working with Pree Carpenter from Seattle Public Utilities on the purchase and sales agreement and conveyance deed.  Progress is slow.

PWTF Phase IV: An easement issue was resolved by means of a legal survey. Also the preferred order of construction on the project near 18725 40th Pl NE is to install the HDPE pipe first and then the Ductile iron.  

WHPA new pump facility:  A discussion was held regarding a conditional use permit.

Ballinger Way Watermain Replacement 184th St.-178th St.:  The project has been advertised and a site visit has been scheduled for May 18th. Bids close on May 25th. Engineers Estimate-$350,000.

Seattle Public Utilities wholesale water contract renegotiation:  Awaiting Seattle City Council approval.  There are minor issues with Exhibit 1 of the agreement that are being resolved with S.P.U.

Brightwater tunnel status:  The Tunnel Boring Machine is in the critical part of our aquifer. We are currently set to a constant flow pump rate and telemetry monitoring has been increased.

Unfinished Business    
The Commissioner appointment process and timeline being considered by King County was discussed.

No change on the status of the remainder of the unfinished business items.

New Business
The Cedar River Water and Sewer District have asked us for a contribution for their efforts on the King County Growth Management Planning Council. In the past LFPWD has contributed $100.00 annually. Dr. Hungar motioned that we match last year’s contribution. Seconded and approved.

A conversation was held regarding the timeline for the District’s Comprehensive Plan.   Mr. Jonson stated that revisions to the District’s water rights should be coordinated with the plan and work would need to resume later this year with the Dept. of Ecology to seek the revisions.

Mr. Mundall presented a schedule containing financial projections based on capital expenditures.

At 10:40 am, an executive session to discuss personnel issues was called for approximately 5 minutes. Mr. Donahue then left the meeting.

The executive session was ended at 10:43 am and the regular meeting was reconvened.

There being no other business the meeting adjourned at 10:43 AM.                                                      

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 3, 2011

Commissioner present:  Dr. Julie Hungar.

Others present: F. Alan Kerley, General Manager; Dan Mundall, Engineer, Richard Jonson, Attorney, Resident: William Donahue.

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Dr. Hungar confirmed that the King County council took final action and appointed Mr. William Donahue to Commissioner position No. 3.  Mr. William Donahue read and signed the Oath of Office. Mr. Donahue now holds the seat of Lake Forest Park Water District Commissioner Position 3.

A discussion was held regarding the selection process for Lake Forest Park Water District Commissioner Position 1. Mr. Jonson stated that Commissioners Hungar and Donahue have the power to make the appointment. The District will invite the five remaining applicants from the King County selection process to interview
for the open seat.

A special meeting will be held on Monday June 6th 2011 at 7:00 pm for the selection and swearing in of Lake Forest Park Water District Commissioner Position 1.

Mr. Mundall led a conversation about the Ballinger Way 184th –178th Watermain Project. Six bids were received. B and L Utility came in with the low bid of $342,012.30 and Kar-vel Construction was the high bid at $493,927.13. References for B and L Utilities have been checked and Mr. Mundall and Mr. Kerley both recommend to the board that the B and L Utility low bid be awarded the contract as the lowest responsible bidder unless other factors preclude this.

Mr. Mundall distributed a revised cash flow projection and noted that delays in permitting resulted in higher bids.  He estimated that the delay cost the District approximately $60,000.  Commissioner Donahue made a motion to award schedules A, B, and C of the Ballinger Way 184th –178th Watermain Project to B and L Utility. Dr. Hungar seconded. Motion passed unanimously.

Mr. Donahue moved for a financial and project review study session at the next regular board meeting. Dr. Hungar seconded. Motion passed unanimously.

At 10:13 am, Mr. Donahue moved that the meeting be temporarily adjourned to be continued and reconvened at 10am on June 4th at the District office. Dr. Hungar seconded.  Motion passed unanimously.

June 4th
Commissioners present:  Dr. Julie Hungar, William Donahue.

Others present: F. Alan Kerley, General Manager

The meeting was reconvened at 10:25am at the District office to interview applicants for Lake Forest Park Water District Commissioner Position 1. Applicant and resident Eli Zehner was interviewed and then left the meeting.

Applicant and resident David Hammond was interviewed and then left the meeting.

At 11:30 am, Mr. Donahue moved that the meeting be temporarily adjourned to be continued and reconvened at 3:45pm on June 6th at the District office.

June 6th
Commissioners present:  Dr. Julie Hungar, William Donahue.

Others present: F. Alan Kerley, General Manager.

The meeting was reconvened at 3:55pm at the District office to interview applicants for Lake Forest Park Water District Commissioner Position 1.

Applicant and resident Tom French was interviewed and then left the meeting.

An executive session was then called at 4:40pm for approximately 45 minutes to review the qualifications of the candidates.

The executive session was concluded at 5:15pm and the regular session of the special meeting was reconvened.

There being no further business, the meeting was adjourned at 5:16pm.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 6, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Residents: Thomas French, Katherine Kayler.

The meeting was held at the District office.  Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

Call to Order
Dr. Hungar called the meeting to order at 7:00 pm.

Approval of Agenda
Dr. Hungar moved approval of the agenda. Mr. Donahue seconded. Motion passed unanimously.

Dr. Hungar made a motion to select Thomas French to Lake Forest Park Water District Commissioner Position 1. Mr. Donahue seconded. Motion passed unanimously.

Mr.Thomas French read and signed the Oath of Office. Mr. French now holds the seat of Lake Forest Park Water District Commissioner Position 1.
There being no further business the meeting was adjourned at 7:40 pm.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 10, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Richard Jonson, Attorney Resident: David Hammond.

The meeting was held at the District office. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.


Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Approval of Agenda
Dr. Hungar moved approval of the agenda. Mr. Donahue seconded. Motion passed unanimously.

Dr. Hungar moved acceptance of Mr. Thomas French’s resignation from Lake Forest Park Water District Commissioner Position 1. Mr. Donahue seconded. Motion passed unanimously.

Dr. Hungar made a motion to select Mr. David Hammond to Lake Forest Park Water District Commissioner Position 1. Mr. Donahue seconded. Motion passed unanimously.

Mr. David Hammond read and signed the Oath of Office. Mr. Hammond now holds the seat of Lake Forest Park Water District Commissioner Position 1.

Commissioner Hammond requested that he be excused from the June 20th board meeting and the Board concurred.  Discussion followed concerning Commissioner compensation, designation of officers and budgeting.  Mr. Jonson stated he would provide additional information to the Board regarding Commissioner compensation.  Development of a Board work plan was discussed and Mr. Kerley stated he would prepare a list of proposed projects. Commissioner Donahue asked for information regarding the procedure to abandon County right of way and Mr. Jonson stated he would obtain that.

Mr. Hammond left the meeting at 10:05am.

Mr. Jonson left the meeting at 10:10am.

Mr. Kerley reviewed vouchers with Commissioners Hungar and Donahue. Mr. Donahue moved approval of vouchers numbered 112216 through 112244. Dr. Hungar seconded. Motion passed.

There being no further business the meeting was adjourned at 10:50 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JUNE 20, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Richard Jonson, Attorney, Linda Muzzy and Donna Hadler from Linda Muzzy Bookkeeping Service, Diane Hettrick, Editor Shoreline Area News. Residents: Mr. Dale Sanderson, Mr. James Apsitis

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Approval of Agenda
Dr. Hungar suggested that King County’s Commissioner appointment process for Lake Forest Park Water District be added under Unfinished Business.  Mr. Donahue moved approval of the agenda as modified. Dr. Hungar seconded. Motion passed unanimously.

Approval of Minutes
Mr. Donahue moved approval of the June 6, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously.

Mr. Donahue moved approval of the June 10, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of May:
Maintenance-$71,048.47, Capital Improvement- $298,068.28
PWTF- $358,581.60,Market Savings-$84,155.82
Backup Well Fund- $1,534,148.92, Petty Cash-$ 503.25
Revenue Bond- $28,360.00

Expense vouchers 112164 through 112214 totaling $55,559.03 were reviewed and presented for approval. Upon motion duly made and seconded, the Board of Commissioners unanimously approved and ratified

Mr. Kerley gave the following General Managers Report:
Phase IV construction is progressing. Current work is underway off of 46th Ave NE and up in our watershed.

Our riding mower had a factory defect and it could not be repaired. We applied our purchase price towards a new mower. We have also purchased a 3-year warranty.

In spite of our mower troubles, the staff has been keeping up with all of the spring growth and the watershed and facilities look great.

The 2010 Consumer Confidence Report has been mailed out to our customers and the State has been sent a copy.

The 2010 Water Use Efficiency Annual Performance Report has been completed and filed with the State.

We have begun the State required annual water sampling. We will be taking Lead and Copper tests later this month.

Staff has been installing a roof on the storage container up at the wellhead. This will extend the useful life of the storage container.

Tom Steenmeyer has completed the installation of the railing system that surrounds the standby tank. Per my request he has also installed a sampling port. The standby tank is ready to be put in service and will provide extra storage while we are on constant rate pumping.

The State has contacted us and would like to schedule our Sanitary Survey.

Unfinished Business
President Hungar gave a brief summary of the timeline and processes of King County and the Lake Forest Park Water District Board in regard to the appointment and selection of our two new board members.

Formal acceptance of the Brightwater Intertie:  It has been agreed with King County to proceed with this item during the later part of the year.

No change on the following items: Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Professional Services Roster:  Data is being compiled pursuant to a published advertisement and the roster of engineering and related professionals will be posted to the website soon.

City of LFP 100-year legacy proposed trail:  Dialogue with the City will resume after the State Dept. of Health conducts our Sanitary Survey.

Financial and project review study session: Linda Muzzy from Linda Muzzy Bookkeeping Services reviewed balance, profit and loss and revenue sheets.

Mr. Mundall joined the meeting at 9:40 am.

Ms. Muzzy gave a summary report on the operating fund.

Ms. Muzzy and Mr. Mundall reviewed the 2011 capital projects. A discussion was held in regards to the Ballinger Way 184th to 178th Watermain Project. Staff was directed to proceed as motioned in the JUNE 3, 2011 Special Board Meeting.

New Business
Commissioner compensation was tabled until the next meeting.

Designation of officers was tabled until the next meeting.

Payroll service: Based on recommendations from Mr. Kerley and Ms. Muzzy, Mr. Donahue moved to suspend research into independent payroll services in favor of utilizing the payroll software that is on Quickbooks and that the appointed treasurer report to the board on payroll accruals. Dr. Hungar seconded. Motion passed unanimously.

Engineer’s Report
Mr. Mundall gave the following Engineer’s Report:

Brightwater Backup Well Development: We expect to have plans completed for permitting next month.  We are still working to resolve details with the well site property purchase from Seattle.

Status of PWTF 2007 Project: Phase IV Wellhead/easements: Both HDPE Directional Bores have been completed (WHPA North and South crossings) and the contractor is installing ductile iron in other areas.  We anticipate (based on the completed cost for Phase V and the Phase IV contract value) that there will be project monies available to carry out an additional phase of work (Phase VI for tasks that are in our project scope.  These include 8” ductile watermain on 30th Ave., and two Pressure Reducing Valve stations.  District will need to meet matching funds obligation with PWTF.

WHPA New Pump Facility: In design phase.

Ballinger Way Watermain Replacement 184th St.-178th St.: The item was previously discussed.

SPU wholesale water contract renegotiation (approval) (Mall Fire Flow): A fire flow test is needed to accurately document the current fire flow being provided to the Towne Center.  Mr. Jonson stated that Exhibit 1 to the emergency intertie agreement with SPU has been resolved and he presented originals for execution by President Hungar. He noted that a resolution was already in place authorizing the execution.  The agreement was then signed.

Brightwater tunnel status: We continue monitor as the tunnel-boring machine is currently under the most critical part of our aquifer.

NE 178th St. PWTF Funding Update: We did not make the recipient list.

The public response period then offered by the Board had no participants.

At 11:42 AM a Five-minute recess was called before the Board went in to executive session. The general public then exited.

The meeting was reconvened at 11:47 AM and then went into executive session for an estimated 20 minutes to discuss personnel and legal issues with counsel.

The executive session exited at 12:32 PM.

There being no further business the meeting was adjourned at 12:33 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 27, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue, David Hammond

Others present: F. Alan Kerley, General Manager

The meeting was held at the District office. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.


Call to Order
Dr. Hungar called the meeting to order at 5:07 pm.

Approval of Agenda
Dr. Hungar moved approval of the agenda. Mr. Donahue seconded. Motion passed unanimously.

Commissioner Orientation
Mr. Kerley gave a brief overview of some of the upcoming decisions and projects that would be up for board consideration over the next six months.

Draft Budget Review
A discussion was held in regards to the draft budget.

Draft Newsletter Review
A discussion was held in regards to the topics and format of the upcoming newsletter.

Draft Employee Guide Review
The item was tabled.

There being no further business the meeting was adjourned at 7:15 pm.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JUNE 28, 2011

Commissioners present:  Dr. Julie Hungar, William Donahue, David Hammond

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Linda Muzzy, Linda Muzzy Bookkeeping Services

The meeting was held at the District office. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.


Call to Order
Dr. Hungar called the meeting to order at 5:13 pm.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Draft Newsletter Review
A discussion was held in regards to the topics and format of the upcoming newsletter.

Planning/Construction Discussion
Mr. Mundall gave an update on PWTF Phase IV and spoke to the possibility of being able to construct a Phase VI. A discussion was held.

A discussion was held in regards to the timeline on the upcoming Comprehensive Plan.

Draft Budget Review
A discussion was held in regards to the draft budget and the financial reporting format. The board directed the staff to prepare a Maintenance Fund Budget/ Cash flow draft for the next board meeting.


There being no further business the meeting was adjourned at 7:30 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JULY 18, 2011

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer Richard Jonson, Attorney, Larry Bailey, Water and Sewer Risk Management Pool, Residents: Mr. Dale Sanderson, Mr. Eli Zehner

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 9:00 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Hammond moved approval of the June 27 and 28, 2011 minutes. Mr. Donahue seconded. Motion passed unanimously. June 20, 2011 minutes will be reviewed for approval when Mr. Donahue and Dr. Hungar are both present.

General Managers Report
Mr. Kerley reported the following fund balances through the end of June:
Maintenance-$87, 312.51 Capital Improvement-$309, 199.99
PWTF-$48, 855.00 Market Savings-$32, 423 .53
Backup Well Fund- $1, 532, 790.15 Petty Cash-$ 503.25
Revenue Bond- $28,374.53

Expense vouchers 112215 through 112272 totaling $362, 395.91 were reviewed and presented for approval. Mr. Hammond moved approval. Seconded by Mr. Donahue. Motion was unanimously approved.  Mr. Hammond stated he would like a copy of the monthly balance statement prepared by King County to compare with District statements and Mr. Kerley stated he would do so.

Mr. Kerley gave the following General Managers Report:

Phase IV construction is progressing. Recent work includes the installation of the new underground pressure reducing valve stations and the installation of new watermain on NE 185th St and at the wellhead.

We have taken all of our State required annual water quality tests. So far the results have been excellent. Lead and Copper results are pending.

The new roof on the storage container up at the wellhead has been completed.

The standby tank is now in service and the extra storage capacity has been helpful during constant rate pumping.

The State Sanitary Survey is on Tuesday July 19th.

Staff and I have fixed two leaks since the last board meeting. One was on a service line at 5313 NE 178th St., the other was on the watermain at 5422 NE 180th St.

Water meter reading and billing was completed on schedule.

Staff and I were able to remove an old irrigation shed at Lake Forest Park Elementary. The removal of the shed will enhance the restoration of the area near one of our new pressure reducing valve stations. It also removes what the school district considered a liability.

Jeff LaFlam, the Fire Marshall from Northshore Fire Dept., Mr. Mundall and myself have been coordinating on a couple of important items. The first item is an evaluation by the Washington Survey and Rating Bureau (WSRB) to determine Lake Forest Park’s Public Protection Classification. An improved rating could mean lower fire insurance rates in the Northshore Fire District. The second item is a fire flow test to determine the current fire flow at the Lake Forest Park Towne Center. Testing is scheduled for 7/27/11 and will need to be performed on an alternate work schedule to minimize the impacts on LFP Towne Center businesses.

The District has purchased a new laptop computer. This is a very portable unit that will allow remote access to our telemetry system and allow for some off site work capabilities. Steve Mundall, our IT support, ensures me that it will be secure and he is currently configuring the laptop to suit our needs.

Voucher Review Schedule
Mr. Kerley reported that he would work with Donna from Linda Muzzy Bookkeeping Inc. to create a schedule that will allow for one set of the monthly vouchers to be signed before regularly scheduled board meetings. The other set of vouchers should be ready for signatures between the seventh and the 10th of each month.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: plans are in development and architectural work for the pumphouse is underway. It is hoped the plans can be delivered to the city later this week. This work is the first of two phases. Phase I includes 1500 ft of transmission main, embankment construction and will include the removal of 15 to 16 trees, and the installation of three-phase power and a PRV vault to separate Lake Forest Park water district water from Seattle Public utilities water.  Mr. Jonson reported on the status of the parcel purchase and noted that apparent discrepancies in SPU’s legal survey were being checked.

Status of PWTF 2007 project: phase 4 wellhead/easements. The work is substantially complete and construction is in day 96 of a 120 day contract.

Mr. Sanderson left the meeting.

WHPA new pump and treatment facility: no change. Mr. Mundall reported that PWTF loan applications for 2013 are due on July 21.  He thinks the proposed pump and treatment facility may have better funding potential than distribution mains.   A discussion was held with the result being that the board would like staff and Mr. Mundall to prepare an application for a PWTF loan for 2013.

Ballinger way water main replacement 184th St.-178th St.- construction is underway.

SPU wholesale water contract renegotiation: The emergency intertie agreement is complete.

Brightwater tunnel status the tunnel boring machine is parked one hundred feet from the first machine. Three hydraulic events exceeded the pre-agreed threshold and staff is currently working on interpreting the data. A discussion was held.

Flow testing at LFP Towne Center: It was agreed that this item should be moved to the executive session later in the meeting.

Unfinished Business

No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Professional Services Roster:  The data has been compiled and the roster of engineering and related professionals will be posted to the website soon.

Comprehensive plan status: contact was made with the Department of Health in regard to an extension request.

City of LFP 100-year legacy proposed trail:  Dialogue with the City will resume after the State Dept. of Health conducts our Sanitary Survey.

New Business
Commissioner compensation: Mr. Hammond and Mr. Donahue signed partial waivers of compensation.

At 10:42 AM a Five-minute recess was called before the Board went in to executive session. Mr. Eli Zehner then exited.

The meeting was reconvened at 10:47 AM and then went into executive session for an estimated 45 minutes to discuss personnel and mall fire flow legal issues with counsel. Larry Bailey from the Water and Sewer Risk Management Pool then joined the meeting.

The executive session was exited at 11:34 PM. Mr. Donahue extended the executive session for an additional 15 min.  Mr. Bailey then left the meeting.

The executive session was reentered at 11:35 AM and then exited at 12 PM.

The Citizens Advisory Committee item was tabled.

Designation of officers: Mr. Donahue made a motion to name himself as treasurer and Mr. Hammond as secretary. Mr. Hammond seconded. Motion passed unanimously.

There being no further business the meeting was adjourned at 12:02 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
JULY 30, 2011

Commissioners present:  William Donahue, David Hammond

Others present: F. Alan Kerley, General Manager

The meeting began at the District office and then moved to the watershed for a facilities tour. A brief stop at 46th Ave NE and NE 187th St. and a drive past the work area on Ballinger Way were also made. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.


Call to Order
Mr. Hammond called the meeting to order at 8:00 am.

Mr. Kerley drove the commissioners to the watershed and led them on a facilities tour.

Mr. Kerley drove the commissioners to 46th Ave NE and NE 187th St. A discussion was held about the recent upgrades to facilities in that area.

Mr. Kerley drove the commissioners past the Ballinger Way construction site. A brief discussion was held.

There being no further business the meeting was adjourned back at the District office at 9:21 am.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
AUGUST 15, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney, Resident: Mr. Dale Sanderson

The meeting was held at the District office.

Call to Order
Dr. Hungar called the meeting to order at 9:00 am.

Approval of Agenda
Dr. Hungar moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Donahue moved approval of the June 20, 2011 minutes. Dr. Hungar seconded. Motion passed unanimously. Mr. Donahue moved approval of the July 18 regular meeting minutes and the July 30 2011 special meeting minutes. Mr. Hammond seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of July:
Maintenance-$67, 555.21 Capital Improvement-$311, 376.06
PWTF-$278, 139.94 Market Savings-$61, 782 .60
Backup Well Fund- $1, 527, 974.51 Petty Cash-$ 503.25
Revenue Bond- $28,390.56

Expense vouchers 112273 through 112307 totaling $51,483.30 were reviewed and presented for approval. Mr. Donahue moved approval. Seconded by Mr. Hammond. Motion was unanimously approved.  

Mr. Kerley gave the following General Managers Report:

A final punch list and walk-through inspection is needed for the completion of the Phase IV construction contract.

The Ballinger Way Watermain Replacement is now in service and all of the customers have been switched over to the new main. Remaining work includes abandoning the old main and removing the fire hydrants, repaving the affected areas and general clean up / restoration

Staff and I have been working hard to keep up with the new infrastructure being installed. The 10 inch water main that was directionally bored by King County last year and the new 12 inch watermain on Ballinger way have now been connected, flushed and brought in to service. Flushing for water quality and air removal in the vicinity of new water main construction is an important aspect of our operations.

Lead and Copper results have come back from the lab and all are well below the maximum contaminant level.

The State Sanitary Survey seemed to go well. We should be receiving something from the state within the next month.

We have mailed out our first newsletter of 2011.

We had a small mishap with the work truck. One of the small back windows was damaged while we were unloading materials. Replacement cost will be around $250.

We have completed two rounds of flow testing at the Lake Forest Park Towne Center. The results were for the most part promising. One more flow test will be required in the near future. The staff has my appreciation for working an alternate work schedule with no complaint.

Mrs. Cornaby has been searching through our records for anything relating to the Lake Forest Park Towne Center and the Revenue Bond Fund. She has also reorganized several of the file cabinets and archived old files.

Revenue Bond Fund
Mr. Kerley brought up the possibility of transferring funds from the Revenue Bond Fund into the Maintenance Fund or one of the Construction Funds. Mr. Mundall then joined the meeting at approximately 9:20am. A discussion was held. The Board would like staff to further research District records and to find out the last transaction date on this fund. Mr. Jonson was asked if he could prepare resolution language for the transfer of these funds.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: We are still working on the purchase of the S.P.U. property. Copies of a draft purchase and sale agreement and deed were reviewed. Mr. Jonson addressed the Board about the following concerns: The discrepancies in the description of the deed, the indemnification of S.P.U. from all past deeds in regards to said property and the restriction of our activity on said property.  

Status of PWTF 2007 project: A discussion was held about change orders.

Flow testing at LFP Towne Center: A discussion was held about the recent flow tests and the District’s capability to meet or exceed the required fire flow for the town center. It is recommended by the Board that we participate with the City and the Fire District in discussing  options relative to SPU’s abandonment of the Bothell Way main.

Mr. Sanderson left the meeting.

WHPA new pump and treatment facility: Engineer's estimate for the total cost of the job including 15% local contribution $580, 379.91. The PWTF requested loan amount is $464,303.93. We will know if our application receives a high recommendation rating by the end of August.

Ballinger Way Water Main Replacement 184th St.-178th St.- Construction is nearly complete. The final pay estimate will be for asphalt and restoration.

Brightwater tunnel status: Mr. Mundall gave a presentation on the recent Brightwater tunnel inspection tour. A discussion was held regarding the three hydraulic events that exceeded the pre-agreed upon threshold for double lining the tunnel under our aquifer. A report from King County further detailing the events is expected soon.

Unfinished Business
No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Comprehensive plan status: Mr. Mundall has spoken with the Department of Health about an extension request. He does not foresee any trouble with an extension. Mr. Jonson stated that any update or extension of the District’s comprehensive plan should include corrected water rights.

City of LFP 100-year legacy proposed trail: No change.

The proposed 2011 budget as presented by Mr. Kerley was reviewed and discussed. Mr. Donahue moved that the 2011 budget be approved with the following changes: that the Brightwater backup well fund budget include the full purchase price of the SPU property and that $10,000 from the maintenance fund be transferred to the PWTF. Monthly budget updates are expected. Dr. Hungar seconded the motion. Motion passed unanimously.

Board Work Plan: A discussion was held regarding the items that should be on the Board Work Plan. Items for consideration are as follows:

·    Review the draft Employee Guide and included code of ethics section.
·    Review all resolutions and policies put into effect between the years of 2005 and 2010.
·    Become familiar with past and present resolutions. Many of these are already available on our website. Disk copies of our complete archive can readily be made.
·    2012 draft budget items to be added or deleted and/or format changes and suggestions.
·    Review/change draft organizational flowchart.
·    New engineering contract.
·    Review staff compensation.
·    Job description update.
·    District comprehensive plan.
·    Develop a citizens advisory committee.

New Business
Mr. Kerley proposed Resolution 336 that would move the date of the monthly board meetings. Resolution 336 was tabled for changes.

An executive session was then called for at 12:15 PM. for approximately 5 minutes. Mr. Kerley and Mr. Mundall then left the meeting.

The executive session was concluded and the regular meeting resumed at 12:30 PM. The Board directed Mr. Kerley to procure wage survey data and have it available for an upcoming special meeting to be held before the next monthly board meeting.

A draft Citizens Advisory Committee proposal was reviewed. This item is now part of the Board work plan.

Designation of officers: Dr. Hungar made a motion to name Mr. Donahue as President of the Board, Mr. Hammond as Treasurer and herself as Secretary, effective at the end of the meeting. Mr. Hammond seconded. Motion passed unanimously.

There being no further business the meeting was adjourned at 1:00 PM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
AUGUST 29, 2011

Commissioners present:  David Hammond, Julie Hungar, William Donahue was present by telephone.

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer

The meeting was held at the District office and was called to order at 6:33 pm. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

An executive session was called to discuss employee matters at 6:34 pm for the approximate length of half an hour. Mr. Kerley and Mr. Mundall then left the meeting.

The executive session ended and the special meeting resumed at 7:12 pm. The commissioners set Mr. Kerley’s base salary at $72,000 annually effective from his promotion date and made him a contract employee. His salary will also have an incentive element based on the Commissioner’s rating of his performance toward five goals. Mr. Donahue was then excused from the meeting.

Mr. Kerley reported that the numbering issue with the July vouchers was corrected.

Mr. Kerley reported that staff continues to research into the Revenue Bond Fund.

Mr. Hammond made a motion to approve Resolution 338, which changes the time and date of the monthly board meetings. Dr. Hungar seconded. Motion passed unanimously.

A discussion was held in regards to the Lake Forest Park Towne Center fire flow issue. The board directed staff to send a letter to Madison Marquette again asking them to come to the table and discuss possible solutions. The board also asked staff to compile a list of possible solutions for discussion.

There being no further business the meeting was adjourned at 7:50 pm.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
SEPTEMBER 7, 2011

Commissioners present:  David Hammond, Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney

The meeting was held at the District office and was called to order at 5:40pm. Notice of the meeting was distributed to the commissioners and posted at the District office more than 24 hours prior to the meeting.

A discussion was held in regards to State Auditors Office report and a possible end date.

Mr. Jonson led a discussion about some concerns on the proposed deed for the SPU parcel purchase. The error in the legal description has still not been corrected. We have sent in our corrections and these may be used and accepted by SPU. Another area of concern is the indemnification clause for toxic waste. Dr. Hungar entered the meeting at 6:23 PM. After a thorough discussion on risk and general use and the fact that SPU is firm on this language Dr. Hungar reluctantly moved that counsel proceed with finalizing  the purchase agreement and prepare any needed documents to resolve the property line discrepancy. Mr. Hammond seconded. Motion passed unanimously.

There was also a discussion about SPU staff and surveyor charges and whether or not there is a cap on expenses.

Staff presented to the board topics for discussion and possible solutions to the Lake Forest Park Towne Center fire flow issue. After a lengthy discussion, Mr. Donahue motioned that staff pursue a Developer Extension agreement where the District would retain ownership with an easement and to work with Windermere to minimize traffic and inconvenience to the LFP Towne Centre during construction.

Developer Extension to include:
·    Meter and vault – Developer to pay installation costs
·    Design and Inspection Costs
·    To include a tap for water vending kiosk and easement at mutually acceptable location on the Towne Centre property for development within 5 years.
·    Subject to connection charges per resolution #305

Dr. Hungar seconded. Motion passed unanimously.

Mr. Donahue commended the staff and contract engineer for preparing the needed information on short notice.

The executive session on personal matters was tabled until the next board meeting.

There being no further business the meeting was adjourned at 8:38 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
SEPTEMBER 12, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Richard Jonson, Attorney, Resident: Mr. James Apsitis

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:30 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Dr. Hungar moved approval of the August 15, 2011 minutes. Mr. Hammond seconded. Motion passed unanimously.   Approval of the August 29, 2011 minutes was tabled.

General Managers Report
Mr. Kerley reported the following fund balances through the end of August:
Maintenance-$60,490.90 Capital Improvement-$312,096 .26
PWTF-73,186.40 Market Savings-51,697.75
Backup Well Fund- $1, 521, 185.78 Petty Cash-$ 503.25
Revenue Bond- $28,408.26

Expense vouchers 112329 through 112398 totaling $275,032.23 were reviewed and presented for approval. Dr. Hungar moved approval. Seconded by Mr. Hammond. Motion was unanimously approved.

A discussion was held in regard to the fixed budget and the actual results.

Mr. Mundall then entered the meeting.

Mr. Kerley gave the following General Managers Report:

Our first backflow prevention reminder notice goes out in the mail on September 12.

During the morning on Tuesday, August 16 we received several dirty water complaints. After some research and asking the right questions we were able to figure out that there was a fire on NE 180th St. the previous evening.
We were then able to quickly clear our water mains and minimize the impacts.

We have applied for and received a fleet gas card. We will be billed monthly.  Mr. Kerley will maintain possession of the card.

With the construction phase of both the Ballinger Way Watermain Replacement and PWTF Phase IV substantially completed, I have made a staffing change. Mick’s last day was on August 30. He received an exit interview and a letter of recommendation.

The window on the work truck has been replaced. One of the small back windows was damaged while we were unloading materials. Replacement cost was $215.00.

Meter reading and billing was completed on time.

On Thursday September 1st we received a complaint of high pressure in the beach zone. Our pressure-reducing valve on Ballinger Way failed open. On Friday, September 2nd we were able to service the valve and get it to operate normally.

We have added a new customer at 18900 40th Pl. NE.

With the new school year starting, we have had a large increase in address and ownership changes.

Revenue Bond Fund
A discussion was held in regard to a proposed inter-fund transfer of left over funds in the Revenue Bond Fund. Mr. Kerley presented the board resolution 339 which would transfer the left over funds in the Revenue Bond Fund into the Maintenance Fund. Mr. Hammond stated that it would be more appropriate to place the funds in the Capital Improvement Fund.

Resolution 339 was tabled for changes.

A discussion was held on records retention.  Mr. Kerley stated he would like to use the records retention schedule developed by the State Archivist as a guideline.  Commissioner Hammond recommended that the District maintain a log of all documents that are destroyed.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater backup well development: Mr. Mundall deferred to Mr. Jonson who then led a discussion on the SPU revised purchase and sales agreement.   

Mr. Hammond made a motion to authorize the President of the Board to sign the purchase agreement subject to clarification and correction of the legal description of the parcel. Dr. Hungar seconded. Motion was unanimously approved.

Mr. Mundall stated that he had submitted a plan to SPU for the access road to the new well site and construction near the reservoir. The plan was approved by SPU and will now be submitted to the City of Lake Forest Park.

Status of PWTF Phase IV and Ballinger Way Watermain Replacement projects: Mr. Mundall stated that construction has concluded and a deficiency list and final walk-through is required on each project for closeout.

Brightwater tunnel status: The report from King County is still being reviewed. RI Geotechnical, our tunnel consultant, has requested additional information from King County.

Towne Center Fire Flow: The commissioners reviewed the draft letter to Madison Marquette. A discussion was held. The commissioners instructed staff to pursue a possible easement with Windermere for better alignment and to minimize impacts on the mall's interests and existing utilities in regard to the proposed developer extension agreement.

WHPA New Pump and Treatment Facility: The PWTF loan that we applied for has been approved. Monies will be available in 2013 with a four year completion schedule. Engineer's estimate for the total cost of the job including 20% local contribution is $580, 379.91.The requested loan amount was $464,303.93.

Unfinished Business
No change on the following items: Formal acceptance of the Brightwater Intertie, Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station.

Comprehensive plan status: Mr. Mundall stated that a letter to the Department of Health requesting an extension needs to be drafted.

City of LFP 100-year legacy proposed trail: No change.

Board Work Plan: The Board held a discussion and decided to hold a special meeting on September 28, 2011 at 5:30 PM to discuss specifically the board work plan.

New Business
An executive session was then called for at 10:44 AM to discuss personnel matters. Mr. Mundall and Mr. Apsitis then left the meeting. Mr. Kerley left a meeting at 10:58 AM.

The executive session was concluded and the regular meeting resumed at 11:25 AM. Commissioner Hungar then moved and Commissioner Hammond seconded a motion to authorize counsel to draft a performance incentive plan and submit it to the State Auditor’s Office for comment, and to authorize the President to execute on behalf of the District an employment agreement with Mr. Kerley providing for annual compensation of $72,000 from the effective date he became general manager on Feb. 17, 2011.  The motion passed unanimously.  Commissioner Donahue directed that the special meeting agenda for Sept. 28 be adjusted to include review of a proposed performance incentive plan.

There being no further business the meeting was adjourned at 11:31 AM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
SEPTEMBER 28, 2011

Commissioners present:  David Hammond, Julie Hungar, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer

The meeting was held at the District office and was called to order at 5:41 pm. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

Mr. Mundall was excused from the meeting.

Dr. Hungar made a motion to discuss approval of the SPU Intertie bill of sale. Mr. Hammond seconded. A discussion was held. Mr. Hammond made a motion to table the item until the next board meeting. Dr. Hungar seconded. Motion approved unanimously.

Mr. Kerley presented Resolution 339, which transfers funds from the Revenue Bond Fund to the Capital Improvement Fund. Mr. Hammond moved approval. Dr. Hungar seconded. Motion approved unanimously.

A discussion was held in regards to the board work plan items.

There being no further business the meeting was adjourned at 8:05 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
OCTOBER 10, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Resident: Mr. Dale Sanderson

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:35 am.

Approval of Agenda
Mr. Donahue moved approval of the agenda. Mr. Hammond seconded. Motion passed unanimously.

Approval of Minutes
Mr. Hammond moved and Dr. Hungar seconded approval of the August 29, 2011 minutes. Motion passed unanimously.

Dr. Hungar moved and Mr. Hammond seconded approval of the September 7, 2011 minutes. Motion passed unanimously.  

Dr. Hungar moved and Mr. Hammond seconded approval of the September 12, 2011 minutes as corrected. Motion passed unanimously.

Mr. Donahue moved and Mr. Hammond seconded approval of the September 28, 2011 minutes as corrected. Motion passed unanimously.

Approval of Vouchers 112399-112460
Mr. Hammond moved approval of vouchers. Dr. Hungar seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of September: Maintenance-$39,045.72 Capital Improvement-$1,370.59
PWTF-$20,787.03 Market Savings-$120,028.67
Backup Well Fund- $1,465,689.86 Petty Cash-$424.59
Revenue Bond- $28,424.81

Mr. Kerley reported that the Revenue Bond fund had been successfully transferred to the Capital Improvement fund and the transaction would be reflected in the October financial statement.

Mr. Kerley gave the following General Managers Report:

The crew and I repaired a leaking watermain at 40th and NE 178th St., rebuilt a fire hydrant at 18492 43rd Ave. NE. and replaced a frozen angle stop at 3700 NE. 1 78th St.

Concrete paint has been applied to the concrete rings that incase our sacrificial anodes at both the high and low tank.

One of the check valves on a backflow device at LFP elementary failed. The crew and I assisted Shoreline School District staff by hydro excavating inside and around their vault to expose their piping.

The final inspections for the Ballinger Way Watermain Replacement and PWTF Phase IV have been completed. Outside of a few restoration items that will be taken care of by in-house staff, no other deficiencies were found.

A water availability request has come in for a property in the 5200 block of NE 180th St.

Work continues on our Record Retention Program. The focus right now is on duplicate documents.

The fuel pump on the work truck failed. The repair cost was $976.81. While the truck was in the shop I had them replace the serpentine belt and tensioners and the hood latch handle. The total repair cost was $1,233.38

A discussion was held on records retention.  

Unfinished Business

City of LFP 100-year legacy proposed trail: Resident Dale Sanderson asked several questions of the Board. A discussion was held.

No change on the following items: Shed at 46th Ave NE and 45th PL NE, Wellhead security, SCADA Upgrades, Low cost/no cost water at fence/ water filling station, Comprehensive Plan.

The Board directed staff to remove the Shed item from the unfinished business list.

Formal acceptance of the SPU Intertie constructed by King County: A discussion was held. The Board directed counsel to pursue the removal of the indemnification clause from the Bill of Sale for the intertie transfer from King County.

Dr. Hungar moved that staff and counsel draft a resolution for the acceptance of the SPU Intertie for possible approval at the next Board meeting. Mr. Hammond seconded. Motion passed unanimously.

Mr. Mundall and Mrs. Muzzy then entered the meeting at 9:15 am.

Mr. Kerley asked that Resolution 340 be added to new business.

Board Work Plan: Item moved to future meeting. Discussion followed concerning protocol in the Board’s use of motions and resolutions.  Mr. Jonson stated he would provide information on the subject.

New Business
2012 Draft Budget: A review and discussion was held. Ms. Muzzy left the meeting at 10:58 am.

District Open House: Tabled.

Resolution 340 was presented to the board. Mr. Donahue moved approval. Mr. Hammond seconded. Resolution 340 was passed unanimously.

An executive session was then called for at 11:00 AM to discuss personnel matters and contractual claim issues with counsel.

The executive session was concluded and the regular meeting resumed at 11:34 AM.

Dr. Hungar moved to direct District staff and consultants to proceed expeditiously on the transfer of water rights in regard to the new wells. Mr. Donahue seconded. Motion passed unanimously.

Dr. Hungar moved adoption of an Annual Incentive Plan for the General Manager based on Board approved criteria. Mr. Hammond seconded. Motion passed unanimously.

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well development- The Engineer’s estimate for Phase 1 construction is $580,000. The plans have been submitted to the State Dept. of Health and City of Lake Forest Park for permitting. Staff had a site meeting with the City of Lake Forest Park’s arborist and an arborist report has been turned into the City. Phase II site design is underway.

Brightwater Tunnel - A review of the completion report is still underway

Town Center - A discussion was held regarding LFP Town Center Fire Flow.  The District mailed a developer extension agreement to Madison Marquette on 9/14. We have not received a reply.

SPU Parcel - Mr. Jonson stated that closing of the property purchase should occur shortly and Commissioner Donahue’s signature on various closing documents will be needed. He noted that a prior Board resolution authorized the President’s execution of closing documents. Mr. Hammond made a motion that would enable the Secretary of the Board to sign the closing documents for the Seattle Public Utilities Parcel if the President of the Board were to be unavailable.  The motion was seconded and unanimously approved.

There being no further business the meeting was adjourned at 12:30 PM.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
NOVEMBER 14, 2011

Commissioners present:  Julie Hungar, David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Resident: Mr. Dale Sanderson

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:33 am.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the October 10 2011 minutes was moved and duly seconded. Motion passed unanimously.

Approval of Vouchers 112461-112522
Approval of vouchers 112461-112522 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of October: Maintenance-$77,175.34
Capital Improvement-$34,651.90
PWTF-$24,621.16 Market Savings-$43,194.02
Backup Well Fund- $1,269,011.71 Petty Cash-$503.25


Mr. Kerley gave the following General Managers Report:

The September/October billing cycle has been completed.

The annual fire hydrant maintenance program has been completed for 2011. We have also updated the fire hydrant maintenance book with a new map and a route update. We have 107 fire hydrants in our district.

The second backflow prevention reminder notice will be going out in the mail this week.

I have completed and returned the 2011 water facilities inventory report for the state.

Several weeks ago I asked Steve if he could come up with some sort of shared calendar or tickler list. We now have a shared admin and operations calendar.

I have completed a Water Distribution Manager Exam Review that took place in Shelton. I look forward to taking my Water Distribution Manager Class 4 exam in 2012.

Field staff has been busy keeping the leaves off of all the District’s driving surfaces and preparing for adverse weather. The studs have been put on the work truck and the diesel tank for the generator has been topped off.

A discussion was held in regards to Commissioner training and/or workshop.


Unfinished Business

City of LFP 100-year legacy proposed trail: Resident Dale Sanderson asked several questions of the Board. A discussion was held.
Mr. Mundall entered the meeting at 8:53 AM.
Mr. Sanderson left the meeting at 8:58 AM.

Formal acceptance of the SPU Intertie constructed by King County: A motion was made to accept the work as complete and to authorize the President of the Board to sign the Bill of Sale. Motion was seconded. Motion passed unanimously.

Comprehensive Plan Status: Item tabled

Board Work Plan: Item tabled

Engineer’s Report
Mr. Mundall gave the following report:

Brightwater Backup Well development- 12 bids were received. The apparent low bid came in at $525,404.00. The apparent high bid came in at $767,227.08. Engineer’s estimate was $ 580,000.00. The vetting process has not been completed.  Permitting with the City has not been completed.

Mrs. Muzzy entered the meeting at 9:17 AM.

Brightwater Tunnel - Tabled

Town Center – Tabled

WHPA New Pump and Treatment Facility- Tabled

New Business
2012 Draft Budget: After discussion a motion was made to approve the 2012 Maintenance and Capital Budgets. Duly Seconded.  Motion passed unanimously.

Resolution 341-A discussion was held, a motion duly seconded and the resolution was passed unanimously.

Resolution 342- A discussion was held, a motion duly seconded and the resolution was passed unanimously.

Resolution 343- A discussion was held, a motion duly seconded and the resolution was passed unanimously.

District Open House: Tabled.

Contract Amendment for Aspect Consulting: A discussion held regarding amendment of language to include in the contract for additional supervision. Dr. Hungar motioned and was duly seconded. Amendment was passed unanimously.

A discussion was held in regards to water rights.

Dr. Julie Hungar announced her resignation from the Board effective immediately. The Board and staff expressed their appreciation for her service and regret at her departure.

Executive Session: Tabled.

There being no further business the meeting was adjourned at 11:07 AM.

LAKE FOREST PARK WATER DISTRICT
SPECIAL BOARD MEETING MINUTES
NOVEMBER 28, 2011

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer

The meeting was held at the District office and was called to order at 6:10 pm. Notice of the meeting was distributed to the commissioners and posted at the district office more than 24 hours prior to the meeting.

Bid Award Back Up Wells Phase 1- After considerable debate, review of bid documents and discussion, a motion was made and duly seconded to award the project to the low bidder RRJ Company LLC. Motion passed unanimously.

A motion was made and duly seconded to authorize the District’s General Manager to sign the contract between RRJ Company LLC and the District.
Motion passed unanimously.

Commissioner Selection Process- A discussion was held in regards to timelines and processes. Staff was directed to notify the public about the open seat and that commissioner applications would be accepted until December 20th 2011.

Towne Center Fireflow- A discussion was held.

Board Work Plan- A discussion was held.

There being no further business the meeting was adjourned at 7:43 pm.

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
DECEMBER 12, 2011

Commissioners present:  David Hammond, William Donahue

Others present: F. Alan Kerley, General Manager, Dan Mundall, Engineer, Patty Cornaby, Admin Assistant, Linda Muzzy, Muzzy Bookkeeping Services, Richard Jonson, Attorney, Residents: Mr. Dale Sanderson, James Apsitis, Dr. Julie Hungar

The meeting was held at the District office.

Call to Order
Mr. Donahue called the meeting to order at 8:37 AM.

Mr. Jonson entered the meeting at 8:40 AM.

Approval of Agenda
Approval of the agenda was moved and duly seconded. Motion passed unanimously.

Approval of Minutes
Approval of the November 14, 2011 minutes was moved and duly seconded. Motion passed unanimously.

Approval of Vouchers 112523-112570
Mr. Hammond reported that he reviewed the expense vouchers presented for payment and the vouchers were supported by adequate documentation.  Approval of vouchers 112523-112570 in the amount of $47,537.86 was moved and duly seconded. Motion passed unanimously.

General Managers Report
Mr. Kerley reported the following fund balances through the end of November: Maintenance-$73,198.69
Capital Improvement-$39,156.55
PWTF-$30,269.86 Market Savings-$83,849.41
Backup Well Fund- $1,257,233.83 Petty Cash-$503.25

Mr. Kerley gave the following General Managers Report:

Our Sanitary Survey from the State has come back. Overall the results were very good with a few items that will need further attention.

Staff and I dug around the valve cluster for the standby tank and found a valve that needed a blind flange to prevent contamination. This has been done.

Our biannual newsletter has gone out and feedback has all been positive.

The second backflow reminder notice has also gone out. The third and final notice for compliance will go out in the next few days.

Staff and I have remediated a surface water issue in the watershed. Evidently we have some 6 inch perforated drain pipe in the watershed roadway that doesn't go to daylight and this caused a sinkhole.

Field staff has been busy keeping the leaves off of all the District’s driving surfaces and preparing for adverse weather.

Field staff has also been kept busy by an increased amount of utility locates.

Year end equipment and attractive portable asset inventory is well underway. So far we have one missing item—a winch that is used during confined space entry. We will continue to search for it.

Dr. Julie Hungar entered the meeting at 9:04 AM.

Unfinished Business

City of LFP 100-year legacy proposed trail: Resident Dale Sanderson asked several questions of the Board. A discussion was held regarding LFPWD Watershed walk-through by citizens and city employees.

Mr. Sanderson left the meeting at 9:12 AM.

New Business
A recognition award was presented to Dr. Julie Hungar for her service as commissioner.

Dr. Hungar left the meeting at 9:25 AM.

Discussion followed concerning staff’s work on assembling a policy manual, IT and engineering services contracts.

Unfinished Business
Comprehensive Plan Status: Item tabled

Board Work Plan- A discussion was held.

Mrs. Muzzy entered meeting at 9:35 AM.

Mr. Hammond asked for scope and budget review and Board approval of engineering tasks.  After discussion, it was concluded that major engineering tasks not previously approved or budgeted would require Board approval and the General Manager should monitor engineering budgets and that any engineering work exceeding 100 hours needs preapproval from the General Manager.

New Business
District Open House: A brief discussion was held.

Mr. Donahue nominated Mr. Hammond as Secretary of the Board. Duly seconded and passed.

Commissioners Hammond and Donahue read and signed their Oaths of Office.

Executive Session: Tabled

The Board agreed to defer until next May consideration of a citizens advisory committee.  Capital improvement scheduling was reviewed.  Mr. Kerley noted that the deadline for new commissioner applications was open until December 20, 2011 and one application had been received so far.  Tentative scheduling of interviews was discussed.  He noted that work on an employee guide would have to be deferred until March

Mr. Mundall entered the meeting at 10:00 AM.

Engineer’s Report
Mr. Mundall gave the following report:

2007 PWTF Phase 6-This project will represent a large portion of the District’s contribution to the 2007 PWTF loan. The project will replace the failing PRV station that feeds the Beach Zone.

Brightwater Backup Well Phase 1- A discussion was held on the project completion timeline and the deadline imposed by King County. The Board directed staff and engineering to submit a formal extension request to King County.

Brightwater Backup Well Phase 2-Bid award is expected in February.

Brightwater Tunnel Monitoring Assessment-A discussion was held in regard to King County’s desire for the District to sign off on the tunnel construction and connectivity issue. The Board directed staff to make sure that we preserve our legal rights that were set forth in previous agreements with King County.  Mr. Hammond asked for a report from the engineer confirming that hydraulic continuity between the tunnel and aquifer was inconclusive

Town Center – Mr. Mundall reviewed the last meeting with Madison Marquette.

WHPA New Pump and Treatment Facility-a conditional use permit will be needed for the 18460 property.

There being no further business the meeting was adjourned at 11:43 AM.