| Minutes 2008 |
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LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JANUARY 09, 2008 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Richard Jonson, District Attorney; and Bill Donahue, Resident. Dr. Hungar called the meeting to order at 9:05 am. Dr. Hungar accepted the Oath of Office. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 10, 2007, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $216,110.18, Capital Improvement Fund at $760,814.50, PWTF at $174,116.06 and Market Rate Account at $563.67 Revenue for the month of December totaled $29,461.19 with $21,063.07 from water sales, $3,258.39 in Capital Improvement Fees, $929.27 in Washington State Excise tax, and $4,210.46 in interest payments. Vouchers No.099070 through No.0999100 in the amount of $60,130.11 were authorized for payment. Mr. Mundall arrived at 9:20 am. Ms. Zweekhorst reported the following: The draft budget was presented to the Commissioners for review. The Audit results were presented and reviewed by Commissioners; the Commissioners signed the presentation letter from the State Auditor’s office. Mr. Jonson arrived at 9:45 am. The Commissioners entered an Executive session at 9:50 am to discuss Brightwater Mediation issues. Mr. Davis left the meeting at 12:30 pm. Mr. Kerley left the meeting at 12:30 pm. Mr. Kerley returned to the meeting at 12:38 pm. The Executive session ended at 1:00 pm. Mr. Jonson left the meeting at 1:01 pm. The regular meeting reconvened at 1:02 pm. Mr. Kerley reported the following: There is nothing new to report with regards to Lakeview Lane. Progress has been made with regards to the upcoming Sanitary Survey. A rear tire and battery had to be replaced on the dump truck. Our water main at 18250 NE 178th Street was exposed by a sinkhole. The City’s contractor restored the area by pumping in CDF and Mr. Kerley is satisfied with the work. The District has purchased 2 “one tripper” shipping containers. Mr. Kerley was able to talk the supplier into matching the price of the low bidder. Beds of crushed rock have been constructed at the wellhead and office site for delivery. Mr. Currie suggested that the staff should conduct routine inspections of the easement behind the pump house. It will be inspected twice annually for erosion and after any significant weather event. Payment has been received for a service upgrade at 18210 30th Ave NE. We have received the work permit from the city. Now all we need is a few dry days. Reading and billing went out on time, but not without a few hitches. Apparently you cannot change out all the batteries in the handheld at the same time or you lose the programming. We have a water meter that is unaccounted for at 17358 Beach Dr. Mr. Kerley has tried to contact the customer several times with no success. Mr. Kerley believes that it is being used for a dock pump. Mr. Kerley will doorhang the property one more time and if there is no response, Ms. Zweekhorst and Mr. Kerley feel that the water meter should be pulled. The staff is all set to begin the water main flushing program. We have another service upgrade at 3515 NE 182nd Street. Monday marked the beginning of winter quarter at Cascadia Community College and Mr. Kerley is enrolled. As always minor adjustments in scheduling and coverage will be needed. The regular meeting adjourned at 1:20 pm. The regular meeting will be continued at 3:00 pm. Regular meeting reconvened at 3:14 pm. Commissioners present: Gordon Hungar and William Currie. Others present: Dan Mundall, Engineer, and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 3:14 pm. Ms. Zweekhorst presented the Commissioners with Resolution No 319 of The Lake Forest Park Water District, establishing a Change Fund. Mr. Currie moved the acceptance of Resolution 319, Dr. Hungar seconded. Commissioners approved Resolution 319. A discussion was held regarding Mr. Mundall’s Engineering contract rate review. A discussion was held regarding the potential PWTF loan. A discussion was held regarding the standpipe painting and repair. The regular meeting adjourned at 4:12 pm. Regular meeting will reconvene at 2:00 pm January 10, 2008 for personnel matters and salary review. Regular meeting reconvened January 10, 2008 at 2:05 pm. Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 3:14 am. The Commissioners would like the staff to investigate quotes for alarm systems for the office location and wellhead. An Executive session was entered at 2:19 pm to discuss personnel matters and salary review. Executive session was exited at 3:27 pm. Regular session was reconvened at 3:28 pm. The Commissioners approved a salary increase for Mr. Kerley of 5.6% to $56,500.00 annually as well as increasing his annual vacation to three weeks a year. Ms. Zweekhorst is increased by 7.5% $49,500.00 annually. Mundall Engineering and Consulting has been increased to $72.00 an hour. Mr. Currie moved the increases in salary and vacation time and Mr. Davis seconded the moved motion. The regular session was ended at 3:30 pm. Executive session was entered at 3:31 pm to discuss Brightwater Mediation issues. Executive session ended at 4:20 pm. Regular session was entered at 4:21 pm. There being no further business the meeting was adjourned at 4:22 pm. LAKE FOREST PARK WATER DISTRICT SPECIAL BOARD MEETING MINUTES JANUARY 18, 2008 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; David Jurca, Helsell Federman; and Collette Kostelec, Helsell Federman. Dr. Hungar called the meeting to order at 12:55 pm. Executive session was entered at 12:56 pm to discuss Brightwater mediation issues. Executive session was ended at 2:31 pm. Regular meeting entered at 2:32 pm. Mr. Davis moved for the approval of services from Helsel Federman law firm representing the District in the Brightwater mediation, Dr. Hungar seconded. Motion approved. Regular session ended at 2:46 pm. Executive session entered at 2:47 pm. Discussion held regarding Brightwater Mediation issues. Executive session ended at 3:03 pm regular meeting entered at 3:04 pm. There being no further business the meeting was adjourned at 3:05 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES FEBRUARY 11, 2008 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer, via telephone; Jackee Zweekhorst, Office Administrator; and Bill Donahue, Resident. Dr. Hungar called the meeting to order at 9:06 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the January 9, 2008, Board meeting as written. Motion passed. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the January 18, 2008, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $172,523.68 Capital Improvement Fund at $766,905.42, PWTF at $180,757.60 and Market Rate Account at $305.69. Revenue for the month of January totaled $71,485.10 with $51,337.60 from water sales, $11,143.53 in Capital Improvement Fees, $3,175.22 in Washington State Excise tax, and $4,299.01 in interest payments. Vouchers No.099101 through No.099156 in the amount of $39,875.02 were authorized for payment. Ms. Zweekhorst reported the following: The Washington State Auditor’s office reported that the District had no findings for the three-year audit performed for the years 2004-December 2006. The Commissioners approved Health care coverage for Ms. Zweekhorst and her family. Mr. Kerley reported the following: Mr. McIntosh, a customer that lives on Lakeview Lane, called to check in on the status of the project. A discussion was held. Upright Construction will be placing the meter for the third house soon; the plans for the additional two lots are on hold until the housing market improves. The staff has flushed approximately 10% of the District’s water mains. The mystery meter at 17358 Beach Drive is actually a deduct meter that branches off of the customer’s domestic meter. The customer did this with the thought that the city would start charging sewer based on consumption and did not want to be charged for his irrigation use. The staff has completed the service upgrade at 18210 30th Ave NE. Mr. Milan, Mr. Larkins and Mr. Kerley were able to hand dig this job, saving the District the cost of rental equipment. Both storage units have lighting installed and shelving units have been placed. Seattle Public Utilities is draining their reservoir up at Horizon View. They have a 1.2 MGD limit and will flow water through the culvert along our access road. The staff will be keeping an eye on the culvert and expect several calls from concerned customers. Mr. Kerley stated that he has not heard from Michael Blackstock and does not anticipate that he will be coming back to work for the District. We had a service break at 4701 Beach Drive. The service line runs through a catch basin, which made for a difficult repair. We have a new service installation coming up at Lake Forest Park Elementary. The existing portable unit will be removed and be replaced with a new modular unit. They will require a ¾” meter. Bids for the security system for the District are going to require a monitoring program. The exception being ADT they will install 8 sensors for $1084.00 or 8 sensors and two motion detectors for $1390.00. Mr. Mundall joined the meeting via telephone at 10:42 am. The update to the mapping is almost complete. Mr. Mundall would like to propose renting a GPS for Ms. Hoffman to locate and identify the valves and hydrants within the District. The rental would cost approximately $ 350.00 a week. The Commissioners would like Mr. Mundall to research the fees and report at the next meeting. Lakeview Lane construction plans have been completed and permits will be applied for. Standpipe refurbish plans are in progress. Regular session ended at 10:52 am. Executive session entered at 10:53 am. Discussion held regarding Brightwater Mediation issues. Executive session ended at 11:33 am regular meeting entered at 11:34 am. There being no further business the meeting was adjourned at 11:35 am. |
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