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LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JANUARY 10, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Tony Sexton, Superintendent; Dan Mundall, Engineer and Jackee Zweekhorst, Office Manager. Visitor: Ms. Hungar Dr. Hungar called the meeting to order at 9:15 am. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 8, 2004 special meeting with corrections. Motion passed. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the December 13, 2004, Board meeting as written. Motion passed. Mr. Currie moved and Dr. Hungar seconded the minutes of the December 21, 2004, special meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $205,613.29, Capital Improvement Fund at $448,514.99, PWTF at $259,927.59 and Market Rate Account at $625.42. Revenue for the month of December totaled $36,047.92 with $29,161.52 from water sales, $5,094.13 in Capital Improvement Fees, and $1,652.27 in interest payments. Vouchers No.090374 through No.090426 in the amount of $45,724.89 were authorized for payment. A discussion was held regarding the excise tax the District is responsible to pay to the Department of Revenue from July1, 2004 through December 31, 2004. Previous to these dates the District had been exempt from this fee. As of June 30, 2004 RCW82.16.042 and RCW 82.04.312 expired; therefore water districts are no longer exempt from the B&O/Public Utility Tax. The Commissioners directed the staff to contact the attorney as well as other local districts to find out what the procedure would be for passing on the excise tax to our customers as well as retroactive collection for water revenue taxes due from July1, 2004, through December 31, 2004. The commissioners would like the staff to draft a letter and send it to all District customers regarding the potential franchise fee as well as the excise fee after legal recommendations from the attorney, accountant and other local districts has been received. Ms. Zweekhorst suggested a method for reporting revenues to distinguish water service revenues from taxes levied by the City and the State. A discussion was held regarding the Waterware billing system and lack of customer service that the District is receiving. The Commissioners requested that a staff member drive to the Waterware office location in Silverdale to see if the company is still conducting business. The Commissioners would like the staff to contact other water districts to research what billing software they are currently using. The Commissioners would like to look into using a larger software company for a future billing program. Mr. Mundall arrived at 10:30 am. Ms. Zweekhorst provided copies of emails as well as attachments that were sent from Ms. Chang at the State Auditor’s Office, referencing the requirements the District should follow with regard to the Small Works Roster. Mr. Sexton reported that Lake Pointe Plumbing would be making the connections inside the residences at 32nd Place and Ballinger Way this afternoon. Mr. Sexton reported a leak that occurred on 185th Street. When the Contractors disturbed the soil it released pressure to the old main. Mr. Sexton and staff replaced a portion of the main that had been damaged during the original installation. A discussion was held regarding the progress of Earthworks Enterprises on the 185th Street PWTF 2001 project. Mr. Mundall reported that the contractor is ahead of schedule. A discussion was held regarding the 45th Place PWTF 2001 project as to the status of the bid applicants. The project bid is estimated at $170,000.00. The bid opening is scheduled for January 17, 2005, at 2:00 pm. Mr. Mundall reported that he will be leaving for vacation on January 18, 2005, and returning on February 15,2005. Mr. Mundall stated that he would be tabulating the bid applicants while on vacation and forwarding the results and award letter to Ms. Zweekhorst for distribution to bidders. A discussion was held regarding the proposed City franchise fee. Mr. Mundall reviewed the past few meetings that have been held with the City. He believes it may be possible for the District to reach agreement with the City. The next meeting is scheduled for January 11 at 1:00 pm. Mr. Mundall reported that Brightwater testing will be scheduled February 23 through February 25, 2005. Mr. Currie would like to have a SCADA well monitor installed in well four prior to Brightwater pump testing. A discussion was held regarding Brightwater developments. Ms. Zweekhorst inquired as to the District’s monetary responsibility with the PWTF 2001 project. Mr. Mundall reported the District’s portion is fifteen percent of the PWTF 2001 project. Mr. Mundall reported that he would be meeting with Mr. Wong regarding a time extension for the completion of the construction of the PWTF 2001 project as well as the release of funds. Mr. Mundall will be revising the D.O.H. System Plan and submitting it to the Department of Health by February 2005. There being no further business the meeting was adjourned at 12:10 pm Commissioners LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES February 14, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Tony Sexton, Superintendent, and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:00 am. The Commissioners approved the agenda. Dr. Hungar moved and Mr. Davis seconded adopting the minutes of the January 10, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $183,212.70, Capital Improvement Fund at $454,511.60, PWTF at $266,449.67 and Market Rate Account at $279.77. Revenue for the month of January totaled $61,209.65 with $47,523.60 from water sales, $11,024.70 in Capital Improvement Fees, and $1901.44 in interest payments. Vouchers No.090374 through No.090426 in the amount of $45,724.89 were authorized for payment. Dr. Hungar would like the staff to research the permit costs that have been paid to the City of Lake Forest Park each year since 1995. Dr. Hungar stated that he had received a brochure from the Washington State Department of Health regarding a meeting they will be holding on March 22, 2005 in Everett, Washington. The meeting will be covering Public Works Trust Fund Loans as well as the Drinking Water State Revolving Fund. Ms. Zweekhorst and Mr. Currie stated they would be attending the meeting on the District’s behalf. The Commissioners would like the staff to send out a letter to all customers providing information regarding the PWTF construction project, proposed franchise fee, meter box trimming guidelines and fees and excise tax collection. The Commissioners would like the attorney to edit the letter prior to being distributed to customers. Ms. Zweekhorst is to contact the attorney as well as the Department of Revenue as to legal requirements and rules regarding excise tax. Ms. Zweekhorst reported that she has made all the software related corrections to Waterware. The District is on track to bill the end of February. Ms. Zweekhorst is still having the same difficulties with regards to Waterware’s customer service not responding to her calls. The Commissioners have requested that the staff research other billing software companies for an alternative solution. Mr. Sexton reported that the PWTF 2001 phase 1 185th street project was complete and that Earthwork Enterprises did an excellent job. The commissioners were pleased with the contractor and his crew. Mr. Sexton stated that he had received a call from a resident on 32nd Place stating that she had no cold water. Mr. Sexton repaired the aerator on the faucet, and the problem is now fixed. Mr. Sexton reported that he has been contacted by a builder regarding a new development that will be built off 40th Place. The builder stated that the necessary cul de sac street would be a private rather than a public street. The Commissioners have advised Mr. Sexton to contact the city to confirm this information. The Commissioners will make a decision when Mr. Sexton reports if the street will be a public or a private development. Mr. Sexton reported that there is a leak on 180th Street, and if we do not obtain easements from the residents to fix the main the District will have to relocate all service meters to a public street. The Commissioners advised Mr. Sexton to send out a letter to the customers exactly like the letter that was sent out for the 32nd Place project authorizing the District to put service meters on 180th Street. The District will be responsible for the service lines for six months from the date of installation. After the six months the residents will be responsible for their own lines. The Commissioners would like the letter sent out immediately. Mr. Sexton reported that the Beach Drive project should only take one or two weeks to complete. The Commissioners would like one of the shallow wells dug up to estimate the time it will take to manually update, repair and restore the wells. Mr. Currie would like the Brightwater probes placed in well 3 and 4. Mr. Sexton states that it should only take an afternoon to a full day to complete. Mr. Sexton reported that the PWTF 2001 phase 2 45th Place project permit is still in process with the City. Mr. Sexton will contact the City weekly to track the status of the permit. Dr. Hungar stated that the March board meeting would be moved from Monday, March 14, at 9:00 am. to Wednesday, March 2, at 9:00 am, due to his conflicting vacation schedule. Dr. Hungar will return from Australia April 5. Mr. Currie reported that his neighbor, John Rodgers, would be interested in a Water Commissioners position in the future. There being no further business the meeting was adjourned at 11:50 am Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MARCH 02, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the February 14, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $231,622.53, Capital Improvement Fund at $466,492.80, PWTF at $186,920.94 and Market Rate Account at $566.13. Revenue for the month of February totaled $15,227.06 with $11037.53 from water sales, $2215.23 in Capital Improvement Fees, and $1974.30 in interest payments. Vouchers No.090473 through No.090518 in the amount of $31,511.13 were authorized for payment. Ms. Zweekhorst provided the Commissioners with the calculations for permit fees that have been paid to the City over the last fifteen years. Dr. Hungar would like copies of the spreadsheet of fees and a letter sent to the Mayor and Council members. Ms. Zweekhorst has been informed that Waterware has been sold to SAA Corporation effective March 1, 2005. The Commissioners would like the staff to continue researching other companies that offer billing software. Mr. Sexton reported that Beach Drive has five more services to be connected, and that the staff are not repairing the leak on 180th Street as of yet. The 51st Street project will be started prior to repairing the leak on 180th Street. The sensors are in the wells and working properly. The Brightwater pump testing has been delayed a few days. The customer letters need to go out to the residents on Beach Drive. and the permit has not been issued yet from the City. The Brightwater reports have been received although they are five months after the fact and still are not accurate. The Commissioners would like the following projects completed within the next month, 1.) Install the planned improvements in one artesian well site in order to obtain an estimate of time required to do the remaining wells; 2.) Install the anti-corrosion system on the low tank. A discussion was held with the staff regarding the schedule of tasks to be completed by Mr. Sexton and the field staff. The Commissioners directed the staff to find a service or a company that would be able to research the status of 180th Street and Feasels Alley (formerly Lake View Lane) to provide evidence if the two locations are public or private streets. The Commissioners have given the staff permission to include the annual newsletters in the billing for February 2005. The Commissioners stated that they are pleased that various projects have been completed. Mr. Mundall reported that he and Ms. Zweekhorst would be meeting again with the City of Lake Forest Park with regards to the proposed franchise fee on March 3, at the District office. The staff held a discussion regarding the negotiations with the proposed franchise fee. Mr. Mundall reported that the PWTF 2001 Phase 1 185th Street project has been completed; the bid amount was $82,862.00. Payment to Earthwork Enterprises for the completion of the project was $92,262.56 including sales tax. There was an additional amount of about $2000.00 included in the payment for add-ons/ change orders. Mr. Mundall requested that the PWTF 2001 phase II 45th Place bid has to be executed by the Commissioners and Earthwork Enterprises as soon as possible. The time frame for this phase of the project is estimated at forty calendar days. The PWTF has been sent a letter of projection regarding the PWTF 2001 projects. Mr. Mundall needs to complete the work needed to obtain approval of our System Plan, as well as the completion of the 187th Street bid. Both are projected to be completed by mid April, approximately the 20th. The Commissioners and Mr. Mundall requested that Mr. Sexton finish the Beach Drive services prior to starting the siphon well improvements. They would like the siphon well system functional prior to the summer high usage period. The high tank painting and improvements will be scheduled for the fall of 2005. The commissioners would like the staff to contact lumber companies or possibly run an advertisement for removal of the wood tank. Mr. Currie would like current accurate graphs of wells 2 and 4 as soon as possible. There being no further business the meeting was adjourned at 11:18 am Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES APRIL 11, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:06 am. The Commissioners approved the agenda. Dr. Hungar moved and Mr. Davis seconded adopting the minutes of the March 02, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $211,262.81 Capital Improvement Fund at $469,655.88 PWTF at $187,186.69 and Market Rate Account at $570.81. Revenue for the month of March totaled $71,393.50 with $58,004.33 from water sales, $11,568.01 in Capital Improvement Fees, and $1821.16 in interest payments. Vouchers No.090520 through No.090583 in the amount of $33,323.79 were authorized for payment. The Commissioners approved resolution No. 306 establishing assessment and collection of State Excise Tax. A discussion was held regarding the proposed City Franchise Agreement with special interest being directed to the depreciation of pipes and relocation and the permit fee the District would be required to pay for work within the paved traveled road. The Commissioners agree to proceed with the proposed Franchise Fee negotiations. Ms. Zweekhorst reported that she would be out of the office May 9, 10 and 11, for vacation. She requested that the board meeting be rescheduled to May 16. The Commissioners approved the board meeting being moved to Monday, May 16, at 9:00 am. Ms. Zweekhorst reported that she would be out of the office May 25-27 for surgery. Ms. Zweekhorst reported that Mr. Bormann would be a temporary assistant the week of April 11-15, to help with research projects in the office. Mr. Sexton reported that the 45th Place services were being installed and they should be completed by the end of the week. Mr. Sexton reported that because of leaks created when replacing the main on 45th Pl the staff has placed an additional valve on the system which reduces the number of customers that would be without water if there was to be a water shut-off. Mr. Sexton is interested in accomplishing small works roster items that should be completed. The 51st Place project is estimated to be approximately $25,000.00. The District has been ordered to install a fire hydrant on 51st Place, and the Commissioners have approved a threshold of $25,000.00 to complete the project. Northshore Fire Department has ordered the District to have a fire hydrant installed by May 1. We will not be able to meet that date so the Commissioners are declaring this project an emergency situation. Mr. Mundall stated that he is actively working on the DOH system plan, but has requested that with the many projects that he is working on, he would like some assistance if possible from Ms. Zweekhorst, in addition to her normal hours worked at the District. The Commissioners agreed that Ms. Zweekhorst could support Mr. Mundall while working with the system plan. Mr. Sexton reported that the Beach Drive project was completed. Dr. Hungar stated that the main flushing needs to scheduled and a letter is to be included in the April billing that flushing will take place before the end of June. Mr. Sexton stated that it would take approximately three weeks to flush the entire system. The letter is to have a section that will discuss the District having an advisory committee that could possibly recruit future Commissioners. Mr. Sexton is to contact Mr. Hitchcock as to when he will be coming back for the summer. Mr. Sexton reported to the Commissioners that we have a customer, Mr. Bush on Fern Lane, who has remodeled his home and is very unhappy with the water supply he is receiving. The Commissioners stated that this project is to be solved exactly as we did on 32nd Place. The District will pay to place the services at the end of Fern Lane where the District has the legal right to work in the street, and the residents can bring their service lines to the meters. Mr. Bush has complained of discolored water and numerous times the District staff has asked Mr. Bush if they could have a sample from his home to have it tested. Mr. Bush has said that his wife would bring in a sample. Dr. Hungar would like one of the staff to go to Mr. Bush’s residence and acquire a sample of his water for testing purposes. Mr. Sexton reported that to start on Weathervane Lane we need signatures from Mr. Loshen and Mr. Clogsted. Mr. Mundall stated that Mr. Karesh is to be hired to complete the easement process on Weathervane Lane. Mr. Mundall reported that Brightwater has found a number of sites for the new backup well-field north of the tunnel. Mr. Mundall also reported that the PRV on 182nd Street has been repaired, and that the staff has all legal requirements and equipment to maintain our own PRV stations. Ms. Zweekhorst will be attending basic waterworks operations in June. Mr. Sexton stated that he would be fixing the leaks on the artesian pumps and repairing other pumps. The time frame to replace the old transfer pump with a variable speed drive pump should be one week to a week and a half. The footing needs to be replaced prior to the installation. The Commissioners would like to see the staff paint the office this summer and research flooring options, wood vs. vinyl. The deck needs to be replaced or repaired due to rotten wood planks, and Mr. Currie is going to look into removal of the small wood tank. There being no further business the meeting was adjourned at 1:13 p.m. Commissioner LAKE FOREST PARK WATER DISTRICT SPECIAL BOARD MEETING MINUTES MAY 10, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Roy C. Blackwell, Field Worker acting as Secretary. Dr. Hungar called the meeting to order at 3:30 PM. The purpose of the Special Meeting of the Board of Commissioners was to discuss the bids that had been received for the 51st St. emergency main replacement. This project was a Small Works item and seven (7) contractors had been requested to offer bids. Of the seven (7) contacted, two (2) offered bids for this project. One bid was from P&H Dirtworks for $14,700.00 before tax and the other bid was from Earthwork Enterprises for $23,387.00 before tax. Mr. Mundall gave a presentation comparing each bid and the background on each contractor. Both bids were less than the Engineer’s estimate of $ 35,161.00. P&H Dirtworks had the lower bid; however, they did not have the level of experience in water main construction that the other contractor (Earthwork Enterprises) had. A discussion regarding the merits of each bid and the level of risk each presented followed. Mr. Timothy Davis offered a motion to accept the bid of Earthwork Enterprises and award the contract for $23,387.00. Mr. William Currie seconded the motion. A request for discussion followed, and the question was called for. Mr. Hungar voted yes; Mr. Currie voted yes and Mr. Timothy Davis voted yes. The motion to award the to Earthwork Enterprises was adopted. No further business being before the board, the meeting was adjourned at 3:53 PM . Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES MAY 16, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:15 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the April 11, 2005, Board meeting with corrections. Motion passed. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the May 10, 2005, Special Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $193,607.10 Capital Improvement Fund at $482,277.12 PWTF at $230,414.35 and Market Rate Account at $962.03. Revenue for the month of April totaled $22,382.82 with $14,6119.75 from water sales, $2412.24 in Capital Improvement Fees, and $1996.20 in interest payments. Vouchers No.090584 through No.090629 in the amount of $33,323.79 were authorized for payment. Dr. Hungar asked the staff to prepare a letter to be sent to Mr. Quadri regarding specific dates of non-payment. A discussion was held on the 51st Place project with special interest in the start date of today, Monday, May 16. The estimated finish date will be in approximately four weeks. Mr. Mundall arrived at 10:04 am. Mr. Sexton reported that Mr. Hitchcock would arrive on May 18, so flushing of the system will begin immediately following Mr. Hitchcock’s arrival. Mr. Mundall reported that as soon as the plans are ready the District would be able to tender the funds from the Public Works Trust Fund. A discussion was held regarding the funding process. Mr. Sexton reported that he has moved the new variable speed pump up to the Wellhead for installation and replacement of the No. 2 transfer pump. Mr. Sexton reported that the easement for the 180th Street project is just about complete. The District is waiting for are the notarized signatures from residents. Mr. Mundall reported that an easement for the 47th Place project has been found in King County records. The Commissioners approved the purchase of a reasonable used truck for the District. The Commissioners requested that Mr. Sexton have one artesian well upgrade completed prior to the June board meeting. Mr. Mundall reported that the System Plan is 80% complete, and the District needs to submit an extension to Isaac Huang at PWTF. He stated that there should be no problem receiving an extension. A discussion was held regarding future main projects and the amount of pipe that would be needed. Mr. Mundall reported that we are awaiting the well pump depth results from Brightwater, as well as the locations for a backup well. A discussion was held regarding the proposed City franchise fee. Mr. Mundall reported that the transfer pump legs were tested and found to be adequate with the new pump. A discussion was held regarding the extension of office storage. There being no further business the meeting was adjourned at 11:20 a.m. Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JUNE 13, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; Richard Donner, Resident; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:04 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the May 16, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $223,557.04 Capital Improvement Fund at $498,060.95, PWTF at $548,600.31, and Market Rate Account at $601.66. Revenue for the month of May totaled $79,663.64 with $61,379.46 from water sales, $11,135.59 in Capital Improvement Fees, and $2049.34 in interest payments. Vouchers No.090630 through No.090675 in the amount of $126,151.28 were authorized for payment. Mr. Sexton reported 51st Place is completed per Earthwork Enterprises bid. A discussion was held regarding the abandonment of the old 51st Place water main. The road was patched after completion of the project to a better standard than prior to the beginning of the project. Dr. Hungar requested that in the future the staff determine if the old line is properly terminated on 51st Place. Mr. Sexton reported that flushing is 40% complete and the next location to be flushed is Beach Street. Mr. Mundall arrived at 10:00 am. A discussion was held regarding Feasel’s Alley water availability and condition of water. Until the residents provide the District with an easement we cannot replace the water line. Mr. Mundall reported that the 180th Street easement has been recorded with the County. The staff will be able to start the project this summer. There was a discussion held regarding the completion of this project. A discussion was held on the status of the proposed LFP franchise agreement. The attorneys are currently reviewing the proposed agreement. Mr. Mundall reported that there would be a Brightwater meeting held at the District offices Wednesday, June 22, at 9: 00 am. A discussion was held regarding Brightwater and well 306. Mr. Mundall reported the PWTF status with 45th Place being complete, and 45% of the overall project is complete. A discussion was held regarding the specific of the PWTF project and the requirements from Isaac Huang. The District has received a $536,600.00 check from the PWTF to complete the District projects. The District may not use the funds until the System Plan is completed. The staff will be finished with the flushing of the water system by the end of June. The pump in the WHPA should only take one week to install. The 180th Street leak should take approximately one month to complete. Mr. Currie suggested that the District hire an electrician and a pump setter to install the new pump in the WHPA. The Commissioners would like Mr. Sexton to provide a schedule of projects by the next board meeting. Mr. Mundall is going to set up a radio read link to the well field which will enable a dial up connection to the SCADA system for the back up for the alarm system. Mr. Currie presented a drawing of the proposed office add-on for discussion. Mr. Currie requested that the carpet in the District offices be professional cleaned one more time prior to the proposed office add-on. Dr. Hungar has a potential person interested in the wood from the wood tank in the WHPA. There being no further business the meeting was adjourned at 11:58 a.m. Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES JULY 11, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:35 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the June 13, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $171,591.77 Capital Improvement Fund at $500,795.20, PWTF at $504,620.62, and Market Rate Account at $377.30. Revenue for the month of June totaled $15,523.80 with $11531.93 from water sales, $1565.61 in Capital Improvement Fees, and $1952.94 in interest payments. Vouchers No.90675 through No.90719 in the amount of $109,381.20 were authorized for payment. A discussion was held regarding the schedule for the completion of the system flushing. Mr. Sexton reported that 80% of the system still needs to be flushed. The Commissioners agreed the next system flushing should take place Nov/Dec 2006. Dr. Hungar and Mr. Mundall will set up a meeting with Mr. Lindquist regarding the easement needed on Feasels Alley. Mr. Mundall stated that he is working with Mr. Jonson, the District attorney, to negotiate a few items still unacceptable with the Proposed Franchise Agreement from The City of Lake Forest Park. The items in question are in Sections 2,3,7, and 18. Brightwater is investigating the two favorable sites north of the WHPA. Mr. Mundall will be gathering information from the D.O.H. to establish what specifications the District will need to follow. Mr. Mundall is researching the water rights at this time. The District sent a letter to Isaac Huang at the Public Works Board requesting an extension of the PWTFagreement through the end of 2006. Mr. Huang stated that the Board should favorable with the request. Mr. Mundall reported that he is working on the system plan and that he will be setting up a meeting with Northshore Utility District regarding the intertie agreement, water rights and fire protection water agreements that the District verbally has with Northshore Utility District. The Commissioners would like the staff to research the expiration date for the Agreement for water storage between the District and Shoreline. The Commissioners suggested that the staff should research a possible future intertie with Shoreline. Mr. Sexton is to complete D.O.H sanitary improvements for WHPA by September. Mr. Sexton is to search for an experienced part-time field worker. Dr. Hungar would like the staff to fax the proposed software agreement to the District attorney, Mr. Jonson, for his review. There being no further business the meeting was adjourned at 11:15 a.m. Commissioner LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES AUGUST 8, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:03 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the July 11, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $171,591.77 Capital Improvement Fund at $500,795.20, PWTF at $504,620.62, and Market Rate Account at $377.30. Revenue for the month of July totaled $60,521.27 with $47,230.61 from water sales, $7,826.73 in Capital Improvement Fees, and $2,516.52 in interest payments. Vouchers No.90720 through No.90761 in the amount of $29,923.15 were authorized for payment. A discussion was held regarding the intertie and water storage agreement with Shoreline Water District with special attention being focused on the contract expiration date of October 21, 2006. Mr. Blackwell reported that he had reviewed the proposed software contract from SAA Corporation. The Commissioners requested that the staff contact SAA Corporation and work out the changes that need to be made as well as issue payment for the annual invoice. Mr. Sexton reported that the water system flushing has been completed; a discussion continued regarding changes for flushing in the future. Mr. Sexton reported that the wood tank has been dismantled. A discussion was held regarding PRV stations and the District requirements for Confined Space Entry. A discussion was held on false alarms occurring from well two. The staff is waiting to hear from the City of Lake Forest Park regarding the Proposed Franchise Negotiations. A discussion was held regarding the proposed Brightwater well site. Mr. Mundall is working on the well information. Mr. Mundall reported that the System Plan is near completion. Mr. Mundall reported that the PWTF project for 187th Street would be submitted to Department Of Health as soon as they approve the System Plan. Mr. Mundall suggested that the long-term solution for the artesian wells would be a submersible pump with a pressure tank, or a variable speed slow start pump. The staff reported that the standpipe painting must be pre-approved through the Department Of Health prior to advertising for bidders. Mr. Currie left at 10:30 a.m. A discussion was held on the types of enclosures that could be used for the WHPA fencing. Mr. Hitchcock will be leaving the District; this is his sixth and final summer. There being no further business the meeting was adjourned at 11:04 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES SEPTEMBER 12, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Tony Sexton, Superintendent; Jackee Zweekhorst, Office Manager; Richard Donner, Resident; and Mr. Absitis, Resident. Dr. Hungar called the meeting to order at 9:01 am. The Commissioners approved the agenda. Mr. Davis moved and Mr. Currie seconded adopting the minutes of the August 08, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $186,182.38 Capital Improvement Fund at $516,064.88, PWTF at $519,258.92, and Market Rate Account at $341.26. Revenue for the month of August totaled $41,075.59 with $33,077.32 from water sales, $4,865.48 in Capital Improvement Fees, $ 1,512.25 in Washington State Excise tax and $3,132.79 in interest payments. Vouchers No.90762 through No.90801 in the amount of $25,562.21 were authorized for payment. A discussion was held regarding the existing agreement on potential use and partial ownership of the Shoreline Water District Reservoir located on 40th Place NE. The Commissioners would like a staff member to attend the Annual WASWD meeting September 28-30, In Chelan Washington. Ms. Zweekhorst reported that Mr. Mundall would be interested in attending the meeting on behalf of the District. The Commissioners agreed that Mr. Mundall would attend the meeting. Ms. Zweekhorst reported to the Commissioners that she would be attending a QuickBooks two-day training class October 17 and 18, in Tacoma. Mr. Sexton held a discussion regarding the low tank anti-corrosion work. The Commissioners requested that Mr. Sexton contact a person to weld the wires to the low tank. If it is not possible to find a person to weld the low tank Mr. Sexton offered to learn to weld the low tank himself. The Commissioners would like Mr. Sexton to use his time on other projects. A discussion was held regarding the bad sample collected at 18926 33rd Ave NE. A new aboveground sample station was installed to replace the sample station on NE 182nd Street. Mr. Sexton has ordered new sample stations from Seattle to replace all District locations. Mr. Sexton reported that when chlorination is used it does not extend rapidly enough throughout the system. The Commissioners want the staff to solve the problem with the chlorinator and have it ready prior to next summer. The Commissioners agreed they would be willing to pay the $2100.00 plus tax for removal of the tree on NE 180th Street. Mr. Donner stated that he would research and contact Ms. Zweekhorst with regards to the time frame on System Plan reviews by neighboring districts. Mr. Sexton reported the standpipe painting is projected for February 2006. Mr. Sexton is to contact the Emergency Response System Team to speak with them as to how the District would acquire a 480-volt Generator in case of an emergency or national disaster. There being no further business the meeting was adjourned at 11:24 a.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES OCTOBER 10, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; Richard Donner, Resident and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:02 am. The Commissioners approved the agenda. Dr. Hungar requested that the date of the Monday, November 14th board meeting would be rescheduled for Wednesday November 16th at 9:00 am. The Commissioners approved this change; staff will post the change. Mr. Currie moved and Mr. Davis seconded adopting the minutes of the September 12, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $186,182.38 Capital Improvement Fund at $516,064.88, PWTF at $519,258.92 and Market Rate Account at $298.12. Revenue for the month of September totaled $94,419.80 with $77,486.22 from water sales, $9,966.79 in Capital Improvement Fees, and $3,821.57 in Washington State Excise tax and $3145.22 in interest payments. Vouchers No.90802 through No.90859 in the amount of $45,634.09 were authorized for payment. Mr. Donner left the meeting at 9:25 am. The Commissioners approved replacing the Hewlett Packard inkjet printer. The billing printer has broken beyond repair and we must have a back-up printer at all times. A discussion was held on the completion of the installation of the anti-corrosion on the low tank. The Commissioners would like a corrosion protection test completed in a year. Mr. Sexton is to complete one artesian well by the end of the month. A discussion was held regarding the exemption the DOH extends on sampling. A discussion was held regarding the agreement with Shoreline Water District on water tank storage and supply. The expiration date on our agreement is October 21, 2006. A discussion was held regarding an intertie with Shoreline Water District. Mr. Mundall reported to the Commissioners and staff the information that he received at the annual Water And Sewer Association meeting. Dr. Hungar informed the Commissioners and staff that he will be unavailable due to knee surgery on Thursday, October 13. Mr. Mundall reported that there are no changes to the Brightwater status. Mr. Mundall reported that the system plan should be completed within a month. A discussion was held regarding the Northshore Utility pump vault electrical upgrades that are needed. Mr. Currie proposed a possible part-time office position to Ms. Zweekhorst that was being offered by the Lake Forest Park Stewardship program. Ms. Zweekhorst stated that she would look into the position and provide more information to the Commissioners at the next board meeting. Mr. Sexton proposed a $ 2.00 per hour increase for Mr. Larkin as well as a decrease in pay for himself to reward Mr. Larkin with an increase. The Commissioners would like Ms. Zweekhorst to calculate the cost of the increase, PERS, and HCA and provide the information at the next board meeting. Mr. Sexton is to secure the information on purchasing a 75-kilowatt generator for the District and provide it to the Commissioners at the next board meeting. Total cost generator and trailer not to exceed $10,000.00. There being no further business the meeting was adjourned at12: 25 p.m. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES NOVEMBER 16, 2005 Commissioners present: Gordon Hungar and William Currie. Others present: Dan Mundall, Engineer; Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:15 am. The Commissioners approved the agenda. Due to Ms. Zweekhorst’s vacation the date of the Monday, December 12th board meeting will be rescheduled for Monday, December 19th at 9:00 am. The Commissioners approved this change; staff will post the change. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the October 10, 2005, Board meeting with corrections. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $212,619.98, Capital Improvement Fund at $527,376.30, PWTF at $526,610.52, and Market Rate Account at $201.60. Revenue for the month of October totaled $30,101.79 with $22,302.00 from water sales, $2,561.61 in Capital Improvement Fees, $999.23 in Washington State Excise tax, and $3,226.23 in interest payments. Vouchers No.90860 through No.90922 in the amount of $32,700.95 were authorized for payment. The Commissioners would like Ms. Zweekhorst to research the regulations with regards to board meeting date changes and the posting or advertising policy. Ms. Zweekhorst reported that she has completed basic field operations training and is enrolled to take her managers 1 training Dec 14-16. A discussion was held regarding snowbirds and the District policy. The Commissioners recommended that the charges stay the same as if the customers were living in town. If the customer does not want to pay the charges then the water is to be disconnected and a $30.00 disconnect fee and a $30.00 reconnect fee will be applied to account. Ms. Zweekhorst reported that the service at 4955 NE 184th Street has been disconnected for non-payment since December 28, 2004. The balance on the account is $459.54 and she requested the authority to process a lien with the attorney. The Commissioners approved Ms. Zweekhorst processing a lien. Ms. Zweekhorst presented a draft 2005 budget to the Commissioners for review. Ms. Zweekhorst reported to the Commissioners that Bank of America is our current credit card company. As of the District’s renewal date Bank of America changed their policies. Previously the District credit card could be signed by authorized users as well as by Anthony Sexton. Upon renewal the credit card company must have names of individuals to add as users to the account. The Commissioners approved adding Ms. Zweekhorst and Mr. Blackwell to the credit card account with Bank of America. Ms. Zweekhorst provided the Commissioners with the benefit and income comparisons for Charles Larkins. The Commissioners approved the charges for the hydrant replacement at 17803 40th Ave. NE on October 17, 2005, due to an auto accident. The total amount of $1448.72 was invoiced to Maria Lawson at Allstate Insurance. A discussion was held on office storage space as well as new flooring for the existing office. A discussion was held regarding the artesian well rebuild / repair. The Commissioners approved the purchase of a submersible pump for the system. Mr. Sexton reported that the #2 variable speed transfer pump and pressure tank are installed but the inverter still needs to be installed. A discussion was held on the leak at 17440 47th Ave NE. Per Commissioners agreement water services are to be installed only if full payment has been received by District. Mr. Sexton reported that four new sample stations have been installed. Two of the stations are partially installed, and two stations are completely installed. The District is waiting on two more sample stations from the City of Seattle that should be available in the spring of 2006. A discussion was held regarding tree watering and replacement at the residence of Roger & Donnie Jewell, 18730 45th Place NE. During the 45th Place construction, trees were replaced at the Jewells residence. The Commissioners agreed to adjust the water bill to the previous year’s usage due to the watering for the new trees. The Commissioners agreed to pay the charges for the watering items needed to keep the trees alive if the items were returned to the District; if not the Jewells would be responsible for the watering items. Mr. Sexton reported that he has kept a log on the hours that the excavator has been used. A discussion was held regarding locate information and legal issues. Mr. Mundall reported that the system plan is completed, yet still needs to be signed off by the City of Lake Forest Park and printed. Mr. Mundall reported that he is still searching for a replacement printer for the office. The Commissioners would like the staff to coordinate a meeting in December with Northshore Utility District, Shoreline Utility District, Senator Darlene Fairley and Representative Ruth Kagi regarding mutual interest with regards to conservation, excise tax, credit card use, prevailing wage, and franchise fees. Mr. Mundall reported that he is requesting a meeting with Shoreline Water District regarding the inter-tie agreement. There being no further business the regular meeting was adjourned at12: 30 p.m. The Commissioners entered an executive session at 12:31pm. The executive session was adjourned at 12:45pm. LAKE FOREST PARK WATER DISTRICT SPECIAL BOARD MEETING MINUTES November 23, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Tony Sexton, Superintendent; and Jackee Zweekhorst, Office Manager. The Commissioners approved the agenda Dr. Hungar called the meeting to order at 9:05 PM. Due to Commissioners being unavailable, the Monday, December 19th regular board meeting at 9:00 am has been rescheduled to Wednesday, December 21 at 9:00 am. The Commissioners approved this change; staff will post the change. A discussion was held regarding the repair/rebuild of the artesian wells. Mr. Sexton reported that the generator trailer was ready for the generator to be installed for use. There being no further business the meeting was adjourned at 9:21 a.m. The Commissioners entered an executive session at 9:22 am for a one-hour meeting on personnel matters. The executive session was adjourned at 10:45am. LAKE FOREST PARK WATER DISTRICT BOARD MEETING MINUTES DECEMBER 21, 2005 Commissioners present: Gordon Hungar, William Currie and Timothy Davis. Others present: Dan Mundall, Engineer; Roy Blackwell, Operations Manager; and Jackee Zweekhorst, Office Manager. Dr. Hungar called the meeting to order at 9:15 am. The Commissioners approved the agenda. Mr. Currie moved and Mr. Davis seconded having Dr. Hungar remain as president for the coming year. Motion passed unanimously. Dr. Hungar moved and Mr. Currie seconded having Mr. Davis serve as secretary for the coming year. Motion passed unanimously. Mr. Davis moved and Dr. Hungar seconded having Mr. Currie serve as treasurer for the coming year. Motion passed unanimously. Mr. Currie moved and Dr. Hungar seconded adopting the minutes of the November 16, 2005, meeting as written. Motion passed. Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $197,948.72, Capital Improvement Fund at $531,423.26, PWTF at $534,098.41, and Market Rate Account at $718.00. Revenue for the month of November totaled $80,175.91 with $62,227.46 from water sales, $9,641.55 in Capital Improvement Fees, $3,048.10 in Washington State Excise tax, and $3,607.23 in interest payments. Vouchers No.90923 through No.90986 in the amount of $46,146.80 were authorized for payment. Ms. Zweekhorst reported that she has completed her water works basic training she will be attending the manager one review class as well as taking her exam in the first week of June. The staff has reported that the quarterly newsletter went out as planned with the use of our new Xerox printer. The District was able to construct as well as produce the newsletter; in the past the District has always had to pay to have the newsletter printed, which can become quite costly. Small errors will be corrected in the next newsletter and all customer publications will have Commissioner reviews before being printed and mailed. Ms. Zweekhorst reported that the payment for the hydrant that was replaced due to an auto accident on October 17 has been paid in full. Mr. Blackwell reported that the DOH requested the District to provide lead & copper samples by December 31, 2005. The staff has reported that all sampling is current. Mr. Blackwell reported that the # 2 transfer pump is installed as well as the pressure tank. All that is needed to complete the project is the wiring. Mr. Blackwell reported that four out of six sample stations are installed and operational. The additional two are partially complete and will be finished when we receive the other two stations in Spring 2005. Mr. Blackwell stated that the generator is secured in the trailer and all that needs to be done is the electrical; then the generator will be operational for an emergency situation. Mr. Blackwell discussed the progress of the artesian well re-plumbing. The District has received an invitation to the City of Lake Forest Park’s Emergency Preparedness Fair as an exhibitor. The staff would like to participate and use the trailer and new generator as an exhibit item. The Commissioners agreed the District should participate on Saturday, February 25, 2006. Mr. Blackwell reported that if the valves associated with the leak at 3534 NE 182nd Street needed to be shut down 80 customers would be without service. The staff would like to install a valve so that only 8 customers would have interrupted service. The Commissioners agreed replacing seven or eight valves to minimize interruption of service. The Commissioners would like Mr. Blackwell to start looking for a part-time field worker. Mr. Mundall reported that the next Brightwater meeting, regarding the new proposed well field and procedures would be held at the District office on Tuesday, January 10, at 10:00 am. Mr. Mundall reported that DOH has estimated a 2-3 month time frame for approval of the system plan. Mr. Mundall stated that the base plans for the PWTF phase II are very near completion and bidding should be planned for March 2006. Mr. Mundall will be contacting Shoreline Water District to set up a meeting regarding the inter-tie agreement. A discussion was held regarding the current contract’s legal wording. The Commissioners have approved giving Ms. Zweekhorst an additional two hours a day for fieldwork experience so that she may obtain her manager one certification experience. The meeting was adjourned temporarily at 12:02 p.m. to enter an executive session on personnel matters. The executive session was adjourned at 12:25pm. The Commissioners entered a meeting at 2:02 pm The Commissioners entered an executive session on personnel matters. The executive session was adjourned at 2:27pm The Commissioners entered a meeting at 2:27p.m. The Commissioners approved the following wage and salary actions: Charles Larkins wage increased to $ 16.00 an hour effective January 1, 2006. Jackee Zweekhorst’s wage will be increased by 10% effective January 1, 2006. Roy Blackwell’s salary increased to $55,000.00, retroactive to December 1, 2006 with reevaluation in six months. Dan Mundall’s contracted salary increased by 10% effective January 1, 2006. Tony Sexton is terminated effective November 30, 2005, with salary, HCA and PERS paid from November 1 through Dec 31, 2005. Mr. Blackwell suggested that his title should be changed from Superintendent to Operations Manager based on the fact that superintendent is a title that is not used in the field anymore. The Commissioners agreed that Mr. Blackwell’s title would be Operations Manager. There being no further business the meeting was adjourned at 2:34 p.m. |
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