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LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JANUARY 09, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:03 am. Dr. Hungar would like to change the Board meeting on February 13, 2006, to February 10, 2006, due to a conflicting schedule. The Commissioners approved the agenda. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the December 21, 2005, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $199,893.28, Capital Improvement Fund at $542,616.39, PWTF at $541,648.42 and Market Rate Account at $293.23. Revenue for the month of December totaled $27,526.78 with $16,999.43 from water sales, $2,659.17 in Capital Improvement Fees, $2,659.17 in Washington State Excise tax, and $3,735.59 in interest payments. Vouchers No.090987 through No.091030 in the amount of $51,008.10 were authorized for payment. Mr. Davis moved to accept resolution 307 as requested by the Washington State Auditor. Mr. Currie seconded. The Commissioners approved Resolution 307. Ms. Zweekhorst reported that the District has not raised the Capitol Improvement Fee since January 1, 2004. The Commissioners agreed that the rate should be increased by 3 percent to $6.94 a month. The Commissioners would like Ms. Zweekhorst to prepare the resolution for the next board meeting so that the rate increase will appear on the next billing. Ms. Zweekhorst reported that the annual excise payment is due January 31, 2006. The Commissioners requested that Ms. Zweekhorst contact the Department of Revenue to find out if the PWTF loan payments qualify as a deduction prior to payment of the annual tax. Ms. Zweekhorst reported that there is a Brightwater meeting on the proposed back up well sites scheduled at the District office January 10 at 10:00 am. Mr. Blackwell reported that the lead and copper samples came back acceptable from the lab, and the results were sent to the Department of Health. Mr. Blackwell had a discussion with Frank Zenk from the City of Lake Forest Park regarding a possible joint connection plug for our generator so that the City would be able to use the generator during an emergency situation. Mr. Blackwell reported that seven out of the eight artesian wells are re-plumbed; all eight wells will need to be restored. The estimated completion date for this project is February 10. Mr. Blackwell would like Mr. Larkins to work four days a week six hours a day; the Commissioners approved the increase in hours. Mr. Blackwell would like to hire Mike Blackstock as a part-time employee; the Commissioners approved hiring Mr. Blackstock. Mr. Blackwell reported that all electrical work including trailer, pump house, Variable Speed Drive and start/stop system for the shallow wells will be completed the first of March. The standpipe, including interior work and exterior painting, will be completed June first. Mr. Blackwell stated that the Frank Zenk from the City of Lake Forest Park contacted him regarding the NIMS project. NIMS is a Federal Government incident reporting system. Mr. Blackwell will be reviewing the materials and completing what needs to be done for the District to comply. A resolution supporting NIMS needs to be provided and approved at the next meeting. Mr. Blackwell reported he would be attending a class on Cross Connection from January 10-12. Mr. Blackwell’s Cross Connection test will be February 7. The staff reported that a letter was received from Shoreline Water District with reference to the proposed Franchise Fee between Shoreline and the City of Lake Forest Park. A discussion was held regarding the letter and future intentions of the District. Mr. Mundall stated that the District should draft a Human Resources policy; a discussion was held. Ms. Zweekhorst stated that she would research the Insurance Pool for guidelines and rules and create a Human Resources policy that would fit the District’s needs. Mr. Mundall stated that the District needs a Resolution for Confined Space Entry; Ms. Zweekhorst stated that she will provide the Resolution for approval at the next meeting. Mr. Mundall reported that the PWTF pipe location has been selected, a discussion was held on the PWTF Phase III. Mr. Mundall will be leaving for vacation on January 11 and returning on January 30. There being no further business the meeting was adjourned at 11:28 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES FEBRUARY 09, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:15 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the January 9, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $172,358.69, Capital Improvement Fund at $546,936.19, PWTF at $549,315.54 and Market Rate Account at $253.60. Revenue for the month of January totaled $72,390.37 with $54,690.57 from water sales, $10,324.83 in Capital Improvement Fees, and $3,920.04 in interest payments. Vouchers No.091031 through No.091085 in the amount of $30,811.64 were authorized for payment. Ms. Zweekhorst reported that the excise payment for January 1, 2005, through December 31, 2005, had been issued to the Washington Department of Revenue in the amount of $25.363.49. The Commissioners approved resolution No. 308 establishing an assessment for establishing a Capitol Improvement Fund to update, maintain and repair the District. The Commissioners approved resolution No. 309 Adoption of the National Incident Management System. The Commissioners approved resolution No. 310 Adoption of a Confined Space Policy and Safety Program. The Commissioners approved resolution No. 311 Approving the termination of Evergreen Water and Sewer District #19 from the Water and Sewer Insurance Pool. Dr. Hungar verified that on-call time is exchanged for equal vacation time. Mr. Blackwell reported the shallow well project is complete. When the wiring project is complete the District will take samples and bring all eight wells back on line. Mr. Blackwell reported that he took the National Incident Management System examination on-line and passed. The certification was sent to Frank Zenk at the City of Lake Forest Park. The City is responsible for all utilities that are within their boundaries. By supporting the NIMS program the District becomes eligible for any grants or financial aid programs offered by the Federal Government. Mr. Blackwell reported that he has completed the Cross Connection Certification testing and feels that he has passed. Ms. Zweekhorst placed the advertisement for the Small Works Roster with the Daily Journal of Commerce; this will give the District a contractor base for future projects. Mr. Blackwell stated that both Mr. Blackstock and Ms. Zweekhorst have been involved in learning about the wells and how to record the data each day. Both are making great progress. Mr. Blackwell reported that the generator project is done with the exception of the wiring and signage. The signage will be completed within two weeks and the wiring as soon as possible. A discussion was held regarding the repair of three hydrants with faulty grease. The District received a check from the Hydrant Repair Fund for $ 120.00 for the repairs. On January 28, the blow off AT 4506 NE 170TH Street failed and required emergency repair. Shoreline Water District was called out to perform the work while Mr. Blackwell was on vacation. Mr. Currie was present during the repairs. On February 4, 2006, our canvas carport was blown over the fence to our neighbor’s yard. The carport was retrieved and repaired. A discussion was held regarding the City of Lake Forest Park Preparedness Fair Saturday, February 25. A discussion was held regarding the standpipe painting and repair. Mr. Blackwell reported that he would be gone for approximately a week starting March 16, for shoulder surgery. The staff would like to suggest that the Commissioners consider selling the Kubota or possibly downgrading to a backhoe. The staff feels that the Kubota is not a good tool for the District but that a backhoe would be very useful. The Commissioners requested that the staff provide additional information at the next board meeting regarding the Kubota excavator. A discussion was held regarding the tree that will have to be removed on NE 180th Street for the Main replacement project. Mr. Mundall reported that he would be meeting with Shoreline Water District regarding our expiring contract for future use of their water & storage. The Staff was very proud to announce that the Water System Plan had been approved January 17, 2006. Mr. Mundall reported the plans for the PWTF 2001 phase III should be complete within a week to go to bid. A discussion was held. Mr. Mundall suggested the District draft a Resolution adopting the System Plan. Ms. Zweekhorst stated that she would have the Resolution for the March meeting. She also stated that the District needs a Human Resources Policy. Ms. Zweekhorst will draft a policy and Resolution to be presented to the Commissioners at the March meeting. Mr. Mundall reported that the SCADA wireless radios are in operation. Mr. Mundall has the SCADA linked to our District website for constant viewing. There being no further business the meeting was adjourned at 11:40 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MARCH 13, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:18 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the February 9, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $194,330.15, Capital Improvement Fund at $559,019.36, PWTF at $557,078.08 and Market Rate Account at $99.08. Revenue for the month of February totaled $18,544.35 with $11,697.27 from water sales, $2,012.00 in Capital Improvement Fees, and $4,185.68 in interest payments. Vouchers No.091086 through No.092041 in the amount of $34,134.61 were authorized for payment. Ms. Zweekhorst will have the Inactive account and tampering policy resolutions prepared for Commissioners’ approval on March 14, 2006. Ms. Zweekhorst provided copies of the draft annual budget to the Commissioners for review; a discussion was held. Ms. Zweekhorst is to update the draft annual budget and bring corrections to the April meeting. The Commissioners have decided they will not appeal the decision from Unemployment regarding Mr. Sexton. Mr. Blackwell reported the Pressure Reducing Valve at Ballinger and Bothell Way needs to have the small pilot repaired. A discussion was held regarding the replacement of all Pressure Reducing Stations. Mr. Blackwell reported that the electrical plugs for the generator are on back-order and will be installed as soon as received. Ms. Zweekhorst was responsible for having the signs produced and installed on the trailer. Mr. Blackwell attended the Public Works Trust Fund meeting. Items covered included application guidelines and dates. Mr. Blackwell met with Fanny Yee of Northshore Utility District as well as Karen Haines and Frank Zenk with The City Of Lake Forest Park to discuss and deliver their copies of the District Water System Plan. Mr. Blackwell and Ms. Zweekhorst reported that the Emergency Preparedness Fair at the mall had a great turnout with everyone very receptive to our displays. A discussion was held regarding the proposed franchise fee with the City of Lake Forest Park. Mr. Blackwell suggested to the Commissioners that the Kubota should be down sized to a backhoe and possibly a dump truck; a discussion was held. Mr. Blackwell reported that he passed the Cross Connection Control Test. Mr. Blackwell reported that the billing went out to customers on time with the increase in the Capital Improvement Fee. Mr. Blackwell asked the Commissioners if he could attend the Spring Water Association Conference; the Commissioners approved. Mr. Mundall presented the Commissioners with Resolution 312 Adoption of the Water System Plan. Mr. Currie moved to adopt and Mr. Davis seconded the approval of Resolution 312 Adoption of the Water System Plan; a discussion was held. A discussion was held regarding the status of the Brightwater project and development of the backup well field. Mr. Mundall reported that the PWTF Phase III location designs have been selected, 187th, 37th, Ballinger and 36th Place; a discussion was held regarding the project. Ms. Zweekhorst requested that the April 10 meeting be moved to the following Monday, April 17, at 9:00 am. Ms. Zweekhorst will be on vacation from April 10-14. The Commissioners approved the request. Mr. Blackwell reported that the Standpipe is scheduled to start repairs and repainting prior to May 20, to avoid the high consumption period. Ms. Zweekhorst requested that the Commissioners consider replacing the top of the deck at the entrance of the office. It appears to be a safety hazard. The Commissioners agreed that Mr. Larkins is to replace the deck with a trex type of material. Mr. Currie provided an updated building plan for the proposed new office space and storage; a discussion was held. There being no further business the meeting was recessed at 12:58 p.m., to be continued on March 14, 2006. Dr. Hungar called the meeting to order again at 3:30 p.m. on March 14, 2006. Commissioners present: Gordon Hungar and William Currie. Others present: Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. The Commissioners approved Resolution No. 304 Providing Regulations and Charges for the use of District Fire Hydrants. The Commissioners approved Resolution No. 313 Resolution for Lake Forest Park Water District adopting Collection, Disconnect, and Tampering Policies. There being no further business the meeting was adjourned at 3:50 p.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES APRIL 17, 2006 Commissioners present: Gordon Hungar and William Currie. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:21 am. The Commissioners approved the agenda. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the March 13, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $166,781.36, Capital Improvement Fund at $562,721.26, PWTF at $564,767.71 and Market Rate Account at $197.56. Revenue for the month of March totaled $76,600.05 with $56,724.59 from water sales, $11,971.81 in Capital Improvement Fees, and $3,986.67 in interest payments. Vouchers No.092042 through No.092085 in the amount of $28,831.31 were authorized for payment. The Commissioners approved Resolution No. 315, a Resolution approving amendments to the Interlocal Government Agreement Creating the Water and Sewer Insurance Pool (Risk Management Pool). Ms Zweekhorst provided the Commissioners with an updated draft budget. Ms. Zweekhorst provided the Commissioners with a draft of the Human Resources Policy for review. Ms. Zweekhorst presented the Commissioners the research in regard to continuing to pay Mr. Jonson, the District’s attorney, an hourly wage or changing to a contracted monthly amount. The Commissioners agreed to continue paying the hourly rate to Mr. Jonson. Mr. Mundall arrived at 9:45 am. A discussion was held regarding the future of the PWTF and the effects that it will have on the District for future construction projects. Commissioners agreed to complete the deck project and rebuild the ramp. Mr. Blackwell reported that all sampling is current. Mr. Blackwell reported a leak repaired at 30th Ave and NE 182nd. Mr. Blackwell reported moving two services on Beach Dr. as homes had been demolished and new homes are being built with fire sprinklers. Mr. Mundall reported there were four applicants for the PWTF phase III main replacement project; a discussion was held regarding Earthwork Enterprises being the lowest bidder. Mr. Blackwell reported the District truck had the alignment worked on and still needs more work to correct the pull in the front end. The District staff met with Karen Haines, the City of Lake Forest Park Administrator, and Mayor Dave Hutchinson to discuss the proposed Franchise agreement. Karen, Dave and the City Attorney are reviewing the proposed contract. Nelson Electric will provide the District with the cost estimate for all electrical work needed on the variable frequency drive, generator, transfer pump house, and Northshore vault. Mr. Mundall and Mr. Blackwell met with the Stu Turner, General Manager of Shoreline Water District; a discussion was held regarding the Interlocal Agreement and proposed Franchise Agreement. The City of Lake Forest Park offered to assist in cutting back the ivy in the wellhead. The Boy Scouts would be another option for the District. Beach Drive was re-striped, and as weather permits the staff will be re-striping all other areas of the District. Mr. Blackwell will be attending the WASWD Spring Conference in Ocean Shores April 20& 21. Mr. Blackwell and Mr. Mundall held a meeting with Bob Peterson of Brightwater regarding the new well field. Mr. Mundall reported the Standpipe project would be advertised this week. The Commissioners agreed that Mr. Blackwell could select an on-call person or agency at his discretion to be available when Mr. Blackwell is away. The maximum amount budgeted for this by Commissioners would be $2500.00 annually to be reviewed in 2007. The Commissioners would like the District staff to research the guidelines as to the City of Lake Forest Park assumption of the District. Mr. Mundall reported the following bids were received from Contractors: Earthwork Enterprises, $370,302.98, D& G Backhoe, $402,817.06, Kar Vel Construction, $560,610.93, and Marshbank Construction, $572,093.25. The Engineer is reviewing the bids before recommending award of the contract to the Board of Commissioners. A discussion was held regarding cost estimates for joint construction of a water main for PWTF Phase IV transmission line and water main. Mr. Mundall reported that the new SCADA radios have been received and would be installed today. A discussion was held on the proposed office remodel. Commissioners agreed that Ms. Zweekhorst would learn District procedures to work on-call shifts to relieve Mr. Blackwell. Meeting continued for approval of bid. There being no further business the meeting was recessed at 12:12 p.m., to be continued on April 26, 2006. Dr. Hungar called the meeting to order again at 1:18 pm. On April 26, 2006. Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer and Jackee Zweekhorst, Office Manager. Mr. Mundall stated the low bid for the PWTF contract for the Phase III Water Main Replacement was Earthwork Enterprises of Mukilteo. They bid $370,302.98 including tax. The engineer’s estimate was $419,871.17 including tax. There were no errors in tabulating the bids, and the bidder appears to meet all requirements. Mr. Mundall recommended that the board award the contract for Phase III to Earthwork Enterprises. Work should start May 15, 2006. After discussion, Mr. Currie moved and Mr. Davis seconded awarding the bid for PWTF phase III project to Earthwork Enterprises for $370,302.98 including tax. The motion was approved. There being no further business the meeting was adjourned at 1:52 p.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MAY 08, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the April 17, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $193,088.83, Capital Improvement Fund at $576,588.83, PWTF at $572,663.42 and Market Rate Account at $320.50. Revenue for the month of April totaled $18,690.17 with $11,201.17 from water sales, $1,937.97 in Capital Improvement Fees, and $4,448.59 in interest payments. Vouchers No.092086 through No.092134 in the amount of $28,831.31 were authorized for payment. The Commissioners would like to approve the Human Resources policy at the next board meeting. The Commissioners would also like a background check processed on all new job applicants. The Commissioners will attempt to attend the meeting with the City Council at the City of Lake Forest Park City Hall regarding the potential backup well field provided by Brightwater; a discussion was held. Mr. Mundall arrived at 9:45 am. Mr. Blackwell reported the activities of his attendance at the Washington Association of Water and Sewer District spring conference. Mr. Blackwell reported that the leak at 187th and 37th has been repaired. Mr. Blackwell reported that the staff has cleared the wellhead of all overgrown vegetation. Mr. Blackwell stated the standing water at the pump house has been diverted away from the building to keep the interior dry. Nelson Electric has started the electrical projects; the total project should cost approximately $3000.00 plus supplies. The project includes installing and programming the Variable Frequency Drive, wiring on #2 pump, wiring in the Northshore Vault and the generator. Mr. Mundall stated that he has the standpipe specifications just about completed. The staff reported the April billing was processed and delivered on time to customers. The customer at 17846 Ballinger Way contacted the District to notify the staff of possible water theft from her service line. Mr. Blackwell met with the customer and resolved the problem. Mr. Richard Purn contacted the District to offer his assistance in the ivy reduction at the wellhead. The Boy Scouts are an additional resource available. The customer at 3550 NE 182nd Street contacted the District regarding dead and or dying trees on his property. The customer stated that the condition may be the result of a prior District water leak through the area of the trees on his property The staff would like to request that an Arborist evaluate the condition to verify fault of the dead and or dying trees. Permission of the property owner to access his property for testing of the trees would be requested. The Commissioners approved hiring an Arborist to determine the condition of the trees. Mr. Currie would like to request the staff to relocate the piping supply located in the north side of the District lot to the wellhead area. Mr. Mundall has gathered all information regarding the intertie with Shoreline Water District. Discussion was held. The Commissioners agreed that Mr. Mundall should continue negotiations with Shoreline Water District regarding the intertie. Mr. Mundall reported that the Phase III PWTF 2001 project should be completed within seventy-five days from the start date of the project. May 22 is the estimated date that Earthwork Enterprises will start the project. Earthwork Enterprises still needs to provide the performance bond to the District. A discussion was held. Mr. Mundall reported that the new S.C.A.D.A. radios are installed and operating well. The staff reported that the Standpipe materials for the retrofit are on order. As soon as they arrive we should expect to start the project in June. The approximate down time should be three weeks. Mr. Currie proposed a new drawing of the addition to the office building, a discussion was held. There being no further business the meeting was adjourned at 11:32 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES June 12, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the May 08, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $164,307.53, Capital Improvement Fund at $580,482.66, PWTF at $580,618.79 and Market Rate Account at $721.44. Revenue for the month of May totaled $79,659.15 with $57,567.66 from water sales, $11,713.26 in Capital Improvement Fees, and $5104.34 in interest payments. Vouchers No.092135 through No.092178 in the amount of $117,906.08 were authorized for payment. The Commissioners approved Resolution No. 314 Appointing Representatives to the Board of Directors of the Water and Sewer Risk Management Pool and Rescinding Resolution 287. The Commissioners would like Ms. Zweekhorst to contact Mr. Jonson, the District’s Attorney, regarding the laws with relation to Privacy Policies and the District. Mr. Blackwell reported a buried valve that was located on 37th Avenue. A discussion was held. A discussion was held regarding the watershed connection to the water system via the Bryant Streich Easement. A discussion was held regarding the water leak efficiency limit of ten percent required from the Department of Health. Mr. Mundall reported that the plans for the replacement of the line on 180th Street are completed. The Customer letters need to be drafted and sent out regarding removal of the tree and written permission from the owner. A discussion was held regarding updating the artesian wells electrical system. The staff reported the wiring of the standby generator is about complete. Mr. Mundall has a meeting with Mr. Peterson of Brightwater for the status of the proposed backup wells. Mr. Mundall reported that Mr. Turner of Shoreline Water District has been sent an Emergency Intertie Storage agreement. The District has not received a response. Mr. Mundall reported that PWTF Phase IV is not ready for tender. A discussion was held. A discussion was held regarding PWTF Phase III. The staff reported that the Standpipe painting would be done in the fall. The Staff advertised the Kubota Trachoe in the Equipment Trader with no response. The Commissioners agreed to lower the price and advertise in the Equipment trader, Craigslist and the AWWA newsletter. There being no further business the meeting was adjourned at 12:05 p.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES July 10, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the June 12, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $197,093.62, Capital Improvement Fund at $594,393.06, PWTF at $499,083.92 and Market Rate Account at $188.65. Revenue for the month of June totaled $13,164.84 with $6304.69 from water sales, $942.68 in Capital Improvement Fees, and $5,104.98 in interest payments. Vouchers No.092179 through No.092224 in the amount of $199,641.80 were authorized for payment. A discussion was held regarding resolution 305 and 316. The Commissioners would like corrected drafts brought to the August meeting. A discussion was held regarding PWTF Phase III. Mr. Blackwell reported that a 1”-inch copper line was punctured by Pilchuck Construction. The line was repaired. A discussion was held. Mr. Blackwell reported that all electrical work for the generator and the wellhead is complete. The staff reported that the Kubota track hoe sold on Friday for $30,000.00. The District was paid by cashiers check. The District made a major connection on 187th and 37th to provide water to the school during the PWTF Phase III Main replacement change over. The hydrant on 40th and 178th was struck by an auto and broken. The remnants were stolen. The staff reported meters were read and bills went out on time. The staff reported that the Consumer Confidence report and certification was sent to the Department of Health. All customers received the Consumer Confidence report prior to the July 1, deadline. The staff reported that 181st Street meters have been remarked due to the paving project. A letter will be going out to the residents on Feasels Alley. Mr. Mundall arrived am 10:08 am. The Commissioners approved increasing Charles Larkins’ and Michael Blackstocks salary to $17.00 an hour. The salary increase is effective as of July 10, 2006. A discussion was held regarding PWTF phase IV. A discussion was held regarding the Shoreline Water District Reservoir. The staff reported that the Northshore intertie vault electrical project is completed. The staff reported that the Variable Frequency Drive would be operational by the August meeting. There being no further business the meeting was adjourned at 11:20 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES August 14, 2006 Commissioners present: Gordon Hungar and William Currie Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the July 10, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $167,880.50, Capital Improvement Fund at $597,584.55, PWTF at $339,475.92 and Market Rate Account at $665.39. Revenue for the month of July totaled $119,591.80 with $70,739.71 from water sales, $10,234.71 in Capital Improvement Fees, and $5,044.90 in interest payments. Vouchers No.092225 through No.092269 in the amount of $36,157.96 were authorized for payment. The Commissioners would like Ms. Zweekhorst to contact the District’s Attorney regarding the laws concerning utility location by Cities. The Commissioners approved Resolution No. 305 Establishing new connection charges with base rate to reflect current asset value and Rescinding Resolution 297. The Commissioners approved Resolution No. 316 Adoption of Employee Policy Guide. The Commissioners agreed that Mr. Mundall, Ms. Zweekhorst and Dr. Hungar would attend the Fall Water Association Conference if availability and schedules permitted. The Staff obtained flooring samples for the office remodel. The Commissioners would like to see quotes for all three Companies at the next meeting. A discussion was held regarding replacing the line on Feasels Alley. The staff will send certified return receipt letter to all property owners advising of the Districts intentions. A discussion was held regarding the leak on 180th Street. There is a six-inch main that turns into a one in a half-inch line. Mr. Blackwell will be drafting a letter to the Lake Forest Park Elementary School regarding the hydrant in the schoolyard. The District will convert the meter charge from a six-inch to a four-inch. The District will also be obtaining permission from The School to have full access to the hydrant for maintenance as well as fire service. Mr. Blackwell reported a leak on 178th Street near the Goat Trail so we will obtain a permit and start repairs. Mr. Mundall reported that the PWTF Phase III paving is completed and all meters are working. We are presently cleaning up and proceeding with the restoration part of the project. The Commissioners would like the staff to obtain the City ordinance for Public Property in front of private property. A discussion was held regarding the proposed franchise fee negotiations. Mr. Mundall will be contacting Seattle Public Utilities for an answer regarding Horizon View Park. A discussion was held on the status of Brightwater. A discussion was held regarding electrical improvements. Mr. Mundall reported the PWTF Phase III engineer notes reflect the project will be substantially complete as of August 10, 2006. Mr. Mundall reported that the PWTF phase IV engineer notes are substantially complete and will go out to advertise and apply for permits. A discussion was held. There being no further business the meeting was adjourned at 12:04 p.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES SEPTEMBER 18, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:04 am. The Commissioners approved the agenda. Dr. Hungar moved and Mr. Davis seconded adopting the minutes of the August 14, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $203,112.57, Capital Improvement Fund at $616,234.61, PWTF at $202,707.79 and Market Rate Account at $629.13. Revenue for the month of August totaled $76,777.78 with $60,341.17 from water sales, $7,382.19 in Capital Improvement Fees, and $4,745.52 in interest payments. Vouchers No.092270 through No.092310 in the amount of $183,537.05 were authorized for payment. Ms. Zweekhorst provided the Commissioners with the flooring bids from three companies. The Commissioners would like Ms. Zweekhorst to contact the two lowest bidders, The Beresford Company and Floor Coverings International, for additional quotes on rubber flooring to be provided at the next board meeting. Ms. Zweekhorst reported that she had obtained her Flagger Certification. A discussion was held regarding the status of Brightwater. Mr. Blackwell reported the following: The leak on N.E. 178th Street has been repaired. A new water service was installed on N.E. 184th Street off Ballinger Way. The hydrant on N.E. 178th street and 40th Avenue E. has been restored. Approximately 200 feet at the end of the N.E. 180th Street water line needs to be replaced. It has had a leak and is not large enough to serve new construction. Mr. Mundall arrived at 10:25 a.m. and reported the following: The PWTF Phase III is 95 percent complete. He has decided how to proceed on the PWTF Phase IV project for the 187th Court N.E. replacement and extension to 37th Avenue N.E. This will be done by way of 188th Street N.E. Underground directional boring will go through the existing easement at the end of 187th Court N.E. He had no new information on the Lake Forest Park Franchise agreement. The staff reported that the letters were issued to the residents of Feasels Alley regarding the future improvement project. No objections have been received from any of the residents. The staff reported that the standpipe repairs would be started once Phase IV is underway. This will be after the new pump and controls have been tested. Mr. Davis left the meeting at 10:50 a.m. A discussion was held regarding the Seattle Public Utilities water line at the mall. The Commissioners agreed that a preliminary meeting with Seattle Public Utilities should be scheduled in order to acquire more information on this subject. The Commissioners are very pleased with the staff progress regarding projects. There being no further business the meeting was adjourned at 11:33 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES OCTOBER 9, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the September 18, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $218,785.27, Capital Improvement Fund at $626,092.36, PWTF at $169,364.93 and Market Rate Account at $667.23. Revenue for the month of September totaled $59,336.03 with $47,762.96 from water sales, $4,482.56 in Capital Improvement Fees, and $4,246.63 in interest payments. Vouchers No.092311 through No.092370 in the amount of $84,007.49 were authorized for payment Ms. Zweekhorst reported the following: The Beresford Company’s quote for replacing the office carpeting was the lowest at $3434.00 plus tax. Ms. Zweekhorst will contact the Attorney regarding contracts for permanent employees. Mr. Blackwell reported the following: The hydrant has been repaired on NE 178th Street and 40th Avenue NE. The leak was repaired on NE 178th Street (Goat Trail Loop) with the assistance of Shoreline Water District excavating the asphalt. The main replacement on 180th Street is complete. The VOC testing has been completed and the District is in compliance. Old meters were replaced throughout the District. PWTF Phase III NE 187th Street project is complete with the exception of hydro seeding. The wellhead variable pump part needs to be installed so that standpipe repairs can be started. Mr. Mundall arrived at 10:12 a.m. and reported the following: The standby generator diode needs to be installed. Meetings with Seattle Public Utilities and Shoreline Water District need to be scheduled regarding the main that feeds the mall and the potential inter tie for the mall. The City of Lake Forest Park has notified the District that they will be conducting a Water Efficiency Study of Northshore Utility District, Shoreline Water District and Lake Forest Park Water District. The City of Lake Forest Park notified the District that while installing the new Main on 36th Place NE and Ballinger Way N.E. the crew hit a concrete storm water drain catch basin that was under Ballinger Way NE. The City was asked to locate all utilities on two separate occasions prior to construction. Locates were never provided from the City of Lake Forest Park. Mr. Cohen of 3753 N.E. 188th Street has agreed to sign the easement agreement with minor changes. Letters will be issued to residents prior to construction of the PWTF Phase IV Main replacement project. Any complaints and misunderstandings should be directed to the District staff. The staff has contacted Karen Haines with City of Lake Forest Park to discuss the Water Efficiency Study. The District has had no response from the City of Lake Forest Park regarding the proposed franchise fee. The staff has requested a meeting with Mr. Peterson of Brightwater regarding an update on the potential well field sites. The District will request an agreement for payment from Mr. Peterson regarding the twinning of water lines in the PWTF phase IV project. The Commissioners would like Ms. Zweekhorst to contact Mr. Jonson, the District’s attorney, regarding the laws and procedures for an acquisition of a District by the City, Including Specifics regarding employees and Commissioners. The Commissioners approved the carpeting replacement with the Beresford Company in the amount of $3434.00 plus tax. There being no further business the regular meeting was adjourned at 11:55 a.m. The Commissioners entered an executive session at 11:56 a.m. The executive session was adjourned at 12:32 pm. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES NOVEMBER 13, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:04 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the October 9, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $237,278.84, Capital Improvement Fund at $633,174.03, PWTF at $176,127.82 and Market Rate Account at $277.55. Revenue for the month of October totaled $83,276.89 with $61,300.78 from water sales, $8,467.91 in Capital Improvement Fees, and $4,309.06 in interest payments. Vouchers No.092371 through No.092407 in the amount of $27,434.36 were authorized for payment Ms. Zweekhorst reported the following: The Waterware handheld meter reader has not worked properly in the past billing cycles. SAA stated that the handheld is not repairable. The Commissioners approved replacing the handheld due to its unreliability. RCW 35.13A.090 states that when a water district is taken over by another government agency, the district is dissolved and the Commissioners’ positions are terminated. Mr. Blackwell reported the following: The District participated with the City in the repair at 36th Place NE, cutting the casing and placing a new storm line. Meters have been changed on approximately twenty plus accounts. Staff has read all routes entered data in system and mailed bills on time. The staff attended the City meeting on the water study. We have since been informed that the City did not receive any proposals. The staff will attend the Council meeting to see what the City decides to do. We are starting to do the annual flushing of the mains. The Wholesale report to Seattle Public Utilities revealed that water loss in our District is six percent. The light on NE 187th Street is still not functioning since the PWTF Phase III project. Mr. Mundall is working with Mr. Davis to repair the problem. Mr. Mundall arrived at 9:35 a.m. and reported the following: There has been no action from the City regarding the proposed franchise agreement. A meeting was held on Thursday, November 16, with Brightwater regarding test wells at the Onnuri Church site and the King County Retention Pond site. A discussion was held. The Meeting with Shoreline Water District regarding the Intertie will be scheduled with Mr. Turner soon. PWTF Phase IV recommendation for award should be to reject all offers. A discussion was held. The Commissioners agreed to reject all bids from the PWTF Phase IV Water main replacement project. All contractors who submitted bids will be notified. Mr. Mundall would like to send out a letter to the Libby residence advising them that we intend to use the existing easement and asking for their written agreement. If agreement is refused the District will proceed with legal action. The Commissioners agreed the letter to the Libby residence should be sent out. The generator diode is installed and working. An adjustment to the speed governor should be done. The Variable Speed Control is installed and working but having a slight problem that needs assistance from technical support. The Commissioners would like information regarding whether FEMA or NIMS will provide funding for fencing the WHPA. The staff will take samples of the water at the Town Center to determine the quality of the water. There being no further business the meeting was adjourned at 11:22 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES DECEMBER 11, 2006 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Roy Blackwell, Operations Manager; Dan Mundall, Engineer; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:01 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the November 13, 2006, Board meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $249,286.88, Capital Improvement Fund at $644,233.66, PWTF at $151,341.82 and Market Rate Account at $240.48. Revenue for the month of November totaled $26,081.21with $17,611.82 from water sales, $3,087.11 in Capital Improvement Fees, and $4,79.57 in interest payments. Vouchers No.092408 through No.092447 in the amount of $84,969.56 were authorized for payment Ms. Zweekhorst reported the following: The Board of Commissioners and Mr. Blackwell had been in salary negotiations since July 1, 2006 – November 1, 2006. The Commissioners have approved the District manager’s salary at $59,000.00 annually. Employee evaluation forms are being created to assist in efficient annual reviews. Mr. Blackwell reported the following: No leaks in the Water system. Mr. Blackwell would like Mr. Mundall to demonstrate to the Commissioners and staff the generator operation and maintenance. The staff will complete a district priority project list to be completed in 2007. A discussion was held. The variable speed pump is very close to completion. System flushing is still ongoing. Mr. Mundall arrived at 10:01am and reported the following: Brightwater update and discussion was held. PWTF Phase III has been completed in a satisfactory fashion. PWTF Phase IV sensitive areas package was submitted to the City of Lake Forest Park for approval. The Libbys responded to the letter that was sent regarding the district use of the easement. Mr. Jonson, the District attorney, suggested that we go forth with construction. The staff would like the Commissioners to consider purchasing a truck with four-wheel drive for the district. A discussion was held on how to proceed. The meeting was adjourned temporarily at 10:15 a.m. to enter an executive session on personnel matters. The executive session was adjourned at 11:10am The Commissioners entered a meeting at 11:11am. A discussion was held regarding purchasing a household generator to power the office during a long-term power outage. There being no further business the meeting was adjourned at 12:15 pm. |
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