Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Others present: Tony Sexton, Superintendent; Dan Mundall, Engineer and Joan Grindeland, Office Manager.

Dr. Hungar called the meeting to order at 9:10 am.

Mr. Currie moved and Mr. Davis seconded approving the minutes from the December 9, 2002 meeting with corrections. Motion passed unanimously.

Ms. Grindeland handed out the forms for the Public Disclosure Committee annual filing. She reminded the Commissioners that these forms are due by April 15, 2003.

Due to some recent confusion on the District’s policy for disconnection of non payment Ms. Grindeland was instructed to prepare a resolution and accompanying policy statement for the Commissioners to review at the next meeting.

Ms. Grindeland presented copies of the mailer concerning the deadline for testifying on the Brightwater Draft Environmental Impact Statement. The mailers, along with a copy of the County’s comment sheet will be mailed to all customers tomorrow.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $309,763.24, Capital Improvement Fund at $264,034.48, PWTF at $219,355.84, and Market Rate Account at $314.18. Revenue for the month of December totaled $51,967.13 with $42,140.42 from water sales, $7,859.58 in Capital Improvement Fees, and $1,967.13 in interest payments. Vouchers No.008961 through No.008998 in the amount of $52,300.38 were authorized for payment.

Ms. Grindeland reported that all the financial information for 2002 has not been received yet. She will have this information plus the Draft 2003 budget for the next Board meeting.

Ms. Grindeland was instructed to research what the inflation rate for the greater metropolitan Seattle area was for 2002 and prepare a rate increase resolution based on this percentage for discussion at the next Board meeting.

Mr. Mundall arrived at 10:15 am

Mr. Sexton reported that the tank cleaning is still on schedule. There followed a discussion on the cleaning of the outside of both tanks. As a result of the discussion Mr. Sexton was instructed to secure bids on painting the outside of the upper tank.

Mr. Sexton reported that there is a leak on Ballinger that he and Mr. Blackwell will fix this week.

Mr. Sexton reported he is still working on the Well #1 retrofit. As soon as the tank cleaning is completed he will be working in the WHPA.

Ms. Grindeland reported that she will be attending a workshop on February 12, 2003, given by the Water and Sewer Association on the GASB accounting standards being required by the State Auditor. These are the same standards that Mr. Mundall used for the asset depreciation schedules in the System Plan.

Mr. Mundall and Ms. Grindeland reported that the revised contract for payment of funds to the District for DEIS review has been submitted to the County for their review. It includes payment for the hydrogeological studies to be done after the DEIS comment period and extends the agreement through the end of 2003. The County has not responded to the submittal as yet.

After considerable discussion the Commissioners approved the hiring of Robinson and Noble for hydrogeological work as submitted in their bid pending approval of funding by the County.

Ms. Grindeland reminded the Commissioners that it was the beginning of a new year and that they needed to vote on officers.

Mr. Davis moved and Mr. Currie seconded Dr. Hungar serving another term as president. Motion passed.

Dr. Hungar moved and Mr. Davis seconded the nomination of Mr. Currie as secretary. Motion passed.

Dr. Hungar reported that he will be out of town for the last two weeks of January.

In response to questions, Mr. Mundall reported that he is still proceeding with basic plans for the PWTF contract. He still plans to have the bid documents prepared by the end of February.

Dr. Hungar requested information on existing staff salaries and CPI information for the area.

The meeting was recessed until February 8, 2003.

Meeting reconvened at 10:15 am on February 8, 2003.

Commissioners present: Gordon Hungar and William Currie.

Commissioner Davis participated by telephone.

Executive session convened at 10:16 am to discuss personnel issues.

Executive session closed and regular session reconvened at 11:29 am.

There being no further business the meeting was adjourned at 11:30 am.

Commissioners

Commissioners present: Gordon Hungar and William Currie.

Commissioners excused: Timothy Davis.

Staff present: Dan Mundall, Engineer and Joan Grindeland, Office Manager.

Staff excused: Tony Sexton, Superintendent.

Visitors present: Gunars Sreibers and Bob Peterson, King County Wastewater Treatment Division; Doug Hillman, Aspect Consulting; Jim Peterson, HDR and John Newby, CDM.

Dr. Hungar called the meeting to order at 9:00 am.

Dr. Hungar welcomed the Brightwater staff to the meeting.

Mr. Sreibers stated that the group was here to discuss the Draft letter of January 21, 2003. The group agreed to work out the basic parameters for testing and tunneling in the vicinity of the District’s aquifer and what would be acceptable and not acceptable to the District.

Mr. Sreibers requested that all parties keep future work and requests on an informal basis, that there really was no need to drag down the process by writing formal letters or memos. He will be the point of contact for the District. District staff withheld comment or agreement on this issue.

After considerable discussion of the details of the drilling and tunneling and various areas of the letter under consideration, Mr. Mundall stated that the Commissioners would only accept a natural aquatard as mitigation for any drilling or tunneling through the aquifer. The representatives from King County would not accept this as a reasonable alternative. No consensus was ever reached on this issue.

Mr. Mundall requested design specifications for different scenarios once the test wells have been completed and more data is available. The representatives from King County reiterated that designing specifications for unknown situations was unacceptable to them. No consensus was ever reached on this issue.

After extended discussion and argument, it was agreed that we would all meet again as a group after the first 40 borings were completed and make detailed plans at that time.

Dr. Hungar stated that the District would only accept ultimate mitigation in the event of any impact to our aquifer. The Commissioners want a written guarantee that the District customers will receive the same quality and quantity of water as they do now, for the same price for an indefinite period of time in the event of any impact on the aquifer.

As a result of the discussion the following items were agreed upon:

1. The District will provide comments to the Draft letter.
2. Mr. Jonson will develop language on the mitigation issues.
3. King County will provide the District will boring data on the next 40 sites, scheduled for the next 6 weeks.
4. King County will research the feasibility of sliding the $20,000 DEIS review money the District did not take into a geo technical review contract.

The Brightwater staff left the meeting at 11:35 am

Mr. Currie moved and Dr. Hungar seconded approving the minutes from the January meetings with corrections. Motion passed.

Mr. Currie reported that as a result of the recent executive session the following salaries have been approved retroactive to January 1, 2003:

Mr. Sexton at $53,250.00: Ms. Grindeland at $26,000.00 and Mr. Blackwell to $16/hr contingent upon his passing his Manager 1 test.

Ms. Grindeland requested clarification on call out pay for District employees. Mr. Sexton has requested that Mr. Blackwell be paid the $50 per day standby pay that is paid to Mr. Tadlock for call. As there is no written policy she needs the Commissioners to set some guidelines so she knows what to pay and who to pay it to.

After considerable discussion the Commissioners decided that Mr. Blackwell is not entitled to the $50/day call out pay as he is a full time employee. Further, Mr. Sexton is instructed to request that Mr. Blackwell cover call out when he is gone. If, for whatever reason, Mr. Blackwell declines, than Mr. Sexton may request Mr. Tadlock take call. There followed discussion on whether the District or Mr. Sexton would be responsible for paying Mr. Tadlock. Further clarification will be provided at the next Board meeting.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $280,947.96, Capital Improvement Fund at $270,093.10, PWTF at $225,939.30, and Market Rate Account at $442.16. Revenue for the month of January totaled $37,395.18 with $29,143.42 from water sales, $5,356.87 in Capital Improvement Fees, and $2165.89 in interest payments. Vouchers No.008999 through No.009030 in the amount of $20,363.25 were authorized for payment.

Ms. Grindeland presented the final expense and revenue figures for 2002. The Commissioners requested actual cost to clean and paint the tank during 2002. Mr. Mundall stated that he and Mr. Sexton would break out the numbers.

Ms. Grindeland presented Resolution 291 Authorizing the District to file liens against delinquent accounts and Resolution 293 authorizing the surplus of unusable equipment.

After discussion Mr. Currie moved and Dr. Hungar seconded passing both Resolutions, motion carried for both.

Ms. Grindeland also presented Resolution 292 adopting collection and disconnection procedures. After discussion this resolution was tabled until the March meeting.

Dr. Hungar reported that he will be unavailable for the March 10, 2003 meeting and rescheduled the meeting to Monday March 3, 2003.

There being no further business the meeting was adjourned at 1:00 pm.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton Superintendent and Joan Grindeland Office Manager.

Dr. Hungar called the meeting to order at 9:02 am.

Ms. Grindeland reviewed the status of discussions with Brightwater. Mr. Mundall is working with Robinson-Noble for the technical comments and review of the engineering proposal draft letter and design specifications. He has also contacted Parsons Brinkerhoff, an internally known tunneling firm, regarding assistance with the design specifications.

Ms. Grindeland reported on the meeting she, Dr. Hungar and Mr. Mundall had with Karen Haines, City Administrator for Lake Forest Park. The District and City agreed that they both wished to pursue the protection of the WHPA and aquifer and that neither would require the other to suspend any comments.

Ms. Grindeland further reported that she had discussed with Mr. Sreibers, King County Wastewater Division, the possibility of converting the $20,000.00 DEIS review money into a geotechnical review contract. King County is to draft a contract that does not include any interlocal agreements or gag orders for the District or the City and send it to Ms. Grindeland next week for review after which she will present it to the Commissioners.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $300,888.71, Capital Improvement Fund at $280,343.50, PWTF at $232,542.14, and Market Rate Account at $440.51. Revenue for the month of February totaled $57,521.64 with $45,815.52 from water sales, $9,525.42 in Capital Improvement Fees, and $2,180.70 in interest payments. Vouchers No.009031 through No.009030 in the amount of $20,363.25 were authorized for payment.

Ms. Grindeland presented a request from Mr. Mundall to purchase telemetry for the WHPA. After discussion it was agreed to table the request until the next Board meeting.

Mr. Currie moved and Mr. Davis seconded approving the minutes for the February 10, 2003 meeting as written. Motion carried.

Ms. Grindeland presented Resolution 292 detailing disconnect policies. After discussion she was instructed to call the software vendor for the billing program and inquire into the costs for changing the program to charge a late fee after 30 days rather than 60 days. She is to also check into the costs associated with paying bills by debit and credit cards. And to check with other Districts on their current policies. The Resolution was tabled subject to additional information.

Ms. Grindeland presented Resolutions 294 and 295 establishing new rates. After discussion the Commissioners instructed Ms. Grindeland to re write the resolutions for a 3 percent increase effective with water used May 1, 2003. She is to bring the revised resolutions to the next meeting.

Ms. Grindeland reminded the Commissioners that their PDC forms are due April 15, 2003.

Mr. Sexton requested clarification on the District’s on call policy. After considerable discussion everyone agreed to try the following policy for the next year and to review it at the end of the year.

Mr. Sexton is the primary on call person. In the event he is to be out of town he is to check with Mr. Blackwell to see if he will accept call outs. There will be no extra pay involved unless there is an actual call out. If Mr. Blackwell is called and must come in for a problem he will then be paid $50 plus his hourly wage. In the event Mr. Blackwell is not available then Mr. Tadlock can be called. He will no longer automatically be paid $50/day. He will be paid the $50 if he actually has to come in, plus the $20 per hour previously agreed upon.

Dr. Hungar inquired if the District is ready to go to bid on the PWTF contract. Ms. Grindeland reported that Mr. Mundall is finishing up the bid documents. After discussion it was agreed that he should continue to work on the documents and only go out to bid when we were sure they were completed correctly.

Mr. Sexton reported that Mr. Mundall is also working on the form of tender for the Well #1 rehabilitation.

Mr. Sexton also reported that the artesian wells still have not been hooked up. Once the tank cleaning is completed and the test results are in Mr. Sexton and Mr. Blackwell will start reconnecting the artesian wells.

Mr. Sexton reported that the 51^st Place easement is waiting the review and comments of the homeowner’s attorney. Mr. Jonson has approved the easement as to form.

In response to questions the Commissioners requested information on the sewer for 51^st Place. Does the City have an easement? What is on record with the City? Does the easement the homeowners are preparing include the entire street? What are all of the costs associated with replacing this line?

Dr. Hungar instructed Mr. Sexton to send each homeowner a letter explaining the easement and developer extension requirements. And to explain that if the easement and developer extension are not provided to the District, the meters will be placed at the bottom of the road and the homeowners will be given a specific date to hook up to the meters and the old line will be shut off. This will also be the case for 47^th Place, Feasel’s Alley, Weathervane Lane and any other area that the District currently has lines on private property.

Mr. Sexton is also to look into the case law on Official Notice to Discontinue Service.

Mr. Sexton again raised the issue of access to meters. Spring is upon us and he needs to be able to get to the meters to both read and do any necessary repairs. Mr. Sexton requested a $300 charge be authorized to clear access to the meters if the homeowner is not willing to provide access. After discussion the Commissioners agreed to have Mr. Sexton prepare a notice to all customers that they must provide access from the right of way to the meter of 7 feet in height, 4 feet in width. As of a specific date all properties that do not comply will be charged a $300 cutting, cleaning, removal fee. The letter is to include the covering of meters by debris, cars or any other material that prevents access. In cases where access is not possible, the meter reading will be estimated and the $300 fee will apply. This will apply for each reading where there is no access to the meter. Mr. Sexton is to have Mr. Jonson review this issue and reference any RCW code that applies. There will also need to be a resolution written and presented at the next meeting before this policy goes into effect.

The meeting was recessed at 12:25 pm until March 19^th at 9:00 am.

Meeting reconvened March 19, 2003 at 9:00 am by Dr. Hungar.

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton, Superintendent; Dan Mundall, Engineer; and Joan Grindeland, Office Manager.

Mr. Sexton reported that the easement for 51^st Place has been signed and recorded and that he will schedule the repairs for tomorrow morning.

After discussion on the problems with 51^st Place the Commissioners instructed Mr. Sexton to send a thank you letter to each resident involved. He is to remind them that as a private road the water system is theirs not the Districts and it still needs to be replaced. He is to reiterate the District offer to contribute the pipes and supplies but remind them that they must furnish the labor and then provide the District with a developer extension agreement if they wish to have the District maintain the system in the future. The same steps should be taken with all the non deeded streets within our service area.

Mr. Mundall reported on the technical issues he and Robinson Noble are working on regarding the design specifications for the Brightwater Project. They should have the comments ready to return to King County within a week or so.

Ms. Grindeland reported on her conversations with Mr. Scribers, King County Brightwater Engineer. She presented a draft agreement that King County prepared to help fund the geo technical review. She expressed her displeasure with the conditions King County wishes to place on the District. Mr. Mundall concurred with her comments. She has run the agreement by Mr. Jonson and he also concurs. She recommended that the Commissioners table the agreement until the technical specifications are developed and then revisit what the District would find acceptable at that time. The Commissioners agreed to her recommendation.

Mr. Mundall reported that Mr. Sexton had given him the King County road overlay information for 2003 and that a large portion of the roads located in the PWTF project area are scheduled to be overlaid the first half of 2003. Mr. Mundall contacted Mike Woods, PWTF staff, for clarification on contracting. He reported that the PWTF does not care how or when we actually perform the work as long as it is within the scope approved and we follow all applicable laws and bidding procedures.

In order to avoid having to repave newly paved roads the Commissioners would like to do this part of the PWTF project ASAP. They instructed Mr. Sexton to check with Mr. Zenk to arrange some type of cost sharing for the roads where the District will be installing new mains.

The Commissioners asked Ms. Grindeland to clarify the procedures for hiring a project engineer. After a discussion with Mr. Woods, she reported that the PWTF has no additional requirements for engineering other than those that the District is bound to by law and used in the normal and customary course of business. Referencing RCW 39.80, Ms. Grindeland verified that all the steps taken to date have been in compliance and that the Commissioners simply needed to choose an engineering firm and notify everyone involved.

The Commissioners requested that the bid documents for the PWTF contract be completed so that the District can go out for competitive bids in April. Mr. Mundall agreed to have the contract to tender by mid April with a target finish date of mid-July, except for the easement portion.

Ms. Grindeland presented the Draft 2003 budget for review and approval. After considerable discussion the 2003 Budget was approved as presented.

Ms. Grindeland presented additional vouchers 009050 through 009055 in the amount of $2,845.49 for approval.

Ms. Grindeland presented Resolution 294 raising rates for 2003 by 3 percent. After discussion Mr. Currie moved and Mr. Davis seconded adopting Resolution 294 as written. Motion passed.

Ms. Grindeland presented Resolution 295 raising the Capital Improvement Fee by 3 percent. Mr. Davis moved and Mr. Curried seconded adopting Resolution 295 as written. Motion passed.

Mr. Currie requested clarification on the telemetry equipment proposal presented at the last meeting by Mr. Mundall. After discussion it was agreed to purchase the basic elements and a lap top computer. Further purchases in the proposal need to be put on hold until the District determines what data it really wants to collect.

Ms. Grindeland requested the week of April 14, 2003 as vacation. The Commissioners granted her request. As the next scheduled meeting falls on April 14^th, the meeting was moved to April 21, 2003 at 9 am.

There being no further business the meeting was adjourned at 12:15 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, Dan Mundall; Engineer and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:36 am.

Mr. Mundall and Ms. Grindeland gave an update on the status of Brightwater. Mr. Mundall has prepared a draft scope of work for the design specifications for the portal and tunnel drilling. Robinson and Noble is reviewing the draft now and once it is finished we will meet with the Brightwater staff.

At 9:45 am Dr. Hungar recessed the meeting to the City Hall.

Meeting reconvened at 10:00 am at Lake Forest Park City Hall.

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Dan Mundall; Engineer and Joan Grindeland; Office Manager.

City Staff present: David Hutchinson; Mayor, Karen Haines; City Administrator, Neil Jensen; Engineer, John Hawley; Finance Director, and Frank Zenk; Public Works.

Mayor Hutchinson presented an outline of topics the City wished to discuss. The first being the status of Brightwater. He reported that in talks with Brightwater staff he feels he has convinced them not to put a portal into the business/residential area near the Towne Centre.

Ms. Grindeland presented the City staff with a copy of the draft agreement King County had prepared between the County, City and District for hydrogeological review. The City had never seen the contract even though they are named as one of the parties. After discussion the Commissioners assured the City that the District had no intention of signing the agreement in its present form.

Mr. Mundall requested that the City extend to the District review and approval authority for any permits, requested by King County, to drill in our WHPA or in close proximity to the aquifer. Mr. Zenk indicated that this should not be a problem.

Mayor Hutchinson informed the District that the City Council had left in the 2003 budget, $15,000.00 to study the feasibility and economy of scale in consolidating the water providers located within the City. Ms. Grindeland offered whatever assistance the District could provide in gathering details for the study.

Dr. Hungar stated that the District was not interested in being assumed by the City. That rates are an issue as well as maintaining our existing source. Mayor Hutchinson assured Dr. Hungar that this study was for long term consideration only.

Mr. Hawley presented a draft franchise fee agreement prepared for the District. He stated that both NUD and SWD have recently been presented with similar agreements. Mr. Hawley stated that the City hopes to raise approximately $200,000.00 per year in fees to help offset the loses in revenue from recent tax cuts.

Ms. Grindeland stated that she would review the document and consult with Mr. Jonson and then get back to the City with the Districts comments and input.

Mr. Currie inquired into the status of the road overlays within the City that are in our current PWTF project boundaries. Mr. Zenk reported that after discussions with Mr. Mundall the City had agreed to move those affected streets to the next overlay period.

Mr. Mundall requested consolidation of easements, especially for private roads, within the City. He would like to share all the resources so that both parties have more complete files. The City agreed to this request.

Ms. Grindeland thanked the City for providing police service to the District, especially in keeping close watch on the WHPA.

District staff left the meeting at 11:30 am and returned to District offices.

Mr. Currie moved and Mr. Davis seconded approving the minutes from the last Board meeting with clarification to lines 165-138. Motion passed.

Mr. Sexton joined the meeting at 11:50 am and reported that there is a leak on 180^th Street. This is a private road, similar to 51^st Place. He and Mr. Blackwell will repair this leak and then notify all the customers that the District needs an easement to continue to make repairs.

There being no further business the meeting was adjourned at 12:00 pm.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff and consultants present: Tony Sexton; Superintendent, Dan Mundall; Engineer, Michael Krautkramer; Robinson & Noble and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:03 am.

Mr. Currie moved and Mr. Davis seconded approving the minutes of the April 3, 2003 special meeting as written. Motion passed.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $290,891.93, Capital Improvement Fund at $283,082.13, PWTF at $239,131.92, and Market Rate Account at $2,811.20. Revenue for the month of March totaled $15,451.90 with $11,343.05 from water sales, $2,030.14 in Capital Improvement Fees, and $2,078.71 in interest payments. Vouchers No.009031 through No.009055 in the amount of $15,705.45 were authorized for payment.

Ms. Grindeland reported that she had received a copy of Northshore Utility District’s comments to the City of Lake Forest Park Franchise Fee Agreement. She is reading it now and will have copies and comments available after the meeting. Mr. Mundall has also been in contact with Shoreline Water District and hopefully all three Districts will be able to respond in a similar manner to the City.

At the request of Ms. Grindeland, Resolution 292 Delinquent Accounts, was tabled until the next meeting so she could gather more information. The Commissioners agreed.

Dr. Hungar raised the question of installing a system to allow customers to pay their bills by credit card. After discussion Ms. Grindeland agreed to look into the costs associated with this type of system, stressing that any costs incurred by the District would need to be passed on directly to the customer.

Mr. Sexton reported there is a leak on 182^nd Street. He and Mr. Blackwell will fix it on Tuesday, April 22, 2003. There followed discussion on adding the 1000 or so feet of pipe that was removed earlier, back into the 2001 PWTF project. Mr. Mundall agreed to review the issue.

Mr. Sexton presented a packet of information regarding the easement issue. After discussion it was agreed that Mr. Sexton and Mr. Mundall would work up letters and information and draft a resolution for Mr. Jonson’s review and have it ready for the next meeting.

Mr. Sexton requested permission to implement the previously discussed $300 meter access charge and to include the information in a newsletter to go to customers next week. Ms. Grindeland reminded the Commissioners that this is not a policy and has not been adopted by resolution and therefore could not be listed as such in a newsletter.

After considerable discussion Mr. Sexton was instructed to obtain copies of other Districts policies and resolutions regarding this issue. No notification to customers may be made until a resolution is written and passed. The policy needs to differentiate between reading and repairing meters and that a pleasant request to clear the meter might be more appropriate at this time. The Commissioners suggested a spring time reminder to make sure there is meter access be sent to all customers in the meantime.

Mr. Mundall reported that he is getting quotes from vendors to print the System Plan. There will need to be ten plans printed and sent to local governmental agencies, DOH and neighboring Districts for comments. The printing costs will run approximately $1000.00. Once all comments are incorporated, another finalized version of the plan will need to be printed. The Commissioners instructed the staff to secure three bids and go with the best one.

Mr. Mundall reported that he is attempting to set up a meeting with Mr. Peterson, City Planner, to discus sensitive area permits in relation to the 2001 PWTF project. All the base plans are completed but he would like to do at least one more walk over of the area, with Mr. Sexton, to insure all contingencies are being met.

In response to a question from Dr. Hungar regarding the status of easements for the PWTF project, Mr. Mundall reported that he is still working on those and nothing has been finalized as yet.

Mr. Mundall presented a copy of Exhibit A, in response to the design specifications for portal and tunnel drilling in the vicinity of the WHPA and aquifer for the Brightwater project, as requested by King County.

Mr. Krautkramer joined the meeting at 11:25 am. He presented a services contract allowing him to continue to perform the hydrogeological work in relation to the Brightwater project. Ms. Grindeland promised to review the contract later today and have Mr. Jonson look it over also.

As a result of the Brightwater discussion Ms. Grindeland was instructed to ask Mr. Jonson if there is a point where King County could simply condemn the District and proceed without our input?

Mr. Mundall and Mr. Krautkramer left the meeting at 12:34 pm to finish the technical review and editing of the Exhibit A document.

Mr. Currie inquired into the status of the power source requested by NUD for monitoring their sewer line through the District WHPA. Nothing has been done on this project. Mr. Sexton was instructed to get the power installed.

In response to a question by Mr. Currie regarding the rehabilitation of well #1, Mr. Sexton reported that Mr. Mundall is still working on the tender.

As a result of detailed discussions on the amount of work that needs to be done, the Commissioners prioritized the work for Mr. Mundall to assist with as follows:

1. Complete the System Plan.
2. Work on the Brightwater Interlocal Agreement.
3. Complete the preliminary work on the PWTF contract and be ready to go to bid by the end of the summer.
4. Finalize plans for the installation of the alarm and date tracking devices.

Mr. Currie requested permission to spend up to $5,000.00 on the alarm and telemetry after finalizing the purchasing requirements with Mr. Mundall. The other Commissioners agreed.

Mr. Davis reported he would be out of the country for most of the month of May. The meeting was rescheduled from May 12 to May 5, 2003.

Mr. Sexton requested up to a month off this summer to travel to Alaska. Dr. Hungar reminded him that it would have to be without pay once he had used up his vacation time. He agreed.

There being no further business the meeting was adjourned at 112:50 pm

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:00 am.

Ms. Grindeland reported that Mr. Sexton had called in just prior to the meeting to report that he had a doctor appointment that he had forgotten to reschedule and would be in later.

Mr. Currie moved and Mr. Davis seconded approving the minutes of the April 21, 2003 meeting with corrections. Motion passed.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $294,390.13, Capital Improvement Fund at $292,896..04, PWTF at $245,739.36, and Market Rate Account at $580.05. Revenue for the month of April totaled $54,891.17 with $43,668.70 from water sales, $9,093.15 in Capital Improvement Fees, and $2,129.32 in interest payments. Vouchers No.009056 through No.009100 in the amount of $37,176.04 were authorized for payment.

Ms. Grindeland presented a copy of the Robinson & Noble contract for hydrogeological review of the work that King County plans to perform in the aquifer area in relation to Brightwater. After discussion Mr. Davis moved and Mr. Currie seconded approving the contract and authorizing Dr. Hungar to sign it on behalf of the Board. Motion passed.

Ms. Grindeland reported that Mr. Mundall and Mr. Krautkramer had completed the design specification document and that she had sent it off to Ms. True at King County. She has not heard from anyone at King County as yet. Mr. Jonson is working on the contract with Mr. Popiwny and there should be a draft available within a couple days.

Ms. Grindeland presented a flier from the Pool for a training session on June 12, 2003 for preventing employment and bias claims. The Commissioners instructed Mr. Sexton to attend.

Ms. Grindeland requested May 29 and 30, 2003 off as vacation. The Commissioners approved her request.

The Commissioners requested a copy of Mr. Blackwell’s racing schedule for the summer and want to make sure he is comfortable covering for Mr. Sexton during his vacation periods.

Mr. Currie requested that Ms. Grindeland also take the Manger test for the District.

Ms. Grindeland presented the comments and revisions that she and Mr. Jonson have made to the franchise agreement document from the City of Lake Forest Park. After discussion she was instructed to forward the comments to the City for their review.

Mr. Currie reported that he is working on the alarm, data and control system (SCADA) for the WHPA. He and Mr. Mundall are close to choosing a system.

Dr. Hungar inquired into the status of power for the NUD sewer in the WHPA. Nothing has been done regarding this. Dr. Hungar requested that Mr. Sexton complete this project in a timely manner.

Dr. Hungar inquired into the status of the Well #1 refurbishing. Ms. Grindeland reported that she had emailed the contract to Mr. Jonson for his review and is awaiting his reply.

Dr. Hungar brought up the issue of Skippers at the Towne Centre. He would like to review installing a meter at Skippers and deducting the usage from the mall bill. He will discuss various scenarios with the Mall staff.

Dr. Hungar also requested that the artesian wells be hooked up ASAP and that the lines from wells 1 and 2 be replaced.

Dr. Hungar proposed placing impenetrable shrubs on the south border of the WHPA after PWTF construction instead of installing a chain link fence. After discussion it was agreed that this was a very viable option.

There being no further business the meeting was adjourned at 10:50 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, Dan Mundall; Consulting Engineer and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:10 am.

Mr. Currie moved and Mr. Davis seconded approving the minutes of the May 5, 2003 Board meeting as written. Motion carried.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $279,599.49, Capital Improvement Fund at $305,244.21, PWTF at $252,375.74 and Market Rate Account at $704.95. Revenue for the month of May totaled $23,498.31 with $17,899.65 from water sales, $3,406.41 in Capital Improvement Fees, and $2,192.25 in interest payments. Vouchers No.009101 through No.009138 in the amount of $18,942.61 were authorized for payment.

Ms. Grindeland reminded everyone that Mr. Currie is up for re election this fall. His term expires at the end of this year. He is undecided on whether he will run for re election or not.

Ms. Grindeland presented the contract with King County that Mr. Jonson has authored for the $20,000.00 in geotechnical review and design. The contract has not been sent to King County as yet for their review. The County has received the design specification documents that Mr. Mundall and Mr. Krautkramer authored. This document is referenced in the contract. After considerable discussion Ms. Grindeland was instructed to send the document with a cover letter detailing the phone conversations she has had with Mr. Sreibers of King County in the last couple of months. She is to stress that no correspondence has been received from King County in response to the information the District has sent over the past few months.

Mr. Sexton reported that he is still working on reconnecting the artesian wells. He also reported that two well houses have been ordered and are on the way from Portland. All the parts for the NUD sewer warning light have also been received. The parts need to be installed and NUD needs to be contacted regarding the float switch installation.

Mr. Sexton also reported on the 182^nd Street leaks over the last couple of months. The pipe is old, installed in the 1950’s and the new leaks can not be contained. The District is losing water and is unable to contain the leaks, causing considerable damage. 675 feet of main needs to be replaced immediately. After considerable discussion Mr. Currie moved and Mr. Davis seconded declaring an emergency situation and authorizing up to $40,000.00 to fix the situation with the work being completed by July 1, 2003. Motion passed.

Mr. Sexton reported on the agreement with Pilchuck Contractors and PSE, which resulted in the replacement of the main located along Beach Drive on the private road.

Mr. Mundall reported that he has met with the customers who need to provide easements to the District for the PWTF project. He needs a legal surveyor to write the legal documents. Mr. Sexton agreed to contact the attorney who worked on the 47^th Place easements and see if he is interested in preparing these easements..

Mr. Sexton requested permission to look into the costs of purchasing a used landscaping size bulldozer and dump truck. The Commissioners agreed to review costs associated with purchasing various used pieces of equipment.

Mr. Currie congratulated Mr. Sexton on having the inverter installed in the truck.

Dr. Hungar requested information on which company performed the appraisals for the last PWTF project easements.

Mr. Mundall reported that he should have the easements completed by this summer and work started on portions of the contract shortly after that.

Mr. Currie congratulated Mr. Mundall on his completion of the System Plan. Dr. Hungar asked that all the Commissioners review their copies and that all comments be returned to staff ASAP so that the plan can be sent out.

Mr. Currie reported that he would be purchasing the SCADA equipment shortly.

There being no further business the meeting was adjourned at 11:35 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, Dan Mundall; Consulting Engineer and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:05 am.

Ms. Grindeland reported that there has been no action on the franchise agreement with the City of Lake Forest Park. The City is still negotiating the details with NUD and will not continue negotiations with the other Districts until this is completed.

Ms. Grindeland reported that she had attended the Brightwater Technical Seminar at the UW Bothell campus on Saturday July 19, 2003. The contend was basically what was presented to the District on July 17, 2003. The Engineering and Construction Detail seminar will be held on August 16, 2003 and she plans to also attend that presentation.

Tony Sexton; Superintendent, and Dan Mundall; Consulting Engineer arrived at 9:15 am.

Mr. Mundall reported on the meeting held here at the District on July 17, 2003 with the Brightwater consultants. He felt that the majority of the items had been worked out and agreed upon to the District’s satisfaction except the actual tunneling procedures. The King County consultants present at the meeting are to draft a new agreement ASAP and send it to the District to review prior to presenting it to King County. Once this process has been completed the District has agreed to release the data from the King County probes that have been placed in the District wells.

Ms. Grindeland reminded the Commissioners that there is a meeting scheduled for July 31, 2003 at NUD between the County and the three water districts at the north end of the lake that are directly impacted.

Ms. Grindeland reported that Mr. Blackwell surgery on July 17, 2003 and is planning to be in the office sometime during this week. His recovery time is anticipated to be approximately six weeks.

Ms. Grindeland requested permission to pay Mr. Hitchcock his hourly wages for the flagging training course he completed on July 12, 2003 at the request of the District. The Commissioners approved this item.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $218,597.90, Capital Improvement Fund at $314,106.86, PWTF at $258,917.08 and Market Rate Account at $689.32. Revenue for the month of June totaled $48,855.02 with $38,790.28 from water sales, $8,209.72 in Capital Improvement Fees, and $1855.02 in interest payments. Vouchers No.009139 through No.009179 in the amount of $94,399.99 were authorized for payment.

Ms. Grindeland reminded Mr. Currie that he is up for re election this year and needs to file the week on July 28^th to be eligible for the September primary.

Mr. Sexton reported that the District cell phone he uses had died and he purchased a new one.

Mr. Sexton reported that he is having a welder temporarily connect the stand pipe and inlet in the WHPA.

Mr. Mundall reported that as a result of the sanitary survey, DOH is concerned that the artesian wells are actually water under the influence of surface water. Jim Nislon, DOH, requested temperature and pH data back to 1996 to review and requested that the District take more readings for the next year to determine if the wells are indeed water under the influence of surface water.

Mr. Mundall also reported that the immediate concern is how sanitary the artesian wells are. The District needs to install vents and caulk the pipes with silicon. He would like to see the entire connection for the artesian wells installed four feet underground.

Mr. Sexton reported that he has only received one bid to refurbish Well #1. After review of the bid and discussion, Mr. Davis moved and Dr. Hungar moved approving $12,000.00 for the first seven bid items. Mr. Currie voted no, motion passed.

Mr. Currie moved that pump tests on all wells be done, prior to doing the refurbishing work. He wants to know exactly how much water is being pumped per day to determine if we really need to do all the bid work and not just put a new pump house on the well. Dr. Hungar seconded the motion and it passed unanimously.

Mr. Sexton reported that on July 6, 2003 there was a power failure in the WHPA. The District lost Well #2 and the starter motor needed to be replaced. We pumped NUD water for at least one and one-half days prior to repair. The phase monitor is now humming and Mr. Sexton wants to replace it.

Mr. Currie is concerned that as the only Commissioner in town that weekend, no one notified him of the problems. Mr. Sexton stated that he had purposely decided not to notify him because they did not want him to be concerned. After discussion it was decided that the Commissioners need to be notified when any major problems have occurred.

Mr. Sexton reported that last week he had turned off the transfer pumps and forgot to turn them back on for at least a day. Once the SCADA and alarm are installed all these problems will be alleviated.

Dr. Hungar requested that the building permits for the new pump house and foundation and retaining walls be turned in to the City ASAP.

Mr. Sexton reported that he is still working on the easement letters.

Mr. Sexton reported that Northwest Dirt Works had been denied a bond for their $32,000.00 bid on the 182^nd Street replacement. They have asked to lower their bid to $25,000.00 and that the District agree to retain 50 percent in lieu of a bond.

After considerable discussion Mr. Davis moved to request three more bids, to accept the lowest bid and to proceed with the emergency work as quickly as possible. Mr. Currie seconded the motion and it passed unanimously.

Mr. Sexton stated that he was concerned that the staff isn’t getting along as well as they could be.

Dr. Hungar stated that he is concerned that no one ever knows where Mr. Sexton is. He wants to know where Mr. Sexton is at all times, as well as the office staff being informed. He is concerned that the District operate in a more business like manner.

Mr. Currie moved and Mr. Davis seconded that the minutes of the June 10, 2003 be approved as written. Motion passed.

Mr. Currie inquired into whether Well 1 and 2 pipes need to be replaced. After discussion Dr. Hungar prioritized the following work that needs to be done:

1. Bid and contract for main replacement on 182^nd Street.
2. Sign off the plans for the WHPA for DOH.
3. Submit building permits for the City for work in WHPA
4. Look for equipment to purchase for WHPA work by September.

Mr. Mundall presented a draft web page for the District to be viewed on mundall.com/LFPWD. The District can host a site for approximately $100 per year. He requested permission to reserve the domain names LFPWD.net and .org. The Commissioners agreed.

In response to questions by the Commissioners Mr. Mundall reported that there is no change in the status of securing easements for the PWTF project. He needs to prepare the detailed conditions for each individual easement and then have the attorney prepare the legal descriptions. The Commissioners instructed him to proceed on this as soon as possible.

Mr. Currie requested permission to purchase a $200 alarm system and have it installed by the end of the week. The Commissioners agreed.

Mr. Currie requested Ms. Grindeland contact SPU and determine if there is still the potential for water sales to NUD and find out what would be entailed in this endeavor.

There being no further business the meeting was adjourned at 1:05 pm.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, Dan Mundall; Consulting Engineer and Joan Grindeland; Office Manager.

Others present: Mr. James Stoetzer.

Dr. Hungar called the meeting to order at 9:00 am.

Mr. Currie moved and Mr. Davis seconded approval of the July 21, 2003 minutes with corrections to line 60 and 89 as discussed. Motion carried.

Ms. Grindeland introduced Mr. Stoetzer. He owns two properties in Lake Forest Park, and during the last billing period District staff notified him of exceptionally high usage on his account. Mr. Stoetzer discovered a leak, fixed the problem and requested an adjustment to his billing. Ms. Grindeland offered him the adjustment allowed by Resolution which charges all water over the historical usage at the wholesale rate. Mr. Stoetzer requested that he not be charged for any water over the historical usage.

After considerable discussion the Commissioners expressed their sympathy but pointed out that the District cannot gift public funds, in essence give away water.

Mr. Sexton arrived at 9:12 am.

Mr. Stoetzer stated his concern that District staff are not reading the meters but simply estimating usage as the usage for his property has read 4 CCF for the last four billing periods, then suddenly usage is 200 CCF. At this point Mr. Blackwell went out and reread the meter. The last reading was at 452, today it is at 546 so the leak has encompassed this next billing period as well as the last one. The Commissioners instructed Ms. Grindeland to extend the adjustment period to include the next billing period as well as the last as it is the same leak.

Mr. Stoetzer left the meeting at 9:45 am

The Commissioners requested the staff to send out a notice to all customers suggesting that they investigate all water lines that have been installed longer than 25 years. Also include how to read a water meter and explain the policy for leak adjustments and the costs associated with fixing a leak.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $201,274.48, Capital Improvement Fund at $317,756.06, PWTF at $264,917.08 and Market Rate Account at $211.00. Revenue for the month of July totaled $23,028.48 with $19,116.80 from water sales, $3,649.20 in Capital Improvement Fees, and $28.48 in interest payments. Vouchers No.009180 through No.0099256in the amount of $30,677.42 were authorized for payment.

Ms. Grindeland reported that there still has been not attempt on the part of the City of Lake Forest Park to negotiate their proposed franchise agreement.

Ms. Grindeland provided a very brief overview of the Brightwater negotiations and requested the subject be tabled until Mr. Mundall arrives. She did request additional funds be approved to continue the hydro geological investigation by Mr. Krautkramer of Robinson and Noble. Mr. Currie moved and Mr. Davis seconded approving up to $10,000.00 for further hydrogeological review of the Brightwater issue. Motion carried.

Mr. Currie reported that he will be out of town from September 10 through 26, 2003.

Mr. Sexton reported that the 182^nd Street main replacement is moving right along. The contractor has until mid September to finish the work.

Mr. Sexton reported that Well #4 is ready to hook up, all the welding is completed. We are not using the plastic tank at this point, as the District never received final approval from DOH.

Mr. Sexton reported that the radios he purchased for District use are worthless.

Mr. Mundall arrived at 10:15

Mr. Mundall went into further detail regarding the negotiations with the King County consultants regarding the Brightwater agreement for investigation and design specifications. Staff met with King County representatives and worked out some details. The next meeting is scheduled for 9 am on August 20, 2003 here in the District offices. We hope to work out the final details and leave that meeting with an agreement in place.

Mr. Sexton left the meeting at 10:40 am.

There continued further discussion on what exactly the District is willing to accept for tunneling placed in close proximity to the aquifer. The Commissioners reiterated their stance of a double lining for the tunnel and ultimate mitigation for any impacts on the aquifer.

Mr. Currie requested permission to raise the dollar amount for an alarm system for the WHPA from $300 to $600 as the system he intended to purchase is no longer available. The Commissioners agreed to the request.

Mr. Sexton returned to the meeting at 11:55 am

Mr. Currie reported that there is a short between two phases in Well #2 and that an electrician is needed to make repairs.

Mr. Sexton reported that he has received one bid for refurbishing Well #2. He requested more time to research and secure other bids. The Commissioners determined that it is not an emergency situation as the other three pumps are currently working and granted him an extension to secure additional bids.

Mr. Currie indicated that pump test show that Well #1 is pumping just fine. He would like to see Well #4 exercised and that Well # 2 needs to be fixed and put back on line.

Mr. Currie requested that staff assist with the wiring in the WHPA to operate the SCADA system. The groundwork needs to be completed prior to the SCADA system being installed.

There being no further business the meeting was adjourned at 12:10 pm.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, Dan Mundall; Consulting Engineer and Joan Grindeland; Office Manager.

Others present: King County Councilmember Carolyn Edmonds and Ritva Manchester; Legislative Aide to Councilmember Edmonds.

Dr. Hungar called the meeting to order at 9:00 am.

Councilmember Edmonds stated that she was here to address the District’s concerns regarding the Brightwater effluent conveyance tunnel.

District staff briefed the Councilmember on the background discussions held over the last 18 months between King County and the District in an attempt to negotiate an agreement for protection of the District’s sole source aquifer.

Councilmember Edmonds responded that it is a political reality that as a very small District that serves only a few thousand people that we could not possibly stop a project that would benefit hundreds of thousands of people.

The Commissioners reiterated what they have been saying all along, that the District does not intend to or want to stop the Brightwater Project, they simply want to protect the water source for the customers that they represent. To this end the District has not received any assurances that the aquifer will not be severely impacted, or in the worse case scenario, depleted. Representatives of the District sat at this table a couple of weeks ago and were told by the chief tunnel designer for King County that the effluent water to be pumped inside the 12 foot diameter tunnel was so safe it would not impact the aquifer at all if the tunnel leaked.

Councilmember Edmonds assured the Commissioners that this was not the case and that this would not happen. She explained that she was very close to the Executive and had even been contacted by Mr. Sims for support in moving the proposed alignment to the 195^th street preferred alternative and out of Snohomish County. She continued by explaining that this way the people would have a voice, hers, to deal with any problem issues.

Councilmember Edmonds continued by saying she wished that she had been included in these discussions at an earlier time. Ms. Grindeland pointed out that she had been copied on all correspondence with the County since her office had called and requested information on a flier sent out by the District over a year ago.

There followed discussion on how frustrating it is to have been negotiating for a year and a half and having less to show for it than when we started.

Ms. Grindeland pointed out that the District was not even mentioned in the DEIS, and the District had submitted testimony stating the Draft was deficient. The District is mentioned throughout supplemental technical documents, however, there is no technical data included with regard to the District, making these documents also deficient. And finally that in November of this year the Final EIS will be produced and there will be nothing in the FEIS concerning the District and the potential impact to the aquifer, making the final document also environmentally deficient. At the time the District will have no recourse but to file a legal injunction claiming deficiency of the FEIS as there have been no studies, reports or scientific data produced on the environmental impact to the District sole source aquifer and therefore the Environmental Impact Statement is deficient as not all known environmental impacts have been identified and addressed.

Councilmember Edmonds explained that cost issues are at the forefront of all discussions. That everyone, everywhere has been told to cut costs. She continued by asking the District to prioritize what it is they really wanted. After discussion the two priorities were determined to be: One, that there are technical studies done to determine the location of the District aquifer. And secondly, that if there cannot be scientific evidence provided to prove that the tunnel will be located within an acceptable aquitard, that there are appropriate mitigative measures in place. She agreed to go back to King County and see what she could do, promising nothing as she is the legislative branch of government and does not run King County.

Ms. Grindeland offered any of the correspondence or data that the District has accumulated in the course of the last 18 months. Councilmember Edmonds referred this to her Aide, Ms. Manchester. There are four file folders, each at least 4 inches thick that contain data. Ms. Grindeland asked Ms. Manchester if she would like to come in and review the data. She agreed to call and set up a mutually acceptable time to do this.

Councilmember Edmonds and Ms. Manchester left the meeting at 10:00 am

Mr. Currie inquired into the higher nitrates readings from the annual testing. Mr. Mundall reported that he has been working on signage to place in the recharge area of the WHPA to remind people that they are in an aquifer area.

Mr. Mundall reported that the District website is now up and running at LFPWD.org and Ms. Grindeland will be responsible for maintaining the site. Ms. Grindeland stated she would have the website address added to the bills and all other correspondence.

Mr. Sexton requested that the District pay Mr. Hitchcock $100 for two days when he took call out when both Mr. Sexton and Mr. Blackwell were unavailable. Ms. Grindeland reminded the Commissioners that earlier this year a policy was developed that stated that the $50/day call out pay was to be paid only in the event that the call out person was actually called out. She has been told by both Mr. Hitchcock and Mr. Sexton that there were no calls during this time period. Mr. Sexton stated that Mr. Hitchcock actually did drive to the WHPA on both days to look at the water levels in the tanks.

Ms. Grindeland agreed to pay for these days but will need to be provided with details, such as what days and the activity performed.

There followed discussion on revising the on-call policy.

Mr. Currie requested the assistance of the technical staff in having the basic electrical groundwork completed so that the SCADA system can be installed at the WHPA. He is satisfied with the bids and instructed staff to award the low bid.

Mr. Sexton reported that the meters are now being read and they should be completed by the end of the week so bills can go out next week.

Mr. Mundall reported that Mr. Blackwell has taken on the task of learning AutoCAD so that the District maps will now be updated.

Mr. Mundall reported that he is working on the easements for the PWTF project. The Commissioners agreed to make this a priority for him.

Mr. Sexton reported that the 182^nd Street main is now installed, all the services are in place and it is ready to be charged. There remain the final connections to 29^th and 30^th to complete the project, plus the landscaping and street resurfacing.

Dr. Hungar reminded everyone that there is still a regular meeting scheduled for Monday September 8, 2003 at 9 am.

There e being no further business the meeting was adjourned at 11:35 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent, and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:00 am.

Ms. Grindeland reported that Mr. Sexton called to say he was stuck in traffic and would be here as soon as possible. The Commissioners asked her to check into the District securing an insurance policy on Mr. Sexton as he is a critical employee and the cost to replace him could be significant.

Mr. Davis moved and Mr. Currie seconded approving the minutes of the August 11, 2003 regular meeting as written. Motion passed.

Mr. Currie moved and Mr. Davis seconded approving the minutes of the September 3, 2003 special meeting with corrections. Motion passed.

Mr. Sexton arrived at 9:10 am

Ms. Grindeland reported on a phone call from Mr. John Newby, Vice President of CDM and the lead hydrogeological contractor for KC on the Brightwater project. He wanted to meet to discus the technical findings that have come up since the last negotiating session. She referred him to Mr. Mundall and the two of them agreed that we would meet when all the technical findings have been analyzed and not before. To date, no additional technical data has been presented to the District.

Ms. Grindeland reported that she has not heard a word from Ms. Manchester, the Aide to Councilmember Edmonds.

Ms. Grindeland suggested using the Freedom of Information Act (FOIA) to request data from the bore drilling in the vicinity of the aquifer. The District would need to request data from all the parties involved. She would like approval to do this if the information is again not presented in the next negotiating session. The Commissioners agreed.

Ms. Grindeland asked the Commissioners for their comments and suggestions on the draft mitigative measures that Mr. Jonson has prepared. She presented copies of the document with both her and Mr. Mundall’s comments highlighted. After discussion she was instructed to add a time is of the essence clause and to request a change from Well Damage to Water System Damage.

Dr. Hungar requested staff to get started on a valuation of the system. There should be some specific dollars identified prior to the next round of negotiations with the County staff.

Mr. Currie questioned whether or not the District should spend the money to drill our own well borings in the vicinity of the aquifer rather than rely on King County.

Mr. Currie will check into the cost to do a well boring in the vicinity of the aquifer.

Dr. Hungar requested Mr. Sexton find the copies of the records from the last well the District attempted to drill in the 1988-1989 time period. The drilling went down 300 feet and no water was found and was within a few hundred feet of the existing wells.

Dr. Hungar also requested Mr. Sexton check the record on the northern property owned by SPU and find out if wells could be drilled there.

Mr. Sexton was asked to provide details on exactly how much water the District could lose and still be able to maintain the system.

Ms. Grindeland was asked to find out the exact cost of new water from SPU. She is to send a letter explaining that KC has offered to supply all the District water needs in the event that the aquifer is depleted. Find out if this is possible, as a partical purveyor, and at what rate would the District be charged, and ask if SPU will serve the District water after 2011, as a full purveyor, and at what rate, old or new water.

Ms. Grindeland was instructed to work with Mr. Jonson to complete the draft mitigation plans language. She is to return it to the Commissioners for their approval after all the additional comments are incorporated.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $159,306.25, Capital Improvement Fund at $329,182.55, PWTF at $330,560.00 and Market Rate Account at $563.97. Revenue for the month of August totaled $69,235.44 with $57,196.01 from water sales, $9,933.65 in Capital Improvement Fees, $234.00 in miscellaneous refunds and $1,871.78 in interest payments. Vouchers No.009215 through No.009256 in the amount of $35,769.47 were authorized for payment.

Ms. Grindeland presented Resolution 296 detailing the late charge and disconnect for non payment policies. After discussion Mr. Currie moved and Mr. Davis seconded approving the Resolution as written. Motion passed.

Ms. Grindeland requested Friday September 19 and Monday September 22, 2003 as vacation days. The Commissioners granted her request.

Ms. Grindeland presented an invoice from the Growth Management Planning Committee that the District participates in annually. She recommended that the District authorize $50 in dues for this group. After discussion the Commissioners agreed to the $50 annual dues.

Ms. Grindeland presented the notice for the semi annual general membership meeting for the Pool on October 9, 2003. After discussion it was agreed it would be beneficial for the District to have her attend.

Mr. Sexton reported that NW Dirt Works in continuing on the 182^nd Street Main Replacement, they should have all the work completed by mid September.

Mr. Sexton reported that he had hired two high school students who will periodically be doing work on an as needed basis.

Mr. Sexton reported that Aqua Flo would be here on Friday September 11, 2003 to pull the pump in Well #2. He hopes to find out exactly what is wrong and then determine what needs to be done to fix it.

Mr. Currie requested that additional 1-inch sounding tubes be installed in both Well #1 and #2 when they are refurbished.

Mr. Sexton presented the information for the Water and Sewer Association Annual Conference being held this month in Oregon. The Commissioners expressed their displeasure with a Washington State Association holding a conference in another state. No one will attend the conference this year from the District.

Mr. Currie inquired into the progress of installing the warning light for the NUD sewer trunk line in the WHPA. All the parts are here but the light still needs to be installed. Mr. Sexton agreed to finish the project as soon as possible.

Mr. Sexton reported that the artesian wells are still turned off and they will remain turned off until he can get to them for repairs.

Mr. Sexton requested permission to purchase a transfer pump to hold in reserve. After considerable discussion Mr. Sexton was instructed to contact Mr. Mundall regarding the type of pump he will want in the new pump house and to secure prices for 1, 2, and 3 pumps of each type.

Mr. Currie requested a half of a day of assistance from the field staff to complete the groundwork so the new alarm system can be installed.

Mr. Currie stated that the sensors for the SCADA can not be installed until trenches are dug for them. Mr. Sexton requested a contractor to do the work. No decision was made on this. Mr. Currie will not order the SCADA equipment until the trenches are in the ground, the equipment requires a two week lead time to arrive here from the time it is ordered.

Mr. Currie reported that he has had to postpone his vacation plans for this month.

There being no further business the meeting was adjourned at noon.

Commissioners

Commissioners present: Gordon Hungar and William Currie.

Commissioners excused: Timothy Davis.

Staff present: Tony Sexton; Superintendent, and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:06 am.

Ms. Grindeland demonstrated the new alarm system that Mr. Currie has connected in the WHPA.

Mr. Currie moved and Dr. Hungar seconded approving the minutes of the September 8, 2003 Board Meeting as written. Motion passed.

Ms. Grindeland reported that she had attended the semi-annual insurance pool meeting in Bellevue and the insurance premiums will be increased only 1 percent this year.

Ms. Grindeland presented an invoice from Robinson and Noble that included time spent reviewing the Brightwater Technical documents. She and Mr. Krautkramer had agreed that no money would be spent reviewing these documents on behalf of the District as there was not any technical data included that is pertinent to the District. After discussion the Commissioners agreed to pay the disputed amount.

Ms. Grindeland presented a letter from the Department of Health concerning new regulations for System Plans. The cut off date for approval under the old rules was September 1, 2003. DOH will notify the District by November 1, 2003 of any additions to the pending plan.

Ms. Grindeland reported that the last billing was the highest in District history. There were a number of customer leaks discovered. There followed a discussion on how customers are notified of potential leaks.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $244,884.61, Capital Improvement Fund at $332,162.48, PWTF at $220,569.43 and Market Rate Account at $834.84. Revenue for the month of September totaled $17,898.93 with $13,770.29 from water sales, $2,229.71 in Capital Improvement Fees, and $1,898.93 in interest payments. Vouchers No.009257 through No.009298 in the amount of $39,312.18 were authorized for payment.

Mr. Sexton reported on the status of the pump repairs.

Mr. Currie reported that the alarm system is set up and ready to go. There followed a discussion on SCADA and when the ground work will be completed so the SCADA equipment can be ordered. There was no resolution to the issues.

Mr. Sexton reported that the main replacement on 182^nd is completed.

Mr. Sexton reported that he is continuing to work on the easements for 47^th and Feasels Alley.

Dr. Hungar requested a prioritization of the work that needs to be completed in the near term, after discussion the list included:

1. Installing SCADA.
2. Hiring someone to do the pre work for the pump house and SCADA. Go to bid if need be.
3. Finish the plans and get the permits for the new pump house site.

Mr. Sexton presented Resolution 297 establishing new connection charge rates based on the updated system values as determined by the System Plan. After discussion Mr. Currie moved and Dr. Hungar seconded approving the Resolution as written. Motion passed.

Mr. Sexton reported that he and Mr. Blackwell will start reading the meters for billing purposes on October 20, 2003.

There being no further business the meeting was adjourned at 11:30 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Joan Grindeland; Office Manager.

Staff excused: Tony Sexton, Superintendent.

Dr. Hungar called the meeting to order at 9:10 am.

Ms. Grindeland apologized to Mr. Sexton for erasing the congratulatory message received by one of the Districts customers prior to the Commissioners all having a chance to hear it. Dr. Hungar did hear the message and extended congratulations to Mr. Sexton for a job well done.

Mr. Currie moved and Dr. Hungar seconded approving the minutes for the October 13, 2003 minutes with corrections.

Ms. Grindeland requested permission to process a leak request adjustment based on a verbal message to Mr. Blackwell. After discussion the Commissioners approved the request on a one time only basis.

Ms. Grindeland reported that a customer had paid her water bill with what turned out to be a NSF check. She realized this prior to notification of the District by the bank. Mr. Sexton told her that because she came in and told us first that we would waive the $25 NSF check charge. The check was subsequently returned by the bank and all charges were applied. Ms. Grindeland requested permission from the Commissioners to remove the $25 charge on this one time only basis as an employee of the District had given out erroneous information. After discussion it was agreed to allow this on this case only.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $252,741.16, Capital Improvement Fund at $345,959.87, PWTF at $233,648.67 and Market Rate Account at $638.69. Revenue for the month of November totaled $63,442.61 with $54,682.05 from water sales, $6992.07 in Capital Improvement Fees, and $1736.38 in interest payments. Vouchers No.009344 through No.009385 in the amount of $35,553.78 were authorized for payment.

Mr. Currie expressed concern that the Well #1 repairs will interfere with the Brightwater pump tests. After discussion it was agreed that staff needs to look at Well #1, if everything is okay just fix the top and hold off on pulling the well. Repiping to the new pump house should be completed in its place.

Mr. Blackwell reported that Tom Steenmeyer has recommended that the District not wait any longer to repaint the tanks. Prices are low in the winter. Dr. Hungar instructed Mr. Sexton to get bids on exterior painting and look into the cost to paint the plastic tank and to paint tree outlines on the high tank.

Mr. Blackwell also reported that the slab for Well #1 needs to be repaired prior to putting the well house on.

Ms. Grindeland reported on a letter from the DOH regarding additional requirements for System Plans. DOH has offered to review the new regulations and notify the District of the impact. Ms. Grindeland recommended that the District accept this offer. After discussion the Commissioners agreed.

Ms. Grindeland presented comments from Mr. Mundall regarding the necessity of continuing to install the SCADA system at the WHPA. The Commissioners agreed with these comments.

Ms. Grindeland reported that she and Mr. Mundall are continuing their negotiations with the Brightwater staff to secure a mitigative agreement for protection of the District aquifer.

Dr. Hungar reviewed the old business list on the agenda. The following actions were taken:

• The alarm system is almost complete.
• Mr. Sexton is working on the meter access charges.
• Easements are in the process of being secured.
• NUD sewer line notification system is almost complete.
• LFP franchise agreement is on hold pending notification from City.

There being no further business the meeting was adjourned at 11:00 am.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Dan Mundall; Consulting Engineer, Richard Jonson; Attorney, and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 1:00 pm

Ms. Grindeland and Mr. Mundall presented the last and final copy of the Mitigative Agreement for Brightwater.

Mr. Jonson joined the meeting by speaker phone.

After considerable discussion on the pros and cons of the pending agreement, it was decided that the aquifer is being protected and that the majority of the items the District requested were included.

Upon advise from staff and attorney the Commissioners agreed to adopt Resolution 298 authorizing the Board President to sign the agreement with King County Brightwater Mitigation subject to final review and approval by staff and attorney. Mr. Currie moved and Mr. Davis seconded adoption of Resolution 298. Motion passed.

Ms. Grindeland requested that the regularly scheduled Board meeting be moved from December 8, 2003 to December 15, 2003. The request was approved.

There being no further business the meeting was adjourned at 2:00 pm.

Commissioners

Commissioners present: Gordon Hungar, Timothy Davis and William Currie.

Staff present: Tony Sexton; Superintendent and Joan Grindeland; Office Manager.

Dr. Hungar called the meeting to order at 9:10 am

Mr. Currie moved and Mr. Davis seconded approving the Minutes of the November 19, 2003 Board Meeting as written. Motion passed.

Mr. Davis moved and Mr. Currie seconded approving the Minutes of the December 3, 2003 Special Board Meeting with corrections. Motion passed.

Mr. Currie expressed concern that the District does not have a fire proof safe to store important papers and documents. After discussion it was agreed that Ms. Grindeland would research the costs of safes and report back at the next meeting.

Mr. Davis requested that the picture of the Commissioners on the web site be adjusted so that he doesn’t appear to have a very small head.

Ms. Grindeland reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $252,741.16, Capital Improvement Fund at $345,959.87, PWTF at $233,648.67 and Market Rate Account at $638.69. Revenue for the month of November totaled $63,442.61 with $54,682.05 from water sales, $6992.07 in Capital Improvement Fees, and $1736.38 in interest payments. Vouchers No.009344 through No.009385 in the amount of $35,553.78 were authorized for payment.

Ms. Grindeland presented a notification of the Annual Commissioners workshop to be held on January 10, 2003 in Lynnwood. She asked the Commissioners to let her know by the end of the year if they wished to attend so she could send in the registration.