| Minutes 2007 |
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LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JANUARY 08, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:03 am. Dr. Hungar would like to change the Board meeting on February 12, 2007, to February 07, 2007, due to a conflicting schedule Mr. Davis will be out of town. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded Dr. Hungar remaining as president for the coming year. Motion passed unanimously. Mr. Currie moved and Dr. Hungar seconded Mr. Davis serving as treasurer for the coming year. Motion passed. Mr. Davis moved and Dr. Hungar seconded Mr. Currie serving as secretary for the coming year. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the December 13, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $249,286.88, Capital Improvement Fund at $644,233.66, PWTF at $151,341.82 and Market Rate Account at $347.35 Revenue for the month of December totaled $26,081.21 with $17,611.82 from water sales, $3,087.11 in Capital Improvement Fees, $890.18 in Washington State Excise tax, and $4,279.57 in interest payments. Vouchers No.092449 through No.092497 in the amount of $51,539.60 were authorized for payment. Ms. Zweekhorst reported the following: The tenant at 18116 33rd Ave NE has been disconnected for non-payment. Staff went to check the disconnected meter and found that someone had turned the service back on. The Commissioners instructed staff to send out a certified letter requesting payment by January 22; f not received staff is to lock out the meter. The January newsletter was approved by the Commissioners for distribution to all customers. SAA has not yet found a replacement handheld for the Waterware billing program; therefore Ms. Zweekhorst is going to search for a replacement unit. Mr. Blackwell reported the following: The potential leak on Feasels Alley turned out to be ground water. The generator was in place for eight days during the windstorm. The generator will be run for thirty minutes each month to ensure proper working conditions. A discussion was held on training and procedures. The Seattle City Light electrical pole in WHPA needs to be replaced due to old age. The staff would like to grade a section of ground within the area of the pole so the utility company has a permanent pad for accessibility when replacing the pole and servicing the transformers. Mr. Mundall arrived at 9:50 am and reported the following: No new update regarding the proposed franchise fee. Brightwater is in the process of preparing to drill a test well at the Onnuri Church potential backup well site. A discussion was held regarding the potential intertie with Shoreline Water District. A letter is being sent to Isaac Huang closing out the PWTF Phase III Water Main Replacement project loan. Mrs. Dianne Libby sent a letter stating that she will allow the District to go forward with the PWTF Phase IV construction. A discussion was held. The Commissioners would like the District to apply for the next PWTF Loan prior to the deadline of April 2007. A discussion was held. The Commissioners would like the staff to research pricing for an office generator. Dr. Hungar stated that Ms. Zweekhorst’s title of Office Manager is changed to Office Administrator and Mr. Blackwell’s title as Operations Manager is to change to District Manager. The Commissioners would like the Office Administrator and District Manager to purchase cell phones through the Verizon Wireless government plan that the District currently is contracted with. Mr. Blackwell would like to keep his own phone and have the District credit him the airtime fees for District use. The commissioners agreed that Mr. Blackwell would be funded monthly equal to the District airtime policy on the current phones. The Commissioners have offered Ms. Zweekhorst a fulltime position as Office Administrator with an annual salary of $43,500.00 if she would be interested. Ms. Zweekhorst accepted the fulltime Office Administrator position. Mr. Blackwell reported that Mr. Blackstock would be leaving the District at the end of March with a possible return next winter. Mr. Blackwell also reported that he would be leaving the District May 1, 2007. He would like the Commissioners and staff to start searching for his replacement. The Commissioners would like the staff to place an ad for the District Manager position. The Commissioners agree that on-call is to be compensated and a budget amount is to be set. Shoreline Water District and Northshore Utility District are the choices for coverage. There being no further business the meeting was adjourned at 12:35 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES FEBRUARY 12, 2007 Commissioners present: Gordon Hungar and William Currie. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Manager; and Marty Josund, resident. Dr. Hungar called the meeting to order at 9:05 am. The Commissioners approved the agenda. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the January 8, 2007, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $211,420.40, Capital Improvement Fund at $644,233.66, PWTF at $158,019.06 and Market Rate Account at $444.26. Revenue for the month of January totaled $65,640.12with $47,995.42 from water sales, $10,201.81 in Capital Improvement Fees, $2,986.48 in Washington State Excise tax, and $4,456.41in interest payments. Vouchers No.092498 through No.092542 in the amount of $30,239.85 were authorized for payment. Ms. Zweekhorst reported the following: The draft budget was presented to the Commissioners for review. The Cedar River Water and Sewer District is requesting that the District participate in the Growth Management Planning Council by donating funds to the committee. The Commissioners would like Ms. Zweekhorst to contact the Cedar River Water and Sewer District requesting additional information regarding the specifics and goals of the program. Mr. Blackwell reported the following: The City of Lake Forest Park contacted the District regarding a leak in the northwest corner of Ballinger Way and Bothell Way intersection. A discussion was held. The Electrical pole in the WHPA needs to be replaced due to age and deterioration. The Commissioners agreed with the staff to construct a rock pad to give Seattle Public Utilities access to the area where they need to place a new electrical pole. A discussion was held regarding the purchase of an emergency office generator. A discussion was held regarding future PWTF and District construction projects. Mr. Dan Mundall reported the following: The King County Brightwater project needs the District to confirm its water rights for the county site and Onnuri church site. A discussion was held. The fire flow connection to the Lake Forest Park Mall is currently being renegotiated between the District and the City of Seattle. A meeting is set for February 14, at 10:00 am at the District office. A discussion was held regarding completion of the transfer pump and the standpipe-painting schedule. The Commissioners would like the staff to add cathodic protection to the high tank. A discussion was held regarding SCADA system upgrades. A discussion was held regarding employee title changes. Mr. Currie agreed that the Office Manager title should be changed to Office Administrator and the Operations Manager title should be changed to District Water Manager. Both positions are to report directly to the Board of Commissioners with no change in job duties. Mr. Currie moved and Dr. Hungar seconded Ms. Zweekhorst’s title as Office Manager is changed to Office Administrator. Motion Passed. Mr. Currie moved and Dr. Hungar seconded Mr. Blackwell’s title as Operations Manager is changed to District Water Manager. Motion Passed. There being no further business the meeting was adjourned at 11:45 am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MARCH 06, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 9:23 am. The Commissioners approved the agenda. A discussion was held regarding the selection of District Water Manager candidates. A decision was made to select two candidates for an interview with the Commissioners. A discussion was held regarding current District Health benefits. The Commissioners approved an airfare budget for John Tadlock of up to $500.00 for travel expenses. There being no further business the meeting was adjourned at 10:50 am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MARCH 12, 2007 Commissioners present: Gordon Hungar and William Currie. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Manager; and Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:12 am. The Commissioners approved the agenda. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the February 12 2007, Board meeting as written. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the amended minutes of the January 8, 2007, Board meeting as written. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 6, 2007 special meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $226,061.03, Capital Improvement Fund at $660,217.53, PWTF at $164,019.06 and Market Rate Account at $681.38. Revenue for the month of February totaled $28,320.75 with $19,641.42 from water sales, $3,608.35 in Capital Improvement Fees, $987.16 in Washington State Excise tax, and $4,083.82 in interest payments. Vouchers No.092543 through No.092580 in the amount of $25,773.26 were authorized for payment. Ms. Zweekhorst reported the following: The Commissioners approved Resolution 317 adopting automatic increases in Commissioner Compensation when authorized by State Statute. Dr. Hungar would like to change the Board meeting on April 09, 2007, to April 16, 2007, due to a conflicting schedule. The Commissioners approve sending Mr. Mundall to the Washington Association of Water and Sewer Districts Spring Conference in Pasco, Washington. The Commissioners would like Ms. Zweekhorst, to speak with Mr. Canter, at the Water and Sewer Risk Management Pool semi-annual meeting, regarding the Growth Management Council donation request. Mr. Blackwell reported the following: Meters were read and billing issued to customers on time and in accordance with our schedule. Staff met with Seattle Public Utilities regarding renewal of the contract providing fire flow to the Town Center Mall. Staff met with the Department of Ecology and discussed questions concerning the District’s water rights. Staff interviewed candidates for the position of District Water Manager. Staff worked with Seattle Public utilities on having trees removed from the wellhead so a small road could be constructed. Asplundh removed all trees as of March 9. Earthwork Enterprises has provided a quote of $3000.00 to complete the road construction project. The two (2) remaining sample stations were picked up from Seattle City Light for installation in the District. After installation we will have a total of six (6) above ground sample stations. The repair costs for Well 4 has been estimated and sent to the Water and Sewer Risk Management Pool. Mr. Mundall reported the following: Lakeview Lane water main replacement has an Engineer’s estimate of $140,000.00. A discussion was held. The controller for the variable speed drive has been ordered and is anticipated to be installed and working by April. A discussion was held. The Commissioners would like to discuss an increase in the usage rate at the next meeting. A discussion was held regarding the on-call policy. There being no further business the meeting was adjourned at 12:25 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MARCH 21, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 5:04 pm. The Commissioners approved the agenda. The meeting was adjourned temporarily at 5:15 pm. to enter an executive session on personnel matters. The executive session was adjourned at 5:25pm The Commissioners entered a meeting at 5:25pm. A discussion was held regarding the District Water Manager candidates. A decision was made and approved by Commissioners to offer the position to the candidates with an annual salary of $53,500.00, with a performance and salary review in six months (6). The Commissioners approved a counter offer as high as $54,500.00. The start time of employment should be within two (2) weeks or April 9, 2007. There being no further business the meeting was adjourned at 5:30 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES APRIL 16, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Roy Blackwell, District Water Manager; Alan Kerley, Jackee Zweekhorst, Office Manager; and Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the March 12, 2007, Board meeting with corrections. Motion passed. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the March 21, 2007, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $220,211.81, Capital Improvement Fund at $669,119.56, PWTF at $171,306.89 Market Rate Account at $600.00. Revenue for the month of March totaled $101,389.22 with $52,499.92 from water sales, $11,344.85 in Capital Improvement Fees, $2,546.35 in Washington State Excise tax, and $4,388.99 in interest payments. Vouchers No.092581 through No.092639 in the amount of $45,380.68 were authorized for payment. Ms. Zweekhorst reported the following: Walt Canter of the Cedar River Water and Sewer District provided the information needed to determine if the District should participate in the Growth Management Planning Council. A discussion was held. The Commissioners approved a donation in the amount of $150.00. The Commissioners stated that any employee might participate in the Washington State Deferred Compensation program if they wish to. A discussion was held regarding the Brightwater project. Mr. Blackwell reported the following: The access road has been completed for the installation of the replacement pole in the wellhead. Seattle City Light installed the new pole on Thursday, April 12, 2007. The English Ivy in the area of the low tank and the master meter was cut back from the trees and the debris placed in the trailer. A riding lawn mower has been purchased to reduce the time spent using the weed eaters in the wellhead area. Mr. Blackwell has provided training and information for Mr. Kerley as the incoming district manager and has put together a manual for future reference. A new water service was installed on 40th Place. Two (2) new customers, one was the new service mentioned above. The other service was located at 45th Place as part of our main construction project. Both customers have paid the required amount of money to join the District. With Mr. Blackstock gone for the summer months, Mr. Milan was hired to fill in for the time Mr. Blackstock is away. The emergency generator was fired up and checked out near the beginning of April 2007. Mr. Kerley and Mr. Blackwell found and raised a valve on 40th Place that had been paved over. The valve is needed in order to shut down the main when we connect for the short plat on 40th Place. This will bring four new customers when the dwellings are finished. Mr. Kerley was introduced to the City staff and Public Works staff. Worked was conducted on the Variable Frequency Drive unit but at this time it is not possible to take the Standpipe off line. Mr. Mundall has ordered a new transducer that hopefully will solve the problem. Vegetation in the wellhead has been has been cut and cleared and the appearance of the buildings has been improved. Number 4-pump house has been rebuilt and looks better than ever. All debris was taken away. The sample station for the District office location has been installed and is in operation. That leaves only the Beach Drive NE station to be installed. The District will have a total of Six (6) sample stations after the Beach station installation. The District Engineering fee for Developer extension work needs to be reviewed and increased. A discussion was held. Mr. Kerley stated that he is researching information to assist in the purchasing of a used four-wheel drive truck, used 2-3 yard dump truck and used Backhoe. The Commissioners suggesting hiring an arborist to determine what trees are a threat for removal in the Wellhead. The Commissioners would like the staff to flush and take a sample of well 4. A discussion was held regarding the proposed Lakeview Lane construction project. Mr. Davis moved the approval of the Lakeview Lane project to start as soon as possible with a budget of no more than $200,000.00,Mr. Currie Seconded the action. A discussion was held regarding a water usage rate increase. The Commissioners would like the staff to supply rate increase information for discussion at the next meeting. The Commissioners approved a salary increase for Mr. Larkins from $17.00 an hour to $19.00 an hour effective May 1. A discussion was held regarding the Fire protection for the Lake Forest Park Towne Centre and Seattle Public Utilities negotiations for a new contract. The Board of Commissioners has asked Ms. Zweekhorst to serve, as on-call person while the District Water Manager is unavailable, negotiations have been ongoing regarding on-call coverage since January 2007. The Commissioners have approved Ms. Zweekhorst’s salary to be increased by the on-call budgeted amount. There being no further business the meeting was adjourned at 11:56 am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MAY 14, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Water Manager; Jackee Zweekhorst, Office Manager; and Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the April 16, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $227,549.10, Capital Improvement Fund at $683,308.50, PWTF at $211,563.56 Market Rate Account at $600.00. Revenue for the month of April totaled $28,675.33 with $15,907.57 from water sales, $2,546.96 in Capital Improvement Fees, $756.41 in Washington State Excise tax, and $4,548.16 in interest payments. Vouchers No.092640 through No.092698 in the amount of $42,828.39 were authorized for payment. Mr. Kerley reported the following: The Arborist report has been received. Estimates for tree removal in the wellhead are Asplundh $7,155.00, Washington Tree Experts $7,800.00, Jakes Tree Service $5,000.00, and Seattle Tree Preservation $4,950.00 plus tax. A discussion was held. Commissioners approve accepting the estimate from Seattle Tree Preservation in the Amount of $4,950.00 plus tax. IOC and Nitrates came back satisfactory. NUD performed a sewer line inspection of their line through the wellhead area, and a discussion was held. NIMS certification is complete. Two leaks were repaired on 180th Street; a discussion was held. Cleanup and reorganization is under way with the District garage. Mr. Mundall arrived at 9:49 am. Mr. Kerley suggested the District purchase a 1989 Jeep utility vehicle. A discussion was held. Commissioners approved the purchase of a 1989 Jeep utility vehicle in the amount of $4,200.00. A discussion was held on the potential purchase of a dump truck and purchase or rental of a backhoe for the District. Commissioners would like the staff to continue looking for a dump truck and backhoe and bring information collected to next meeting. A discussion was held on purchasing a trailer to haul the riding lawn mower. The Commissioners approved Mr. Kerley to purchase a trailer that costs no more than $1,000.00. Mr. Mundall reported the following: A discussion was held on the proposed franchise fee. A discussion was held on a distribution point for public water collection for a small fee. A Brightwater discussion was held. Commissioners would like staff to set up a meeting with State Representative Bob Ferguson, Lake Forest Park City Council and Local Representatives. Upright Constructions Developer extension of four new houses on 40th Place NE was presented to the board for approval. Mr. Davis moved and Mr. Currie seconded the motion to accept the Agreement. Motion passed. A discussion was held regarding Hartfield Homes development at 45th Place NE and 190th Court regarding pressure requirements. A discussion was held on the PWTF Phase IV project with regards to District funding and loan requirements. A discussion was held on the Lakeview Lane main replacement project. Commissioners would like to advertise for bids in two weeks. Commissioners would like a new resolution for the next meeting, with the developer extension fee based on an engineer’s estimate at the time of design. Commissioners would like the staff to bring a revised rate resolution to the next meeting proposing $2.40/100 cubic foot. Commissioners would like the staff to look into changing the District name to Lake Forest Park Water District (KCWD83) and fabricate a letterhead to be reviewed at the next meeting. A discussion was held regarding a District open house. Possible dates are Saturday, July 14; Sunday, July 15; Saturday, August 11; or Sunday, August 12. Commissioners approved the purchase of a yard light for resident Joann Lee The light was removed and not replaced during the PWTF phase III Main replacement project. There being no further business the meeting was adjourned at 12:55 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MAY 25, 2007 Commissioners present: Gordon Hungar, and William Currie Others present: Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 2:30 pm. The Commissioners approved the agenda. A discussion was held regarding equipment garaging. Mr. Currie Moved and Dr. Hungar seconded the Commissioners approval of purchasing a 1996 Chevrolet Dump Truck in the amount of $11,800.00 plus tax and license fees. The Commissioners approve the expenses for travel to purchase the 1996 Chevrolet Dump truck not to exceed $700.00. Motion passed. There being no further business the meeting was adjourned at 3:09 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JUNE 11, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; and Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:05 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the May 14, 2007, Board meeting with corrections. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the May 25, 2007, Special meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $200,079.29, Capital Improvement Fund at $688,670.54, PWTF at $218,350.25, Market Rate Account at $539.79. Revenue for the month of May totaled $57,546.51 with $39,447.16 from water sales, $8,918.42 in Capital Improvement Fees, $2,651.33 in Washington State Excise tax, and $4,534.60 in interest payments. Vouchers No.092699 through No.092756 in the amount of $120,148.897 were authorized for payment. Ms. Zweekhorst reported the following: King County has not provided the financials to the District. When they are received the Commissioners will be provided with the figures. The District staff is working on publishing the newsletter to the customers for delivery in July. A discussion was held. A discussion was held regarding the District’s annual review process. Mr. Davis moved and Mr. Currie seconded the adoption of Resolution No.318 establishing rates for water service and rescinding Resolution No.302.Motion passed. Mr. Mundall arrived at 9:30 am. Mr. Kerley reported the following: The leak at 3300 NE 182nd Street is repaired and the area is restored. The shutdown on 40th Place for Upright Construction’s tie-in went as well as could be expected. The Upright Developer extension is now in service. The District has three new fleet additions: a small trailer for the riding mower, the right hand drive jeep and the 1996 Chevrolet C3PU light duty dump truck. Seattle Tree Preservation accepted our contract and will begin work in 8 to 10 weeks. A $ 50.00 fine was issued to the new property owner of 4506 NE 170th Street. Her contractor broke our angle stop and we had to make a repair. The yard light issue at 18549 37th Ave NE has been resolved. Mr. Kerley is pleased with teamwork on this project. A “staging” area has been established in Mr. Kerley’s office. The shop area is now set up for emergency repairs. Charles was on vacation for two weeks. Shawn and Jo stepped up admirably in his absence. Backhoe rental ranges between $250 and $275 for 8 hours. Delivery ranges from $70 to $130 roundtrip. Jo will be starting on June 19th and we will begin the fire hydrant maintenance and valve maintenance programs after she starts. We planned on installing the final sample station last week but were unable to proceed due to the weather. We will try again this week. The street light repair @ NE 187th has been prioritized. Mr. Mundall reported on the Brightwater project and the related matter of the contract with Seattle Public Utilities: The Commissioners agreed to authorize Perkins Coie Law Offices a maximum of $2,000.00 to review our contract and correspondence with Seattle Public Utilities and King County. The Commissioners approved the purchase of fire extinguishers for all vehicles, the pump house, generator trailer, shop and office. Lakeview Lane plans are done; a discussion was held. The Commissioners approved an increase in pay for Shawn Milan from $14.00 an hour to $15.50 an hour and for Jo Bormann from $10.00 an hour to $11.00 an hour for summer help. A discussion was held regarding an addition to the garage and or construction of a carport. The Commissioners would like to accept the increase in compensation for Commissioners to $90.00 per meeting. The Commissioners would like Ms. Zweekhorst to consult the attorney regarding the legal rules surrounding the Commissioners Compensation as approved by the legislature. There being no further business the meeting was adjourned at 12:43 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JULY 09, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Bill Donahue and J.E. Apsitis, resident. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the June 11, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $171,801.41, Capital Improvement Fund at $691,630.01, PWTF at $128,336.14, Market Rate Account at $562.61. Revenue for the month of June totaled $45,833.93 with $24,542.61 from water sales, $4,453.50 in Capital Improvement Fees, $1,187.08 in Washington State Excise tax, and $4,852.12 in interest payments. Vouchers No.092757 through No.092802 in the amount of $47,856.23 were authorized for payment. Mr. Kerley reported the following: The streetlight at NE 187th Street damaged during the PWTF phase III main replacement project has been repaired. Mr. Kerley was pleased with the teamwork. The 2007 VOC results have finally been received. The fire hydrant servicing has begun and maintenance program has been updated. The fire extinguishers have arrived and are in place. The 2007 CCR has been mailed and the state has received a copy prior to the July 1st deadline. Reading and billing was completed on time. 5200 NE 178th Street has a possible service break. Mr. Kerley gave Mr. Jerry Niebuhr, a resident of the District (18483 Ballinger Way ), a tour of our facilities. On June 27th staff measured fire flow from 2 hydrants. This stirred up the main on NE 182nd Street. Mr. Kerley spent 3 hours flushing the main at 350 gpm (63,000 gallons). Ms. Bormann and Mr. Kerley fixed a leak at 3534 NE 182nd Street. Mr. Kerley has checked with Seattle Tree Preservation. They are still 6-8 weeks out for the wellhead tree removal project. The staff has ordered in one more sample station for the pump house. The beach zone sample station is now installed. We will take a few information samples before we add it to our engineering routine samples. On Sunday July 1, the gentleman that lives at 5061 NE 178th Street decided to do some repairs to his water system; unfortunately he did not know which meter to shut off so we had several service interruptions, including 5055 which was off for several hours. Mr. Mundall arrived at 10:04 am: Lakeview Lane project will go out to bid in the fall. A discussion was held regarding the Brightwater project. A meeting was held with Mr. Kim of the Onnuri church regarding a potential emergency backup well site. On June 21st a meeting was held with the new City of Lake Forest Park Administrator, Mr. Cline, to welcome him to the community. There has been no communication from the City of Lake Forest Park regarding the proposed franchise fee. Ms. Gladestone of Seattle Public Utilities contacted the District regarding the Town Center fire flow connection contract negotiations being put on hold due to time constraints. Mr. Mundall reported that 85% of the easements are cataloged. As built drawings are in the process of being cataloged. The standpipe pressure sender needs to be relocated. It is too close to the transfer pump. The Commissioners would like the staff to research the feasibility of acquiring a holding tank for flushing in lieu of the trailer. The SCADA telemetry system has been unreliable due to its outdated software. The Commissioners approved a budget of $5000.00 for the purchase of SCADA software as well as a new computer to support the software if needed. There being no further business the meeting was adjourned at 11:53 am. LAKE FOREST PARK WATER DISTRICT SPECIAL BOARD MEETING MINUTES JULY 26, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Dan Mundall, Engineer and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 10:08 am. A discussion was held regarding the Brightwater project specifically related to the constructing of an emergency back up well and or wells. A discussion was held regarding Horizon View Park as a potential backup well site. There being no further business the meeting was adjourned at 10:59 am. LAKE FOREST PARK WATER DISTRICT SPECIAL BOARD MEETING MINUTES AUGUST 15, 2007 Commissioners present: Gordon Hungar and William Currie Staff present: Jackee Zweekhorst, Office Administrator and Alan Kerley, District Water Manager. Representing LFPWD: Richard Jonson, Attorney; Mike Krautkramer, Hydrogeologist; Dan Mundall, Engineer. Others present: 40 guests from the Lake Forest Park community. The sign in sheet is attached. CALL TO ORDER Commissioner Gordon Hungar called the August 15, 2007 special board meeting to order at 1:32 p.m. and presented the pre-written agenda. Notice of the meeting and the agenda had been issued by letters to District customers and posted at the District office. DISCUSSION Dr. Hungar, Commissioner position 1 introduced himself and the following: Mr. Currie Commissioner position 2, the District staff Ms. Jackee Zweekhorst, Office administrator; Mr. Alan Kerley, District Water Manager, Mr., Mike Krautkramer, Hydrogeologist, Mr. Richard Jonson, Attorney, Mr. Dan Mundall, Consulting Engineer and King County representatives Mr. Gunars Sreibers, Brightwater Project Director and Mr. Bob Peterson, Sr. Project Manager Brightwater Conveyance Team. Dan Mundall presented an overview of the status of the 2003 Agreement between the District and King County with discussion of the five parts that form “Attachment 1” of the Agreement. Mr. Mundall explained that the County and the District had worked together since 2003 to complete Part 1 “Hydrogeologic Exploration and Testing”. Mr. Mundall explained that he could not comment on Part 2 “Tunnel Bore and Portal Design Criteria” as the District had not received detailed design information from King County. Mr. Mundall further explained that Part 3 “Construction” and Part 4 “Operation” were still in the future and that the focus of the current meeting related to Part 5 “Water Supply Replacement Program” where there were differences of understanding relating to construction of a backup well for the District. Mr. Jonson stated that the County has stated in correspondence to the District, that it has no obligation to install a back-up well outside of the District, problems with the District’s water rights must be resolved before a back-up well can be installed, and installing a back up well is not feasible. Gunars Sreibers briefly reviewed the major sections of the Agreement with the following comments: $10 Million worth of geotechnical work had been completed on the tunnel project Studying phase, legwork and design of the first four sections of the Agreement had been completed Section 5 - multiple engineers felt that the tunnel could stay out of the aquifer Mr. Sreibers commented that King County would provide an “interim” water backup system for the District for “temporary” water supply in the event of a problem. Mr. Sreibers added that King County holds all liability if the District’s water supply was interrupted and that it would be their responsibility to provide an emergency backup for the District. Mr. Sreibers stated that King County and the District had not been able to come to an Agreement on 17 backup well sites that were evaluated. Mr. Sreibers stated that King County had talked to Ecology and noted that Ecology stated that problems with the District water rights needed to be resolved. Mr. Sreibers further stated that King County was not allowed legally allowed to develop wells in locations outside of the District. Mr. Mundall responded to Mr. Sreibers statements with the following comments: King County had selected 17 sites and that King County had narrowed the list of sites to 3 preferred locations at their own choosing without opposition of the District. The District was still awaiting a response to an e-mail sent March 6 to Mr. Bob Peterson where the District asked King County for a preferred well site so an application for water rights transfer could be submitted to Ecology. “You have used the word interim and temporary several times in your comments - can you find the word interim in the Agreement?” Mr. Sreibers asked Mr. Mundall for assistance in locating the terms referred to. Mr. Mundall replied to Mr. Sreibers that he had searched the documents electronically and stated “you will not find these words or other words that convey similar meaning…” Dr. Hungar asked if Mr. Sreibers had ever read the Agreement, and Mr. Scribers assured him that he had but not in the last few weeks. Mr. Mundall characterized King County as “obfuscating” the 2003 Agreement by injecting claims that the water rights were invalid and that King County could not construct a well outside the District. He stated that the County was refusing to perform its obligation under the 2003 agreement. Mr. Sreibers said he thought the word “obfuscate” was a wrong way to characterize King County’s statements and stated that the County was not renigging on its obligations. He stated the parties should meet with the Department of Ecology to determine if the water rights issues could be resolved. Mr. Mundall said that it was against the policy of Ecology to comment on the character of a water right outside of a formal examination. He further requested Mr. Sreibers to provide the name(s) of the Ecology staff who allegedly made the comments referred to by Mr. Sreibers as such person(s) would be subject to firing for making unfounded statements in regard to water rights. Mike Krautkramer said that Ecology will only comment on water rights when a written application has been made. Mr. Krautkramer referred to HB1338 “Municipal Water Law” and said that while the District water rights do not reflect all prior changes to the wells, these kinds of things are common with older water rights and that, in his experience, the only real difference was the water right for deep well #3 where the right may be considered to be “supplemental”. Mr. Sreibers stated that King County had met with Seattle Public Utilities (SPU) and Northshore Utility District (NUD) to discuss intertie options for a backup water supply for the District. He further stated that King County would shift residents to SPU or NUD in the event of an emergency and that in any case King County would fulfill its responsibilities in the agreement including paying for the water. Mr. Peterson stated that the cost of providing SPU or NUD water over a 20-year period had been estimated at $5 million to $6 million. Mr. Mundall read from Attachment 1, Part 5 the 2003 Agreement: “Therefore, the County agrees to perform at its sole expense the following options of mitigation: (1) drilling and development of a new deep well water source and, (2) in the event that this mitigation measure is technically or legally infeasible, creating an intertie for the District to obtain potable water from Seattle Public Utilities, and assume the costs related to this endeavor so there is no net loss to the District compared to its existing water source. The District understands that securing either of these additional mitigation measures may take several years and involve numerous steps with third parties. The parties specifically acknowledge that obtaining a change in its water rights is outside of the control of County and that jurisdiction over that determination is exclusively accorded to the Washington State Department of Ecology. The parties also specifically acknowledge that both the well and the intertie options require permits authorized and approved by permitting authorities other than County. Accordingly, the parties specifically acknowledge that there is no assurance that either the new well or the intertie mitigation option will in fact be legally feasible. Nonetheless, the parties agree that County will exercise good faith efforts to make the District whole, as defined herein, by applying for such approvals and permits, constructing such facilities and paying all costs pursuant to this Agreement within a reasonable time. King County’s “good faith efforts” is defined as performing requisite engineering and planning, applying for appropriate permits and approvals and, if appeals are necessary, prosecuting or defending those permits and approvals using competent counsel and experts. Permitting shall be done in consultation with District and with assistance of District as needed.” There was considerable discussion regarding the construction of backup wells, as the location of a backup well must be known in order to get a water right transfer. Dr. Hungar stated that the District would like to construct a test well, and the District had obtained an estimate of $40,000 to $60,000 to construct a well to see if there is water. Dr. Hungar then directed a question to Mr. Sreibers “can we [the District] go ahead and select a site and drill a test well?” Bill Currie submitted that he did not think the cost of drilling a test well would exceed a $100,000. Mr. Sreibers responded: “that sounds reasonable with regards to selecting a site and drilling a test well”. He stated that the County and the District should get together “tomorrow for a working session”. There was continued discussion of the back up wells between Mr. Sreibers, Mr. Peterson, Dr. Hungar, Mr. Currie and Mr. Mundall. Mr. Sreibers repeatedly indicated willingness to proceed, Dr. Hungar, Mr. Mundall and Mr. Krautkramer asserted that the first step was to identify the preferred site and then to an application for transfer of water rights. Dr. Hungar stated we have a year and a half to drill the well and obtaining a good supply of ground water will be much less expensive for the County as opposed to purchasing water. Dr. Hungar then opened the meeting for public comment. John Foy, Jim Adams, Liz Merky, Peter Gastrow, Jean Thomas and Bill Donahue spoke. Various questions were asked and answered concerning the status of construction and the role of the City of Lake Forest Park. All of the speakers supported the District’s position that the County should proceed with installing a back-up well. Mr. Peterson stated that the County does not have an easement for a well site and we can’t proceed with water rights changes without a site. Discussion followed on the steps needed to secure a site. Mr. Jonson stated that the water right issues posed by the County will not block the process. Mr. Mundall added that the church has indicated a willingness to negotiate. Mr. Sreibers stated the parties need to meet quickly to discuss the steps to secure a site. PUBLIC TESTIMONY John Foy, 18546 40th Place NE, spoke about the importance of this issue to the community and that he had been in touch with the office Rep. Bob Ferguson and that they were very interested in being a part of the discussion and that they would try to have a representative at this meeting. Mr. Foy urged the audience to become involved in communicating with their neighbors and the City Council about the need for backup wells in Horizon View Park. Jim Adams, 4616 NE 174th Place, identified himself as an engineer and said that he wants to keep his water like it is and that he does not want Seattle Public Utility water. He said that he wondered why none of the proposed well sites were closer to the existing well field. Liz Moehrke, 18468 40th Place N.E., said she supported the District and that she wants to keep her water as it is without chemical treatment. Peter Glaska, 4775 NE 178th Street, stated that King County spent $50 million for a new computer system that has never worked as well as spending $2 million for a paved staging area for Cirque Du Soleil which covered developed soccer fields in Sammamish and now the paved areas have to be removed! Mr. Glaska said he wants to keep his water like it is and that the community will not allow King County to disregard the Agreement. Jean Thomas, 3715 NE 180th Street, stated that she has lived in the District for many years and that she is involved in many community and political posts. One of the reasons she continues to live in the District is the quality of water. Mrs. Thomas emphatically stated that King County is obfuscating its responsibility to the community and that she will employ all of her connections to ensure that King County fulfills it’s obligation for backup wells per the Agreement. Bill Donahue, 4788 NE 178th Street explained that he presently lives outside the District but that he purchased a home in the District. Mr. Donahue asked why site selection was such an issue with wells outside the boundary of the District when King County had in fact selected the sites. Ms. Zweekhorst gave Mr. Peterson and Mr. Sreibers a copy of letters that had been received from customers relating to the backup wells. Letters included: Anne Stadler, Barbara Wagner, Beatrice Conger, Bonnie Peters and Wick Haxton. ADJOURNMENT The meeting was temporarily adjourned at 2:55 PM and the public and King County representatives left the meeting. The meeting was reconvened at 3:30 PM. Commissioners Hungar and Currie were present along with Messrs. Kerley, Mundall, Krautkramer, Jonson and Ms. Zweekhorst. Also present was Bill Donahue. The potential backup well locations at the City Park site and Onnuri Church were reviewed and discussed. Also discussed were the water rights change process, a plan to contact City of Lake Forest Park officials and mediation procedures under the 2003 agreement. There being no further business the meeting was adjourned at 4:30pm LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES AUGUST 20, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 9:04 am. The Commissioners approved the agenda. Dr. Hungar moved and Mr. Davis seconded adopting the minutes of the July 9, 2007, Board meeting with corrections. Motion passed. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the July 26, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $193,369.56, Capital Improvement Fund at $707,902.57, PWTF at $141,039.64, Market Rate Account at $500.00. Revenue for the month of July totaled $73,014.98 with $56,058.45 from water sales, $9,767.99 in Capital Improvement Fees, $2,717.87 in Washington State Excise tax, and $4,417.97 in interest payments. Vouchers No.092803 through No.092853 in the amount of $30,247.03were authorized for payment. Mr. Kerley reported the following: Seattle Tree Preservation will begin work at the wellhead in about four (4) weeks. Mr. Kerley has spoken with Arnie of Earthwork Enterprises. He feels he will be freed up sometime in mid September to start the small works projects. The first water meter for the Highberger short plat is now in the ground. The ½ ton Chevrolet pickup has had some work done to it. It needed a new alternator, front brakes, and battery. Les Schwab replaced the battery for free. The driver side window came off the track. USA auto glass fixed it and will repair it for free if it happens again. The contractor at 5131 NE 180th Street tore out a long service line that goes to 5058 NE 178th Street. Now the two sides are disputing who should pay the bill and there is an escalating easement issue that also involves the customer at 5050 NE 180th Street. Staff has begun preparing for our next DOH Sanitary Survey. Projects include covering the old well casing at well #1 in concrete, general clean up and fixing a broken valve so that we can flush out and cap the inlet pipe for the old cedar tank. This project will allow us to tie in the artesian wells in the case of a severe emergency. Water coming up near the 5300 block of NE 178th Street appears to be ground water. The main was shut down for an hour and a half and the water did not dissipate or noticeably decrease. We have also leak detected and potholed around our water main to no avail. The staff installed 2 new 1” water services and abandoned a ¾” service on the 6” steel water main at 5220 and 5226 NE 180th Street. Staff repaired a service at 18215 33rd Ave NE. Staff have field checked several service lines for size. This is one of the necessary steps in deciding if a service upgrade is needed. The irrigation system at the mall sprang a leak, putting a fair amount of water into the parking lot. Mr. Kerley isolated the line and informed the maintenance supervisor that the leak was the mall’s responsibility. The asphalt overlay on 40th Ave NE is complete and all of our valve castings are accessible. The District has purchased a new digital camera. The model we purchased is dustproof and waterproof. This makes it ideal to take out on job sites. The staff has picked up the sample station for the wellhead from Seattle Public Utilities. Mr. Kerley Has began the preliminary work on four (4) long side service replacements. On August 16th the contractor in installing the sewer line for 5474 NE 180th Street, hit our new 2” water main. Mr. Milan and Mr. Kerley were able to make the necessary repairs. Mr. Kerley would like to congratulate all of our customers, staff and Commissioners for their parts in the Brightwater meeting on August 15th. Mr. Kerley is extremely proud to be a part of this effort. Mr. Mundall arrived at 9:38 am. Mr Mundall reported the following: In approximately four weeks the District will be able to start the bid process for Lakeview Lane. The Standpipe painting will proceed in the fall. A discussion was held regarding the transfer pump completion. Mr. Davis left at 10:30 am. A discussion was held in the interest of preserving the environment with regard to a recycle point or possible water-dispensing machine during annual flushing procedures. A discussion was held regarding the Brightwater project. Commissioners would like Mr. Kerley to send a letter to Torset Excavating with regard to charges incurred due to the water line break at 5474 NE 180th Street while placing a new sewer line. Commissioners would like Mr. Kerley to send a response letter to Mr. Wiest regarding the Easement dispute at 5050 NE 180th Street and 5058 NE 178th Street. There being no further business the meeting was adjourned at 12:03 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES AUGUST 28, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Manager and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 1:02 pm. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the August 15, 2007, Board meeting with corrections. Motion passed. The District’s attorney, Mr. Jonson of Jonson and Jonson Law offices, joined the meeting at 1:40 pm by telephone conference. The Commissioners agreed to have Mr. Jonson sign and courier the mediation response to Ms. Christie True of the King County Brightwater project. A discussion was held regarding the Brightwater project. There being no further business the meeting was adjourned at 2:20 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES SEPTEMBER 10, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Alan Kerley, District Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Bill Donahue, Jim Adams and John Foy, residents. Dr. Hungar called the meeting to order at 9:03 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the August 20, 2007, Board meeting with corrections. Motion passed. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the August 28, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $207,436.78, Capital Improvement Fund at $727,532.26, PWTF at $154,252.22, Market Rate Account at $424.41. Revenue for the month of September totaled $99,630.60 with $79,354.79 from water sales, $11,126.85 in Capital Improvement Fees, $3,540.68 in Washington State Excise tax, and $4,588.03 in interest payments. Vouchers No.092854 through No.092901 in the amount of $39,593.75 were authorized for payment. A discussion was held regarding Horizon View Park. A discussion was held regarding the Brightwater project. Mr. Kerley reported the following: Seattle Tree Preservation should be contacting the district regarding the tree removal project at the WHPA. Mr. Mundall is finishing the last details on Feasel’s Alley. The staff has nothing new to report with Upright Construction. The staff has purchased the supplies to re-roof the pump house. Mr. Larkins replaced the vinyl flooring in the restroom. Mr. Milan and Mr. Kerley have continued with the mole removal project. Mr. Kerley showed Arnie with Earthwork Enterprises some small works projects that need to be done; he has given us a very competitive price. Reading and billing were completed on time. Backflow assembly testing letters have been sent out. Ms. Bormann will be leaving us to go back to school; she has been a great help to Mr. Kerley, Mr. Mundall and Ms. Zweekhorst. The District fir hydrants have all been operated. Mr. Blackstock will be returning to the District in October. Mr. Foy left at 10:36 am. Mr. Mundall arrived at 10:42 am. The Commissioners approved a remote network connection to Ms. Zweekhorst’s computer at her residence. A discussion was held regarding Brightwater mediation that is scheduled for Wednesday, August 28. A discussion was held regarding Seattle Public utilities. Mr. Adams left at 11:37 am. The District has received a letter from the Public Works Trust Fund stating that we have been placed on the official loan list; the legislature still needs to approve the District loan for funding. A discussion was held. The transfer pump sensor line has been relocated; a discussion was held. Mr. Mundall reported that he and Celeste are progressing in mapping updates. The Commissioners approved a budget of $ 750.00 for the Cyber net/ Bentley Systems software maintenance plan. There being no further business the meeting was adjourned at 12:10 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES OCTOBER 02, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis (Telephone conference) Others present: Dan Mundall, Engineer; Alan Kerley, District Manager and Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 11:00 am. The Commissioners entered an executive session at 11:20 am. The executive session adjourned at 12:25 pm. And regular session reconvened at 12:26 pm. The Commissioners authorized a budget in the amount of $2000.00 to retain the services of Mr. David Jerka with Helsell Federman Attorney at law. The Commissioners agreed to continue the mediation with King County regarding the Brightwater project. There being no further business the meeting was adjourned at 12:29 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES OCTOBER 15, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:06 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the September10, 2007, Board meeting with corrections. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the October 02, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $207,436.78, Capital Improvement Fund at $727,532.26, PWTF at $154,252.22, Market Rate Account at $424.41. Revenue for the month of September totaled $99,630.60 with $79,354.79 from water sales, $11,126.85 in Capital Improvement Fees, $3,540.68 in Washington State Excise tax, and $4,588.03 in interest payments. Vouchers No.092902 through No. 092954 in the amount of $68,795.55 were authorized for payment. Mr. Kerley’s Operation report read as follows: Seattle Tree Preservation has completed their contract work on the tree removal program. I am pleased with their work and they even offered us a timely payment discount, which put us under bid for the work done. A discussion was held. A discussion was held regarding Lakeview Lane. Upright Construction has purchased a valve box and additional 1” meter was installed. Michael Blackstock will return in December. The leak on the goat trail has been determined not to show on our main or service lines. City of Lake Forest Park public works installed a French drain to divert the gathering of water. The parts have been purchased to make the emergency connection to the shallow wells. A letter was sent to Madison Marquette regarding maintenance of the fire hydrants located in the Lake Forest Park Town Center. No response has been received. Arnie’s crew replaced and upsized the long side service lines at 3844 NE 185th Ave and 5313 NE 180th Street. The fire hydrant at 18030 53rd Ave NE had to be replaced and set back 5 feet due to damage beyond repair. The leak out in front of the District offices on NE 178th Street has been proven to be our leak to repair. The leak is to the West of the crossing. More investigation is still needed. A discussion was held regarding Mr. Kerley’s six-month review; Mr. Davis will be scheduling that review upon Mr. Kerley’s return from vacation. Ms. Zweekhorst reported the following: Northshore Fire Department will be holding a health and safety fair at the Third Place Commons on Saturday, November 10 from 10:00 am – 2:00 pm. The District staff would like to participate in the fair. The Commissioners agreed. Ms. Zweekhorst will be attending the Semi-Annual Water and Sewer Risk Management Pool meeting on Thursday, October 18. Ms. Zweekhorst attended the Annual Underground Utilities Notification meeting on Thursday, October 11. All finances are in order and the ticket charges will not increase this year; a discussion was held. Mr. Mundall reported the following: A meeting was held with Mr. David Cline of the City of Lake Forest Park on Thursday, October 11, regarding future projects. A discussion was held. Public Works Trust Fund is requesting an update for the methodology used for the loan application. This is due by November 9. A discussion was held. Ms. Hoffman is nearly done with mapping updates. As soon as she is finished, maps will be distributed. Mr. Donahue left the meeting at 11:30 am. The Executive session began at 11:35 am. A discussion was held regarding Brightwater project mediation. Executive session was adjourned at 11:45 am. There being no further business the meeting was adjourned at 11:47 am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES NOVEMBER 19, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator. Dr. Hungar called the meeting to order at 9:15 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the October15, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $215,900.81, Capital Improvement Fund at $741,681.53, PWTF at $160,880.74, Market Rate Account at $534.33. Revenue for the month of October totaled $34,170.51 with $22,530.65 from water sales, $2,817.17 in Capital Improvement Fees, $861.91 in Washington State Excise tax, and $4,571.92 in interest payments. Vouchers No.092955 through No. 098955 in the amount of $38,599.48 were authorized for payment. Mr. Kerley reported the following: The Highberger short plat purchased another fire sprinkler valve box and we are currently in the process of formal acceptance. Mr. Highberger also had a sub-contractor damage his 2” water main. The staff was able to respond quickly and minimize any damage. We repaired Mr. Highbereger’s water line as well. Regarding Lakeview Lane there is nothing new to report. The District has sold two fire sprinkler boxes to Cal Pygott, the builder at 5220 and 5226 NE 180th Street. The staff built a retaining wall behind the fire hydrant at 4427 NE 187th Place. Mr. Milan and Mr. Kerley have been hand digging along NE 178th Street, trying to locate our elusive leak. The good news is it is not surfacing anymore. We will continue to investigate and monitor this problem. The hydrant and sample station located along 35th Ave continues to be “tagged” with graffiti. Reading and billing went well and were completed on time. The Executor of the estate at 18460 47th Place wants to know if the District has any interest in acquiring this property. The mole removal project continues. The Emergency Intertie for the shallow wells has been completed. Mr. Kerley has not heard back from Mr. Pittman of Madison Marquette about maintaining the Towne Center fire hydrants. Mr. Kerley has contacted the Maintenance Supervisor and he assured the District staff he would have their fire hydrants painted all white. A second notice for backflow assembly testing has been sent out to our non-compliant customers. As of Friday we still have eight customers in non-compliance. The staff replaced a long side service at 5131 NE 180th Street. Kathy Stoetzer on 35th Ave. complained that some of the trees the District planted after our Phase III water main replacement died. Mr. Milan and Mr. Kerley replaced four trees at a cost of $ 15.00 each. Dr. Hungar does not wish to have an entrance audit performed by the Washington State Auditor’s Office. The Commissioners approved the purchase of jackets and T-shirts for staff members and fire hydrant stickers from Corporate Promotions of Seattle. Dr. Hungar would like Mr. Mundall and Ms. Zweekhorst to review and compare the neighboring District rates and bring the information to the next meeting. A discussion was held regarding annual salary reviews. The Commissioners would like Ms. Zweekhorst to provide current salary figures for all staff members. There being no further business the meeting was adjourned at 11:47 am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES DECEMBER 10, 2007 Commissioners present: Gordon Hungar, William Currie and Timothy Davis Others present: Dan Mundall, Engineer; Alan Kerley, District Manager; Jackee Zweekhorst, Office Administrator and Bill Donahue, resident. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the November19, 2007, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $178,287.19, Capital Improvement Fund at $744,594.27, PWTF at $161,504.76, Market Rate Account at $533.98. Revenue for the month of November totaled $81,050.07 with $58,933.12 from water sales, $10,584.78 in Capital Improvement Fees, $3,530.20 in Washington State Excise tax, and $4,536.20 in interest payments. Vouchers No.098996 through No. 099049 in the amount of $43,505.27 were authorized for payment. Ms. Zweekhorst requested that the District should establish a resolution for a “Change Fund” pursuant to the State Auditors regulations. The Commissioner’s agreed and requested that Ms. Zweekhorst prepare the Resolution for the next board meeting. Mr. Kerley reported the following: Lakeview Lane has no new progress. The Staff have been working with Brian Highberger of Upright Construction and his Engineer to complete all the necessary easements for final acceptance. The storm on December 3, did not adversely affect the District, other than delaying some of our projects and maintenance. Mr. Kerley offered Scott Walker of the City of Lake Forest Park help during the storm. Mr. Kerley found and marked the PRV vault out on NE 182nd St. The lid sits about 4” below grade and can be easily uncovered when needed. The staff raised the service at 18464 40th Place NE to 1”. This entailed pipe freezing the line and upsizing the fittings, setter and meter to 1”. On November 27 I repaired an 1 ¼” water main at 3042 NE 178th ST. District maps did not show the main extending that far west. Sometime in the future I would like to abandon the remainder of this line, as there is no water use beyond the services at 3369 and 3377 NE 178th ST. The third and final letter for backflow compliance has been mailed. As of December 7, only three out of a known eighty-eight customers with assemblies had not tested this year. The next step is service disconnection. I have scheduled December 10th as the cutoff date. The Staff are continuing to prepare for the upcoming sanitary survey. Out last survey was in 2003 and the State inspects once every five year reporting period. Mr. Mundall advised the staff to add biocide to the generator fuel tank and to the fuel storage tank. The staff has installed the last sample station. This one replaces the sampling point inside the pump house. The staff will run a few information only samples before we add this station to the routine sample list. The District staff will prepare a newsletter to be distributed in early 2008; topics will include Lakeview Lane, the Brightwater project and update of rates. Mr. Mundall arrived at 10:20 am. A discussion was held regarding the possible Brightwater project well site options. Mr. Mundall reported that the PWTF loan is pending. Mr. Mundall is still working on the standpipe project. Mr. Mundall reported that Ms. Hoffman has made signifigant progress on the map upgrading and map books should be completed soon. A discussion was held on SCADA system upgrades. The Commissioners would like to move the January Board Meeting to Wednesday, January 9 at 9:00 am due to the conflict with Mr. Mundall and Ms. Zweekhorst’s vacations. The Commissioners approved the purchase of two shipping containers to be located at the WHPA and The District offices with a total budget of no more than $6000.00. The Executive session began at 11:06 am. A discussion was held regarding Brightwater project mediation issues. Executive session was adjourned at 11:57 am. The regular meeting was reconvened at 11:58 am. Mr. Davis moved and Mr. Currie seconded Dr. Hungar remaining as president for the coming year. Motion passed unanimously. Mr. Currie moved and Dr. Hungar seconded Mr. Davis serving as treasurer for the coming year. Motion passed. Mr. Davis moved and Dr. Hungar seconded Mr. Currie serving as secretary for the coming year. Motion passed. Executive session began at 12:00 pm. A discussion was held regarding personnel issues and salary reviews. Executive session was adjourned at 12:29 pm. There being no further business the meeting was adjourned at 12:30 pm. |
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